how to finish writing an application letter

How to End an Application Letter Perfectly | Closing Examples & Tips

• June 28, 2024
• Freelancing Tips

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Why you must craft a compelling conclusion in your application letter, how to end an application letter perfectly, 1. show gratitude, 2. reiterate your interest and enthusiasm, 3. summarize your main points , 4. always add a call to action, 5. be professional , 6. follow-up, main components of a good cover letter closing, must i sign a cover letter before sending it out , faqs on how to end an application letter, we also recommend.

By crafting a strong application letter conclusion, you can effectively highlight your enthusiasm, professionalism, and suitability for the position, increasing your chances of making a positive impact on the employer.

While the body of an application letter showcases one’s qualifications and experiences, it is often the closing that leaves a final impact on the reader. A well-crafted ending can not only leave a positive impression but also increase the chances of being considered for the desired role.

In this article, we will discuss various tips and examples on how to end an application letter perfectly, ensuring that you leave a lasting and professional impression on your potential employer or recruiter.

Many cover letter articles emphasize the significance of opening strong, demonstrating excitement, and highlighting abilities and experiences. However, it is equally important to sustain that enthusiasm throughout the letter, keeping the reader interested and convincing them you are the ideal candidate for the post.

Knowing how to end a cover letter with a strong conclusion guarantees that your message is compelling from beginning to end. A great finish provides you with another opportunity to pique the reader’s interest. Your entire letter has been focused on persuading the recruiting manager that you have the necessary qualifications and characteristics to succeed in the position. Your conclusion is what seals the deal and gets them enthusiastic about interviewing you.

READ ALSO: How to Write an Application Letter to a Pharmacy as a Sales Representative in Nigeria

In Nigeria, closing and following up on an application letter are critical procedures that can help you make a good impression on the company and boost your chances of being interviewed.

When you finish the letter, thank the employer for the opportunity to apply and for taking the time to read it. Make sure to include your contact information, such as phone number and email address, so that they can reach you. You can also suggest a meeting or interview and inform them of your availability.

it is important to follow up with the employer after sending your application letter. You can do this by sending an email or calling to find out where your application is in the process. This shows that you care about the job and are interested in it, and it also makes a good impression on the employer.

it is important to be polite and respectful when following up. Try not to be pushy or mean. Instead, show that you are interested in the job and ask what else the employer needs from you.

You can also use the follow-up as a chance to remind the employer of your skills and experience and why you’d be a good fit for the job.

By using these tips for closing and following up in an application letter in Nigeria, you can make a good impression on the employer and increase your chances of getting an interview.

Related Post: How to Write an Application Letter to a School as a Student

Tips On How To End An Application Letter

Writing a compelling cover letter ending is an important skill for job seekers who want to make it past the application stage. Here are several tips you should keep in mind as you craft your cover letter’s closing paragraph.

Hiring managers are busy people who may receive hundreds of applications for every job opening. This means they have a lot to read through, and they likely appreciate candidates who acknowledge this fact by showing gratitude in their cover letters.

As you search for advice about how to end a cover letter, don’t underestimate the power of thanking the hiring manager for taking the time to read it. Good cover letter templates will show you how to devote one line of the last paragraph to letting them know you see their effort and appreciate their consideration of your candidacy.

SEE ALSO: How to Write an Informal Letter in Nigeria | Format, Samples, and Tips

Hiring managers do not want to interview just any candidate. They want to focus on candidates who are visibly enthusiastic about the work. You just spent the majority of your letter convincing the recruiting manager that you are ideal for the position. Don’t let go of your enthusiasm at the end.

Instead, reaffirm your enthusiasm by explaining why you wish to join the organization. Make sure your cover letter examples highlight how you can contribute to the company’s growth and strategic goals.

If you structure your cover letter accordingly, you have most likely discussed the specifics of your experience and accomplishments in great depth. The final paragraph is an excellent spot to consolidate the material and reinforce your fit for the job.

Tell the recruiting manager why you are qualified for the role. Then, tell them that you believe your qualifications would make you an ideal candidate to assist them take things to the next level.

This ensures that your cover letter does more than simply rehash what is present on your resume. It helps you to go above and beyond by demonstrating to the hiring manager how your abilities complement each other to make you the ideal applicant.

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One important suggestion for how to end a cover letter effectively is to express your willingness to move forward in the candidate selection process. At the end of your letter, utilize an actionable remark to demonstrate to the hiring manager that you want to follow the next steps and want to be invited for an interview.

This can be as simple as telling the hiring manager you’d like to discuss more about how you can contribute to their team and encouraging them to contact you to schedule a meeting or an interview. Then, tell them how to reach you and provide your contact information for their convenience.

In ending your application letter, your language should always be cordial and convey a sense of respect for the person reading it. A well-structured cover letter and  resume examples will help you identify a professional tone for crafting your application materials.

One way to stay professional is to use the right closing lines and salutations at the end of your cover letter. Some popular phrases that fit the bill here include “Best regards,” “Sincerely,” and “Respectfully.” You can also reiterate your gratitude with a line like “Thank you for your consideration.”

You may want to check out 7 Best Websites To Hire Freelancers For Resume Writing In Africa

Although your follow-up will not appear in the cover letter, it is still a crucial element of the application process. Consider sending one if you haven’t heard back from the company within an acceptable timeframe (typically one to two weeks).

Following up on your job applications is an excellent idea since it keeps your name in front of the recruiting team and confirms your interest in and enthusiasm for the role. This also ensures that you are quickly aware of any required extra information or next steps.

Use the closing to accomplish three tasks and move the process forward.

• Sum up your strengths.  When emphasizing your professional strengths, don’t repeat phrases used in the initial part of the letter. Use fresh language to succinctly make your case in the close. (See examples below.)
• Be polite and confident.  A cover letter closing like, “I look forward to hearing from you,” won’t spur a manager to pick up the phone. Instead, you could write, “I look forward to speaking with you about how I can put my skills to work for ABC Transport.” Politely request an interview; don’t demand one or say you’ll call the office in the coming week. You want to be confident, not pushy.
• Say thanks : At the end of every cover letter, ensure you thank the hiring manager for their time and consideration, and choose a professional closing salutation such as, “Sincerely,” “Best regards” or “Thank you for your consideration.” Avoid overly familiar phrases like, “Yours,” “Cheers” or “Take care.”

READ ALSO: How To Write An Application Letter For a Teaching Job in Nigeria?

How to Sign Off a Cover Letter 

Signing off your cover letter is a pretty straightforward task. All you have to do is use a signature line, followed by your full name.

It’s only a couple of words at most, but your sign-off is an important part of writing a cover letter. 

You don’t want to sound too rigid and formal, but you also don’t want to come off as too relaxed and treat the hiring manager like an old friend.

Here are seven of the best sign-offs for your cover letter:

Agba Johnson

And since “sincerely” has become overused, consider these signature lines to use instead: 

• Kind regards,
• With best regards,
• Most sincerely,
• Respectfully yours,
• Best regards,
• Respectfully,
• Thank you for your consideration,

The decision whether or not to sign a cover letter is determined by the method of delivery.

Today, most cover letters are submitted online. If this is the situation for you, there is no need to include an electronic signature.

Simply include your entire name at the end of the cover letter, in the same typeface as the remainder of the letter.

If you are sending a traditional printed cover letter, provide the same information and sign underneath your name.

The best way to end an application letter is to express gratitude for the reader’s time and consideration, reiterate your interest in the position, and invite the employer to contact you for further discussion. Use a professional closing phrase such as “Yours sincerely” or “Best regards.”

Maintain a professional and courteous tone in the closing paragraph. Show enthusiasm for the position and confidence in your qualifications, but avoid sounding presumptuous or overly aggressive.

Yes, expressing gratitude is important. Thank the employer for taking the time to review your application. This shows appreciation and leaves a positive impression.

