cover letter for virtual executive assistant

Build my resume

• Build a better resume in minutes
• Resume examples
• 2,000+ examples that work in 2024
• Resume templates
• Free templates for all levels
• Cover letters
• Cover letter generator
• It's like magic, we promise
• Cover letter examples
• Free downloads in Word & Docs

3 Virtual Assistant Cover Letter Examples Made for 2024 

• Virtual Assistant Cover Letter
• Virtual Assistant No Experience Cover Letter
• Upwork Virtual Assistant Cover Letter
• Write Your Virtual Assistant Cover Letter

You take care of all the little things that become big when the moment strikes, like phone calls, office supply inventory, follow-up emails, appointment calendars, and travel arrangements.

But how do you write a cover letter to complement your virtual assistant resume and cover all those tasks, abilities, and your amazing growth potential?

Before you start fretting, check out our three virtual assistant cover letter examples that are bound to help. And while you’re at it, try our AI cover letter generator .

Virtual Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• The more you align your skills with the job ad, the sparkier your virtual assistant cover letter becomes. But don’t highlight these proficiencies casually. Weave them into compelling narratives of you overcoming challenges, spurring efficiency, and achieving positive results (cue increase in LinkedIn and Instagram followers)

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Virtual Assistant No Experience Cover Letter Example

• Talk about coursework, a school project, or even a hobby that reflects your eye for detail. An example would be how Theo applied his expertise in data verification to enhance data accuracy for his college’s health club membership records.

Upwork Virtual Assistant Cover Letter Example

• Notice how this Upwork virtual assistant cover letter spotlights adventures using Canva, Adobe Spark, Microsoft Outlook, and Content Management Systems, going further to include tangible results from the applications.

Related cover letter examples

• Virtual assistant resume
• Administrative assistant
• Executive assistant
• Office assistant
• Personal assistant

How to Refine Your Virtual Assistant Cover Letter

Virtual assistants work in various fields—you might be helping an executive in a medical clinic or assisting leading social workers. Either way, your niche should be absolutely clear in your cover letter!

Re-read the job description for hints on what that particular job role centers around and choose qualifying points based on the requirements. It’s usually helpful to keep a selection of body paragraphs and skills handy so you can switch them out for each job application.

Writing an appealing greeting and intro

“Dear Sir/Madam” nope! Talk about dated and generic. Instead, you’ll need a name for an effective cover letter greeting. Look at the job ad again, and research the company until you find who you’re writing to and address them by name.

After a formal greeting with a name, hook your reader with relevant qualifications. Make these traits unique and specifically express how you can take the virtual assistant role to a new level.

Connect with the company, too. Return to the company website and check the job description for obstacles you can help overcome. Find a mission statement and align yourself with the organization’s vision.

Impress the reader with a fast overview of your current (excellent!) fit for the job and leave them wanting to read more!

Don’t write something incomplete, vague, and informal, like this opener that’s downright painful:

I’m so good at calendars you wouldn’t believe it, and I’m gonna make sure your company does great. I’m an awesome virtual assistant:

Instead, stay formal and follow this opener’s example. Make the reader interested in how your abilities will improve the company.

This one’s way better!

Dear Mr. Lopez:

With a growing interest in the digital freelance ecosystem and an undeniable knack for administrative support, I’m enthusiastically seeking to catapult my career as a virtual assistant with Upwork. Leveraging my strengths in Microsoft Outlook, word processing, basic graphic design, and more, I’m ready to enhance your operations by making a strong, positive impact within your work environment.

Writing top-tier body paragraphs

As a virtual assistant, you pride yourself on documenting and conveying essential information quickly. You’ll want to do the same in your cover letter’s body paragraphs. Use each paragraph to highlight one major accomplishment and how it will benefit your next employer.

Each success story you share should highlight your technical abilities, interpersonal prowess, and ability to anticipate someone’s needs. Relating these paragraphs to each job description is essential for peak relevance and desirability.

Don’t detail your work experiences arranging seasonal displays. You’re applying for a virtual role, and it probably revolves more around arranging appointment calendars! Mention digital tools you use to get the job done and pull in soft skills that exemplify your efficiency.

Metrics are another critical component of your cover letter. Use quantifiable data like personal ratings, satisfaction percentages, and budget savings to show that you can significantly impact your role.

Now here’s a good body paragraph:

A fundraising event I organized for Our Next Generation, a local non-profit, familiarized me with text encoding. I was tasked with managing digital campaign data and ensuring undistorted transmission of information across various communication channels. Thorough data handling facilitated a 23% increase in campaign effectiveness and brought in an impressive 18% more donations than previous campaigns.

Closing and signing off your lovely cover letter

Now that you’ve gotten all your data in order within those body paragraphs, it’s time to wrap everything up with finesse. You’ll want to summarize once more why you want the job and why you’re qualified for it.

Ask yourself again: What skills and impactful experiences make me a great virtual assistant? How do those qualifications stand to benefit my potential employer?

And don’t forget to invite further communication with a solid call to action! You want the opportunity to discuss your abilities and personal connection to the company in greater depth.

Finally, make sure you sign off professionally and politely. Thank the reader for their time. Your thank-you can go in your final paragraph or serve as your signoff. If you use a different signoff, stay professional and use your real, full name.

Don’t write a weak closer without examples of connection, skills, or gratitude. And don’t sign with a nickname:

There you go. As you can see I’d be great at your company here and I wouldn’t miss any appointments. Let me know when I can start so I can let my old boss know.

Instead, check out how effective it is to professionally present skills and personal traits as being pre-aligned with company values:

Talk about an effective closer!

With Aurora Health Care, I visualize my role as a critical part of the healthcare and sustainability mission. I’m eager to utilize my data entry skills to support your administrative teams, collaborate to streamline data-related operations, and contribute towards improving healthcare services. Thank you for your time, and I look forward to discussing further how my background could add value to your dynamic team.

Theo Christopoulos

Virtual Assistant Cover Letter Mistakes to Avoid

• You manage all kinds of little details and essential tasks each day, so make sure you don’t sabotage your chances by overlooking errors in your virtual assistant cover letter (especially if you’ve used ChatGPT )! A simple error like an incorrect date makes a huge difference on the job, so don’t lose the opportunity to demonstrate a sharp eye for key details throughout your virtual assistant cover letter! One great method here is to think of a time when you actually caught an error and prevented an inconvenient or costly mishap.
• As a virtual assistant, you’ll naturally want to highlight skills that demonstrate your desire to help people get things done. And don’t get us wrong—your ability to coordinate and communicate effectively with others is essential! But recruiters and potential employers want to know exactly which tools you use to accomplish each goal, too, especially since so much of your role is digital. Working specifics in is easier than it might sound: If you used MS Teams to help coordinate a virtual event, specify that, and if you worked hard to coordinate a group project, mention that you used Asana to achieve success.
• Numbers are important, and not just because they catch the reader’s eye on the page: Recruiters love to see measurable results that align with the organization’s needs. You’ll need metrics to quantify your accomplishments and show the impact you’ve made as a virtual assistant, and you can use some brief context to set off each paragraph of how your professional story has made you into the perfect candidate.
• Don’t make the recruiter wonder if your cover letter is a copy-paste! Read back over the job description as many times as it takes to find unique and frequently used keywords to work into your examples. Research the business and emphasize current, pressing issues you can help them solve.

Keep it short and sweet at one page! Your reader has little time, and you want to hook them quickly. If they see a two-page cover letter, it’s more likely to wind up in the discard pile instead of the “Awesome new virtual assistant” pile.

We know this part can sometimes be tricky, but you can make tons of progress by reviewing the job description details and any “About” or “Our Team” pages on the company site. If you’re still coming up empty-handed, try stuff like professional Facebook pages and LinkedIn accounts.

Some still do, but it’s become largely unnecessary. As you know from your virtual assistant experience, most information is exchanged digitally these days! Even if you’re going with snail mail, the usual address information on the envelope is enough and doesn’t need repeating on the cover letter.

• Old Coverler

Virtual Assistant Cover Letter

Virtual assistant cover letter with no experience.

The job market for virtual assistants is highly competitive, and a compelling cover letter can be the key to securing your desired position. To help you stand out from other candidates, we have prepared an example cover letter for a virtual assistant position.

This example illustrates how you can effectively showcase your skills, experience, and professional achievements to capture the employer’s attention and demonstrate your readiness to become a valuable team member. Carefully review this sample and use it as a guide to create your own unique and impactful cover letter.

Citizens  

Virtual Assistant (On-Site)

Dear [Hiring Manager Name],

I am eager to apply for the Virtual Assistant (On-Site) position at Citizens, bringing over three years of experience in administrative support across various industries.

As a Freelance Virtual Assistant, I have excelled in managing communications, scheduling, document organization, and social media content management—enhancing client engagement by up to 20%. My role at Tech Solutions Inc. involved supporting a tech startup team, coordinating complex calendars, and organizing company events and webinars.

With an Associate of Science in Business Administration, certifications in Administrative Professional (CAP) and QuickBooks ProAdvisor, and proficiency in Microsoft Office Suite, Google Workspace, Salesforce, and Asana, I am well-prepared to contribute effectively to your team.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

[Your Name]

This text is generated by Coverler

The job market for virtual assistants is competitive, and crafting a compelling cover letter can be challenging, especially if you have no prior experience. To help you navigate this, we have prepared an example cover letter for a virtual assistant position tailored for those with no experience.

This example demonstrates how to highlight your transferable skills, enthusiasm, and willingness to learn, making a strong case for your potential as a valuable team member. Carefully review this sample and use it as a guide to create your own unique and impactful cover letter, even without prior experience.

