how to write an application letter for accommodation at university

• Request Letter For Accommodation In University

Introduction:

The pursuit of higher education often involves various accommodation needs for students, whether it be securing on-campus housing, requesting special accommodations due to medical needs, or seeking approval for off-campus living. In this collection of request letter templates, we aim to address different accommodation scenarios that students may encounter during their academic journey at a university.Each template is designed to help students effectively communicate their specific accommodation requirements and preferences to the university authorities. Whether it's for a formal event, an informal gathering, a professional conference, or a social occasion, these templates cater to different scenarios and provide a clear and concise format for accepting invitations graciously.For students requiring on-campus housing, the templates offer a polite and enthusiastic approach to request a room within the university's residential community. Meanwhile, students with medical needs or disabilities can utilize specialized templates that emphasize the importance of accommodation for their well-being and academic success.For those seeking accommodation off-campus, the templates present a respectful and well-reasoned request for approval from the university authorities.By using these templates as a starting point, students can personalize their requests to suit their unique circumstances, ensuring that they express their needs and preferences with clarity and professionalism. These templates aim to foster understanding and cooperation between students and the university, ultimately contributing to a positive and successful academic experience.

Template Request for On-Campus Accommodation

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[University Name] [University Address] [City, State, ZIP]

Dear [University Housing Department],

I hope this letter finds you well. I am writing to request on-campus accommodation for the upcoming academic year at [University Name]. As an incoming freshman, securing university housing would greatly enhance my overall university experience and facilitate my academic journey.

Living on-campus would not only offer convenient access to campus facilities and resources but also provide a supportive and immersive environment for student life. Being a part of the university's residential community will undoubtedly foster meaningful connections with fellow students and contribute to my personal growth.

I understand that on-campus housing is subject to availability, and I am fully aware of the application process and deadlines. I am committed to meeting all necessary requirements and providing any required documentation promptly.

I kindly request that you consider my application favorably and allocate a suitable on-campus accommodation. Your assistance in making this transition to university life smoother would be greatly appreciated.

Thank you for your time and consideration. Please feel free to contact me if you require any additional information or if there are any further steps I need to take.

[Your Name]

Template Request for Special Accommodation Due to Medical Needs

Dear [University Accommodation Services],

I hope this letter finds you well. I am an incoming student at [University Name], and I am writing to request special accommodation due to my medical needs. I have [medical condition], which requires certain accommodations to ensure my safety and well-being while on campus.

I kindly request that you consider providing me with [specific accommodation requests], such as a ground-floor room, access to an elevator, or proximity to medical facilities. These accommodations would greatly contribute to my ability to fully engage in my studies and campus life without hindrance.

I understand that the university strives to create an inclusive and supportive environment for all students, and I am confident that my request aligns with these values. I am willing to provide any necessary medical documentation or additional information to support my application.

Your assistance in providing these accommodations would be immensely beneficial to my academic success and overall well-being during my time at [University Name].

Thank you for your understanding and support. I look forward to starting my academic journey at [University Name] and being part of a community that values and prioritizes student welfare.

Template Request for Off-Campus Accommodation Approval

I hope this letter finds you well. I am writing to request approval for off-campus accommodation during my time at [University Name]. After careful consideration and discussions with my family, it has been determined that residing off-campus would be the most suitable option for me.

I assure you that my decision is based on factors such as proximity to family support, specific medical requirements, or financial considerations. I am committed to maintaining a responsible and disciplined lifestyle while residing off-campus.

I kindly request that you consider granting me approval for off-campus accommodation. I understand that there may be certain eligibility criteria and procedures to follow, and I am willing to comply with all requirements.

Thank you for your understanding. I appreciate your prompt attention to this matter and kindly request that you inform me of the necessary steps I need to take to proceed with this accommodation arrangement.

Template Request for Housing Accommodation for Students with Disabilities

I hope this letter finds you in good health. I am an incoming student at [University Name], and I am writing to request housing accommodation as a student with disabilities.

I have [specific disabilities], which necessitate certain accommodations to ensure equal access to university facilities and a conducive learning environment. These accommodations may include [specific requests, such as wheelchair accessibility, adaptive technology, or other disability-related adjustments].

I kindly request that you consider providing the necessary housing accommodations to support my academic journey at [University Name]. I am fully committed to my studies and eager to be an active member of the university community. With the appropriate accommodations, I am confident that I can thrive academically and contribute positively to the campus atmosphere.

I am willing to provide any necessary documentation or additional information to support my request. Your assistance in ensuring that the campus is inclusive and accessible to all students is greatly appreciated.

Thank you for your understanding and support. I look forward to joining [University Name] and being part of an institution that values diversity and supports students with disabilities.

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Sample Request Letter for Accommodation in a University

[Below briefly describe on Sample Request Letter for Accommodation in a University. Students are not required by law to make a reasonable accommodations request in writing. When contacting your University, provide your full name, the date you applied and course starting date in order to receive prompt attention. You need to modify this sample according to your needs.]

Date…

The Warden…

University Hostel Name…

University name…

Sub: Letter for Accommodation in a University

Respected Sir,

With due respect, it is stated that I have been enrolled to university with a remarkable position in the merit list. I am looking forward to working hard and experience my time in university. (Describe in your own words).

However, the university is far away from my home and I cannot travel on a daily basis to attend classes. It is, therefore, requested that a berth be granted to me in new hostels so that I can continue my studies without any trouble. (Explain the actual cause and situation). I assure you to abide by all rules and regulations of the university during my stay.

I shall be very thankful to you if you grant me this favor. (Cordially Describe your requirements).

Yours obediently,

Your name…

Student I.D.

Department Name…

Contact no. and Signature…

Another format,

Sub: Request for Accommodation in University

Respected Student affair’s head!

From the past five years (more/less) my family has been living in (City name) due to my father’s posting which is a main reason why I opted for (City name) University but since he is been moving to (Another City name) now my whole family has decided it would be a better option for my siblings to go attend school there as the expenses will be bear by my father’s office. (Describe in your own words).

We are selling the apartment in which I am currently residing and I have no other option than to move to dorm rooms of the university as soon as this weekends. (Explain the actual cause and situation). I hope you will look into my matter and will provide me with a suitable solution for this. (Describe your requirements). Hope to hear from you soon.

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Request Letter for Accommodation in University

Want to request accommodation in the university hostel or university residence? We provide you a sample of applications to request university residence for yourself, your family, as a student, teacher, professor, etc.

Application to Apply for Accommodation

Dear Sir/Madam,

I want to request an allotment of accommodation at the university (residence name). I live in a private residence that is far away from the university. Your kind approval will ease many of my troubles. I will be grateful for your kind cooperation.

Sincerely Yours,

Application for Residence at University

I want to request a university residence for (myself, my family, etc.). I am (mention your role here like a teacher, student, or professor) in the (mention the department name here). I am in urgent need of residence provided by the university. Please approve my application and grant me (a hostel seat, family quarter, family residence, cubic room, facility residence, etc.). I will be thankful to you.

Request for Accommodation in a University as a Student

The Warden New Hostels Texas University

With due respect, it is stated that I have been enrolled at university with a remarkable position on the merit list. I am looking forward to working hard and experiencing my time at university.

However, the university is far away from my home, and I cannot travel daily to attend classes. It is, therefore, requested that a berth be granted to me in new hostels so that I can continue my studies without any trouble. I assure you to I abide by all rules and regulations of the university during my stay.

I shall be very thankful to you if you grant me this favor.

Yours obediently,

Savannah Armstrong

Letter Request for Accommodation in University by Teacher

For the past five years, my family has been living in New York due to my father’s posting, which is the main reason why I opted for New York University. However, since he is moving to California now, my whole family has decided it would be better for my siblings to attend school there as my father’s office will bear the expenses.

We are selling the apartment in which I am currently residing, and I have no other option than to move to the dorm rooms of the university as soon as this weekend. I hope you will look into my matter and provide me with a suitable solution for this. Hope to hear from you soon.

Signature Date

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2 thoughts on “Request Letter for Accommodation in University”

Please I want to find out if the school has only accommodation is left, how are you going to write

Here it is: https://semioffice.com/inquiry-letters/accommodation-inquiry-to-school-college/

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• Admission and Aid
• Student Life

Office for Disability Equity

Site navigation.

• Prospective Students
• Current Students
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• Accommodations
• Online Portal Student Login
• Online Portal Faculty Login

Email templates to request accommodations

Online class: test accommodations.

Subject Line: Test accommodation request

Dear (Instructor's name),

I am a student in your (course name and number) course. I have been approved for accommodations through the Office for Disability Equity. I would like to request test accommodations, which include extended time for quizzes and exams. 

To verify my accommodations, I have attached my accommodation letter from ODE. My ODE consultant (name) is copied on this email. Please let me or my consultant know if you have questions about my request.

Thank you for your attention to my accommodation request. I look forward to hearing from you soon. 

Sincerely, (Student's name and UM ID)

In-person class: test accommodations (when you use a form to book your seat) 

Dear (Instructor’s name),

I am writing this email to submit a request for test accommodations in your (course name and number) course. The Office for Disability Equity has approved that I receive test accommodations, and I have attached my accommodation letter. My ODE consultant (name) is copied on this email.

I also attached a Test Accommodation Form, in which I completed the student section. Please complete the instructor's section, sign the form, and return it to me. Then, I will submit it to the ODE Testing Center to secure my testing seat.

Thank you for your attention to my accommodation request.

Sincerely, (Student’s name and UM ID)

In-person class: test accommodations (when you use online test booking to schedule exams with ODE Testing Center) 




I will use the ODE online booking and reserve my testing seat at the ODE Testing Center. After I submit my booking, you will receive an email from ODE. Please keep an eye out for the email and approve my request.    



Thank you,

Sincerely,
 (Student’s name and UM ID)

Attendance & deadline accommodations

Subject Line: Attendance & deadline accommodation request

My name is (name), and I am taking your class (course name and number). I am working with the Office for Disability Equity. My disability may impact my attendance, exam-taking, and turn-in assignments on time.