• jobseeker.com – How to end your cover letter on a high note
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60 Examples of Strong Closing Statements: How to Close a Cover Letter

By Status.net Editorial Team on December 12, 2023 — 16 minutes to read

A strong cover letter closing is essential in making a great impression and reinforcing your enthusiasm for the job opportunity. It provides a final opportunity to emphasize your relevant skills, experiences, and personal attributes that make you an ideal candidate. A compelling closing also encourages the employer to take action, such as inviting you for an interview. Consider these examples:

• Thank you for considering my application. I am looking forward to the opportunity to contribute my skills and experiences in this exciting role.
• I am eager to discuss how my background aligns with your team’s goals and how I can contribute to your company’s growth.
• I am confident that my expertise in social media marketing makes me well-suited for this position, and I appreciate your time and consideration.

Positive Impact on Employers

Your cover letter closing is crucial, as it leaves a lasting impression on the employer and influences their perception of you as a candidate. A positive and engaging closing helps you stand out among other applicants and increases your chances of being selected for an interview. Here are a few key points that can create a positive impact:

• Express gratitude : Show appreciation for the time the employer has spent reading your cover letter, and thank them for considering your application.
• Be enthusiastic : Reiterate your excitement about the job opportunity and the prospect of joining their team.
• Include a call to action : Encourage further engagement, like scheduling an interview or discussing your qualifications in more detail.

For example:

Thank you for taking the time to review my application. I am highly enthusiastic about joining your team and discussing my potential contributions to your ongoing projects. Please don’t hesitate to reach out to me at your earliest convenience.

Crafting Your Final Paragraph

Summarizing your enthusiasm.

To leave a lasting impression, summarize your enthusiasm for the role in your closing paragraph. Highlight your excitement about the opportunity and express gratitude for the potential connection with the company. For instance:

I’m thrilled about the prospect of joining the (…) team and contributing my marketing skills to drive innovative campaigns. Thank you for considering my application.

Reaffirming Your Best Fit for the Role

Before signing off, reinforce why you’re the perfect candidate for the position. Briefly recap your relevant experience, skills, or accomplishments that set you apart. Be concise yet confident in your message. For example:

With my five years of experience in international sales and my proven ability to develop long-term client relationships, I am confident in my ability to excel as your next Sales Manager.

Choosing the Right Sign-Off

Professional sign-off options.

Selecting the appropriate closing for your cover letter can leave a lasting impression. Here are some professional sign-off options to consider:

• Sincerely : This classic sign-off is appropriate for most scenarios and conveys professionalism.
• Best regards : A versatile and slightly more casual option, ideal for a variety of industries.
• Kind regards : This friendly sign-off is suitable when you have developed a rapport with the receiver, like the hiring manager.

You can also try other options such as Yours truly , Respectfully , or Yours faithfully , depending on your preference and the nature of the job you are applying for.

Matching the Company Culture

Try to tailor your sign-off to match the company culture. Researching the company’s website, social media, or reviewing employee testimonials can help you get a better understanding of the company culture. For example:

• Innovative or creative industries : Feel free to express yourself with a casual yet professional closing, like Warm Regards or Cheers .
• Traditional or formal industries : Stick to more formal options such as Sincerely or Best Regards .

Incorporating a Call to Action

Proposing the next steps.

A well-crafted cover letter should inspire the reader to take the next step. This could include scheduling an interview, discussing your application further, or even simply reviewing your attached resume. To encourage this action, incorporate a call to action (CTA) at the end of your cover letter that guides the hiring manager.

Some examples of CTAs in the context of cover letters include:

• Schedule a meeting : “I’m excited about the opportunity to discuss my experiences and how they align with the [job title] position. Let’s set up a time to chat!”
• Ask for a callback : “I’d be thrilled to further discuss my application and the value I bring to the table. Give me a call at your earliest convenience to chat more.”
• Direct them to your portfolio : “I’d love to showcase my recent work, which you can find at [website link]. Let’s discuss how my skillset aligns with the [job title] role.”

Remember to tailor these examples to your specific application and the company to which you’re applying.

60 Examples of Strong Closing Statements For a Cover Letter

• 1. This position seems like a perfect match for my experience, passions, and career aspirations. I would love to bring my skills and expertise to your organization.
• 2. I am confident that I can make an immediate and positive impact if given the opportunity to join your team. I look forward to discussing how I can contribute to your organization’s success.
• 3. My background and capabilities align well with the responsibilities of this role. I am excited by the prospect of applying my experience to this position.
• 4. I am enthusiastic about the chance to join your organization. Please contact me to further discuss my qualifications and how I can add value.
• 5. I would welcome the opportunity to showcase my abilities and help drive growth and innovation through this position. I am eager to learn more.
• 6. With my skills and experience, I am prepared to excel in this role and hit the ground running. I look forward to speaking with you.
• 7. I am confident I would thrive in this position. I am eager to bring my skills, passion, and drive to your dynamic team.
• 8. I believe I am an excellent fit for this opportunity and am excited by the prospect of contributing my talents to your organization. I welcome the chance to speak with you further.
• 9. My experience aligns well with the responsibilities of this exciting role. I am enthusiastic about the opportunity to apply my skills to benefit your organization.
• 10. I am excited by the chance to join your team. I look forward to further discussion.
• 11. I am confident that I possess the necessary qualifications for this role and would excel if given the opportunity.
• 12. With my background and passion, I am prepared to hit the ground running and make an immediate impact through this position. I would love to join your team.
• 13. I am eager to apply my expertise to help drive success and innovation for your organization. Please contact me to arrange a time to talk.
• 14. My experience has fully prepared me to excel in this role. I am excited by the prospect of bringing my skills to your dynamic organization.
• 15. I am enthusiastic about this opportunity and the chance to contribute to your company’s continued growth and innovation. I look forward to elaborating on my qualifications.
• 16. I am confident I can perform exceptionally well in this position. I am excited by the prospect of joining your team and organization.
• 17. With my proven track record, I am prepared to dive in and deliver results through this role. I would be thrilled to join your organization.
• 18. I am eager to join an organization where I can utilize my expertise to create meaningful impact. This role seems like an excellent fit.
• 19. I am excited by the prospect of joining your innovative company. My skills would enable me to contribute to your team’s success right away.
• 20. I am confident my background makes me a competitive applicant for this opportunity. I am excited to further discuss my qualifications with you.
• 21. With my experience and passion, I know I would thrive in this position. I hope to have the chance to join your talented team.
• 22. I am enthusiastic about the prospect of bringing my skills and experience to your dynamic organization.
• 23. I am eager to apply my expertise to help drive innovation and success in this role. I would be thrilled to join your team.
• 24. I am confident my abilities make me a strong candidate for this opportunity. I am excited by the chance to contribute to your company’s growth.
• 25. I believe I possess the necessary skills, experience, and drive to excel in this position.
• 26. With my background, I am prepared to dive in, roll up my sleeves, and immediately begin adding value in this role. I am excited by this opportunity.
• 27. I am enthusiastic about the prospect of joining your team. I am confident my experience would allow me to thrive in this position.
• 28. I would welcome the opportunity to join your organization and collaborate with your talented team in this role. Please contact me to further discuss my qualifications.
• 29. I am excited by the chance to apply my skills and experience to help drive innovation and success for your company. I hope to speak with you soon.
• 30. I am eager to bring passion, expertise, and a strong work ethic to this position. I am confident I would excel on your team. I look forward to further discussing how I can contribute to your organization’s success.
• 31. I am confident that I have the necessary qualifications to excel in this role, and I am excited by the prospect of contributing my skills to your organization. I look forward to discussing this opportunity further.
• 32. With my experience and capabilities, I know I would be a great asset to your team through this position. I am eager to bring my passion and expertise to your dynamic organization.
• 33. I am enthusiastic about the chance to apply my background in a way that drives meaningful impact and innovation. This role seems like an ideal fit for my skills.
• 34. I am eager to join your organization and collaborate with your talented team to deliver exceptional results.
• 35. I am prepared to hit the ground running and make immediate contributions in this role. My experience aligns well with the responsibilities, and I am excited by the prospect of joining your company.
• 36. I am confident that I possess the ideal qualifications for this opportunity. I would love to join your organization and contribute my skills to help drive future success.
• 37. With my proven track record and expertise, I am prepared to dive in and immediately begin adding value through this position. I am excited by this opportunity and welcome further discussion.
• 38. My background and capabilities make me confident that I can perform exceptionally well in this role.
• 39. I am eager to apply my skills in a high-impact position with a respected organization like yours. I am confident I would thrive on your team. Please contact me to arrange a meeting.
• 40. I believe this role is an excellent match for my qualifications. I am excited by the opportunity to contribute my experience and talents to your innovative company.
• 41. I am confident that my background has prepared me well to excel in this position. I would be thrilled to join your talented team and organization.
• 42. With my passion, expertise, and proven ability to deliver results, I am prepared to dive in and immediately begin driving value through this role. I am excited by this opportunity and look forward to further discussion.
• 43. I am enthusiastic about the prospect of applying my skills in a challenging and rewarding position at your respected company. I am eager to learn more about this opportunity.
• 44. I am excited by the chance to join your dynamic team. My experience has fully prepared me to thrive in this position and help drive your organization’s continued success.
• 45. I am confident I possess the ideal qualifications for this opportunity. I would welcome the chance to join your team and contribute to future growth and innovation.
• 46. With my background and capabilities, I am prepared to excel in this role. I am enthusiastic about the prospect of applying my experience to benefit your organization. I look forward to speaking with you.
• 47. I am eager to utilize my expertise. Please contact me to arrange a meeting to discuss my qualifications.
• 48. I am excited by the prospect of joining your team. I am confident my skills and experience make me a competitive applicant for this opportunity. I look forward to further discussion.
• 49. This role seems like an excellent match for my background. I am enthusiastic about the opportunity to contribute to your organization’s success and future growth.
• 50. I am confident I possess the necessary experience and qualifications to excel in this position. I would be thrilled to join your talented team. I look forward to speaking with you.
• 51. I am excited by this opportunity and welcome the chance to further discuss my qualifications.
• 52. I am eager to apply my expertise in a challenging role that enables me to create meaningful impact. I am confident I would thrive in this position on your team.
• 53. I believe I am an excellent fit for this opportunity. I would be honored to join your organization and collaborate with your talented team. I look forward to further discussion.
• 54. I am enthusiastic about the prospect of contributing my experience to help drive innovation and continued success. I am excited by this opportunity and confident in my ability to excel.
• 55. Thank you for reviewing my application. I am eager to bring my background and capabilities to this exciting role on your team. I am confident I can perform exceptionally well if given the opportunity. I look forward to speaking with you.
• 56. With my proven skills and expertise aligned with this position’s responsibilities, I am prepared to dive in and immediately begin adding value to your organization.
• 57. I am confident that my experience, capabilities and passion for excellence would allow me to thrive in this role. I would welcome the opportunity to join your respected organization and am eager to further discuss my qualifications.
• 58. I am excited by the prospect of utilizing my background to help drive innovation and success in this position. I am confident in my ability to excel on your team and look forward to learning more.
• 59. I believe I am an excellent candidate for this opportunity. I am enthusiastic about applying my experience to contribute to the continued growth and success of your esteemed organization.
• 60. With my proven track record and expertise, I know I would thrive in this role. I am eager to bring my skills and passion to your dynamic team. Thank you for your consideration – I look forward to discussing this opportunity further.