Eudora Schools 

Virtual Enrollment Assistant

I am excited to apply for the Virtual Enrollment Assistant position at Eudora Schools. With a Bachelor’s degree in Education and robust organizational and technical skills, I am prepared to effectively contribute to your team.

As a recent graduate from the University of Eduville, I specialized in Educational Technology and Instructional Design, enhancing my project management and digital tool proficiency. My volunteer tutoring experience has honed my communication skills and administrative abilities, including schedule coordination and digital record-keeping.

Certified in Microsoft Office and Digital Literacy, I am adept with tech platforms essential for modern educational environments, such as Google Workspace and various LMS systems like PowerSchool. My interpersonal skills make me effective in virtual settings, ensuring thorough and precise enrollment processes.

Thank you for considering my application. I look forward to the opportunity to discuss how my background aligns with the needs of Eudora Schools.

In Conclusion

Writing an effective cover letter for a virtual assistant position requires attention to detail, confidence in your abilities, and a clear understanding of how your skills can benefit the employer. We hope the provided examples help you create a unique letter that captures attention and highlights your strengths.

A few tips for writing a cover letter:

• Personalize the Letter : Address it to a specific person whenever possible, and mention the company name and the position you’re applying for. This shows that you have done your research and are genuinely interested in the role.
• Highlight Relevant Skills : Even if you don’t have direct experience as a virtual assistant, focus on transferable skills that are valuable for the role, such as organization, time management, communication skills, and proficiency with modern software tools.
• Provide Specific Examples : Describe your achievements and experience with concrete examples and numbers. This helps the employer understand how you can contribute to their company.

By following these tips and drawing inspiration from our examples, you can create a strong cover letter that increases your chances of landing the desired virtual assistant position. Good luck with your job search!

Related Administrative Cover Letter Examples:

• Executive Assistant Cover Letter
• Account Executive Cover Letter
• Administrative Assistant Cover Letter
• Executive Director Cover Letter

Focus on your goals!

Stop wasting time on cover letters! Let us do the writing, while you prepare for the interviews and offers

Please rate article:

proofreading by

Dasha Shigaeva, Founder at Coverler AI

Hey there! For over a year now, I’ve been diving into the world of AI and using it to craft awesome cover letters. I’ve had a chance to explore a heap of them, so you can bet I’ve got some tricks up my sleeve. Whether it’s your dream job or just the next step in your career, I’m here to help you nail that letter and make a real splash. Trust me, together, we’ll make your cover letter stand out!

Published on

• Career Advice
• Cover Letters

Virtual Assistant Cover Letter

A virtual assistant cover letter should summarize your experience and skills as well as explain your motivation for wanting to work for the company.

A virtual assistant typically works remotely to provide administrative services like scheduling meetings, preparing documents, and researching requested information.

Try Betterteam

Post your jobs to 100+ job boards

• Reach over 250 million candidates.
• Get candidates in hours, not days.

Virtual Assistant Cover Letter – Template

Download our free Virtual Assistant Cover Letter in MS Word format.

Virtual Assistant Cover Letter Sample:

[Full Name]

[Email Address]

[Contact Number]

[LinkedIn Profile/Website Link]

Dear [hiring manager’s title and last name, or their first name],

I found your advertisement for the Virtual Assistant vacancy and am very interested in the position. My experience in [administration or personal assistance] and ability to [#1 skill] and [#2 skill] make me the perfect candidate for the job. I know my skill set and industry knowledge will be invaluable to [name of the company] .

I am most impressed by [notable milestones or characteristics you appreciate about the company] and have some great ideas of my own to contribute. When I worked on [mention a successful project/initiative you were involved in] , we managed to [describe the result(s) of the project] . I believe your [project or company initiative you are especially interested in] will make waves in the industry and I would feel privileged to be a part of such an innovative team.

In my role as [current or former position] , I achieved [mention accomplishment(s) and strengthen it with a statistic, if possible] , which improved [mention the effect this accomplishment had on the company in question] . Most recently I attended [relevant training you’ve completed] that helped me sharpen my [list key skills or valuable attributes] .

I have attached my resume and [mention any other documents that were requested, if applicable] . If you like my ideas, I have many more I would like to discuss with you.

[Full name]

How to Write a Virtual Assistant Cover Letter:

Read our step-by-step instructions for writing the perfect virtual assistant cover letter.

Address your cover letter.

Provide your personal details..

List your name, physical address, telephone number, and any links to your website or LinkedIn profile at the top of your cover letter.

Address the hiring manager directly.

Research who the hiring manager is and address your cover letter to them personally. This shows your interest in the role and ability to perform research.

Outline your skills and experience.

Summarize your skills..

Mention your experience in administration or personal assistance, and list any skills that will help you in your role as a virtual assistant. This could include excellent communication, interpersonal skills, time management, and/or planning skills.

Mention any training you have completed.

Completing courses in your free time not only shows dedication to improving your skills, but also makes you a more qualified candidate. Try to explain how these courses have enriched your skills. For example, a course on new software to manage schedules and plan meetings.

Celebrate the organization and describe your accomplishments.

Talk about the company..

Mention a few projects that the company is involved in that you find interesting. This shows your research abilities and that you are genuinely interested in the work that the company does. As a virtual assistant, you may be inspired by the CEO's approach to social work or their interest in going green.

Describe your accomplishments.

Showing that you are capable and able to improve the company can be justified with previous accomplishments, such as increasing productivity, saving money on office supplies, and/or introducing energy-saving measures. Try to mention statistics to illustrate your success.

Attach your resume and close your letter.

Attach relevant documents..

Mention documents that may have been requested, like your resume or CV, and include any references that support your performance at your current or previous company.

Sign off your letter with a call to action to encourage the hiring manager to get in touch with you, and end with "Sincerely" and your full name.

How to Write a Cover Letter

How do I write a cover letter for a virtual assistant?

Your virtual assistant cover letter should include a few personal details, a description of your skills and experience, and your motivation for wanting to work at the company.

Try to mention specific accomplishments from your previous roles that show your qualification, and talk about projects that the company is involved in that you would like to contribute to.

How do you format a virtual assistant cover letter?

• Provide your personal details .
• Address the hiring manager directly .
• Summarize your skills .
• Talk about the company .
• Describe your accomplishments .
• Mention any training you have completed .
• Attach relevant documents .

What is the best format for a virtual assistant cover letter?

The best format for a virtual assistant cover letter is to keep it brief but provide enough evidence of your qualifications. For example, mention that you are proficient with specific planning software and use a statistic to prove how this skill improved your previous company.

Try to mention specific projects that the company is involved in that you are inspired by or excited to be a part of. This may be a corporate project or social work that the company does.

Related Articles:

The 12 best cover letter tips for 2024, how to address a cover letter, best cover letter generators, common cover letter mistakes, personal assistant cover letter.

Virtual Assistant Cover Letter Examples & Writing Tips

• Updated July 19, 2023
• Published February 21, 2023

Are you looking for a Virtual Assistant cover letter example? Read our ultimate Virtual Assistant cover letter writing guide and learn from tips, examples, and proven strategies to land a job interview.

Virtual Assistant Cover Letter Writing Guide

A Virtual Assistant is a remote professional who provides administrative, organizational, and clerical support to businesses and individuals. The primary role of a Virtual Assistant is to help streamline operations, manage tasks, and free up their clients’ time so they can focus on more strategic and revenue-generating activities. Virtual Assistants handle various tasks, including managing emails, scheduling appointments, handling data entry, conducting research, preparing reports, and coordinating travel arrangements. They use various online tools and software to collaborate with clients and ensure efficient communication and task management.

When writing a cover letter for a Virtual Assistant position, it is important to focus on several key aspects. Firstly, highlight your strong organizational and time management skills. As a Virtual Assistant, you will be responsible for managing multiple tasks and deadlines, so your ability to stay organized, prioritize tasks, and meet deadlines will be essential. Discuss any previous experiences in providing remote administrative support or coordinating tasks in a virtual work environment.

Secondly, emphasize your excellent communication and interpersonal skills. Virtual Assistants must be effective communicators who can understand their client’s needs, ask clarifying questions, and provide updates on task progress. Discuss your ability to communicate clearly and professionally through email, video calls, and other virtual channels.

In the next paragraph, showcase your technological proficiency. Virtual Assistants rely on various online tools and software to collaborate with clients and manage tasks. Discuss your experience with specific tools like project management software, virtual meeting platforms, and document-sharing applications. Highlight your adaptability in learning new tools and your ability to leverage technology to enhance your productivity and efficiency.

Lastly, convey your dedication to providing exceptional customer service and your commitment to maintaining confidentiality. As a Virtual Assistant, you will be handling sensitive information and representing your clients in a professional manner. Discuss your professionalism, attention to detail, and dedication to maintaining confidentiality and privacy.

Remember to tailor your cover letter to the specific client or company you are applying to. Research their business needs, the tasks they require assistance with, and their communication preferences. Incorporate this information into your cover letter to demonstrate your understanding of their requirements and your enthusiasm about contributing as a Virtual Assistant.

By focusing on your organizational and time management skills, communication and interpersonal abilities, technological proficiency, and dedication to customer service and confidentiality, you can craft a compelling cover letter that highlights your suitability for a Virtual Assistant position.

Virtual Assistant Cover Letter Example 1

Dear [Hiring Manager],

I am writing to express my interest in the Virtual Assistant position at your company. I am confident that my skills and experience make me an ideal candidate for this role.

I have several years of experience as a virtual assistant, providing administrative and organizational support to a wide range of clients. I am highly organized and detail-oriented, able to manage multiple tasks and deadlines simultaneously. I am also an excellent communicator with strong written and verbal skills.