I may need to request occasional flexibility with attendance and extensions of assignment dates. I recognize that my request will be considered unreasonable if I miss too many classes/assignments. Before I miss classes or assignments, I would like to discuss this matter with you and determine how we can implement these accommodations in advance.

I have attached my accommodation letter and have copied my ODE consultant (name) on this email. Please let me know how I can arrange these accommodations with you.

Thank you, (Student's name and UM ID)

Note taking accommodation

Subject Line: Note-taking accommodation request

My name is (your name) and a student in your (course name and number) course. The attached letter verifies that I am qualified for note-taking accommodations from the Office for Disability Equity. My consultant is copied on this email. 

I am having difficulty finding a peer volunteer note-taker in the class. I would like to receive your assistance in finding a note-taker. Would you announce to the class that someone needs a note taker? Once someone volunteers to share their notes, I will reach out to the student and make arrangements.

Audio recording lectures

Subject line: Audio recording lecture accommodation request

My name is (name), and I am taking your class (course name and number). I am working with the Office for Disability Equity. I would like to request that I be allowed to audio record the lecture as an accommodation.

I have attached my accommodation letter. This letter verifies that audio recording is part of my accommodations.

I agree not to share any course recordings with others and acknowledge that the recordings are solely for my personal, educational use. Please let me know if you accept my request or if I should set up a time to discuss this further with you.

Thank you, (Student's name and UM ID) 

General notification

Subject Line: Accommodation request

My name is (name), and I am taking your class (course name and number). I am working with the Office for Disability Equity. I would like to request accommodations for your class. I have copied my ODE consultant (name) and have attached my accommodation letter.

I want to schedule a time to discuss this information with you to determine how to implement accommodations. Please let me know your convenient time.

I look forward to hearing from you soon.

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How to Request an Accommodation: Accommodation Form Letter

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Originally published by The Job Accommodation Network (JAN) The Job Accommodation Network’s How to Request an Accommodation article includes this list of information to consider:

• Identify yourself as a person with a disability
• State that you are requesting accommodations under the ADA (or the Rehabilitation Act of 1973 if you are a federal employee)
• Identify your specific problematic job tasks
• Identify your accommodation ideas
• Request your employer’s accommodation ideas
• Refer to attached medical documentation if appropriate*
• Ask that your employer respond to your request in a reasonable amount of time

Read the full article here: https://askjan.org/media/accommrequestltr.cfm

Sample Language for Accommodation Request Letters

From the desk of jose gonzalez lopez, mph, consultant — sensory/motor teams.

The first step in requesting an accommodation in the workplace is to decide how to make the request. I often suggest employees consider making a written request so they can decide what to say and how to say it without the stress of a face-to-face meeting with their employer. However, writing such an initial request can feel intimidating and employees can get nervous about what to include in the letter and how to word it. At JAN, I often discuss options with employees about what might be useful to include and how to clearly explain what accommodation is needed.

As a starting point, JAN offers general guidance about writing an accommodation request letter , which lays out possible elements to include in the body of the letter. But for employees who need more ideas, the following examples offer additional guidance about how to communicate the need for an accommodation for various types of medical conditions. As you consider these examples, you may find it helpful to review How to Disclose a Disability and Request Accommodations in the Workplace on JAN’s page for Individuals , which also provides more information about the Americans with Disabilities Act (ADA). For accommodation ideas by disability or limitation, visit JAN’s A to Z page.

Sample Accommodation Request Letter: Back Condition

Date of Letter Your name Your address Employer's name Employer's address

Dear [Insert employer’s name here]:

I am writing this letter to submit a request for accommodations in the workplace. I have pain in my lower back. Sitting or standing for long periods of time in the same position is causing increased pain and is decreasing my mobility. I would like to request for accommodations to help decrease the pain caused by my back condition. Below I have included some possible ideas that could help at my workstation. If there are any other ideas or options that you could provide it would be greatly appreciated.

• Sit-stand desk
• Ergonomic chair
• Modified break schedule

Please let me know if you need additional information or would like to discuss additional ideas. Would you please let me know in the next week? Thank you for considering my request.

Sincerely, Your signature Your printed name

CC: to appropriate individuals

Sample Accommodation Request Letter: Allergies

Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. It has become more difficult to breathe while in the office, even in my own personal office. I have experienced an increase in fatigue, as well as eye irritation. I would like to suggest the following accommodations to address this issue:

• Personal air purifier (for my office) and air filters (for HVAC), or

Please let me know if you need additional information or would like to discuss additional ideas. Would you please let me know in the next week? T hank you for considering my request.

Sample Accommodation Request Letter: Mental Health

I have been having medical issues that have affected my mood, sleep schedule, concentration, and focus. I would like to request accommodations so that I might be able to perform my job effectively before my performance starts to suffer.

Workplace distractions interfere with my concentration and focus so I would like to try noise cancelling headphones to minimize sound distractions. In addition, having a list of what I might need to do for the workday/week could also help me keep track of my work.

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University Application Letter Example: Free & Effective

In this article, I’ll guide you through a comprehensive, step-by-step process to write an impactful university application letter, including customizable templates to get you started.

Key Takeaways Understand the University’s Requirements: Each university has unique criteria and values. Tailor your application to reflect these. Start with a Strong Opening: Your opening statement should be engaging and reflective of your personality. Highlight Your Academic Achievements: Showcase your academic strengths and relevant accomplishments. Include Extracurricular Activities: Universities look for well-rounded individuals. Highlight your extracurricular involvements. Showcase Your Goals and Aspirations: Clearly articulate your future goals and how the university can help you achieve them. Proofread and Edit: Ensure your application is free from errors and well-structured. Seek Feedback: Before submission, get feedback from mentors or peers. Use the Provided Template: Adapt the template provided at the end of this article to suit your needs.

Step-by-Step Guide

Step 1: research and understand the university’s criteria.

Before you start writing, research the university and the specific program you’re applying to. Understand what they value in their students—is it leadership, community involvement, or academic excellence? This will help you tailor your application to resonate with the admissions committee.

Real-Life Example: When I applied to the University of XYZ for their journalism program, I noticed their emphasis on real-world experience. So, I highlighted my internship at a local newspaper and my role as an editor for my school’s magazine.

Step 2: Crafting a Strong Opening

Your opening paragraph should grab the reader’s attention. Start with a personal anecdote, a unique insight, or a compelling fact about your field of interest. This sets the tone for the rest of your application and gives the admissions committee a glimpse of your personality.

Table: Example Openings for Different Fields

Step 3: Highlighting Academic Achievements and Skills

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In this section, focus on your academic strengths. Mention awards, high grades, or any unique academic projects. Also, include skills relevant to your field of study.

List: Items to Include

• GPA (if it’s a strong point)
• Awards or honors
• Significant projects or research
• Relevant skills (e.g., coding, lab techniques)

Step 4: Extracurricular Involvements

Universities seek well-rounded individuals. Discuss your involvement in sports, clubs, volunteer work, or any other extracurricular activities. Explain how these experiences have shaped you.

Chart: Extracurricular Activity and Its Impact

Step 5: Articulating Your Goals and Aspirations

Explain why you’re applying to this program and how it aligns with your career goals. Be specific about how this university, in particular, can help you achieve these goals.

Step 6: Proofreading and Editing

A well-written application is free from grammatical errors and is well-structured. Take time to proofread your application or use tools like Grammarly. Also, getting a second opinion can be invaluable.

Step 7: Seeking Feedback

Before finalizing your application, get feedback from a teacher, mentor, or someone who has been through the process. They can provide insights and suggestions for improvement.

University Application Letter Example Template

[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

[Admissions Office] [University Name] [University Address] [City, State, Zip]

Dear Admissions Committee,

Introduction: Your Passion and Purpose I am writing to express my enthusiastic application for the [Program Name] at [University Name].

My interest in [Subject or Field of Study] was sparked by [brief personal anecdote or experience that ignited your passion in the field].

This program, renowned for its [mention specific attributes of the program or faculty], resonates deeply with my academic interests and career aspirations.

Academic Background: Showcasing Your Achievements My academic journey thus far has been a blend of diligence and curiosity. At [Your Current or Previous School], I achieved [mention any notable academic achievements, honors, or GPA if relevant].

Particularly, I found my experience in [mention any significant project or research experience], which further solidified my desire to pursue [mention the field of study or research interests]. This experience has equipped me with [mention relevant skills or knowledge gained].

Extracurricular Involvements: Demonstrating a Well-Rounded Profile Beyond academics, I have engaged in [mention significant extracurricular activities], where I developed [mention skills or experiences gained].

For instance, my involvement in [mention a specific activity] helped me hone my skills in [mention relevant skills like leadership, teamwork, etc.].

These experiences have not only enriched my understanding of [mention how these activities tie into your chosen field or personal growth] but also prepared me for the collaborative and diverse environment at [University Name].

Career Aspirations: Connecting Your Goals with the University My goal is to [mention your career or research goals]. I am particularly drawn to [University Name] because of [mention specific courses, faculty members, research opportunities, or campus resources that align with your goals].

I am eager to contribute to [mention any specific university clubs, groups, or activities you plan to engage in] and immerse myself in the vibrant community at [University Name].

Conclusion: Reinforcing Your Commitment and Fit I am excited about the prospect of joining [University Name] and am confident that my background and aspirations align well with the ethos of your institution.

I am eager to bring my passion for [Subject or Field of Study] to your esteemed program and look forward to the opportunity to contribute to and learn from the diverse and talented community at [University Name].

Thank you for considering my application. I am looking forward to the possibility of contributing to and growing within the [University Name] community.

[Your Name]

NOTE: This template is a starting point. Adapt it to suit your style and the specific requirements of the university and program you are applying to.

Writing a university application can be a transformative journey of self-discovery and reflection. By following these steps and using the provided template, you’re well on your way to creating an application that not only stands out but also truly represents who you are.