When choosing a closing statement, make sure it matches the overall tone of your cover letter and reflects your personality. Also, take into consideration the company culture and position you’re applying for.

Examples of Effective Cover Letter Closings

Formal closings.

• Respectfully,
• Yours faithfully,
• Kind regards,
• Best regards,
• Yours sincerely,
• Yours truly,

Semi-Formal Closings

• Warm regards,
• Best wishes,
• With appreciation,
• Looking forward to your response,
• Yours in professional success,
• Many thanks,
• Thank you for your consideration,
• Eager for the opportunity to connect,

Casual Closings

• Have a great day,
• All the best,
• Thanks so much,
• Excited to chat soon,
• Grateful for your time.

Polishing Your Cover Letter Ending

Proofreading for errors.

Don’t underestimate the power of a well-proofread cover letter. Before sending it off, give it a thorough read-through, and look closely for any grammar, spelling, or punctuation errors. Consider using a grammar tool to help catch mistakes you might have missed. Also, ask a friend, family member, or even a professional to review your cover letter. Their fresh perspective can provide valuable insights and catch anything you might have overlooked.

Ensuring Consistency with Your Resume

To make your application seamless, double-check your cover letter and resume to ensure consistency. Pay special attention to details such as job titles, dates, and company names, as inconsistencies can raise concerns from potential employers. It’s also a good idea to match the formatting and fonts across both documents to give your application a polished and cohesive look. Make sure the skills and experiences you highlight in your cover letter are complementary to those mentioned in your resume, so they work together to make a strong case for your candidacy.

Sending Your Cover Letter

Email versus hard copy.

When sending your cover letter, you’ll usually have two options: email or hard copy. Each has its benefits and considerations:

• More convenient and faster
• Allows for easy tracking and organization
• Often preferred by employers
• Be sure to use professional language and an appropriate subject line
• Formal option, which may be required for certain industries or applications
• Neatly print and sign your cover letter
• Use quality paper and a matching envelope

It’s crucial to consider the preferences of the employer when deciding which method to use. If they haven’t specified a preference, feel free to choose the one that makes the most sense for you.

Following Submission Guidelines

No matter how well-written your cover letter is, failing to follow submission guidelines can hurt your chances of being considered for the position. Pay close attention to these key details when preparing your cover letter:

• Deadline: Be punctual in submitting your application – submit on time or even earlier.
• Formatting requirements: Follow any formatting requirements mentioned explicitly, such as font type, font size, and margins.
• File format: Save and send your cover letter in the requested file format, like PDF or Word Document (.docx).
• Contact information: Don’t forget to include your up-to-date contact information, such as your email address and phone number.

Frequently Asked Questions

What are some strong closing statements for a cover letter that stand out to employers.

A strong closing statement should reiterate your enthusiasm for the position and demonstrate your confidence in your qualifications. Here are some examples:

• “I’m excited about the opportunity to contribute my skills and experience to your team and look forward to discussing my qualifications further.”
• “Thank you for considering my application. I believe my expertise aligns well with the role, and I am eager to contribute to the success of your organization.”
• “I’m confident that my skills make me an ideal candidate for the position, and I’m eager to discuss how I can add value to your company.”

What’s the best way to format the closing section of my cover letter?

To format the closing section of your cover letter, you should:

• Leave a space between the last paragraph and your closing.
• Use a closing phrase like “Sincerely” or “Kind regards.”
• Add your full name and contact information, such as email address and phone number.
• If applicable, include any relevant links, such as your LinkedIn profile or online portfolio.
• Leave a space between your closing phrase and your name so you can add a digital or printed signature.

Should I use ‘Kind regards’ or ‘Yours sincerely’ to finish off my cover letter?

Both ‘Kind regards’ and ‘Yours sincerely’ are acceptable and professional ways to end a cover letter. You can choose which one you feel most comfortable with or suits your individual style. In general, ‘Kind regards’ is a safe and widely used option, while ‘Yours sincerely’ is considered a bit more formal.

How can you make a cover letter feel personal and engaging without being too casual?