I am proficient in a variety of tools and software, including Microsoft Office, Google Suite, and various project management and productivity tools. I am also comfortable using various video conferencing platforms, such as Zoom and Skype.

I am highly adaptable and able to work independently with minimal supervision. I am also a quick learner and able to pick up new skills and technologies quickly.

I am excited about the opportunity to bring my skills and experience to your company and am confident that I can make a valuable contribution to your team. Thank you for considering my application. I look forward to discussing the position further with you.

Virtual Assistant Cover Letter Example 2

I am writing to express my interest in the Virtual Assistant position that is currently available with your company. I am confident that my skills and experience make me the perfect candidate for this role.

I have over 5 years of experience working as a Virtual Assistant for various clients, providing a wide range of services such as scheduling appointments, managing email and calendar, conducting research, data entry, and customer service. I am highly organized and detail-oriented, which allows me to manage multiple tasks and deadlines effectively.

I possess excellent communication and problem-solving skills, which allow me to work well under pressure and provide high-quality work. I am proficient in various software and tools such as Microsoft Office, Google Suite, and Trello, which enables me to work efficiently and productively.

I am also highly adaptable and can quickly learn new technologies and systems. I am a fast learner and always eager to take on new challenges. I am confident that my skills and experience make me an ideal candidate for this role, and I am excited to bring my expertise to your company.

Thank you for considering my application. I look forward to discussing this opportunity further.

Virtual Assistant Cover Letter Example 3

I am writing to express my interest in the Virtual Assistant position that is currently available within your organization. I am confident that my skills and experience make me the perfect candidate for this role, and I am excited about the opportunity to contribute my talents to your team.

With over five years of experience in virtual assistance, I have developed a strong skill set that includes excellent organizational and time management skills, as well as strong communication and interpersonal skills. I have a proven track record of successfully managing multiple projects simultaneously while maintaining a high level of attention to detail and accuracy.

I am well-versed in a variety of software and tools, including Microsoft Office, Google Suite, and Trello, and I am comfortable working with different virtual meeting platforms such as Zoom and Skype. I am also an expert in social media management, marketing, and content creation, which I believe will be an asset to your organization.

In my current role as a Virtual Assistant for a marketing agency, I have been responsible for scheduling and coordinating meetings, managing calendars, and handling client correspondence. I have also been responsible for creating and scheduling social media posts, managing email campaigns, and conducting research to support marketing campaigns. I am confident that my experience and skills will be a valuable asset to your organization.

I am excited about the opportunity to work with your team and am looking forward to discussing my qualifications further. Please feel free to contact me at [phone number] or [email address] to schedule an interview or discuss the position further. Thank you for considering my application.

Virtual Assistant Cover Letter Example 4

I am writing to express my interest in the Virtual Assistant position at your company. I am confident that my experience and qualifications make me a strong candidate for the role.

With over five years of experience as a Virtual Assistant, I have developed a wide range of skills that I believe would be an asset to your company. I am highly organized, detail-oriented, and able to multitask with ease. I have excellent communication skills and am able to work well with clients and team members alike. I am also highly proficient in using various software and tools, such as Microsoft Office Suite, Google Suite, and Trello, to manage and organize tasks and projects.

In my previous role as a Virtual Assistant, I was responsible for scheduling meetings, managing email and calendar, and providing administrative support to the CEO. I was also responsible for conducting research, creating presentations and reports, and managing social media accounts. I am confident that my experience in these areas would be beneficial to your company and would enable me to hit the ground running in the Virtual Assistant role.

I am also highly adaptable and am able to learn new tools and processes quickly. I am confident that I would be able to quickly become an asset to your team, providing efficient and effective support to your team members.

Thank you for your consideration, and I look forward to the opportunity to speak with you further about how I can contribute to your company.

Virtual Assistant Cover Letter Example 5

I am writing to express my interest in the Virtual Assistant position that is currently available at your organization. As a highly organized and detail-oriented individual with extensive experience in administrative support, I am confident in my ability to make a valuable contribution to your team.

In my previous role as a Virtual Assistant for a small business, I provided a wide range of support services, including scheduling appointments, managing email and calendar, conducting research, and creating and editing documents. I am well-versed in using a variety of software and tools, including Microsoft Office, Google Suite, and Asana, and am able to learn new technologies quickly.

In addition to my technical skills, I am a strong communicator and am able to work effectively in a remote environment. I am confident in my ability to collaborate with team members and clients in different time zones and manage my own workload to meet tight deadlines.

I am excited about the opportunity to work with your organization and am confident that my skills and experience make me an ideal candidate for this role. I would be honored to have the opportunity to speak with you further about how I can contribute to your team.

Thank you for your consideration.

Related :  Office Assistant Cover Letter Examples & Writing Guide

Virtual Assistant Cover Letter Writing Tips

Below are some general and specific tips to use to your advantage when writing your cover letter.

General Tips:

• Tailor your cover letter to the specific Virtual Assistant position you are applying for.
• Emphasize your relevant skills and experience.
• Use a professional tone and format.
• Show enthusiasm and interest in the role.
• Use specific examples to demonstrate your qualifications.

Specific Tips:

• Mention any relevant experience you have with virtual assistance, such as working remotely or using online communication tools.
• Highlight your proficiency in software and tools commonly used by Virtual Assistants, such as Microsoft Office and project management platforms.
• Show that you are organized and efficient by detailing any experience you have with scheduling, task management, and prioritizing tasks.
• Emphasize your ability to work independently and as part of a team.
• Show that you are comfortable working with a variety of clients and are able to adapt to different communication styles.

Related posts:

• Graduate Assistant Cover Letter Examples & Writing Tips
• Assistant Curator Cover Letter Examples & Writing Tips
• Dog Trainer Cover Letter Examples & Writing Tips
• Airline Pilot Cover Letter Examples & Writing Tips
• Clinician Cover Letter Examples & Writing Tips

Rate this article

Your page rank:

MegaInterview Company Career Coach

Step into the world of Megainterview.com, where our dedicated team of career experts, job interview trainers, and seasoned career coaches collaborates to empower individuals on their professional journeys. With decades of combined experience across diverse HR fields, our team is committed to fostering positive and impactful career development.

You may also be interested in:

• Cover Letter

Lineman Cover Letter Examples & Writing Guide

Logistics officer cover letter examples & writing guide, maintenance worker cover letter examples & writing guide, medical sales cover letter examples & writing guide, interview categories.

• Interview Questions
• Interview Tips

Megainterview/Contact

• Career Interview Questions
• Write For Megainterview!
• Editorial Policy
• Privacy Policy / GDPR
• Terms & Conditions
• Contact: [email protected]

Sign-up for our newsletter

🤝 We’ll never spam you or sell your data

Popular Topics

• Accomplishments
• Adaptability
• Career Change
• Career Goals
• Communication
• Conflict Resolution
• Creative Thinking
• Critical Thinking
• Cultural Fit
• Customer Service
• Entry-Level & No Experience
• Growth Potential
• Honesty & Integrity
• Job Satisfaction
• Negotiation Skills
• Performance Based
• Phone Interview
• Problem-Solving
• Questions to Ask the Interviewer
• Salary & Benefits
• Situational & Scenario-Based
• Stress Management
• Time Management & Prioritization
• Uncomfortable
• Work Experience

Popular Articles

• What Is The Most Challenging Project You Have Worked On?
• Tell Me About a Time You Had to Deal With a Difficult Customer
• What Have You Done To Improve Yourself In The Past Year?
• Interview Question: How Do You Deal With Tight Deadlines?
• Describe a Time You Demonstrated Leadership
• Tell Me About a Time When You Took Action to Resolve a Problem
• Job Interview Questions About Working in Fast-Paced Environments
• Job Interview: What Areas Need Improvement? (+ Answers)
• Tell Me About a Time You Were On a Team Project That Failed
• Tell Me About a Time You Managed an Important Project

Our mission is to

Help you get hired.

Hofplein 20

3032 AC, Rotterdam, the Netherlands

Turn interviews into offers

Every other Tuesday, get our Chief Coach’s best job-seeking and interviewing tips to land your dream job. 5-minute read.

Resume Worded   |  Career Strategy

14 entry-level virtual assistant cover letters.

Approved by real hiring managers, these Entry-Level Virtual Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry-Level Virtual Assistant
• Remote Customer Support Specialist
• Digital Content Coordinator
• Remote Administrative Assistant
• Virtual Executive Assistant
• Administrative Assistant (Entry-Level)
• Remote Executive Assistant (Entry-Level)
• Alternative introductions for your cover letter
• Entry-Level Virtual Assistant resume examples

Entry-Level Virtual Assistant Cover Letter Example

Why this cover letter works in 2024, managing remote teams.

Highlighting experience in managing schedules and communications for remote workers shows adaptability and organizational skills, both of which are important for a Virtual Assistant role.

Accuracy Rate Achievement

By mentioning an impressive accuracy rate, this cover letter demonstrates attention to detail and the ability to produce quality work, which are essential skills for any role.

Initiative and Adaptability

Describing the creation of a virtual study group not only showcases initiative, but also highlights the ability to adapt to new technologies and collaborate with others, making the candidate stand out.

Show alignment with company values

Spot on with aligning your personal values with those of the company. It shows you've done your homework, understand what the company stands for, and are not just looking for any job - you want this job.

Admire the company's work

By showing your respect for the company's innovative approach, you're not just flattering them. You're demonstrating that you share their values and expressing a genuine interest in their work. That connection could be the factor that differentiates you from other candidates.

Translate your skills to the job

When you directly tie in your previous experience to the role you're applying for, you're doing the recruiter's job for them. It saves them from having to figure out if you'd be a good fit. Also, it shows that you've really thought about how you can contribute to the role.