Your Feedback Matters!

Did you find this guide helpful? Do you have any specific strategies that worked for you in your university applications?

Share your experiences and suggestions in the comments below – your insights could be invaluable to others embarking on their application journey!

Related Posts

• 3 Proven University Application Letter Templates
• Sample Letter Of Interest For University Admission: Free & Effective
• Email To University Asking For Admission Status: The Easy Way!

Frequently Asked Questions (FAQ's)

Q: what should i include in my university application letter to stand out.

Answer : In my experience, including a personal anecdote that highlights your unique qualities and aligns with the university’s values can really make your application letter stand out. It’s not just about listing achievements; it’s about telling your story in a way that resonates with the admissions committee.

Q: How can I make my university application letter more personal?

Answer : I’ve found that researching the specific program and faculty at the university and mentioning how they align with my academic interests and career goals adds a personal touch to the application letter. It shows the admissions committee that you’re genuinely interested in what they offer and not just sending a generic letter.

Q: Is it necessary to mention my academic achievements in my university application letter?

Answer : Absolutely, mentioning your academic achievements is crucial, but it’s equally important to contextualize them. In my letters, I always connect my achievements to broader personal goals or experiences, giving the admissions committee a sense of who I am beyond the numbers.

Q: How long should my university application letter be?

Answer : From my experience, keeping the application letter to about one page is ideal. It’s long enough to cover essential aspects of your profile and motivation, yet concise enough to maintain the reader’s interest and respect their time.

Q: Can I use the same application letter for multiple universities?

Answer : While it’s tempting to use the same letter for efficiency, I always tailor my letters to each university. Personalizing the letter to reflect how I resonate with each specific institution’s ethos and offerings significantly increases the impact of my application.

Q: How do I address a gap in my academic or professional journey in my application letter?

Answer : I’ve addressed gaps in my journey by framing them as periods of learning and growth, highlighting how the experiences gained during the gap contribute to my academic and professional aspirations. This shows resilience and a proactive attitude to the admissions committee.

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Application for Hostel Allotment

When a student moves out of their city and wants to apply for residence in their school, college or university hostels, they need to write an application for hostel allotment so as to check if there is an availability of rooms in the hostel or not. The hostel may be owned by the college or can be a private one also, in either of the cases, an application needs to be written to the hostel owner or the warden to check the availability of a room or to pre-book a room. Like any other formal letter, an application for hostel allotment is also written in a formal way and has a particular format to it. It can be written by any student looking for accommodation in their school’s /college’s /university’s hostel.

Application for H ostel A llotment: G uidelines and T ips

• Like any other formal letter, the allotment application should be written in a formal manner and the language used should be positive and professional.
• Keep the tone of the application polite and genuine as you are making a request for accommodation.
• The application should state your reason for writing and applying to the hostel.
• Attach any kind of documents which might be needed for the process.
• Address the application to a specific person. It can be the hostel’s warden or the person in charge of the hostel
• Make sure the matter is precise and to the point.
• The application should start from the sender’s address.
• Any kind of requirements or requests of the student should be mentioned.

Format of A pplication for H ostel A llotment

Sender’s address

Date (dd/mm/yyyy)

(Receiver’s address)

Salutation (Respected Sir/Ma’am)

Body of the application

Yours sincerely/obediently,

Sender’s name

S ample 1   – Application for S chool’s H ostel A llotment

512 Neema Nagar,

Jindal Road,

Shine International School,

Jawahar Road,

Subject: Query regarding hostel application

Respected Sir,

I, Diksha Sharma, beg to state that I have been enrolled in class 11th on the basis of an examination conducted by your school and I shall continue my higher secondary studies there. As per the process, my admission formalities will be starting on 12th May 2022. My hometown is Chennai and thus I need to have hostel accommodation while I pursue my studies.

I request you to please allot me a seat in the school hostel. A room in the school hostel will be very economical for me, so I will be able to concentrate on my studies if I will stay with my fellow mates in the hostel.

I will not give you any chance to complain and you will never find me misbehaving. I will be obliged if you provide me with an allotment.

Diksha Sharma

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S ample 2   – Application for U niversity’s H ostel A llotment

651, Lalbagh Complex,

Lalbagh Road,

Miss Dubey,

Hostel supervisor,

Anant International,

Subject: Request for hostel room

Respected Ma’am,

With due respect, I would like to inform you that I am newly admitted to your prestigious University as a student of economics. I’m writing this letter so as to request an accommodation in the university’s hostel.

I’m from Bangalore and am currently staying as a paying guest in Vasant Vihar. My apartment is at a considerable distance from the campus due to which the travel expenses are quite high for me. I also need to share it with two others, which affects my concentration on studies as well. The university’s accommodation will be affordable as well as more peaceful for me.

Kindly let me know the details about the room and the procedure to complete the formalities. I humbly request you to provide me with accommodation in the hostel.

S ample 3   – Application for A llotment written by a P arent

216, Desai Complex,

Rajat Road,

Amarpura (Huzur),

Freedom International,

Subject: Request for hostel allotment

With humble request, I, Madan Gaur, father of Shakti Gaur, beg to state that my daughter has been enrolled in class 10th in your prestigious school. Our family belongs to a small village far away from your school. The purpose of this letter is to request you to provide an enrolment for my daughter in your school’s hostel.

I have also considered other hostels around the campus but I feel they are not safe enough. My daughter is a very bright and obedient student. Given all the amenities you provide to the students, I request you to allot a room for my daughter as well.

Kindly revert the details of formalities. I will be highly obliged if you consider my request.

FAQs about A pplication for H oste l A llotment

Question 1. What is an application for hostel allotment?

Answer. An application for hostel allotment is a formal letter written by a student when they want accommodation in the hostel of their school/college/university.

Question 2. Can a parent write an application for hostel allotment on behalf of their children?

Answer. Yes, a parent can write an application for hostel allotment on behalf of their children who will be taking admissions to the school/college. They can write the application to enquire about the hostel availability and facilities.

Question 3. To whom should we address when we write an application for hostel allotment?

Answer. When we write an application for hostel allotment, it can be addressed to the hostel’s warden or the person in charge of the hostel. It can also be addressed to the head of the school/college.

Question 4. What should we include in an application for hostel allotment?

Answer. A student/ parent should clearly state the reason for requesting a hostel room. Any kind of queries or special requests on behalf of the student should also be mentioned.

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University Admission Application Letter (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional university admission application letter.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Successful Application Letter for University Admission

First, find the sample template for university admission application letter below.

To, The Admissions Committee, [Name of the University], [Address of the University], [City], [State], [Postal Code]

Subject: Application for Admission to [Name of the Course]

Respected Sir/Madam,

I, [Your Full Name], resident of [Your Address], am writing this letter to show my keen interest in applying for the [Name of the Course] at your esteemed university for the academic year [Year].

I have recently completed my [last educational qualification] from [Name of School/College] with an aggregate of [Your Percentage/CGPA], and I am eager to further my studies in the field of [Field of Study]. I believe that studying at [Name of the University] will provide me the right knowledge, skills, and exposure to excel in this field.

I am particularly drawn to the [Name of the Course] at [Name of the University] because of its reputation for providing high-quality education and its focus on practical learning. I am confident that this course will help me achieve my academic and career goals.

Enclosed with this letter are my mark sheets, certificates, and other required documents. I kindly request you to consider my application and provide me with an opportunity to prove my potential and contribute to the university.

I am looking forward to being a part of your esteemed institution and assure you that I will put in my best efforts in all my endeavours.

Thank you for considering my application. I am eager to hear from you soon.

Yours sincerely,

[Your Full Name] [Your Contact Information] [Your Email Address]

Below I have listed 5 different sample applications for “university admission application letter” that you will certainly find useful for specific scenarios:

Crafting a Persuasive University Application Letter to Showcase Leadership Skills

To, The Admissions Committee, [University Name], [University Address].

Subject: Application for Admission to [Desired Course Name]

I, [Your Full Name], a student of Class XII from [Your School Name], am writing to express my keen interest in applying for the [Desired Course Name] at your esteemed university. I believe that my strong leadership skills, coupled with my academic accomplishments, make me an ideal candidate for this course.

I have consistently excelled in my studies, but more importantly, I have taken the initiative to lead and guide my peers through various activities. As the Head Boy/Girl of my school, I’ve learned to inspire and motivate my fellow students, organize events, and address issues efficiently. These experiences have honed my leadership abilities and have taught me how to balance my academic commitments with extracurricular responsibilities.

I played a pivotal role in initiating a ‘Clean Campus Drive’ in my school, where I led a team of students to maintain cleanliness and fostered a sense of responsibility among them. This initiative not only improved the school environment but also instilled a sense of community and teamwork among the students.

Moreover, I represented my school at the [Local/State/National] Leadership Summit, where I had the opportunity to interact with other young leaders and share innovative ideas to improve our communities. This experience broadened my perspective and reinforced my desire to lead and make a difference.

If given the opportunity to join [University Name], I assure you that I will bring these leadership qualities to contribute positively to the university community. I am eager to leverage my experiences to participate actively in student-led initiatives and further develop my leadership skills.

I am confident that [University Name] is the perfect platform for me to grow not just acadically but also as a leader. I humbly request you to consider my application favorably. I look forward to the opportunity to be a part of your esteemed institution.

Thank you for considering my application.

Yours Sincerely, [Your Full Name], [Your Contact Information].

Writing a Compelling University Application Letter Highlighting Athletic Achievements

To, The Admissions Committee, [Name of the University], [Address of the University]

Subject: Application for Admission and Highlighting Athletic Achievements

I hope this letter finds you in the best of health and spirits. I am [Your Name], a student from [Your School Name], [Your City], intending to apply for the [Course Name] at your esteemed university.

Academically, I have consistently performed well, securing a GPA of [Your GPA] in the previous year. However, I am not just a diligent student in the classroom, but also a passionate sportsperson. I believe my athletic achievements will contribute to the vibrant sports culture at your university.