To make your cover letter personal and engaging, try these tips:

• Address the recipient by name, if possible, to create a connection.
• Start your cover letter by mentioning a specific detail about the company or role to show you’ve done your research.
• Share anecdotes from your experience that directly relate to the requirements of the job and showcase your unique qualities.
• Focus on the value you can bring to the company, rather than just listing your qualifications.
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How to End a Cover Letter: 7 Easy Ways to End on a High Note

In this guide, you’ll learn how to end a cover letter as well as 7 different ways to write a closing paragraph that leads to an interview.

End a cover letter professionally by reiterating why you’re the right fit. Summarize your application and write a forward-looking sentence like, “With my experience in [skill] and proven ability to [relevant achievement], I am confident I can contribute to [Company]'s success in [area].” Then, make the next steps clear. Here’s an example, “I am eager to discuss in more detail how my skills can benefit your team in an interview.” Lastly, thank the reader for their time and sign off with “Sincerely” or “Best regards” followed by your name. 

The best answer on how to end a cover letter is to sum up everything discussed and link back to why you’re the ideal candidate. It’s not about you, though. It’s about the company. So, make it clear how you can directly meet the company’s needs. 

From there, thank the reader for their consideration and mention that you’re looking forward to the next steps. 

That’s pretty much it when it comes to writing a cover letter closing paragraph and leaving on a high note. 

Still, there are a few variations. In this guide, you’ll learn how to end a cover letter and different ways you can approach the closing paragraph. 

Let’s jump in!

How to End a Cover Letter: 3 Things to Include

This is how to end a cover letter:

• Acknowledge the reader. You can simply thank them for their time.
• Imply the next steps. Make a direct or subtle call to action—just make sure it’s not too presumptuous.
• Sign off. End with a formal closing like, “Yours sincerely.” 

When you add each of these up, you get a professional cover letter ending that makes the next steps of the hiring process straightforward for the hiring manager.

Acknowledge the Reader

Acknowledge the reader by expressing your gratitude. Thank them for their time and consideration. If you’d even prefer, this can be the only cover letter closing line you need to end your application.

Here’s a few example phrases: ‍

• Thank you for your time and consideration • Thank you for reviewing my application • I am grateful for the opportunity to contribute to your organization • Thank you for your time

Imply the Next Steps 

In other words, a call to action. This can either be direct or implicit. Let the reader know how you’re prepared to move forward in the job application process.

Here’s a few examples of a direct call to action:

• I look forward to discussing this position further with you • I am excited to discuss my qualifications in greater detail at an interview • You can reach me by phone at (XYZ) or by email at [email protected]

And here’s a few examples of an implicit call to action:

• I look forward to hearing from you • I look forward to speaking with you soon • I hope to discuss my eligibility for the role further 

Directly stating the next steps works best if you’ve already spoken with the hiring manager. Or if not and you want to be more on the safe side, implying the next steps also works. 

Write a formal closing followed by your first name and last name. This is also known as the cover letter closing salutation. 

Here’s a few professional sign-off examples: 

Sincerely, Jacob Jacquet

Yours sincerely, Jacob Jacquet

Kind regards, Jacob Jacquet

Here’s a few inappropriate sign-offs for making your exit: 

Thanks, Jacob Jacquet

Cheers, Jacob Jacquet

7 Ways to Write the Cover Letter Closing Paragraph

Here’s how to write a cover letter closing paragraph in seven different ways: 

• Thank the reader and imply the next steps.
• Include a direct call to action.
• Leave a personal note expressing your interest.
• Summarize your application and career highlights. 
• Bring up the company’s vision. 
• Share your career objectives. 
• Emphasize how you intend to add value to the organization. 

Use the one that fits best with how you outlined your cover letter . Additionally, check out our cover letter examples guide for inspiration.

1. Thank the Reader and Imply the Next Steps

Sometimes, no extra words are needed since everything has already been mentioned in the opening paragraph and main body of your cover letter . Therefore, simply end your cover letter in one line. 

See the example below. 

Thank you for your time and consideration. I look forward to hearing from you.  ‍ Yours sincerely, [First and last name]

2. Include a Direct Call to Action

Make a specific call to action on how the next steps should be taken. 

As opposed to implying the next steps, be direct when stating how you’d like to move forward to radiate enthusiasm and confidence. This can be a good approach when your cover letter revolves around your passions or interests or when you’re applying for an internship opportunity .

See the examples below. 

I am now ready for a more impactful role in a larger firm, which is what motivated me to apply for the position you advertised. I will be happy to answer any questions you have in person or online, at your earliest convenience. I can be reached at (phone number) and (email). ‍ Sincerely, [First and last name]

I would love the opportunity to meet you, and I am excited to continue helping people on their path to recovery by becoming a member of [Company]’s team. I am happy to discuss the position in more detail, and you may contact me by phone at 1242-345-6789 or via email — [email protected] to arrange an interview. Thank you for your time and consideration.  Sincerely, [First and last name]

3. Leave a Personal Note Expressing Your Interest

A personal note means making a statement that expresses how you feel about the job opportunity. Whether you’re writing a letter that expresses your interest or curiosity, share why you’re looking forward to taking the next steps. 

However, keep a professional tone. 

All my experience and skills would make me a great new addition to your establishment. I have attached my resume, which contains a more in-depth look at my experiences and skills. I look forward to hearing from you and would love to visit your restaurant for an interview. Thank you for your time and consideration. Sincerely, [First and last name]

4. Summarize Your Cover Letter and Career Highlights

Taking into account what you’ve written in both your resume and cover letter , what’s the ultimate reason why hiring managers would want to hire you? Write an overview of the purpose of your application . Mention why your career highlights are significant factors to you being a qualified candidate. 

I am very enthusiastic about the prospect of joining your team. I am confident that my passion for social networking and digital media will allow me to contribute to your company’s success. I am available to discuss this position in more detail at a convenient time. Thank you for your consideration.  Sincerely, [First and last name]

5. Bring up the Company’s Vision

If you haven’t done so already, now’s the time to refer to the company’s core values and mission statement. 

Choose a particular aspect of the company culture that resonates with you the most. Share how it’s relevant to the value you can bring to the table and how you would blend in well with the company’s workplace. 

This is a good approach for those of you with no work experience as it reinforces your positioning as a strong potential candidate. 

See the example below.

My passion for this field and desire to understand graphic design, advertising and the internet align with Company Z’s approach to understanding its customers and their complex businesses and circumstances in order to provide the most effective graphic design solutions. Thank you for your time and consideration. I look forward to discussing this position further. Sincerely, [First and last name]

6. Share Your Career Objectives 

Impart your potential employer with why you were drawn to the job opening in the first place. Mention your career goals to show that you align with the company’s interests. 

However, your objectives must be relevant to the company’s vision. Including irrelevant goals that don't align with the company’s interests is a common cover letter mistake . 

I am looking for a position that will allow me to continue to develop my skills and grow as an analyst. My career goals include working with a team of analysts and clients to create a positive and challenging work environment, and I look forward to the next step in my career path. Sincerely, [First and last name]

Proactive, innovative, and highly influential, I am seeking a challenging but rewarding position, which is why I was naturally drawn to this exciting opportunity. Sincerely, [First and last name]

7. Share How You Intend to Add Value

Write about how you’re going to help the company solve a problem. Share the type of results that you’re capable of bringing to the organization to position yourself as a valuable asset. 

When considering what to include , be specific about how you intend to make a positive difference. To not sound arrogant though, be sure that you’ve discussed your work history in detail earlier on in your cover letter. 

I strongly believe that my strengths in organizing profitable events and driving company revenues will readily translate to your environment. I would greatly appreciate the opportunity to meet with you and further discuss my qualifications and your requirements in detail. Thank you for your consideration. Sincerely, [First and last name]

4 More Factors to Consider For a Good Cover Letter Ending

Here’s a few more cover letter tips for ending your cover letter. 

Use Emotive Language

Emotive language means using words that express an emotion. Including this in your closing paragraph makes your job application feel more personal, engaging, and convincing. 