Highlight personal achievements

When you mention something you're proud of, especially if it's related to the job, it not only provides evidence of your skills but also gives insight into what motivates you. It's a great way to show that you're driven and will bring that passion to the job.

Express enthusiasm for the role

Your eagerness about the prospect of pushing tech boundaries is a great sign to employers. It shows that you're not just looking for any job, you're excited about this job in particular. This shows commitment and can be very attractive to employers.

End with a positive note

By thanking the recruiter for considering your application, you're showing humility and a positive attitude. It leaves them with a good final impression of you, which can be a deciding factor when choosing between candidates.

Show enthusiasm for the virtual assistant role

When you express genuine excitement about the company and its mission, it highlights your alignment with the company's goals and shows you're likely to be a motivated and engaged team member.

Demonstrate proven administrative skills

Detailing specific tasks you've managed and the positive outcomes of your actions, such as improved productivity, proves you have practical experience and can bring real value to the team.

Highlight efficiency improvements

Sharing examples of how you've made processes more efficient, like the filing system overhaul, showcases your ability to think critically and improve operations, a key trait of a successful virtual assistant.

Emphasize adaptability and client focus

Your ability to adapt to different working styles and focus on providing personalized support directly translates to success in roles that demand flexibility and a client-centered approach.

Express eagerness to contribute

Closing with a forward-looking statement invites the hiring manager to envision you as a proactive and contributing member of their team, reinforcing your suitability for the role.

Does writing cover letters feel pointless? Use our AI

Dear Job Seeker, Writing a great cover letter is tough and time-consuming. But every employer asks for one. And if you don't submit one, you'll look like you didn't put enough effort into your application. But here's the good news: our new AI tool can generate a winning cover letter for you in seconds, tailored to each job you apply for. No more staring at a blank page, wondering what to write. Imagine being able to apply to dozens of jobs in the time it used to take you to write one cover letter. With our tool, that's a reality. And more applications mean more chances of landing your dream job. Write me a cover letter It's helped thousands of people speed up their job search. The best part? It's free to try - your first cover letter is on us. Sincerely, The Resume Worded Team

Want to see how the cover letter generator works? See this 30 second video.

Convey your passion for helping and organizing

Your excitement about the role and alignment with our mission tells me you're likely to be motivated and dedicated.

Link your academic and leadership skills to virtual assistant tasks

Sharing your strong organizational and communication skills through academic and extracurricular achievements provides a solid foundation for your capability as a virtual assistant.

Showcase your readiness for virtual assistant duties

Detailing the specific tasks you're prepared to handle reassures me of your understanding of the job's demands and your ability to meet them.

Highlight your enthusiasm for working with diverse clients

Your eagerness to support a range of clients indicates you're adaptable and willing to learn, traits essential for a successful virtual assistant.

Close with a forward-looking statement

Ending your cover letter with a look towards future discussions about your role in supporting our mission underscores your genuine interest in the position.

Show your passion for the virtual assistant role

Sharing your excitement about the job and how it aligns with your personal strengths sets a positive tone right from the start.

Highlight a key achievement

Talking about a specific success story, especially one that includes quantifiable results, showcases your ability to make a real impact.

Connect with the company's values

Expressing admiration for the company’s goals and culture demonstrates that you have done your homework and see yourself as a good fit.

Close with enthusiasm

Ending on an eager and optimistic note leaves a lasting impression and shows your genuine interest in the role and the company.

Remote Customer Support Specialist Cover Letter Example

Highlight quantifiable achievements.

I love that you've included specific numbers on how you've made an impact in your previous role. This shows that you're outcome-driven, and it gives a clear picture of what you can bring to the table.

Digital Content Coordinator Cover Letter Example

Connect with the company's mission.

When you express your admiration for Amazon's commitment to engaging content, you're connecting with their mission and showing that you understand what they value. This kind of alignment can be a strong signal that you'd be a great fit for the company culture.

Share lessons learned

By sharing what you've learned from your experiences, you're showing that you're reflective and growth-oriented. It signals that you'll continue to learn and grow in the role, which can be very appealing to employers who value continual improvement.

Show off teamwork

Discussing a project where you collaborated with cross-functional teams not only gives concrete evidence of your teamwork skills but also shows your ability to navigate complex dynamics. This is a highly sought-after skill, especially for roles requiring coordination across departments.

Communicate alignment with the company

By expressing your attraction to Amazon's innovative spirit and customer focus, you're showing that you're in tune with their core values. This shows the recruiter that you're not just qualified, but that you would also be a good cultural fit for the company.

Express gratitude and enthusiasm

By thanking the hiring manager and expressing excitement about potentially contributing to Amazon, you're ending on a high note. This shows your positivity and enthusiasm, which can also leave a lasting impression on the hiring manager.

Remote Administrative Assistant Cover Letter Example

Connect passion to productivity.

Linking your passion for helping others to tangible career achievements illustrates how your motivation translates into success for your employers, making you a more compelling candidate.

Showcase crisis management skills

Describing how you handle high-pressure situations while maintaining your regular duties demonstrates resilience and reliability, qualities essential for a remote administrative assistant.

Align personal values with company goals

When you share how a company's dedication to its clients resonates with you, it shows you're not just looking for any job but a role in which you can fully invest yourself and thrive.

Exhibit enthusiasm for collaboration

Ending with a statement of eagerness to support the company’s mission reinforces your desire to be part of the team and contributes to a positive impression on the hiring manager.

Virtual Executive Assistant Cover Letter Example

Show your enthusiasm for the virtual assistant role.

Stating your keen interest in the role and the company is a good start. It lets me know you've done your homework about who we are and what we value.

Highlight your virtual assistant achievements with numbers

Using percentages to show how you've improved processes or satisfaction scores is smart. It gives a clear picture of your impact in previous roles.

Demonstrate proactive problem-solving

Your ability to handle unexpected challenges effectively is crucial in a virtual setting. This shows me you're not just reactive but proactive in finding solutions.

Connect your values to the company’s mission

Explaining how your work ethic and values align with ours makes me see you as a potentially great fit for our culture.

Express eagerness to contribute to our success

Your closing statement reiterates not just your desire to join us but also to be a part of our growth. That's exactly the attitude we're looking for.

Administrative Assistant (Entry-Level) Cover Letter Example

Show your passion and fit for the administrative assistant role.

Expressing excitement and a personal connection to the company's goals can make your cover letter more appealing. Your commitment shows you're not just looking for any job but the right role at the right company.

Provide examples of relevant experience

Discussing specific tasks you've handled, like managing calendars and streamlining filing systems, gives a clear picture of your capabilities and how they apply to the job you’re seeking.

Highlight your contribution to the team

Mentioning your eagerness to contribute to the company's success implies you're a team player ready to add value from day one.

Emphasize strong communication skills

Stating your ability to communicate well with clients and team members is crucial, as effective communication is key in administrative roles, especially when coordinating with others.

Express eagerness to join the company

Clarifying your desire to be part of the company's team reinforces your interest and shows that you're ready to commit and make a positive impact.

Use personal experiences

Describing how your natural abilities have helped those around you makes your application more relatable and memorable.

Showcase your efficiency improvements

Providing examples of how you’ve streamlined processes in the past proves that you can bring valuable skills to the administrative assistant role.

Share your connection to the mission

Talking about a personal connection to the company’s mission highlights your passion for the work and suggests you’ll be a dedicated employee.

Express eagerness to join the team

A strong closing reiterates your interest and shows you’re ready to contribute to the company’s success.

Remote Executive Assistant (Entry-Level) Cover Letter Example

Demonstrate your organizational skills for the remote executive assistant position.

Mentioning your organizational and detail-oriented nature sets the stage for why you're a good fit for a role that demands precision and the ability to juggle multiple tasks.

Showcase your multifaceted experience

Drawing on both academic and professional experiences to highlight your qualifications suggests a well-rounded candidate ready to tackle the challenges of a remote executive assistant role.

Illustrate your adaptability and communication prowess

Sharing examples of how you've adapted to client needs and communicated effectively in past roles suggests you have the soft skills necessary for success in a remote environment.

Emphasize your problem-solving skills

Stressing your proactive approach to addressing challenges head-on demonstrates you're a critical thinker who can contribute to smoothing out operations and enhancing efficiency.

Convey genuine enthusiasm for the position

Ending your cover letter on a note of sincere interest in the opportunity and the team you'll be joining can leave a lasting positive impression on the hiring manager.

Show your enthusiasm for the remote executive assistant role

When you mention your degree and your eagerness to apply your skills in a dynamic work setting, you're showing me you're not just looking for any job. You're looking for this job. That's a good start because it tells me you have a purpose and are likely to be motivated and engaged in your work.

Highlight your proactive approach as an executive assistant

Talking about anticipating needs and handling last-minute changes not only demonstrates your ability to think ahead but also your flexibility and professionalism. For an entry-level position, these qualities stand out because they are critical in a remote environment where direct supervision is limited. It reassures me that you can manage challenges independently.

Connect with the company’s culture

By mentioning what draws you to the company, specifically its commitment to excellence and a positive culture, you're showing that you've done your homework. It tells me you're not just applying to any company; you're looking for a place where you fit in. This indicates a long-term interest in growing with the company, which is exactly what I'm looking for in a candidate.