Over the last few years, I have been an active participant in athletics and have had the honour of representing my school at various district, state, and national level competitions. In the recent [Name of Sports Event], I clinched the gold medal in [Name of the Sport], making my school and family immensely proud. Additionally, I was also the recipient of the prestigious [Name of the Award] given for outstanding performance in sports.

My commitment to sports has not only honed my physical abilities but has also helped me develop leadership skills, team spirit, and resilience. I believe that these qualities will not only aid me in my academic pursuit but also contribute to the overall diversity and vitality of your university’s student community.

I am enthusiastic about bringing the same dedication and spirit to your esteemed university and contributing to its athletic teams. I am certain that the comprehensive education and diverse opportunities provided by your university will help me grow, both acadically and athletically.

I am hopeful that you will consider my application favourably. Thank you for considering my application. I am looking forward to the possibility of becoming a part of your prestigious university.

Yours sincerely, [Your Name] [Your Contact Information]

Articulating Academic Excellence in a University Admission Application Letter

The Dean of Admissions, [University Name], [University Address], [City], [State], [Pin Code]

Subject: Application for Admission

Dear Sir/Madam,

I, [Your Name], am writing this letter seeking admission to the [Course Name] course at your prestigious institution for the academic year [Year]. I have recently completed my [last academic degree/course] from [Your School/College Name] in [City, State].

I have always been passionate about [subject(s) related to the course], and I am confident that my academic achievements reflect this. I have consistently maintained a high academic standing in my schooling years, ranking in the top [percentage/rank] of my class. My teachers have commended me for my dedication and commitment to learning, which is evident from my grades and participation in various academic competitions.

Moreover, I have been an active participant in various extracurricular activities that have helped me develop a holistic understanding of the world. I have led [mention some leadership roles], worked on [mention any projects or initiatives], and engaged in [mention any community service or volunteer work]. These experiences have taught me the importance of teamwork, leadership, and responsibility, and have fuelled my desire to further my learning.

Your institution, with its exemplary faculty and state-of-the-art facilities, stands as the ideal platform for me to deepen my knowledge and broaden my horizon. I am particularly drawn to the [mention specific aspects of the course or university that attract you], and I am confident that these will provide the right environment to nurture my academic and personal growth.

I am committed to maintaining my academic excellence and contributing positively to the university community. I am hopeful that I will be given the opportunity to bring my passion, dedication, and academic prowess to your esteemed institution.

Thank you for considering my application. I look forward to the possibility of contributing to and learning from the [University Name] community.

Yours Sincerely, [Your Name] [Your Address] [City, State, Pin Code] [Email Address] [Phone Number]

Tailoring a University Application Letter to Highlight Community Service Experiences

The Admission Committee, [University Name], [University Address], [City, State, Zip Code]

I hope this letter finds you in good health. I am [Your Name], a student of [Your School Name], seeking admission to your esteemed university for the upcoming academic year.

I am writing this letter to express my keen interest in the [Course Name] program at your prestigious institution. I have always been intrigued by [Subject Name], and I am eager to explore this field under the guidance of the accomplished faculty at [University Name].

During my time at high school, I have actively participated in various community service programs that have not only enriched my life but have also enhanced my understanding of society and its needs. I was a part of the ‘Clean-Up Drive’ in my local community, where we focused on maintaining cleanliness and educating people about the importance of hygiene.

In addition, I volunteered in the ‘Joy of Giving’ initiative, aimed at providing essential supplies to underprivileged children. This experience truly humbled me and made me realize the value of giving back to society. I believe these experiences have shaped me as an individual and have taught me the importance of empathy, teamwork, and leadership.

I am certain that these experiences will enable me to contribute to the diverse community at [University Name]. I am eager to bring my commitment to service and dedication to learning to your campus, and I look forward to the possibility of contributing my skills and experiences to your distinguished institution.

Thank you for considering my application. I look forward to the possibility of discussing my application with you further.

Yours faithfully,

[Your Name] [Your Contact Information]

Penning a University Application Letter Expressing a Deep Passion for a Specific Field of Study

To, The Admissions Office, [University Name], [University Address],

Subject: Application for Admission in [Specific Field of Study]

I, [Your Full Name], a resident of [Your City Name], am writing this letter to express my deep interest in applying for the [Specific Field of Study] program at your esteemed university for the academic year [Year of Admission].

My passion for [Specific Field of Study] was kindled during my school years, when I found myself fascinated by [Mention something specific about the field that fascinated you]. Since then, my curiosity and interest in this field have only grown. I have spent countless hours learning and honing my skills, and now I aspire to take this passion forward and delve deeper into this field at a university level.

Your esteemed university, with its excellent faculty, state-of-the-art facilities, and a rich history of producing exceptional talent in the field of [Specific Field of Study], is my dream institution. I am especially drawn to the [mention a specific aspect/feature of the university’s program that appeals to you], which I believe would greatly enhance my learning experience and provide me with a holistic understanding of the subject.

I have consistently excelled in this field during my school years [mention any achievements, awards, or recognition received]. I am confident that my dedication, coupled with the guidance of the exceptional faculty at [University Name], will equip me with the necessary skills and knowledge to contribute positively to this field.

I assure you of my utmost commitment and dedication towards my studies, and I am eager to make the most of the opportunities offered at your prestigious institution. I am hopeful that you will consider my application favorably.

Thank you for considering my application. I am looking forward to the opportunity of being a part of [University Name].

Yours Sincerely,

[Your Full Name] [Your Contact Information]

How to Write University Admission Application Letter

Some writing tips to help you craft a better application:

• Start with your personal information including your full name, address, the date, and the recipient’s address.
• Open the letter with a formal salutation, addressing the admissions committee or specific admission officer, if known.
• Introduce yourself, your current educational status and the program you’re applying to.
• Describe your academic interests, why you chose this university, and how it aligns with your career goals.
• Highlight your academic achievements, extracurricular activities, and any relevant work or volunteer experience.
• Explain any gaps or anomalies in your academic record, if applicable.
• State how you could contribute to the university and its community.
• End with a strong closing statement expressing your enthusiasm and gratitude for being considered.
• Include a formal sign-off, your full name and signature.
• Proofread your letter multiple times for any grammatical errors, spelling mistakes or typos.

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I am sure you will get some insights from here on how to write “university admission application letter”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

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Equip for Equality

Advancing the Human & Civil Rights of People with Disabilities in Illinois

Requesting a Reasonable Accommodation with Template Letter

What is a reasonable accommodation.

A reasonable accommodation is any change in the work environment or in the way things are customarily done that enables you, as a person with a disability, to enjoy equal employment opportunities.

Reasonable accommodations generally fall within three categories:

• Changes to the application or interview process
• Changes to the work environment that enable you to perform the essential functions of your job
• Changes that enable you to access the benefits and privileges of employment

What are examples of reasonable accommodations?

There are endless examples of potential workplace accommodations. Common examples include:

• Making an existing workplace accessible (installing a ramp, widening a doorway)
• Providing qualified readers or interpreters (ASL interpreters for important meetings)
• Job restructuring (removing marginal tasks)
• Part-time or modified work schedules (permitting a flexible schedule)
• Leave (providing unpaid leave in addition to FMLA or sick leave)
• Providing or changing equipment (installing computer software, such as JAWS)
• Modifying testing requirements, training materials, or policies (providing additional training)
• Reassignment (transferring to a vacant position for which you are qualified)
• Working from home

When should I request a reasonable accommodation?

You may request a reasonable accommodation at any point during your employment once you know that you need a change in your job due to your disability.

• You do not need to request a reasonable accommodation during a job interview.
• If possible, request a reasonable accommodation before your job performance begins to suffer. It is difficult to ask for an accommodation to address past performance issues.

I don’t know what accommodation to ask for. What should I do?

It is a good idea to identify an accommodation or two that might work for you and your employer.

• One helpful resource is the Job Accommodation Network (JAN) . JAN has fact sheets specific to almost every disability and limitation that includes accommodation ideas. JAN also has technical assistance specialists that can brainstorm solutions with you.

Does my employer have to give me the accommodation I ask for? 

It depends. Here are a few important concepts to keep in mind:

• Preferred v. effective accommodation: Your employer is required to provide you with an effective accommodation, not necessarily your preferred accommodation. If there are many possible ways to accommodate you, your employer can choose the cheapest or easiest, so long as it is effective. As you negotiate with your employer, be open to other possibilities. If your employer’s alternate accommodation would not be effective, explain why.
• Undue hardship: Your employer is not required to provide an accommodation that would pose an undue hardship, which is defined as a significant difficulty or expense. There is no specific standard for what constitutes an undue hardship; instead, this determination is made based on an individualized basis. Some factors to consider are: (1) the cost of the accommodation needed; (2) your employer’s financial resources; and (3) the impact of the accommodation on your employer.
• Personal services or devices: Your employer does not need to provide personal services or devices. For instance, if you need a hearing aid for use both in and out of the workplace, that hearing aid is a personal device and your employer is not required to provide it. However, some devices may seem personal but are still considered accommodations, such as a specialized phone to help you hear in the workplace. This is not a personal device because you only need it in the workplace.
• Removing essential functions: Your employer does not need to remove any particular task or duty, if that task or duty is an essential function of your position.

I need a reasonable accommodation. What do I do?

Your first step is to request the reasonable accommodation.

• Let your supervisor(s) or human resource department know that you need a change at work because of reasons related to your medical condition. You may make this request initially to whomever you are most comfortable with.
• Make your request in writing and use the phrase: “I am requesting a reasonable accommodation under the ADA.” This helps create a clear record of your request and helps your employer know that your request should be taken seriously. If you prefer to have a conversation in person or by phone first, that is perfectly fine. Just be sure to follow-up in writing confirming the conversation.
• Use the template letter at the end of this fact sheet.

What happens after I make my request?