Here’s some examples: 

• I would love to… • I am confident that my passion… • I would very much appreciate…

Never Use Postscript Text

Postscript text (P.S.) isn’t bad but it's not necessary on a cover letter . 

Rather than writing a single personal note towards the end, personalize every application you send. Tailor your cover letter to the job description. This is more effective than sending a generic cover letter with only a single personal note saved until the end. 

Include an Electronic Signature 

Again, this isn’t necessary but it’s an extra step you could take to stand out from the hundreds of applications that the company is getting. That said, it's not a dealbreaker. Many of Rezi’s users who have used the AI cover letter generator have secured interviews despite not including an electronic signature. 

Maintain a Professional Tone

Writing in a conversational, friendly tone is important for creating an engaging cover letter. But it must be professional and not in an overly friendly manner. Think of it as speaking to your manager at work. 

3 Cover Letter Examples With Strong Closing Paragraphs

If your job title isn’t listed below, you’re more likely to find it in our library of 180+ cover letter templates . 

Personal Assistant

Software Engineer

Video Editor

Use Rezi AI Cover Letter Writer to Generate a Cover Letter in Seconds 

The Rezi AI Cover Letter Writer feature takes a few details from your professional background so that it can generate a tailored cover letter based on your work history and the job you’re applying to. 

Here’s how it works:

• Enter the company name.
• Write the job position/title you’re applying for. 
• Select a previous job position/title to highlight. 
• Press “AI Writer Ready”.

And that’s it. Your cover letter is (almost) complete—simply make a few tweaks to further tailor it to the company’s job description. 

You can sign up here to get started for free. 

Or, watch the video below to see how it works!

Here’s a recap on how to end a cover letter: 

• Express your enthusiasm for the work opportunity. 
• Write an overview of how your background makes you the perfect fit for the role. 
• Directly state how you can meet the company’s needs. 
• Include a call to action that’s not presumptuous.
• Thank the reader for their time and consideration.
• Use a formal sign-off like “Sincerely,” followed by your first and last name. 

And just because you should end on a high note doesn’t mean you need a flashy exit. 

Unless you’re going to add something insightful to the conversation, it’s enough to just thank the hiring manager for their time and sign off from there. Otherwise, adding fluff reduces the impact of a well-written cover letter.

Astley Cervania

Astley Cervania is a career writer and editor who has helped hundreds of thousands of job seekers build resumes and cover letters that land interviews. He is a Rezi-acknowledged expert in the field of career advice and has been delivering job success insights for 4+ years, helping readers translate their work background into a compelling job application.

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How to End a Cover Letter (Examples Included)

Mike Simpson 0 Comments

By Mike Simpson

Did you know that 86 percent of executives think cover letters are valuable parts of an application? It’s true. That’s why making sure yours packs a punch is so important, including your cover letter closing.

In many cases, candidates spend most of their time fretting about the main body paragraphs when writing their cover letters, giving little if any thought to how to end a cover letter.

The problem is, your last paragraph and closing sentence make up part of your first impression, playing a big role in whether you land an interview. Is ignoring something so critical a good idea? Of course not.

Luckily, you’re here, and we have your back. Come with us as we explore the ins and outs of how to end a cover letter with style and professionalism.

What Is a Cover Letter?

Alright, before we really dig into how to close a cover letter, let’s take a quick step back and discuss what a cover letter is and what it’s for.

Now, we’ve actually taken a deep dive into how to write a cover letter before, as well as providing some outstanding cover letter examples and helpful cover letter tips . But, as a quick summary, a cover letter is a short, written introduction that supplements your resume. It gives the hiring manager more insights into what you bring to the table, covering points that won’t fit in your resume and giving you some room to showcase your personality.

Technically, every part of your cover letter is important. You want to make sure you address your cover letter properly, nail your introductory paragraph, offer enticing tidbits in the body, and close strong.

In fact, one could argue that your opening and closing paragraphs are the most important. While your opener serves as the initial introduction, your cover letter closing cements your first impression. By nailing it, you can leave the hiring manager with a warm, fuzzy feeling about what you have to offer. That’s powerful stuff.

Alright, but what exactly is your cover letter closing? Well, the closing of your cover letter is typically your final paragraph, as well as your closing sentiment and signature. Each of those sections cements your first impression, so they are all relevant to the equation.

With your final paragraph, you’re wrapping up what you wanted to say, which is why it’s part of the closing. The sentiment before your signature, however, also plays a role. While it may only be a word or two, the words you choose do make an impact, so they are also part of the closing.

And, yes, your signature (and contact details) is also included in the closing. How you present that information does matter, so you want to get it right, too.

What about a postscript (P.S.)? If I have one of those, is it part of the closing? Well, technically, it could be. However, a cover letter really shouldn’t have a postscript. We’ll get into why in a second.

Common Mistakes When Ending a Cover Letter and How to Avoid Them

Alright, we know you’re chomping at the bit for an overview of how to close a cover letter and some examples. We promise they are coming. The thing is, we need to tap on something else important before we get there: common cover letter closing mistakes.

As with all parts of your application, certain mistakes in your cover letter can spell doom for your job search. Thankfully, most of them are completely avoidable. As long as you know to watch out for them and to take steps to address them, you’re set.

So, what are some common mistakes when ending a cover letter? Generally, the biggest mistake you can make when in any part of your cover letter has typos. In fact, 58 percent of hiring managers will remove you from contention if your cover letters contain errors. Ouch.

Luckily, avoiding typos is pretty easy. By simply proofreading your cover letter, making use of handy tools like spell and grammar checks, and asking a trusted family member or friend to take a look, you can probably catch any errors and get them fixed before you submit your cover letter.

Another doozy is making your cover letter too generic. Failing to tailor the content – including the cover letter closing – can cost you big, as 36 percent of hiring managers will toss your application if it isn’t personalized for the job you’re trying to land.

How do you avoid a generic cover letter? By using the Tailoring Method when you write. That way, your content will be incredibly relevant to that role. Problem solved!

Additionally, using the wrong tone can be an issue. While you want to come across as confident, it’s also important to be gracious, appreciative, and polite. If you’re too forceful, aggressive, or boastful, that could hurt your chances instead of helping.

Instead, focus on being passionate about what you do, excited about the opportunity, and thankful that the hiring manager took the time to read your cover letter. That way, your closing is powerful and positive, ensuring the final part of this first impression hits the mark.

Alright, the final mistake we’ll tap on is adding a P.S. to your cover letter. While it may seem like a way to stand out or draw attention to a specific sentence, there’s a good chance it’ll backfire. Postscripts tend to look unprofessional.

Plus, it makes it seem like you couldn’t figure out how to get that point to fit into your letter properly, which could put your communication skills into question. In some cases, the hiring manager might even think that you don’t know how document creation software works, causing you to believe that you couldn’t go back and edit the content to fit that point in.

Finally, there’s actually a chance the hiring manager won’t notice the P.S. at the bottom. If you wait until then to say something important, you’re risking it not getting read at all. That’s no good.

So, while a P.S. could stand out, there’s also a really good chance that the move will backfire. As a result, it’s better to fit that detail into the rest of your letter instead of saving it for a postscript.

How to End a Cover Letter

Here’s what you’ve all been waiting for. To make closing out your next cover letter a breeze, here’s a step-by-step guide on how to end a cover letter.

1. Summarize What You Bring to the Table

Generally, the last paragraph of your cover letter should mirror your introductory one. You want to offer a simple summary that showcases why you’re a stellar candidate, touching on the key skills you bring to the table that the hiring manager wants to find.

Now, the trick is, you want to restate what you’ve shared without rehash the exact phrases you used earlier in the cover letter. That way, this part of the letter feels fresh.

2. Appreciation for Their Time

After your quick summary, thank the hiring manager for taking the time to consider your application. It’s a small gesture, but it’s nonetheless critical.