Close with a strong call to action

Ending your cover letter by expressing excitement about the prospect of joining the team and contributing to its mission is a strong closing. It's assertive without being pushy. It leaves me with a clear sense of your enthusiasm and the value you believe you can bring to the role. It makes me want to move you to the next step in the hiring process.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Entry-Level Virtual Assistant Roles

• Entry-Level Virtual Assistant Cover Letter Guide
• Freelance Virtual Assistant Cover Letter Guide
• Sales and Marketing Virtual Assistant Cover Letter Guide
• Virtual Administrative Assistant Cover Letter Guide
• Virtual Assistant Cover Letter Guide

Other Administrative Cover Letters

• Administrative Assistant Cover Letter Guide
• Administrative Coordinator Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Inventory Manager Cover Letter Guide
• Loan Processor Cover Letter Guide
• Office Manager Cover Letter Guide
• Project Administrator Cover Letter Guide
• Research Assistant Cover Letter Guide
• Warehouse Manager Cover Letter Guide

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Virtual Assistant Cover Letter Examples

Use these Virtual Assistant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Virtual assistants provide administrative support to businesses and professionals. They work remotely, which means they can often work flexible hours.

To get hired as a virtual assistant, you need to write a cover letter that shows you’re the perfect candidate for the job. Follow these examples to learn how to write a cover letter that will help you stand out from the competition.

Formal/Professional Writing Style Example

With a strong background in administrative support and excellent time-management skills, I believe that I am an ideal candidate for the role of Virtual Assistant.

I have over five years of experience as an administrative assistant, where I have honed my skills in managing schedules, organizing events, and communicating effectively with team members and clients. Further, I have developed abilities in streamlining processes and working autonomously. In my previous role at XYZ Company, I successfully managed the calendars of six executives, coordinated more than 50 client meetings, and executed a major conference with over 200 attendees.

In addition to my administrative experience, I possess a high level of proficiency in using essential software applications such as Microsoft Office Suite, Zoom, Slack, and Trello, ensuring smooth operations in a remote work setup. Furthermore, I take pride in my remarkable multitasking abilities, keen attention to detail, and strong organizational skills, which are essential when working in a dynamic virtual environment.

As the role of Virtual Assistant often involves numerous tasks and responsibilities, I am eager to prove my adaptability and problem-solving skills to contribute positively to your organization. With my passion for providing top-notch assistance and my commitment to meeting deadlines, I am confident in my ability to add value to your team and enhance the overall efficiency of your operations.

Thank you for considering my application. I am excited about the opportunity to join your company in this Virtual Assistant position and contribute to its continued success. Please find attached my resume, which provides additional details about my qualifications and experience. I am looking forward to the possibility of discussing my candidacy further with you.

[Your Full Name]

Entry-Level Writing Style Example

As a highly motivated and organized recent graduate, I am eager to utilize my skills and dedication to contribute to the success of your company. I believe that my strong communication skills, adaptability, and willingness to learn make me a perfect fit for this role.

During my time at university, pursuing a Bachelor’s degree in Business Administration, I gained valuable experience working on multiple projects and collaborating with diverse teams. My coursework in areas such as project management and marketing provided me with foundational skills that I can apply in the role of a Virtual Assistant. Furthermore, my experience as an intern at a local startup allowed me to learn firsthand how to prioritize tasks, manage deadlines, and communicate effectively in a remote work environment.

In this digital age, I understand the importance of constantly staying up to date with the latest tools and trends in the virtual workplace. As a result, I have honed my proficiency in Microsoft Office Suite, Google Workspace, and project management tools like Trello and Asana. Additionally, I am confident in my ability to quickly learn and adapt to new systems and software as needed.

I am excited about the opportunity to support your team as a Virtual Assistant and contribute to the continued growth and success of your company. Thank you for considering my application. I look forward to discussing my qualifications in greater detail during an interview.

Sincerely, [Your Name]

Networking/Referral Writing Style Example

I was referred to this opportunity by my close friend and your esteemed colleague, Jane Doe, who strongly believes in my capabilities and thinks I would be an excellent fit for the role.

I have known Jane for over 6 years, having worked together on various projects, and I am confident that her understanding of my skills and experience highlights my suitability for the role of a Virtual Assistant. My background includes over four years of experience in providing efficient administrative support and managing projects for busy executives in fast-paced environments. With a strong attention to detail and excellent communication skills, I have proven myself to be highly effective in streamlining operations and ensuring that tasks are completed on time.

I am also well-versed in using various productivity and project management tools such as Trello, Asana, and Google Suite, which I understand are pivotal to the effective functioning of your team. My ability to quickly grasp new technology and prioritize tasks will surely aid in providing seamless support to you and your team.

Jane’s belief in my abilities leaves me confident that I can make a valuable contribution to your organization. I am eager to apply my skills and work closely with you all to provide efficient, reliable, and effective support.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to the success of your organization.

Warm Regards,

[Your Name]

Enthusiastic/Passionate Writing Style Example

Ever since I discovered the world of remote work, I have been relentlessly striving to become the most reliable, organized, and meticulous Virtual Assistant that any company could wish for. Upon reading your job posting, I immediately knew that this is the perfect opportunity I have been waiting for, and that I am the perfect candidate for you!

What attracts me most to this role is the opportunity to be part of a company that believes in innovation, flexibility, and enabling its employees to thrive in a virtual environment. Having sharpened my skills working remotely in various industries, I am confident that my adaptability, keen attention to detail, and problem-solving abilities will meet and exceed your expectations. Get ready to witness your email inbox, like never before—sorted, categorized, and prioritized to perfection. From scheduling meetings to managing projects and refining communication, I am eager and ready to thrive as your go-to Virtual Assistant.

Furthermore, I absolutely love the challenge of learning new tools, software, and systems that will improve both my efficiency and the company’s performance. I never shy away from taking on new responsibilities, and I am confident in my ability to make a meaningful difference at your organization from day one.

With a genuine hunger for success and unmatched commitment to excellence, I am beyond excited to contribute my skills, energy, and passion for virtual assistance to your team. I eagerly await the opportunity to further discuss my candidacy and prove to you that I am the enthusiastic and resourceful Virtual Assistant that you have been looking for.

Thank you for considering my application. It would be an absolute honor to work with you and your exceptional team!

Warm regards,

Problem-Solving Writing Style Example

Having thoroughly researched your company’s growth and current projects, it is evident that your team is dedicated to providing top-notch service to your clients. I have identified certain problem areas where I believe your organization can improve and, as an experienced Virtual Assistant, I am confident that my skills and expertise will be instrumental in addressing these challenges and ultimately driving the company’s success to new levels.

One of the primary issues I have identified is the increasing demand for efficient and effective time management across the team. This, coupled with an ever-expanding client base, poses potential setbacks in maintaining deadlines and delivering projects of exceptional quality. With my proven track record in juggling multiple projects simultaneously, I am uniquely suited to bring order and organization to your team’s workflow. By adeptly handling scheduling, managing emails, and coordinating project resources, I can ease the burden on your team members, enabling them to focus on strategic tasks and maintain strong relationships with your clients.

Additionally, I understand that ongoing team coordination is crucial to the overall success of the company. In previous roles, I have excelled in fostering effective communication between team members and clients, ensuring everyone stays informed and engaged in the collaborative process. My strong interpersonal skills and experience with various communication platforms will enable me to bridge any gaps and streamline project management.

Moreover, I look forward to applying my excellent research and problem-solving abilities to tackle any unforeseen challenges that may arise. My adaptability and attention to detail will be vital in anticipating issues in advance and providing resourceful solutions, effectively keeping the team on track and ensuring client satisfaction.

In conclusion, I believe my skill set, experience, and understanding of your organization’s challenges make me an ideal candidate for the Virtual Assistant role. I am eager to contribute toward the growth, efficiency, and ultimately, the success of your company. Thank you for considering my application, and I look forward to the opportunity to discuss my qualifications further.

Storytelling/Narrative Writing Style Example

As I sat at my desk, sipping my morning coffee, I couldn’t help but reminisce about the time when I was juggling multiple tasks while managing a team of five. The demanding role required me to hone my organizational and time-management skills, and I thrived in the fast-paced environment. It was during those years that I developed a passion for assisting others in achieving their goals and bringing order to chaos.

One particular day stands out in my memory. My boss, a busy executive, had an urgent deadline approaching, and she needed to finalize a crucial presentation. However, she was swamped with meetings and couldn’t devote the necessary time to the task at hand. She entrusted me with the responsibility of researching, collecting data, and creating the presentation while managing her schedule and communicating with clients.

As I delved into the project, I quickly realized the importance of prioritizing tasks and working efficiently within tight deadlines. I utilized various tools and technologies to streamline my workflow, ensuring that my boss’s needs were met with utmost professionalism. The result was a polished and persuasive presentation that she proudly delivered, which ultimately won her the contract.

That single experience sparked my desire to support professionals in achieving their objectives while optimizing their time and resources. It is with this passion and dedication that I apply for the Virtual Assistant role at your organization. I am confident that my experience in administration, project management, and outstanding communication skills make me a perfect fit for the position.

Thank you for considering my application. I look forward to the opportunity to contribute my skills and grow with your esteemed organization.

Production Manager Cover Letter Examples

Key account manager cover letter examples, you may also be interested in..., leasing manager cover letter examples & writing tips, family services specialist cover letter examples & writing tips, salon assistant cover letter examples & writing tips, cps investigator cover letter examples.

• Resume Builder
• Resume Templates
• Resume Formats
• Resume Examples
• Cover Letter Builder
• Cover Letter Templates
• Cover Letter Formats
• Cover Letter Examples
• Career Advice
• Interview Questions
• Resume Skills
• Resume Objectives
• Job Description
• Job Responsibilities
• FAQ’s

Virtual Assistant Cover Letter Example

Writing a cover letter for a virtual assistant position can be a challenge, but it doesn’t have to be. Knowing the essential elements to include in your cover letter and having an example to guide you can help make the process easier. This guide will provide you with everything you need to know about crafting an effective cover letter for a virtual assistant position, including what to include, what to leave out, and a downloadable example.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

Start building your dream career today! 