You and your employer should engage in the interactive process to determine what accommodation(s) would be effective to address your needs. If your employer does not immediately approve your request, you can expect the following:

• Your employer may request limited medical documentation.
• Your employer may ask clarification questions about your disability, functional limitations, and needs to help identify an effective accommodation.
• Your employer may want to consult with others knowledgeable about your position.

Does my employer have the right to ask for medical documentation?

Yes, if your disability and/or need for accommodation is not obvious, your employer can request medical documentation to confirm that you have a disability and that you need a reasonable accommodation.

• Your employer should not ask for a complete medical history. Requests should be narrowly tailored to your accommodation request.
• If your employer asks you to sign a release for all of your medical records, offer to provide a note from your doctor instead and/or narrow the scope of the release to information required to assess your accommodation request.
• Some employees find it helpful to provide documentation from a doctor with the initial request. There is nothing wrong with this, but your employer may have specific questions, so you may want to consider waiting to provide medical documentation so that you do not need to ask your doctor for additional letters.  

Do I have to respond to my employer’s follow-up questions?

Yes, so long as they are reasonable.

• The interactive process is a “two-way street” and places obligations on you as well as your employer. You might feel frustrated and not want to continue this discussion, but we encourage you to respond to all reasonable questions and requests. You want to do everything reasonable to continue to engage in the interactive process.
• Remember that the ADA encourages us to be creative, open-minded, and flexible. You are asking your employer to be all of those things when making changes to your job. Try to work with your employer to find a mutually agreeable solution.

How does the interactive process end?

Your employer will ultimately approve your request, deny your request, or offer an alternative.   

What do I do if my employer denies my request?

• Continue the interactive process: Ask your employer why the request was denied and ask your employer for the denial in writing. Depending on the answer, consider whether there is room to continue with the interactive process. For instance, if your employer says that your medical support was not sufficient, you could obtain additional support. If your employer says your request would pose an undue hardship, consider alternatives.
• Escalate your request: You may be able to escalate your request within your organization. For instance, if your supervisor denied your request, consider going to Human Resources.
• File an internal complaint: Some employers have internal complaint processes. Union members can file complaints through their unions.
• File an external complaint: You can bring a complaint for failure to provide a reasonable accommodation. If you would like to pursue an employment discrimination case, the first step is to file a charge of discrimination with the Equal Employment Opportunity Commission or the Illinois Department of Human Rights. Please see the Employment Rights Helpline fact sheet about How to File a Charge of Discrimination to learn more.

Contact the Employment Rights Helpline (1-844-RIGHTS-9) or a private attorney to discuss your options.

Where can I learn more?

• EEOC Enforcement Guidance on Reasonable Accommodation and Undue Hardship Under the Americans with Disabilities Act
• Job Accommodation Network’s Practical Guide to Accommodations
• Reassignment as a Reasonable Accommodation
• Telework as a Reasonable Accommodation

TEMPLATE LETTER How to Request a Reasonable Accommodation

DATE (January 1, 2018)

METHOD OF DELIVERY (Email/U.S. Mail/Hand Delivered, etc.) Human Resources Department Employer’s Address

Re:       Request for Reasonable Accommodation for (Your Name)

Dear Mr./Ms. (Contact at Human Resources Department):

I work at ________(Company Name) as a ________(Your Job Title) and have been in this position since ____ (Date).

I am writing to request that you provide __________________(list accommodation needed here) as a reasonable accommodation under the ADA. As you may know, I have a disability (you may list your disability here or wait for your employer to request documentation of your disability) and this accommodation would help me be successful at my job.

If you are unable to provide me with _______ (list accommodation needed here), I ask that we engage in the interactive process to determine whether there is an alternative effective accommodation.

If you have any questions, you can feel free to contact the Job Accommodation Network a 1-800-526-7234 or the Great Lakes ADA Center at 1-800-949-4232 for more information, free of charge.

Please contact me if you have any questions about my request. I would appreciate a written response to this letter. Thank you very much.

Very truly yours,

(Your Name)

Alternative Formats

• Requesting a Reasonable Accommodation with Template Letter – PDF Document
• Requesting a Reasonable Accommodation with Template Letter – Word Document

DO YOU HAVE A QUESTION?

Contact Equip for Equality’s Employment Rights Helpline 1-844-RIGHTS-9 (toll free) or (844) 744-4879 [email protected] www.equipforequality.org/employment

This resource material is intended as a guide for people with disabilities. Nothing written here shall be understood to be legal advice. For specific legal advice, an attorney should be consulted.

Equip for Equality, an independent nonprofit organization, is the Illinois state Protection & Advocacy System whose mission is to advance the human and civil rights of children and adults with disabilities. The Employment Rights Helpline seeks to empower individuals with disabilities to advocate effectively. This publication is made possible by funding support from The Chicago Community Trust, the U.S. Department of Health and Human Services, the Administration on Intellectual and Developmental Disabilities and the Center for Mental Health Services of the Substance Abuse and Mental Health Services Administration; the U.S. Department of Education, Rehabilitation Services Administration; and the Social Security Administration. The contents of this publication are solely the responsibility of Equip for Equality and do not necessarily represent the official views of any of these agencies.

©Equip for Equality, 2018 (v4, 10/2018)

Last updated: October 04, 2022

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Application for Hostel Allotment | Check the Format and Sample Letters

Moving to a new city, a new college, a new hostel? A good and comfortable place to stay would be what worries you the most. Most often, colleges and universities have hostels where students can stay. However, the space available is limited and you would mostly be asked to write an application for hostel allotment. It can be done either to pre book a room for yourself or to get confirmation about the availability of a room.

Go through the article to learn how an application for hostel allotment can be written. You can also take a look at the samples given to have a clear idea of how exactly it has to be written.

Table of Contents

How to write an application for hostel allotment, hostel application format, application for room allotment, application for hostel accommodation, frequently asked questions on application for hostel allotment.

In order to write an application for hostel accommodation confirmation, you will have to follow the format of formal letter . Throughout our school life, we must have written a variety of letters to our Principal , to our society secretary, permission letters to our leads, etc. Just like other those letters, an application for room allotment has to be written in a polite tone using professional language, either to the hostel owner or the hostel warden. Remember that you can, in no way, be informal.

The hostel application format should include the sender’s address, the date, the receiver’s address, the subject and the body of the letter requesting hostel allotment, followed by the complimentary closing, your name and contact details.

Format and Samples

Go through the format and sample letters given below to make sure you write a letter without missing out any information.

448, Saheed Nagar

Bhubaneswar – 751007

February 25, 2022

Mr. Prateek Mishra

Marylane Boys Hostel

Bannerghatta Road

Bangalore – 560076

Sub: Query regarding hostel allocation

Respected Madam,

I, Adarsh, would like to inform you that I have taken an admission at Christ University, Bannerghatta Campus for the MA English and Cultural Studies. My admission process would be complete on the 1st of March and I am in need of a place for accommodation. I am writing to enquire about the same.

I request you to please provide the information regarding the availability of room and the facilities provided including food services, costs of room for single and two sharing, curfew, etc. Kindly revert at the earliest.

Yours sincerely,

(Signature)

ADARSH NIVIN

Shubhashree Tripathy

Shakti Nagar, Lane-8

Cuttack, Odisha – 751031

Serene Hostel

Bangalore- 560076

Sub: Query regarding room allotment

I am Subhashree Tripathy, a student of I BSc Computer Science. I had previously requested for a room allocation in the college hostel and I had been informed that I am to move into room no. 26. It has come to my knowledge that another girl has also been allotted the same room. I request you to kindly look into this and resolve the issue at the earliest as classes begin next week. Awaiting your response.

SUBHASHREE TRIPATHY

Zoo Side Wall Road, Sector-9

Navi Mumbai – 650012

23rd May, 2022

University Girls’ Hostel

Sub: Requesting for the details of hostel accommodation

I, Shakti Meher, father of Soumya Meher, am writing to request details of accommodation being provided at the university hostel. My daughter has secured an admission for the BA History course at the university and her classes are to commence from the 5th of June (Monday). As there are hardly two weeks left, I would like to know the process of hostel admissions and also the information we would have to provide when applying for an accommodation.

Considering the fact that it would be safer for her to reside in the university hostel, I would like to request you to kindly provide with the details of rooms and facilities available so that I could do the needful at the earliest to secure a comfortable and safe space for my daughter.  I shall be highly obliged for the same.

SHAKTI MEHER

Father of Soumya Meher

How to write an application for hostel allotment?

The application for hostel allotment is a type of formal letter which can be written to the person in charge of the hostel. You can explain about your requirements if any or request them to revert to you quoting the facilities they have.

Whom should we address the letter for hostel accommodation to?

In order to enquire about the amenities of the hostel, you can write the letter to the person in charge of the hostel. If it is a college or university hostel, then you can write it to the head of the college or university or the warden of the hostel.

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Guide On How To Write A Cover Letter For A University

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Cover It Up

It's the time of year again; you have made a list of your selected colleges and will apply to them. You are about to apply, but one hurdle remains in your path; the dreaded cover letter. Many students still are unsure of how to write a good cover letter for a university. In this blog, we will tell you how to write a great cover letter for a university. We will discuss the basic template, tips, and things to remember while writing a university application letter. So let us not waste any time and dive straight into it.

What is a cover letter for a university, and why is it important?

Many of us thought of this question when we first encountered the need for a cover letter when applying for universities. A cover letter for a university is basically a one-page application that you submit alongside your CV or resume when applying to a university or college. Many universities ask for a cover letter nowadays since it provides the admissions officer with further detail on how your skill set aligns with the university, what you can bring to the institution and why you want a seat. It also shows the admissions officer your passion and suitability for the course. In addition, a university application letter is more personal than a resume and builds a relationship with the officer.

How to write a cover letter for a university?