Everyone likes to feel appreciated. By adding a thank-you moment into your closing, you’re recognizing that the hiring manager is doing you a favor by reading your cover letter, and that can have a big impact on the tone of your closing.

3. A (Confident and Excited) Look Toward the Future

Next, it’s time to add a bit of confidence and excitement about what the future may hold by letting the hiring manager know you’re looking forward to the next steps. It’s a polite way to reassert your interest in the job, ensuring you plant the right seeds without being too aggressive.

Additionally, when done properly, you can take this part to the next level. It’s another opportunity to mention how you are ready to put a relevant skill to work to help the company achieve a particular goal.

Now, the latter approach should only be used if it feels right with the rest of your cover letter. Additionally, you can’t pull this off unless you’ve done a bit of research (which is something you did before you started writing your cover letter, right?). It only works if you can tap on something specific. If you can’t do that, then opt for a more classic approach.

4. Choose the Right Closing Sentiment

The closing phrase you choose before adding your signature does matter. Some options are more appropriate than others. For example, while “Sincerely,” “Thank You,” or “Best Regards” are usually safe bets, using “Fondly,” “Love,” or “Warmly” isn’t.

In the end, a cover letter is a type of formal correspondence. That means you need to err on the side of caution and avoid a cover letter closing that feels too casual or personal. By sticking with the business correspondence classics, you’re probably in good shape.

5. Sign Off (and Include Your Contact Details)

After your closing, you want to list your name, as well as your contact details. Not only does that keep that information conveniently located but, if your cover letter and resume get separated, it guarantees the hiring manager knows the cover letter is yours.

When it comes to contact details, list your email address and phone number at a minimum. If you’re like, you can also include your LinkedIn URL. Just make sure you actually put the URL and not just a link. That way, if the hiring manager prints out your cover letter, they can still reach your profile with ease.

3 Cover Letter Ending Examples

Sometimes, nothing is quite as helpful as an amazing example. With a cover letter closing example, you can see how these critical paragraphs are constructed. Then, you can use them as a framework when you write your own.

Generally, the core strategy for how to close a cover letter remains the same. However, the details change depending on the role and the overall approach. To help you see how to put the tips above into action, here are three cover letter ending examples – based on three different kinds of roles – that you can tweak to meet your needs.

1. Customer Service

With my customer-oriented mindset and previous experience working in a fast-paced retail environment providing exceptional support, I believe that my capabilities make me a great candidate for this position. I appreciate your consideration and look forward to learning more about the opportunity, as well as any next steps in your hiring process.

[Your Name]

[Phone Number]

[LinkedIn URL]

[Personal Website URL]

2. Technology

Ultimately, I am excited to apply my software development skills and education to a new challenge, and I feel that I can help ABC Company achieve its goals of advancing technology innovations in the industry. Thank you for considering my application. I look forward to not only discussing my capabilities with your further but also learning more about this exciting opportunity.

3. Management

I, like XYZ Corp., feel like people are always a company’s greatest asset. Your company’s mission and values initially attracted me to this position, and I believe that my skills and experience align with not only your broader goals but also the organization’s culture. Thank you for reviewing my application, and I look forward to hearing back from you about this exceptional opportunity.

Best Regards,

Putting It All Together

Ultimately, you should now have a pretty solid idea of how to end a cover letter with a bang. Take advantage of every tip above as a starting point. Then, really work to tailor your cover letter closing to the job, ensuring that it packs an amazing punch and helps you stand out from other applicants. After all, your closing is part of your first impression. Always make it count.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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How to End a Cover Letter [w/ 4 Examples]

How you end your cover letter is an important part of the process. 

You’ve managed to make a good impression with your cover letter and now you want to “exit” on a good note with an equally impactful conclusion. 

This is where this article comes in.

We’ll show you how to end your cover letter effectively and leave the right impression on the recruiter reading it!

• 6 Ways to end a cover letter for a job (with examples) 
• Ways NOT to end a cover letter
• How to sign off a cover letter
• Signature lines NOT to use 

New to cover letter writing? Give our resumes 101 video a watch before diving into the article!

6 Ways to End a Cover Letter for a Job (With Examples)

Your cover letter ending consists of your closing paragraph and your signature line.

As your official “parting” from the recruiter, your closing paragraph should be an on-point summary of your cover letter’s highlights and a chance to reaffirm your strong points.

To guide you in the right direction, we’ve put together our favorite tips on how to end a cover letter effectively. 

So, let’s see what they’re all about!

#1: Show Confidence 

First things first—make sure you end your cover letter on a confident note. 

All your skills, qualifications, and strengths will lose a bit of their value if you don’t confidently show the recruiter that you can apply them to the company’s benefit. 

Say, you mentioned a bunch of noteworthy achievements and skills as you were writing your cover letter . Your cover letter ending is your chance to confidently reiterate them.

For example, you might have mentioned in your cover letter how you helped your previous company exceed its sales target by 30%. That’s an achievement you can use to conclude your cover letter confidently.  

For example:

I believe my ability to generate sales and drive results will be a significant contribution to your company’s goals and KPIs. 

#2: Sum Up Your Skills (For the Position)

Another way to effectively end your cover letter is to sum up your top skills. 

More specifically, sum up exactly how your skills will bring value to the team or company, or how they are relevant to the position you are applying for.

Here’s an example of how you can do this:

To conclude, I can confidently say that my 5 years of experience as a researcher have made me detail-oriented, patient, and able to connect smaller pieces of information to see the bigger picture. I believe these skills will be of use in this position. 

#3: Be Enthusiastic

You may be highly qualified and justifiably confident in your skills, but employers also want to see that you will be a motivated and engaged employee. 

So, make sure to express your enthusiasm! This will show that you care about this job and that you will put passion and energy into your work if you’re hired. 

Employees who are enthusiastic about their work are also far more likely to stay on board long term, which means that you’ve got more chances to get (and stay) hired! It’s no wonder that 71% of executives say that employee engagement is critical to their company’s success .

As such, sometimes, the deciding difference between two equally qualified candidates is just their level of interest and enthusiasm for the position.

Being able to apply all of my skills and previous experience to this project is an ideal and exciting opportunity for me. 

#4: State Your Goals and Set Expectations 

Another great way to end your cover letter is by stating your professional goals and giving the recruiter a general idea of what they should expect from you as a potential employee.

This will show that you are proactive and that you have clear objectives for your career.

Keep in mind though—when stating your goals and expectations, focus on mentioning how you’ll contribute to the company and benefit the employer, not just the other way around. 

And remember—what can set you apart from other candidates is expressing exactly what connects you to the company (other than just wanting to be hired). This can make your claims more believable and attract recruiters more easily.

Here’s an example of how you can make that work:

My goal is to be counted among the top professionals in the field, not only due to my skills but also because of my appetite for innovation. Your company’s mission to innovate some basic aspects of our daily lives is an inspiration for my work and I’d be happy to contribute my skills to achieve this common mission.

#5: Don’t Forget to Say “Thank You” 

Don’t forget to end the letter with gratitude. 

After all, recruiters go through countless applications daily, so just the fact that they took the time to read yours is enough of a reason to be thankful. 

Because it is expected that you will say “thank you” (and would be considered rude if you don’t), genuine gratitude is what will make you instantly more likable and win you extra points. 

Thank you for taking the time to review my application. I truly appreciate your consideration and hope to have the chance to prove through my dedicated work for your company.

#6. Keep It Professional 

This last piece of advice is quite simple. Keep your cover letter professional. You’ll have plenty of chances to express the more fun side of your character. 

There will be plenty of time to express your more “casual” side once you’re hired. At this stage, though, employers want to see that you are professional, reliable, and serious about your work. 

So, it’s better to use academic language and a clean, simple style. 

Liked the tips we covered in this article? There’s more where that came from! Check out our complete guide with the top 21 cover letter tips .