Create your professional cover letter in just 5 minutes with our easy-to-use cover letter builder!

Virtual Assistant Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Virtual Assistant position that I recently saw advertised on [website]. As a detail- oriented, tech- savvy professional with exceptional organizational and time management skills, I am confident that I would be an ideal candidate for this role.

I have three years of experience as a Virtual Assistant, providing reliable and efficient support to senior executives at [previous employer]. During this time, I have become proficient in a wide range of administrative tasks, including scheduling appointments, managing email inboxes and calendars, making travel arrangements, and creating presentations. I have also developed strong research skills and have become adept at leveraging technology to streamline processes and ensure accuracy.

In addition to my administrative skills, I have a deep understanding of customer service principles, which I have honed through experience as a customer service representative. I am able to provide knowledgeable assistance to customers and prioritize tasks to ensure deadlines are met.

I am passionate about delivering exceptional service and I am confident that I can make an immediate impact in a Virtual Assistant role. I look forward to discussing this opportunity in more detail with you.

Thank you for your time and consideration.

Sincerely, [Your Name]

Create My Cover Letter

Build a profession cover letter in just minutes for free.

Looking to improve your resume? Our resume examples with writing guide and tips offers extensive assistance.

What should a Virtual Assistant cover letter include?

A virtual assistant cover letter should include several key elements in order to be effective. First and foremost, the cover letter should demonstrate the applicant’s knowledge of the virtual assistant profession. This could include the responsibilities that come with the role, such as data entry, customer service, or administrative duties. Additionally, the cover letter should demonstrate the applicant’s interpersonal skills, such as the ability to communicate effectively, multitask, and remain organized. The cover letter should also provide examples of the applicant’s experience in the field, such as any previous roles as a virtual assistant. It is also important to demonstrate familiarity with the software and technology used in the virtual assistant role. Finally, the cover letter should show enthusiasm for the role, and demonstrate the applicant’s willingness to learn and adapt to new tasks and duties. By including all of these elements, a virtual assistant cover letter can be an effective and successful tool for job seekers.

Virtual Assistant Cover Letter Writing Tips

Writing a cover letter for a virtual assistant position can be a daunting task, especially if you lack experience in this field. However, with the right tips and strategies, you can craft a compelling and effective cover letter that will help you stand out from other candidates. Here are some tips to help you get started:

• Research the company: Before you start writing your cover letter, make sure to thoroughly research the company and what they are looking for in a virtual assistant. This will help you tailor your cover letter to the specific requirements of the position and make you a more attractive candidate.
• Showcase your skills: Use your cover letter to showcase your skills and experience, and explain why you are the perfect fit for the role. Be sure to highlight any specialized skills or experience that you have that make you stand out from other applicants.
• Keep it concise: Keep your cover letter concise and to the point. Try to limit it to one page, and make sure to include only the most important information.
• Proofread: Before submitting your cover letter, make sure to proofread it for any typos or grammar mistakes. This will help ensure that your letter is professional and error- free.

By following these tips and strategies, you can create a compelling and effective cover letter for a virtual assistant position. Good luck!

Common mistakes to avoid when writing Virtual Assistant Cover letter

Writing a cover letter for a virtual assistant job can be a daunting task. A well- crafted cover letter can be the difference between landing your dream job and missing out on it. Here are some common mistakes to avoid when writing your virtual assistant cover letter:

• Not Personalizing the Letter: A generic cover letter is a surefire way to get your application lost in the stack. Take the time to research the company and customize your letter accordingly.
• Not Mentioning Your Skills: Your cover letter is a great place to show off your skills, abilities, and qualifications. Make sure to mention any relevant experience, technical skills, and soft skills that make you a great candidate for the job.
• Being Negative: Cover letters should be optimistic and positive. Avoid any negative comments or language that may reflect poorly on you.
• Not Following Directions: Be sure to read the application instructions carefully and follow all directions. If the job posting doesn’t specify a specific format or length, keep it short and sweet.
• Not Proofreading: Before submitting your cover letter, go through it a few times to ensure that there are no typos or grammar mistakes. Make sure your contact details are correct as well.

By avoiding these common mistakes, you’ll be able to create an effective virtual assistant cover letter that will help you land an interview. Good luck!

Key takeaways

Writing a cover letter for a Virtual Assistant (VA) job is an essential step in the job application process. A cover letter is an opportunity to make a good first impression to potential employers and can be a key factor in helping you get the job.

Here are some key takeaways to keep in mind when writing an impressive Virtual Assistant cover letter:

• Make sure to research the company you’re applying for. Doing research on the company will show potential employers that you are dedicated to the job and have taken the time to learn more about the company.
• Highlight your relevant experience. Make sure to emphasize your previous VA experience and any other applicable skills or abilities.
• Show enthusiasm and interest. Make sure to show that you’re excited about the prospect of working as a Virtual Assistant with the company.
• Tailor your cover letter to the job. Make sure you’re speaking directly to the job description and addressing the qualifications listed in the job posting.
• Showcase your strong communication skills. A Virtual Assistant job requires strong communication skills, so make sure to showcase your ability to communicate effectively.
• Keep it professional. Make sure to keep your cover letter professional and free of typos or grammatical errors.

By keeping these key takeaways in mind, you’ll be well on your way to writing an impressive Virtual Assistant cover letter!

Frequently Asked Questions

1.how do i write a cover letter for an virtual assistant job with no experience.

If you are applying for a Virtual Assistant job without any prior experience, it may seem challenging to create a compelling cover letter. However, it is important to remember that your cover letter is an opportunity to show employers what makes you the right fit for the job.

Begin your cover letter by introducing yourself and briefly explaining why you are the ideal candidate for the job. Demonstrate your strong work ethic and enthusiasm for the role by highlighting any relevant skills or attributes you possess. Additionally, be sure to discuss any relevant coursework or volunteer experiences that demonstrate your knowledge and understanding of the role. Finally, explain why you are passionate about the position and why you believe you would make a great Virtual Assistant.

2.How do I write a cover letter for an Virtual Assistant job with experience?

When you have prior experience as a Virtual Assistant, your cover letter should reflect this. Begin by introducing yourself and providing a brief overview of your qualifications. Next, discuss any relevant experiences you have that demonstrate your ability to fulfill the role. Be sure to highlight any successes or accomplishments you had while working as a Virtual Assistant. Additionally, discuss any skills or abilities you possess that make you a valuable asset to the company. Finally, explain why you are passionate about the position and why you believe you would make a great Virtual Assistant.

3.How can I highlight my accomplishments in Virtual Assistant cover letter?

When writing a cover letter for a Virtual Assistant job, it is important to highlight your accomplishments. Begin by briefly discussing your relevant qualifications and experiences. Next, provide specific examples of how your work as a Virtual Assistant has produced positive results. If you have any awards or recognition for your work, be sure to mention them. Additionally, discuss any skills or abilities you possess that make you a valuable asset to the company.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

Let us help you build your Cover Letter!

Make your cover letter more organized and attractive with our Cover Letter Builder

7 Professional Executive Assistant Cover Letter Examples for 2024

Your executive assistant cover letter should immediately highlight your organizational skills. Employers seek individuals who can effortlessly manage schedules and coordinate tasks. In your letter, also showcase your excellent communication abilities. It's crucial to convey that you can interact professionally with all levels of management and staff.

All cover letter examples in this guide

Senior Executive Assistant

Entry-Level Executive Assistant

Executive Administrative Assistant

Executive Assistant to CEO

Executive Assistant To The President

Executive Assistant & Receptionist

Cover letter guide.

Executive Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Executive Assistant Cover Letter

Key Takeaways

By Experience

Crafting an executive assistant cover letter can feel overwhelming—especially when you're eager to impress. You've polished your resume, started applying for your dream job, and suddenly you face the daunting task of summarizing your professional pride without sounding like a broken record. Your cover letter is your narrative, a chance to highlight your pinnacle achievement without the clichés, all while keeping it succinct and under one page. Let's begin shaping your story into a compelling and formal introduction that stands out.

• Step your best foot forward in the executive assistant cover letter introduction;
• Be inspired by other professionals' certified cover letters;
• Structure your executive assistant cover letter to feature what matters most;
• Close off your executive assistant cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your executive assistant cover letter (all you need to do is personalize it, and you'll be good to go).

If the executive assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Executive Assistant resume guide and example
• Vice President cover letter example
• Supervisor cover letter example
• Assistant Director cover letter example
• Managing Director cover letter example
• Associate Director cover letter example
• Board of Directors cover letter example
• Functional Manager cover letter example
• Program Director cover letter example
• Chief Executive Officer cover letter example
• Chief Marketing Officer cover letter example

Executive Assistant cover letter example

ANDREW CLARK

Mayfair, London

+1-(234)-555-1234

[email protected]

• Quantifying Achievements: Mentioning specific accomplishments, such as managing a portfolio of over 650 customer accounts and overseeing loans valued at CAD 12 million, helps to provide concrete examples of the applicant's capabilities and past successes.
• Identifying Relevant Experience: The applicant outlines their direct experience in reducing turnover by 25% through streamlining hiring processes, directly relating to key responsibilities of an Executive Assistant in maintaining operational efficiency.
• Award Recognition: Highlighting the acquisition of industry-specific awards (7 American Advertising Pele Awards), the applicant showcases their contribution to substantial, recognized achievements and credibility in the market.
• Proactive Call to Action: The applicant invites the hiring manager to schedule an interview, showing eagerness and initiating the next step in the job application process, which can signal confidence and assertiveness to the employer.