Since we have discussed why a university application letter is important, let us now see how to write one. The structure and text volume of a cover letter for a university is determined by its five major features. In most circumstances, a university application letter should be no more than one page long and no more than 300 words long. However, those words must be carefully picked and stick to a well-defined structure. The five major features of a cover letter for a university are:

The officer will see the header first, which is precisely where you can wow them. The header is the only place of a university application letter where you can have some design choices instead of the entire letter being in black text boxes. It will help your letter look as good as it reads. The header usually includes your name , occupation , address , phone number and email . 

2. Greeting

The greeting line of a university application letter, also known as a salutation, is where you say your greetings. In a university application letter, don't go too inventive. A simple "Hey" is obviously ineffective. Try to learn the name of the individual to whom you should address your university application letter. People enjoy reading their names , demonstrating your attention to detail and interest in this officer, showing that you've gone out of your way to determine who is processing applications!

3. Introduction

The first paragraph of your cover letter for a university introduction should include your prestigious alma mater ( the school or college you have attended ). Another possibility is that you have experience in your field. Lead with your abilities, and aim to produce a paragraph that makes the admissions officer want to keep reading.

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The heart of your pitch should be in the body of your cover letter for a university. Given the one-page limit, you have a lot of work to perform in a limited time. In this section, you must mention your top qualifications for the course you wish to apply for. Also, attempt to include the name of the university you're applying to and explain why you want to study there. Remind the admissions officer that you aren't merely sending out study applications to random colleges but want to study at this one.

5. Conclusion

A call to action (CTA) should be included at the end of your cover letter for a university, in which you urge that the admissions officers take some action as a result of your letter. You can state you're looking forward to hearing back, that you'd be happy to follow up with a phone call, or that you'd be honoured to be invited to an interview, either in person or remotely. Your desire to receive a response should indicate to the officer that you are serious about attending this university. You don't want to come across as desperate or overconfident, but you want to express your genuine desire.

If you need more in-depth understanding on how to write your cover letter, our ultimate guide to writing a cover letter will surely help you out!

Documents you will need while submitting your university application letter?

You will need to submit a few documents while submitting your cover letter for a university! The documents include the following:

• A CV/Resume
• Previous academic transcripts
• Portfolio (if required)
• A personal statement

You need to submit these basic documents, but it would be best if you verified the required documents on the university site! As you know, you have to submit your CV or resume alongside your cover letter. Many students still face problems while creating a good resume, don't worry; we will show you how to create your first resume !

Tips on writing your cover letter for a university

There are a few tips that can help you make a great cover letter for a university that can wow the admissions officer:

•   Try to sound more human in your letter.
• Beware of the cliches almost everyone uses, so you need to think "outside the box" for this one.
• Keep an eye on your tone and ensure it's friendly , professional , and confident , but never arrogant or condescending.
• Keep your cover letter brief ; keep it point to point so the reader doesn't get bored reading it.
•   It's a good idea to divide your introduction into the past, present, and future portions to stay organised while talking about yourself.
• Prove everything you say in your cover letter for a university by keeping the tone friendly and not arrogant! 
• Don't just list everything you have achieved since it is already in your CV! Try to mention what new things you would achieve!

University application letter format

Your university application letter must say the appropriate things and look the right way. Choose the appropriate layout and design for your cover letter, and don't waste your golden prose on a poorly designed letter that sounds wonderful but looks horrible. You must use a legible font – nothing grand or unusual. You should use a font size of 10 to 12 points, which is large enough to read but not so large that it looks like you're creating a kid's story. Use 1-inch margins on your letter's top, bottom, right, and left sides. You must include a space between paragraphs that are not indented and keep all paragraphs to a decent length. 

Things to keep in mind when writing a cover letter for a university

There are a few things to keep when writing your cover letter; these include the likes of spelling mistakes, grammar, poorly designed cover letters and much more. Here are a few things to remember:

•   Words are wasted. Irrelevant information, clichés, and fluff will clutter your page with unnecessary language. Use the limited space you have to write in your own words what makes you a good candidate.
•   One of the most typical mistakes students make is wasting their cover letter by transforming their resume into paragraph form . This repetition does not help the admissions officer assess your qualifications or persuade them that you are enthusiastic about the chance.
•   A solid cover letter might be improved by including facts about the university that you've learnt about. Learn about the university's culture and goals , and tailor your cover letter to reflect how you would be a good fit.
•  A cover letter is not the place to give bad information about your qualifications. An interview allows the admissions officer to learn about your weaknesses. Concentrate on your strengths !

These were the ways to create a good cover letter for a university. It will take you a bit of time and practice to perfect your cover letter. Once you submit your application, you might get called upon for a university interview. If the interview is going to scare you, then don't worry our blog about university interview questions will help you run that scare away. If you are going to apply to universities in the Uk, we can help you do exactly that. Our blog on applying to universities in the UK will do that.

Frequently Asked Questions

How long should a university application letter be, how do you end a cover letter for university, does a cover letter for a university improve your chances, can you be too confident in a university application letter, does a university application letter have to be perfect.

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Application Letters for Colleges Abroad – X Tips and Best Practices

Seeking admission to a college or a university abroad requires student to follow the predefined admission process, submit the essential documents, along with the demanded application letters. While applying abroad, most of the programs require an official college application letter, letter of recommendation (LOR), Statement of Purpose (SOP), etc. Unlike other documentation, application letters plays a vital role in the complete process of admission and hence it is necessary for student to ensure their application contains the required information and the shared information is true. The shared information needs to be in an easy to understand language with no grammatical errors and irrelevant information.

Though an application form is submitted online, a cover letter for university application is mostly a one-page letter disclosing the reasons why the candidate wants to study in a different country and the objective. An appropriately written and convincing motivation letter helps students in starting a new exciting journey of studying in one of the top universities in abroad. Writing a college application letter requires student to have good command on the English language, effective writing skills, and good convincing power.

Let us learn about cover letter for university application and the ways to write an effective cover letter/application letter for university admission abroad.  

How to write a college application letter?

A well drafted college application letter need to have the key essentials included. Students can seek assistance of their friend or the professional counsellors at Study Smart to have a clarification on the different aspects of application letter writing. Student have to justify and need to convince university for higher studies and the course student is interested in. It is a good idea to mention the name of the university.

•       Briefly mention all the reasons, talk about experience, from work to study experience, and/or academic qualifications.
•       Ask for a request.
•       Make the write-up easy to understand.
•      Also mention address. In addition to student mailing address, write an accurate e-mail address, phone number, and other essential details.

12 Tips on Application Letter for Colleges and Universities Abroad

• Research well about application
• Format cover letter correctly
• Look for a name to address
• Commence with an impactful introduction
• Mention academic results and achievements
• Include key projects and work experiences
• Include relevant information and mention application purpose
• Keep the application brief
• Highlight your skills and certifications
• Close application with a proper conclusion
• Prepare the required LOR, SOP, or personal statement
• Collect all the necessary documents that include the following –
• References letter
• Identification documents
• Academic transcripts and degrees
• Personal statements
• C.V / Resume
• Certificates of extracurricular activities
• Score sheet of language tests
• Proof of professional work experience

Importance of cover letter for university admission

A college application letter is a document that focuses on the student’s suitability for admission to a particular program. A well-written letter highlights the student’s characteristics, qualities, capabilities, skills, and work ethics. In case student is applying for courses like MBA, MS, Computer Science, etc. also make sure to include a letter of recommendation. The Different types of LORs include:

Types of Letters: LORs

There are three kinds of, including academic recommendations, employment recommendations, and character recommendations.

An overview of each kind of recommendation letter is mentioned below:

Academic Recommendation Letters

Most students taking admission in a particular course are asked for these kinds of recommendations. Most colleges or universities offering admission to students for undergraduate and graduate courses ask for Academic Recommendation Letters . Each student is supposed to produce at least two or three letters of recommendation.

Information about the student, work achievements, character references, and personal details is recommended. These recommendations can be taken by school teachers, principals, coaches, and other education professionals who guided students in the past and are well aware of their academic skills. Many students make mistake while writing collage application letter which is not good. Writing an incorrect application letter can result in rejection of your admission application.

Employment Recommendations

Students planning to get a new job are supposed to produce letters of recommendation. Also working professionals willing to continue studies or to do specialized courses need to submit LOR from employers if demanded by the university students have chosen for their studies overseas. Information like the candidate’s employment history, job performance, work ethic, etc. is mentioned in the cover letter for university admission. Most of the time employment recommendations are written by former (or current employers) or a direct project manager. It is advisable to carry at least three career references to showcase qualities in the most desirable way.

Character References

These kinds of letters of recommendation are mainly required while opting for housing accommodations, legal situations, child adoption, and some situations where the other party must know all the accurate details about a person’s character. Character recommendation letters are mostly written by ex-employers, landlords, known ones in business, neighbours, etc.

The Essential Things to Know While Applying

Why Do You Want to Study Abroad?

The first and the foremost question that student must be well prepared for this question, why you want to study abroad and not in your home country. Though it seems to be an obvious question, student must know the reasons for studying abroad as it makes a huge impact on university.

•       I only wanted to move out of my home country.
•       I want to get married and settle “international.”
•       My relatives went abroad, so I also wanted to try it.

Rather, Say:

•       I want to develop my skills, both personally and professionally, and get an international learning experience.
•       I wanted to know the country’s new culture, history, and language and explore the same.
•       I strongly believe that I am a perfect fit for a program that invites students from all over the world.
•       I wanted to learn new mythology of studying.

How much Abroad Experience do you have?

When selecting international students, most recruiters know that it might be not be the right course for everyone. By choosing an international student with no experience and being far from home, universities don’t want to take the risk and thus don’t select someone who is not ready to live abroad and might quit the program in between the course. Thus, while getting interviewed, never say that – “I’m are not sure how things will go on”. Also regarding international traveling, never say that I have travelled earlier but it was a bad experience.

•       Although I have never lived or studied abroad before, I love travelling and exploring new traditions. Say that I’m look for an opportunity to expand my skills.
•       Being a learner, I always look forward to meet new challenges and studying independently abroad.