Ways NOT to End a Cover Letter 

And now that we covered the best ways to end your cover letter, let’s go over what you should NOT do when you’re writing your cover letter ending.  

• Do not appear desperate for the job. There is a fine line between expressing enthusiasm and being desperate. If you step over that line, you might blow your chances at getting a callback.
• Don’t be cocky and entitled. Avoid rhetoric that implies that the company would be foolish not to hire you and avoid speaking as though you’ve already been hired.
• Do not use overly familiar language or slang. That is unless you are working in the comedy industry.
• Don’t forget to proofread. Forgetting to proofread your cover letter (including the ending) is a big no-no. Typos and grammar mistakes can come across as unprofessional, so make sure to double-check for mistakes or use software like Grammarly .
• Don’t be sloppy! Pay attention to how you structure your closing paragraph just as much as the rest of your cover letter. This is the last thing the recruiters will read and it is what they will remember from the cover letter.
• Do not skip the closing! Not including a final paragraph in a cover letter is a huge mistake. This is your opportunity to summarize your strong points, enthusiasm, and gratitude memorably.

Want to know what mistakes you should avoid when you’re writing your cover letter? Our guide on cover letter mistakes has all you need to know.

How to Sign Off a Cover Letter 

Signing off your cover letter is a pretty straightforward task. All you have to do is use a signature line, followed by your full name. Something like this: 

And since “sincerely” has become overused, consider these signature lines to use instead: 

• Kind regards,
• With best regards,
• Most sincerely,
• Respectfully yours,
• Best regards,
• Respectfully,
• Thank you for your consideration,

Signature lines not to use

You probably know better than to use any of the signature lines below, but we thought to go over them just in case. So, whatever you do, refrain from using any of the following: 

• Warm Regards
• Yours Truly
• Have a wonderful day
• Affectionately

Do I Sign a Cover Letter? 

Whether you should sign a cover letter depends on how you are sending your cover letter. 

Nowadays, most cover letters are sent electronically. If that’s the case with you, there is no need to add an electronic signature. 

Simply add your full name at the end of the cover letter, using the same font as the rest of your letter. 

If you are sending a good old-fashioned printed cover letter, on the other hand, include the same details and add your signature underneath your name. 

Having a matching resume and cover letter is a great way to make a good impression on the hiring manager! We make that super easy for you - just pick one of our matching pairs of resume & cover letter templates and start writing yours!

Key Takeaways 

How you end your cover letter is extremely important. If you manage to get it right, your application will make an impression and most surely earn you a callback.

To make sure you got it right, let’s go over the main points we covered in this article: 

• Your cover letter ending should contain a captivating closing paragraph and a signature line.
• To write a good closing paragraph, do some of the following: convey enthusiasm, recap your skills and qualifications, show gratitude, and state your goals and expectations.
• Things NOT to do when you’re writing your cover letter ending are: appearing cocky, being sloppy, forgetting to proofread, and ignoring the ending altogether.
• Signature lines to consider in addition to sincerely are: kind regards, respectfully, and most sincerely.

Related Readings:

• Do I Need A Cover Letter in 2024
• Entry-level Cover Letter
• Cover Letter for Internship

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• Mar 26, 2024
• 11 min read

How to Write a Job Application Letter (Tips and Examples)

Your guide to getting your foot in the door.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Do you have your heart set on a specific company but have never seen them post a single vacancy? And are you on the verge of giving up completely, and convinced you’re going to be jobless and broke for the rest of your life?

Well, don’t crumple your  perfectly written résumé  in a ball of paper just yet — there’s still hope for you!

All you need to do is write an awesome job application letter.

Application letters are a great way to get your foot in the door of a company that hasn’t advertised a position or when you’re applying for an academic program or an  internship .

So, what are you waiting for?

Read on to find out how to write a great job application letter (and land that  dream job  of yours in the process)!

What is a job application letter/email?

Whereas cover letters are used when applying for a specific vacancy, and include details which are complementary to what’s on the applicant’s résumé, application letters are submitted when there is no job opening, and they tend to be more detailed.

Unlike cover letters, which usually span about one page, application letters can be twice as long.

How should you structure your letter?

The structure and formatting of your application letter is just as important as the words you use to sell your skills and enthusiasm for the job. The pointers below will help you deliver your message in a professional and effective way.

Sender’s address

Begin your letter with your address listed in the left-hand corner of the page. In the US, it’s acceptable to list your address in the right-hand corner. (Skip this step if you’re going to send your application via email.)

If you’re applying via email, create an email address for professional use if you haven’t already. This should include your first and last names or initials — no nicknames or years of birth! Two appropriate examples are [email protected] and [email protected] .

As with any official letter, include the date of your letter below your address.

Subject line

The  subject of your email  should make the manager want to read more and not automatically press the “Delete” button. It could be something like: “Social Media Expert with over 5 Years of Experience”.

Inside address

The company’s address should appear a few lines below your address and the date. Skip this if you’re sending an email.

As with any formal letter, you need to open with the correct formal salutation (such as “Dear Mr [surname]” or “Dear Ms [surname]”).

It’s also best to find out who the head of the department is, and address your letter directly to them to show that you’ve taken the time to really do your research. If you begin with “Dear Hiring Manager”, for example, you’re potentially destroying your chances of getting the job you’re applying for.

Opening paragraph

The opening paragraph should provide details on why you’re getting in touch.

Think about what you want to achieve with this letter before forming your answer. For example, you could say that it’s been a dream of yours to work for the company and that you feel that, given the chance, you’d love to bring new skills and ideas to the table. You can also highlight any qualifications you have here.

Middle paragraph(s)

This is where you will explain why you’re suitable for the position by listing skills you’ve developed through previous work experience . Remember that this shouldn’t be a word-for-word copy of your résumé; rather, you should use this as an opportunity to expand on notable achievements.

And make sure you tailor the content of your letter to the particular job title and company you’re applying to — you don’t want to ramble on about irrelevant details.

Final paragraph

Finally, focus on what you bring to the table and how the company can benefit from your skills and experience. If you have statistics and figures to back up your claims, even better!

For example, if you’re an experienced project manager, you could say how you want to showcase your leadership skills and help the company reach its desired turnover, and then back this up with statistics on how you did just that in previous positions.

You should close your letter with a call-to-action. For example, you could say something like: “I look forward to hearing back from you to discuss any possibilities”. And don’t forget to thank the reader for their time!

Your name and signature

If you’re sending this by snail mail, opt for a handwritten signature. If, on the other hand, you’re sending an email, simply write your name, followed by your contact information.

Most application letter templates (and formal letter templates in general) use the Times New Roman typeface at 12 points. Other recommended fonts include Arial, Georgia and Calibri.

Tips for writing your letter

When it’s time to write an application letter, bear the following points in mind to ensure that your document captures the hiring manager’s attention and successfully creates the impression that you’d make a good fit for their company.

1. Include bullet points

Bullet points can be used as an effective formatting tool when writing your application letter. They can demonstrate points clearly and concisely, as well as help with the overall layout, allowing for bite-sized, readable chunks of information.

2. Make sure the language you use is easy to read

You might be a literary wizard , but those long words won’t impress the hiring manager if they make your letter difficult to read.

3. Use positive language

Positivity is the way forward when it comes to selling your skills to a potential employer. Therefore, you should use positive words when explaining your previous work experience.

These words include “assisted”, “conducted”, “executed”, “proposed” and “recommended”, which (when used right) can demonstrate your contribution and dedication to your role and organization.

4. Be creative

Depending on the industry that you’re interested in, you can be a bit creative with your approach . This means that you don’t have to follow the conventional structure of a cover letter, and can instead adopt a more story-like approach.

Should you add any attachments?

Since application letters are not submitted in response to particular job ads, but rather serve as an inquiry into any unadvertised openings which may be available, they tend to be standalone documents. That is to say they are not typically accompanied by other files.