What about your executive assistant cover letter format: organizing and structuring your information

Here is one secret you should know about your executive assistant cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your executive assistant cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your executive assistant cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your executive assistant cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a executive assistant cover letter

• Header: This section includes your contact information and the date, ensuring the recruiter knows how to reach you and identifies the timeliness of your application.
• Greeting: Personalize this with the hiring manager's name, if possible, to demonstrate your attention to detail and personalized approach, which are critical skills for an executive assistant.
• Introduction: Briefly introduce yourself and state the position you are applying for, highlighting your immediate interest and enthusiasm for the role of an executive assistant.
• Body: Use this section to detail your relevant experience, skills in managing executive schedules, coordinating meetings, and handling confidential information, which are key responsibilities of an executive assistant.
• Closing: Conclude with a strong statement about your suitability for the position and a call to action, such as expressing your eagerness to discuss how you can contribute to the executive team in an interview.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: This is crucial for managing the executive's hectic schedule, coordinating meetings, and ensuring efficient time management.
• Superior communication abilities: Essential for acting as a liaison between the executive and other staff or external contacts, handling correspondence, and conveying information clearly and professionally.
• Discretion and confidentiality: Vital for handling sensitive information and maintaining the privacy of the executive's communications and records.
• Proactive problem-solving: An executive assistant must be able to anticipate challenges and address them promptly without always needing direction from the executive.
• Advanced proficiency with office technology: To be efficient in this role, a strong command of office software, communication tools, and possibly virtual assistant technology is important.
• Adaptability and flexibility: Given that the executive's needs can change rapidly, being able to adjust priorities and accommodate new tasks is key to the role of an executive assistant.

The executive assistant cover letter salutation: how to address hiring managers

After covering the format of your executive assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear [Job Title] Hiring Team,
• Dear [Department Name] Team,

First introductions in your executive assistant cover letter

Within your executive assistant cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your executive assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your executive assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your executive assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your executive assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your executive assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your executive assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Lacking experience: here's how to write your executive assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your executive assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your executive assistant cover letter:

• Always make sure your executive assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
• In your executive assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
• Focus your executive assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
• Ensure your executive assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
• If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Executive Assistant cover letter examples

Explore additional executive assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

Uncovering Hidden Opportunities: How to Effectively Use Facebook and Social Media for Job Hunting

Cover letter checklist : learn how to impress recruiters, on recruiters' and employers' watch: top skills for your 2024 resume, how to present your informal education to employers, how to create a first year elementary school teacher resume, how to list programming languages on resume.

• Create Resume
• Terms of Service
• Privacy Policy
• Cookie Preferences
• Resume Examples
• Resume Templates
• AI Resume Builder
• Resume Summary Generator
• Resume Formats
• Resume Checker
• Resume Skills
• How to Write a Resume
• Modern Resume Templates
• Simple Resume Templates
• Cover Letter Builder
• Cover Letter Examples
• Cover Letter Templates
• Cover Letter Formats
• How to Write a Cover Letter
• Resume Guides
• Cover Letter Guides
• Job Interview Guides
• Job Interview Questions
• Career Resources
• Meet our customers
• Career resources
• English (UK)
• French (FR)
• German (DE)
• Spanish (ES)
• Swedish (SE)

© 2024 . All rights reserved.

Made with love by people who care.

Entry Level Virtual Assistant Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an entry level virtual assistant cover letter, cover letter header, cover letter header examples for entry level virtual assistant, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for entry level virtual assistant, best cover letter greetings:, cover letter introduction, cover letter intro examples for entry level virtual assistant, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for entry level virtual assistant, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for entry level virtual assistant, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for entry level virtual assistant.

Starting your Entry Level Virtual Assistant cover letter should be done in a professional and engaging manner. Begin by addressing the hiring manager directly if their name is available. If not, use a general salutation like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. You should also mention where you found the job posting. For example, "My name is [Your Name], and I am applying for the Entry Level Virtual Assistant position I found on your website." This not only shows that you have a genuine interest in the role, but also that you have taken the initiative to research the company. Make sure to convey enthusiasm and eagerness to bring value to their team right from the start.

The best way for Entry Level Virtual Assistants to end a cover letter is by expressing gratitude for the opportunity and enthusiasm for the next steps. You can say something like, "Thank you for considering my application. I am excited about the possibility of contributing to your team and look forward to the opportunity to discuss how my skills and experiences align with your needs." This shows your eagerness and readiness to move forward. Also, it's important to end with a professional closing, such as "Sincerely" or "Best regards," followed by your name. Remember, the ending of your cover letter is your last chance to make a positive impression, so make it count.

Entry Level Virtual Assistants should include the following elements in their cover letter: 1. Introduction: Start with a brief introduction about yourself and your interest in the position. Mention where you found the job posting and why you are interested in the role. 2. Skills and Qualifications: Highlight your skills and qualifications that are relevant to the job. As a virtual assistant, these may include proficiency in administrative tasks, computer skills, time management, and communication skills. If you have any certifications or training in these areas, be sure to mention them. 3. Experience: Even if you are entry-level, you can still showcase any relevant experience. This could be volunteer work, internships, or any part-time jobs where you performed tasks similar to those of a virtual assistant. 4. Soft Skills: Employers also value soft skills such as problem-solving, adaptability, and the ability to work independently. Provide examples of how you have demonstrated these skills in the past. 5. Enthusiasm for the Role: Show your enthusiasm for the role and the company. Do some research about the company and express why you are excited about the opportunity to work with them. 6. Closing: In your closing paragraph, express your interest in discussing your qualifications further in an interview. Thank the employer for considering your application. Remember, your cover letter should be concise, professional, and tailored to each job you apply for. It's your chance to show the employer why you would be a great fit for the role.

Related Cover Letters for Entry Level Virtual Assistant

Entry level administrative assistant cover letter.

Junior Admin Assistant Cover Letter

Administrative Assistant Intern Cover Letter

Administrative Assistant with no experience Cover Letter

Administrative Support Cover Letter

Beginner Admin Assistant Cover Letter

Data Entry Specialist Cover Letter

Entry Level Data Entry Cover Letter

Related Resumes for Entry Level Virtual Assistant

Entry level administrative assistant resume example.

Junior Admin Assistant Resume Example

Administrative assistant intern resume example, administrative assistant with no experience resume example, administrative support resume example, beginner admin assistant resume example, data entry specialist resume example.

Entry Level Data Entry Resume Example

Try our ai cover letter generator.

• Resume Templates Simple Professional Modern Creative View all
• Resume Examples Nurse Student Internship Teacher Accountant View all
• Resume Builder
• Cover Letter Templates Simple Professional Modern Creative View all
• Cover Letter Examples Nursing Administrative Assistant Internship Graduate Teacher View all
• Cover Letter Builder

320+ Free cover letter examples (+expert guides)

Engineering 7

Education 39, transportation 9, administrative 18, accounting & finance 23, real estate 5, human resource 6, business & management 22, information technology (it) 31, marketing 17, hospitality & catering 17, maintenance & repair 11, production 1, beauty & wellness 6, security & protective services 8, transport & logistics 5, sport & fitness 5, government 2, try our professional resume builder now, cover letter example to copy & paste.

A general cover letter example can serve as a great starting point for your application. If you’re feeling stuck, check out this copyable cover letter sample that you can copy and paste to modify for your own experience. You can also change the cover letter template at any time.

Dear Mr. North,

My experience of managing teams through change has taught me that if you put people first, everything else will fall into place. I led a team through a turbulent 18 months of downsizing at Labsworth, while a blistering period of growth at Pine Inc. provided an entirely different experience. No matter what the trajectory of the company is, there are lessons to be learned. Upon the completion of my MBA last year, I understood that I wanted to pursue a management role with an international dimension. I have never used my native Spanish in a business context and feel that your expansion into South America will allow me to employ my change management skills in a cultural setting that is familiar to me. In a start-up, it is important to employ people with both operational and commercial expertise. I have negotiated contracts worth $9.5m, improved delivery efficiencies by 12%, redesigned warehouse packing flows, overseen staff disputes, and driven profitability to industry-leading levels. In my last year at Pine, I spearheaded three initiatives to improve the net profit from 5.2% to 6.1%. Profits improve when everything is considered. I believe in letting my teams dictate the direction of their development. I have experience working with HR to design training modules, something that is particularly useful in a start-up. I enjoy the creativity and challenge of working out how to get the most out of a diverse set of professionals. 60% of my former team have enjoyed promotions over the past five years.

I cannot wait to find out more about your international expansion plans and hope that I am well-placed to assist.

Lara Fernandez

Our best sample cover letters

Check out our most popular cover letter samples below.

Internship cover letter example 

Use this Internship cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Internship positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Accounting cover letter example 

Use this Accounting cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Accounting positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Graduate cover letter example

You’re a newly minted college graduate. After years of hard work, you have your diploma in hand and are ready to leap into the workforce. Congratulations! It’s time to get your job applications in order, but it can be a daunting task. Relax! Our graduate cover letter example and writing guide will make it easier to apply for your 2024 dream job.

Administrative assistant cover letter example

Use this Administrative Assistant cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Administrative Assistant positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Teacher cover letter example

You know how to introduce yourself on parent-teacher nights, but how best to introduce yourself to the principal when you want a new job? The guide below will show you how to write an A+ teacher cover letter that makes the grade.

Nursing cover letter example

If you're empathetic, practical, and caring, the world of nursing is calling your name. Here's how to write a nurse cover letter that will turn the hiring manager's head.