  What is a Statement of Purpose?

Many universities ask applicants to write an essay mentioning students personal and academic skills and why choosing the particular program. While writing a personal and academic statement, it is important to mention what student wanted to learn by doing the universities program and how it will provide student with an international study abroad experience. The personal and academic statement must be written on letter-size paper and run between 1 to 2 pages in length.

Student can explore online for detailed information. Student can alternatively also consult the professional academic counselors at Study Smart Overseas Education study centres located in Pune, Delhi, Surat, and other cities in India.

Letter Sample 1

June 1, 2022 XYZ Language School, London

Personal Statement by Anubhav

My name is Anubhav. I am writing this letter explaining my reason for applying to your prestigious university. I am looking forward to working as an international specialist at a renowned organization. I wanted to pursue MBA in London to earn an international degree to fulfill my career goal. I have completed my BBA degree from IP University based in my home country India. Pursuing MBA from your university provides students like me with a variety of international education opportunities including intensive English courses, internship programs, etc. Also, I wanted to improve my English skills and learn about a new culture. I am applying to your business school for many reasons. First, your regular program will give me the opportunity to apply and study in London. Secondly, the program offered at your university has a very good reputation. Lastly, the fewer students: teacher ratio encourages me to apply there. I strongly believe XYZ is the ideal place for me to fulfill my academic goals. Yours Sincerely, (Signature) Anubhav  

Sample Letter 2

I am interested in pursuing graduate studies in Political Science from your international university. I have obtained my B.A. degree from XYZ University last year. I would greatly appreciate you sending me application materials, such as course details, financial aid options, and employment opportunities for foreign graduate students. Please provide all the details at the mentioned address.

The majority of the students are being asked to write a cover letter for admission in university during their entire professional career. Whether student is writing a Letter of Recommendation , collage application letter, or something else, it’s vital to know all the basics of writing an effective letter .

To know more about the tricks of writing a cover letter for university application, get in touch with the experts at Study Smart in India.

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Radiology Informatics Data Scientist

• Madison, Wisconsin
• SCHOOL OF MEDICINE AND PUBLIC HEALTH/RADIOLOGY-GEN
• Partially Remote
• Staff-Full Time
• Staff-Part Time
• Opening at: May 31 2024 at 13:10 CDT
• Closing at: Jun 17 2024 at 23:55 CDT

Job Summary:

The Department of Radiology, University of Wisconsin - Madison, School of Medicine & Public Health is seeking a Radiology Informatics Data Scientist who will work under the direction of Dr. John Garrett and will work closely with other staff, medical school groups, UW Health, and the Radiology Informatics team. Dr. Garrett's research focuses on developing novel tools for radiological imaging, leveraging new tools and technologies such as deep learning, and a particular emphasis on translation of novel techniques into clinical practice. Deep learning and machine learning have seen a meteoric rise in applications within Radiology. This growth is both driving the need for high quality curated datasets and mechanisms to introduce these tools into clinical practice. The Radiology Informatics Data Scientist will be responsible for data cleaning and management, the development and maintenance of clinical research databases, helping develop and deploy novel imaging tools, and disseminating new knowledge through abstracts, posters, presentations, and manuscripts. They will be also involved in project monitoring and evaluation, data analysis, oversight of trainees, and dissemination of program results and will work closely with the Department of Radiology's Informatics Analysts.

Responsibilities:

Institutional statement on diversity:.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Required Bachelor's Degree in Physics, Biomedical Statistics, Computer Science, or related field. Preferred PhD in Medical Imaging, Physics, Biomedical Statistics, Computer Science, or related field.

Qualifications:

Required: - Experience working with medical imaging and/or electronic health record data, understanding compliance requirements. - Experience in developing machine learning and/or deep learning models for medical imaging, genetic, and/or biological data. - Three or more years of experience with programming languages (C++, Python, Matlab), including libraries like NumPy, SciPy, and scikit-learn. - Proficiency in Linux environment, including common commands and shell scripting. - Familiarity with medical imaging data and standards such as DICOM and HL7, ensuring compliance. Preferred: - Proficiency in database languages (SQL, NoSQL databases like MongoDB, graph databases). - Familiarity with data management and lifecycle platforms such as Flywheel, XNAT, or data versioning tools like DVC. - Previous grant writing experience; manuscript writing; program management and/or development experience. - Experience contributing to clinical research projects, including IRB protocols and clinical trials. - Outstanding communication skills for collaboration with multidisciplinary teams (clinicians, researchers, IT professionals). - Knowledge of statistical analysis and data visualization tools (R, SAS, Matplotlib, Seaborn, Plotly).

Full or Part Time: 50% - 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Minimum $75,000 ANNUAL (12 months) Depending on Qualifications The starting salary for Data Scientist I is $75,000; the starting salary for Data Scientist II is $85,000; the starting salary for Data Scientist III is $95,000. Starting salary is negotiable based on experience and qualifications.

Additional Information:

Applicants for this position will be considered for the titles listed in this posting. The title is determined by the experience and qualifications of the finalist.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Gabriella Fisk [email protected] 608-890-0034 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Data Scientist I(RE020) or Data Scientist II(RE021) or Data Scientist III(RE061)

Department(s):

A53-MEDICAL SCHOOL/RADIOLOGY/RADIOLOGY

Employment Class:

Academic Staff-Renewable

Job Number:

The university of wisconsin-madison is an equal opportunity and affirmative action employer..

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Home » Letters » University Letters » Request Letter for Dormitory – Dormitory Request Letter

Request Letter for Dormitory – Dormitory Request Letter

Table of Contents:

• Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample request letter for dormitory.

(Sender’s details) ____________ ____________ ____________

Date: __/__/____ (Date)

(Receiver’s details) ____________ ____________ ____________

Subject: Dormitory allotment

Respected Sir/Madam,

I am _____________, a student of your respected University, __________ (University Name). I am in _______ (Year) and I am studying ___________ (subject). I am writing this letter to request you to allot me a dormitory.

I live in __________ (residence address) and the University is in __________ (University address), therefore I am applying as a dormitory resident. I am eligible to apply for this as per the guidelines mentioned in the University brochure/website. It would be really helpful if you can provide me a ____________ (well-ventilated/air-conditioned/ clean room/any other requirement).

It’s difficult for me to stay at a ________ (private accommodation) because ________ (mention reason), hence I would kindly request you to allot me the place as soon as possible. I hope you will take my situation into consideration and help me.

Please let me know about the availability of place, on my contact number ______________.

Thanking you in advance.

Yours sincerely, ____________

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• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• Yes, providing details about your academic status helps the university in understanding your situation better.
• Including this information helps in justifying the need for on-campus accommodation.
• Clearly state the challenges you face with private accommodation and express your need for on-campus residency.
• Response times may vary, but it's advisable to follow up if you haven't received a response within a reasonable timeframe.
• Yes, it's recommended to mention any preferences or requirements you may have for the dormitory room to ensure your comfort and satisfaction.

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FROM: Registrar (AA)

To:  First Year Students (2024/2025 A Y)

Congratulations for being placed at Karatina University!

The reporting day will be Monday, 5th August 2024 and thereafter Orientation running throughout theweek.

To access the Admission Letter, check on the link below:

https://ict.karu.ac.ke/admissions/2024-2025KUCCPS-Admission-Letters/

Joining instructions and forms to be filled are attached in this communication.

Note that following your placement by KUCCPS at Karatina University, you are eligible to apply for a Government Scholarship, Loan, and Bursary to assist you with your educational expenses. If you require Government Financial Support, you MUST make an application for consideration through the official scholarship and loan portal: https://portal.hef.co.ke

Should the Government Scholarship, Loan, and Bursary not be sufficient to cover the entire cost of your programme, the remaining fee balance will be the responsibility of your Parent/Guardian. Payment details to the University are provided in the admission letter. Accommodation at the University is not guaranteed and normally issued on first come basis after full payment of fees. Therefore, make necessary arrangements to secure accommodation at the University or outside before the reporting date.

It is mandatory to report with a laptop as a learning requirement. Regular updates will be posted to the University website and via your University email. To access your university email, please follow the link provided on this page to retrieve your email; https://emaiI.karu.ac.ke

For any clarification do not hesitate to get in touch with us via Tel: 0729721200; 0716135171; 0723683150 or email: [email protected] . We will be availing regular updates on admission information on the University website: www.karu.ac.ke and through your email. The official communication lines are as directed in our official channels of communication.

AVOID FALLING PREY TO FRAUDSTERS.

Dr. Wangari Gathuthi Registrar (Academic Affairs)

Click the link below to download Admission Letter.

For those who sat KCSE in 2023 use the below link  KUCCPS 2024/2025 Admission Letters Portal

Click the link below to download the Library User Form.

Click the links below to download the Admission Forms and view the 2024/2025 First Years Joining Instructions

Click the links below to download your student forms.

Click the link below to download either the Non-Resident Form or the Resident Form(University Hostels).

Commonly Asked Questions for Registration

As you prepare to report on Monday, 5th August 2024, find a guide to Commonly Asked Questions.

1. Where is Karatina University Located?

ANSWER: Karatina University Main Campus is located in Kagochi, Karatina, Mathira East Sub County, Nyeri County. From Nairobi, the best PSV Matatu to use is 2NK boarded at the Tea Room Matatu Terminus at the Kenneth Matiba Road (formerly Accra Road).

2. How can I download my Admission Letter?

ANSWER: Please click the link below to get your Admission Letter. You will be required to input your KCSE Index Number/2022 to be able to retrieve and download your Admission Letter . 

2024/2025 Admissions Letter Portal

For Joining Instructions, Admission Forms and Fee Structure the links are available on this page.

3. How can I get my Registration Number (Admission Number)?

ANSWER: The Registration Number is well indicated on your Admission Letter. It is structured as A123/4567G/23.