Software engineer cover letter example

Use this Software Engineer cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Software Engineer positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Perfect cover letter structure

The perfect cover letter should have a clear and organized structure to make sure it highlights why you’re the right candidate for the job. Here’s what you should include to impress employers and increase your chances of landing the interview:

• Header: The cover letter header is the space at the top, or sometimes the side, of your cover letter that contains your name, contact information, and any relevant links. The header serves a vital role in identifying your cover letter and helping to create an attractive presentation.
• Greeting: The greeting of the cover letter is the way you address the person who will be reading it. We recommend using the hiring manager’s name whenever possible to establish a friendly, yet professional tone.
• Introduction: The introduction consists of the opening lines of your cover letter that serve to grab the hiring manager’s attention and encourage them to read the rest of your cover letter. The introduction should also include the company name and the role for which you are applying.
• Body (middle part): The body paragraphs are the middle part of your cover letter that give you the space and flexibility to discuss your accomplishments and key qualifications for the role.
• Conclusion & sign off: The conclusion is the final sentence of the cover letter that generally includes a call to action. This sentence expresses your enthusiasm for the job and politely encourages the hiring manager to schedule an interview.

You can also view our full guide on how to write a cover letter.

What makes a good cover letter example

A good cover letter example contains a combination of factors that work together to present you as the best possible candidate for the role. Remember that a cover letter sample is a starting point and should always be customized for your specific experience and the job you are applying to. In general, here are a few things to pay attention to that will make your cover letter stand out from the rest:

• The right template : An attractive cover letter is more likely to be noticed by employers. The best cover letter template is one that combines your own professional personality with the brand and image of the company you’re applying to. Our adaptable cover letter sample can serve as a reference when creating your header.
• Proper formatting : The right formatting makes your cover letter easier to read, and in turn, keeps the hiring manager interested for longer. Here are a few do’s and don’ts for great cover letter formatting .
• Keep a balance of white space to text
• Use paragraph breaks and proper punctuation
• Create an attractive header at the top of the page
• Adjust the margins to cram in more text
• Go overboard with flashy colors unless appropriate in your industry
• Forget to proofread for spelling and grammar mistakes
• A customized greeting : Your cover letter greeting should use the hiring manager’s name whenever possible. If you can’t find the name of a specific person, make sure to customize the greeting for the company or team.
• A professional email address : Your email address should be a combination of your first and last name (with numbers if you have a common name). Unprofessional email addresses are a big mistake.
• Clear structure : Even though a cover letter is one of the more freeform parts of your application, it should still appear organized. Use the sections of our cover letter example above as a model for your own.
• Detailed examples : The writing of your cover letter should give concrete examples of your skills, qualifications, and accomplishments. Make sure to use numbers and statistics whenever possible.

Cover letter examples FAQs

What to write in a cover letter.

Your cover letter is an opportunity to expand on the skills and experiences described in your resume. Instead of simply repeating what’s written there, make sure to add new details and examples that are relevant for the role and will encourage the hiring manager to contact you for an interview. 

How do you start a cover letter?

There are plenty of ways to start a cover letter , including with an anecdote, a statement about your skills or passion, or your connection to the company. Check out our adaptable cover letter samples for more ideas to get you started writing your own cover letter.

What are 3 things you should include in a cover letter?

Three things that should always be included in a cover letter are:

• Your name and contact information
• The hiring manager’s name
• The name of the company and the role you for which you’re applying

How long should a cover letter be?

Ideally, a cover letter's length should be between 250-400 words. A shorter cover letter may not be able to capture your skills, while a longer one may become tiresome to read. A cover letter should always fit on one page. See our adaptable cover letter examples for details.

What are common cover letter phrases?

Every cover letter should be unique but a few phrases you may find useful are:

• I am excited to apply to the role of (Job Title) at (Company Name).
• I am looking forward to the possibility of an interview.
• Feel free to contact me by phone or email at (Your Phone Number) or (Email Address).
• Sincerely, (Your Name)

What words should not be used in a cover letter?

We recommend avoiding “ To Whom It May Concern ” as it sounds impersonal and outdated. You should also avoid any language that sounds cold, arrogant, or entitled. Our cover letter samples can serve as an example of the right tone to use.

What does an employer look for in a cover letter?

Employers use cover letters to gauge whether you’re truly interested in the position and if you’ve understood the requirements. Make sure to consult the job description before writing your cover letter.

What is a simple example of a cover letter?

If you’re looking for a simple example of a cover letter, you’ve come to the right place! Here are some of our favorite simple cover letter samples:

Student cover letter example

Use this Student cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Student positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Driver cover letter example

A driver cover letter goes far deeper than the mechanics of the job. Share the personality that makes you great at what you do.

Customer service representative cover letter example

Use this Customer Service Representative cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Customer Service Representative positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Free professionally designed templates

Content Search

Office administrative assistant.

• SOS Children's Villages International

Position title : Office Administrative Assistant

Working location : Nairobi

Direct Supervisor : Regional Logistics& Liaison Coordinator

Region : Eastern and Southern Africa (ESAF)

Contract duration: 7 months (Maternity cover).

Context of the Organization

Established in 1949, SOS Children's Villages International (CVI) is a dynamic, international social development organization working globally to meet the needs and protect the interests and rights of children without parental care and those who are at the risk of losing it.

The Eastern and Southern Africa (ESAF) region of SOS CV International is headquartered in Addis Ababa, Ethiopia. It also has a branch office in Nairobi. It has member associations (MA’s) in Nigeria, Ghana, Ethiopia, Sudan, South Sudan, Somalia/Somaliland, Djibouti, Kenya, Uganda, Tanzania, Rwanda, Burundi, Zambia, Malawi, Zimbabwe, Mozambique, South Africa, Lesotho, Eswatini, Botswana, Namibia, Mauritius, Angola and Madagascar.

We are searching for a highly organized and detail-oriented Office Administration Assistant to provide comprehensive support to the Head of Mission and HROD team at SOS Children's Villages International, she/he will play a vital role in ensuring the smooth operation of the office by handling administrative tasks, managing communications, and coordinating travel arrangements.

By joining us, you will enjoy competitive remuneration; work with a diverse and motivated team and enjoy a conducive work environment. The position will be offered for a seven months period (Maternity cover).

Mission of the position:

The Office Administration Assistant plays a pivotal behind-the-scenes role in furthering the organization's mission. By streamlining daily office operations, this essential position allows the Head of Mission, and other colleagues to dedicate their focus to core duties directly impacting child welfare programs.

This crucial role is achieved through a variety of tasks. The Assistant skillfully manages staff travel arrangements, ensures accurate documentation, and oversees all aspects of day-to-day office administration. In essence, they act as the backbone of the office, maintaining a smooth workflow and fostering a productive environment for everyone.

Key responsibilities:

Core Office Management

• Professionally greet and direct visitors to appropriate staff.
• Efficiently manage incoming calls, routing them to the most suitable staff member.
• Maintain an up-to-date phone directory and ensure timely updates.
• Implement efficient filing systems for central office documents and staff files, ensuring easy retrieval.
• Register, file, and manage all incoming and outgoing correspondence (letters, faxes, memos).
• Oversee postal services, including collection, delivery, and subscription management.
• In collaboration with Liaison Coordinator, manage office supplies and consumables, maintaining adequate stock levels.
• Coordinate equipment requisition and maintenance.
• Maintain records of office supplies and manage relationships with vendors.
• Administer the general email address and safeguard the official office stamp.

Travel & Logistics Coordination

• Coordinate travel arrangements for the Head of Mission and staff, including flights, accommodation, and transportation.
• Collaborate with travel agencies and the Regional Logistics & Liaison Coordinator to secure optimal itineraries.
• Manage visa applications and ensure all necessary documentation is prepared.
• In collaboration with Liaison Coordinator, coordinates Work Permit applications for international staff
• Organize logistics for international visitors, including flights, accommodation, and transportation.
• Verify and process travel invoices.

Program Development & HR Support

• Facilitate administrative and logistical needs for the Program Development team.
• Maintain comprehensive staff files in accordance with HR guidelines.
• Manage leave requests for Nairobi staff, collaborating with the HROD team.
• Assist with interview logistics in collaboration with HROD.
• In collaboration with HROD, facilitates new staff onboarding and orientation
• Coordinate the day-to-day HR administration duties for both offices (IBN&RTRC) by ensuring timely and quality HR paperwork related to employee requests, filing, etc.
• Offer secretarial support as needed.
• Perform other duties as assigned by the Head of Mission or relevant department.

Qualifications

• Minimum of 2 years of experience as an Office Administration Assistant or similar role.
• A bachelor’s degree in from a recognized University
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Excellent customer service skills
• Ability to work in a cross-cultural environment

The opportunity to work in one of the largest International Non-Profit Organizations in Social development, Child and Youth Care, and Humanitarian action, in a position with a varied scope of tasks and responsibilities directly impacting on the development of the organization in achieving its strategic goals

To contribute to our meaningful mission: “We build families for children in need, we help them shape their own futures and we share in the development of their communities.

How to apply

If you believe you are the right candidate for the above position, please send us a cover letter, your detailed curriculum vitae (CV) -including at least three traceable referees- and photocopies of academic certificates as ONE document.

Applications should be submitted electronically through Office Administrative Assistant (Maternity Cover) in Nairobi | Careers at Nairobi - Kenya (icims.com) . Applications open on 12th June 2024 and will close on 20th June 2024 . Applications will be reviewed on a rolling basis until a suitable candidate is found. Candidates are encouraged to submit their applications as soon as possible.

Applications that do not have a cover letter, CV or certificates attached will be disqualified. Only shortlisted candidates will be contacted.

“SOS Children’s Villages International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.

Related Content

Kenya + 2 more

IGAD Strengthens Conflict Sensitive Land Use and Management in the Somali/Mandera Cluster

Fao empowers kenyan desert locust frontline counties in surveillance and reporting, building harmony: rozina junior school's practical approach to peacebuilding, camillian emergency response and early recovery assistance to flood-affected population in kenya.