4. What if I don’t make to report on Monday 5th August, 2024?

ANSWER: Karatina University encourages all students to come for reporting on Monday 5 th August, 2024 . However, if you cannot make it, you are encouraged to report within the week.

5. When is the deadline for reporting in this 2024/2025 Academic Year?

ANSWER: The deadline for reporting will be communicated to you via your emails. Those who will not make it by the deadline, will defer their studies to the 2025/2026 Academic Year.

6. When is the deadline for applying for funding from the Higher Education Funds (HEF)?

ANSWER: HEF applications deadline will be indicated in the HEF website. All First Year 2024/2025 AY Students MUST apply for funding via the Higher Education Financing (HEF) Portal, https://portal.hef.co.ke/ .

7. Am I eligible for HELB loans?

ANSWER: Yes, all students are encouraged to apply for HELB funds via   www.helb.go.ke

8. Is it a must I reside inside the University hostels?

ANSWER:  It is NOT mandatory apart from Nursing Students to reside inside the University Hostels. For those who wish to stay outside, you will be required to fill out the Non-Resident Form (AA/F017).

9. What do you provide in hostels accommodation?

ANSWER: Karatina University provides a bed and a mattress. You will only come with beddings and personal emoluments.

10. Can I book a hostel room?

ANSWER: No, Karatina University does not allow booking of hostel. The rooms available will be allocated on a first come first assign basis.

However, the University will ensure that all students get accommodated with Hostels affiliated to Karatina University.

11. Can I cook inside the hostel?

ANSWER: No. Cooking is prohibited  in Karatina University hostels. Students are encouraged to take meals from the University Cafeteria which is open for the entire Semester and the food is at very affordable prices.

12. What if I’m not able to report on this 2024/2025 Academic Year?

ANSWER: Yes, your place will be reserved till the next Academic Year. You are required to officially write a deferment letter to the Registrar (Academic Affairs) after which it will be processed within a week.

After you receive the deferment response, you will be required to write an official letter to Registrar Academic Affairs to request for readmission.

NOTE: The University Funding Board (UFB) cycle elapses after the four years from the year of admission for the Government Sponsored Students Programme (GSSP). This means the Government will cease your funding and the Private Sponsored Students Programme (PSSP) fee structure will apply henceforth.

13. Can I defer if I’m not able to report in this 2023/2024 Academic Year?

ANSWER: Yes, your place will be reserved till the next Academic Year. You are required to officially write a deferment letter to the Registrar (Academic Affairs) after which it will be processed within a week. After you receive the deferment response, you will be required to write an official letter to Registrar Academic Affairs to request for readmission

14. How can I transfer a course/ change a programme?

ANSWER: Karatina University will open the Change of Programme window from 11 th September, 2023. You are required to check from the KUCCPS Students Portal whether you are qualified for the programme you wish to change to.

i . Check on the ‘Minimum Subjects Requirements’ . You should meet the criteria set for the Programm

ii . Check the 2022 Cut-Off Points (COP) against your Cluster Points (WCP). To qualify the WCP should be equal to or greater than the COP.

iii .    Fill the Change of Programme Form AA/F012 and submit it at the Dean of the School you have been admitted to.

iv .  Wait for the response, which will be released latest 29th September, 2023 .

v . Fill an Acceptance Form for Change of Programme Form AA/F013 and submit it to the School’s Administrative Assistant of the new programme.

Note: You will get a regret letter if either you have not qualified for the new programme or the new programme is at full quorum thus n o capacity .

15. Do you pay accommodation fees in the same account with the fees account?

ANSWER: Yes. You can pay the accommodation fees of KShs 6,500 together with the fees in the same account of either Equity Bank or Cooperative Bank as indicated in the Fee Structure or via e-Citizen..

16. Can I pay half the fees for 1st Semester and get admitted?

ANSWER: No. Karatina University encourages all Students to pay fees in full. You will NOT get admitted if you will not have 100% of fees and 100% accommodation.

17. Must I come with the laptop during registration or I can acquire it after reporting?

ANSWER: For proper learning on the blended mode of study (online and physical), students are encouraged to have a laptop for ease of access of online teaching and materials.

18. What if I don’t have a NHIF Card, can I use my guardian’s?

ANSWER: Yes. NHIF cards are given to applicants above 18 years. For reporting purposes, students below the age of 18 years can use the NHIF card for parent/guardian and will be required to avail a copy of the same on the reporting date.

For those above 18 years, kindly apply for an NHIF card at your nearest NHIF office before the reporting date and avail the NHIF acknowledgement slip (stamped and signed) on your reporting date.

19. How can I contact Admissions Office?

ANSWER: Please call the number +254 716 135 171 or +254 729 721 200. You can send an email to [email protected]

20. How do I pay fees to Karatina University?

ANSWER: Requisite Fees is payable via e-Citizen or to any branch of Cooperative or Equity Bank with details as follows:

1. Cooperative Bank

Account Name: Karatina University; Karatina Branch; Account Number: 01129059776700

2. Equity Bank

Account Name: Karatina University; Karatina Branch; Account Number: 0040298291603

Payment is also done on the Student Portal via E-Citizen

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From inspiring a global mindset to enhancing your career prospects, studying abroad opens doors for a world of opportunities. 

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• Read this before you use Ch...

Read this before you use ChatGPT to write your university application cover letter

On this page, the limitations and risks of chatgpt, why you shouldn’t use chatgpt, even as a last resort, 1. chatgpt can’t beat a human expert, 2. chatgpt has no historical knowledge of a winning cover letter, 3. the risks of rejection or dismissal after enrolment is real, study abroad with idp today - get the edge even without chatgpt, topics covered.

• 28 May 2024

You’ve probably heard of ChatGPT, the AI-powered app that is revolutionising the world and changing how the world interacts. In fact, you might be wondering if ChatGPT is the perfect solution to writing a winning university application cover letter.

Yes, the OpenAI chatbot seems to have infinite potential to solve any writing challenge on Earth. However, should you take chances on your entire academic and professional future with this shortcut?

It might seem like a no-brainer to breeze through your university admissions using a chatbot that provides seemingly complex and sophisticated answers to simple questions. Why spend days writing an academic essay when it can be done within minutes, and all without grammatical errors?

But the stakes are high. In this article, we are going to highlight some crucial points to consider before you use ChatGPT to write your university application letter, or even during the rest of your university studies after getting in.

One downside of using the chatbot is that you will not just be technically cheating the university, but also yourself.

The University of Oxford defines plagiarism as “presenting someone else’s work, with or without their consent, as your own without full acknowledgement.”

And since ChatGPT isn’t a living breathing human being, one could argue using the chatbot is perfectly fair game, based on certain definitions. However, there are reports that a growing number of universities are rethinking the idea of plagiarism which could eventually lead to including ChatGPT as a tool for ‘cheating’.

However, as you’ll quickly realise, ChatGPT is more of an AI that consolidates existing information online (up to 2021) and doesn’t exactly produce true inspiration or motivation to help you in your application writing.

To prove a point, we gave ChatGPT the following prompt: "Write for me a university cover letter for a student in Indonesia who wants to pursue an electrical engineering undergraduate degree at the University of Sheffield in the UK.” 

We can see that the letter is written in a very mechanical way, as if it were adapted from a template. The generic terms used, placements and even sentence constructs might betray the fact that it was written by AI. Just imagine the university receiving similar copies of this cover letter submitted by multiple applicants!

Not only does it come off as cookie-cutter, any personality or uniqueness to you is non-existent. It also shows a lack of research done towards the course curriculum or the school’s specific achievements.

One concerning issue is how ChatGPT assumed that the writer was a member of a robotics club and was experienced in building electrical systems. This inventing of facts to help better fit the narrative of the application letter can be a trap for your credibility.

Because there is no connection between the real person and ChatGPT, trying to use the chatbot to write a university application letter isn’t a good idea. Worse of all, the consequences of getting caught can be severe.

It’s important to understand that ChatGPT can’t beat an education expert because it just doesn’t have the depth of experience or understand what’s on the line.

For example, education counsellors at IDP meet students through individualised sessions to fully understand their needs, achievements and future plans. Plus, all this is done at the student’s convenience, at no cost. In fact, you might even enjoy having some fees waived in the application process.

More importantly, you get to tell your whole story to our experts who can then flesh out a compelling narrative and highlight key points to be included in the university cover letter.

ChatGPT doesn’t know everything, including what works and what doesn’t in a successful cover letter.

In contrast, education experts in IDP have years of experience in knowing which letters will likely result in success. After assisting thousands of students and having first-hand application and communication experience with the universities themselves, the counsellors know what the institutions are looking out for.

Chatbots like ChatGPT just don’t have that human touch and depth of knowledge to assist you with writing a compelling cover letter. It’s not just about mechanically listing facts about yourself, but also how it is presented to best portray your motivations in the best light possible.

If that still doesn’t deter you, consider the real risks of getting caught using ChatGPT!

Firstly, your application would likely be rejected and you could be blacklisted throughout the university for future applications. This might make any future attempts of getting in exponentially harder, if not impossible.

Secondly, you could enter a common database and be flagged for ‘cheating’. This could indeed affect any future application chances if your particulars are double-checked against this database.

Thirdly, tools are being developed and refined to detect AI-written essays and they could retrospectively be used by universities to analyse your old application cover letter. If caught, this could result in serious penalties or even expulsion from your course.

The reward just isn’t worth the risk.

Do it the right way, get in touch with an expert at IDP (and not ChatGPT)!

Need help crafting your best cover letter possible, risk-free? Look no further than the education experts at IDP. Make use of their experience to write your cover letter and apply the right way.

Our education counsellors are also happy to help you select the right course and study destination for your career aspirations.

From understanding your unique situation to answering all your questions, seek help from us and make your best decision possible.

Take the next step with IDP today and get tailored advice from our team of education experts to help you reach your goals.

Simply book your free online counselling session with us today and we’ll take it from there!

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Create your profile and unlock a wide array of features including personalised recommendations, fast-tracked applications and much more.

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