Whereas cover letters are concise, tailored to the job posting and accompanied by résumés, your letter of application will be a more extensive account of your skills and experiences.

That being said, if you’re applying for a creative position such as that of a video editor or blog writer, it makes sense to include a few samples of your work that best represent your talent and ability.

Job application letter samples

The following application letter samples can give you an idea as to what to include in your letter, as well as how to structure it effectively.

1. Job application email sample

Dear Mr Cannon,

I have long been following your company’s growth and progress, being extremely passionate about clean, renewable energy. I remember coming across XYZ Renewables back in the early 2000s, when it was still in its early startup stages, and I admire how your leadership has grown the company since.

Having gained extensive experience as a solar consultant over the last decade, I have kept an eye out for any job opportunities with XYZ Renewables. This is why I am writing to you today: to express a keen interest in working with you in the future, should any solar consultation vacancies become available at your company.

In my current role at ABC Energies, I train new hires in advising and liaising with clients, as well as in designing and installing solar systems that cater to the needs and budget of our clients. I carry out the same duties myself, and have been commended for my customer service skills and technical know-how in solar systems installations. Over the last year, I have overseen and facilitated transactions totaling upwards of $1 million.

I appreciate you taking the time to read through my application. I hope that my skills and work experience can contribute to a fruitful collaboration down the line.

Yours sincerely,

Mark Rowling

2. Internship application email sample

Dear Ms Kipling,

Ever since I was a sophomore in high school, I’ve dreamed about pursuing an undergraduate degree in interior design and going on to work for an award-winning architectural firm. During my studies at AB College, where I graduated from just over a month ago, I became exposed to the works of various such firms, including your own.

XY Designs stood out to me for the simplicity of its designs (I am also a fan of Scandinavian interiors!) as well as its clever use of natural lighting and earthy colors and textures. In particular, I was impressed with the renovation of the Workwell coworking space you undertook and completed in 2022.

I believe that working alongside the designers on your team and under your mentorship would be an invaluable experience, which is why I am reaching out to enquire about any potential internship opportunities you may have this coming summer. During my studies, I have become proficient in using SketchUp and 3Ds Max, and completed my final project on Scandinavian interiors and architecture specifically. I am attaching a link to my final project portfolio below.

Thank you for your time, and I hope to hear back from you soon.

Respectfully,

3. Academic application letter sample

Gregory Allen Department of English AB University Syracuse, NY

Tuesday, March 26, 2024

Dear Mr Allen,

During my undergraduate studies in animation, I discovered — quite unexpectedly — a passion for writing, and specifically writing for film and television. Although up until that point I had believed myself to be a VFX artist in the making, the discovery caused me to reconsider. Today, I am writing to express my interest in the Creative Writing MA program at AB University.

During my final year at Arts College, I produced a screenplay for a short film, and found that setting up the scene and creating a whole new world in words was far more fascinating to me than trying to recreate it by moving around and rendering pixels on a screen. I received the highest mark out of everyone on my course for that piece of writing; and that was followed by my screenwriting professor’s recommendation: the way he spoke about AB University’s history and faculty removed any sort of doubt from my mind. It all became clear: this was to be my new path.

I have attached some writing samples, as per the application guidelines: my final-year screenplay as well as two pieces of prose I wrote in my free time. I hope that you may consider my application for a spot on the Creative Writing course.

I look forward to hearing back from you. Thank you for your time!

Best wishes,

Things to remember

From writing the first draft of your application letter to editing it and adding the final touches, remember to do the following:

1. Do your research

Research is one of the most important steps when it comes to  job searching ; you need to make sure that you know all there is about the organization you’re targeting and you should have a clear understanding of what their company culture is like.

2. Don’t forget to proofread

This goes without saying, but never send your application letter off without proofreading it. With so many readily available editing tools online, there’s no excuse for a careless typo or wordy sentences. Grammarly and Hemmingway are two of the most popular programs to help you perfect your writing.

3. Use their style of writing

You can usually guess a company’s style of writing from their website and publications. So, it’s important to try and keep your letter in line with this so they can see that you’re a real match for the position and that they’d be silly to not invite you for an interview.

Final thoughts

Whether you go to write a cover letter or an application letter, or even to put together a portfolio for a prospective employer to see, the same thing applies: everything you include must be related to the position you’re hoping to land.

So, before you’ve started writing, take time to consider which of your skills, qualities and achievements best portray you as a strong candidate , and how you can best convey your interest in (and suitability for) the company as a whole.

Have you ever written an application letter before? Do you have any other tips to share with fellow jobseekers? Leave us a comment in the comments section below!

Originally published on August 21, 2018. Updated by Electra Michaelidou.

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How to End a Cover Letter? 8 Great Cover Letter Endings (+Examples)

The closing paragraph of your cover letter shouldn't be overlooked. In this article you'll learn how to end a cover letter to make a good impression on a hiring manager.

So, how to end a cover letter on a high note?

A great cover letter closing should highlight your strengths , call for action , and express gratitude . Ideally, all that without sounding repetitive, pushy, or bland. 

So, whether you're looking for a slightly upgraded version of a universal ending or something more distinctive, you'll find it here. Together with great closing paragraphs from cover letters belonging to real people who got hired by well-known companies like Volvo, Ikea, and NBC. 

Cover letter closing paragraph: What should I include?

All cover letters should have a clear structure consisting of three main sections. An introduction, main body, and a closing paragraph. Each of these sections should follow certain rules regarding their thematic content.

In the introduction of your cover letter, you should introduce yourself in detail, explain why the job is exciting to you, and state that you're a great fit. Excluding the heading, contact info, and greeting, the intro should be one paragraph long.

In the main body of your letter, you should back this by writing about your professional skills, past experiences, and hopes and aspirations for your professional future. The main body should be one longer paragraph or 2 shorter ones.

But, what about the closing paragraph ? Well, the ending of your cover letter consists of several key components: 

• A succinct summary of your strengths. This doesn't mean you should repeat everything you wrote in the main body. Rather, you should cherry-pick the parts that are most relevant to the role and best illustrate why you make a great fit. Avoid sounding repetitive by changing up the phrasing. 
• A confident call to action. In a sentence or two you should suggest the next steps. You should be confident without sounding demanding.
• Express gratitude. You should always express gratitude for the recruiter's time and consideration. Afterall, it takes time to review volumes of cover letters and give each one a thought. Make sure to be polite.  
• Use a professional sign-off. Avoid slang phrases like Cheers , See ya , or Have a good one . Rather, opt for the tried and tested classics, such as Sincerely , Best wishes , and Respectfully . 

A cover letter closing should fit into one short paragraph plus a few lines including a sign-off, your name, and possibly your contact information if you haven't yet stated these at the beginning. 

Find out your resume score!

5 Cover letter ending samples from real people

Cover letter ending sample #1 

This first sample cover letter conclusion is short, sweet, and confident. This job seeker is offering his insight as something valuable. This simple psychological trick will make him seem as something diserable by the company.

Cover letter ending sample #2 

In this case, the job seeker is showing enthusiasm for the position, the company, and its culture. Furthermore, "I would love the opportunity to meet with you and dicuss the value I can bring to Ikea" is a strong and confident call to action. 

Cover letter ending sample #3

Wondering how to end a cover letter for an internship? Being self-assured rather than self-effacing will instantly make you a stronger candidate. This person is very pursuasive about wanting to show  why she is deserving of an internship. By doing this, the hiring manager will be intrigued and invite the job seeker for an interview. 

Cover letter ending sample #4 

This candidate is making specific points regarding why he'd be a "top contributor" to their team. His tone is very enthusiastic and confident, which is what hiring managers want to see. His call to action is the opposite of vague and is rather specific as he is looking forward to "hearing from them regarding next steps" .

Cover letter ending sample #5

This cover letter ending has it all. The candidate reiterates her strengths, connects her past experience with the skills she acquired, and mentions how these qualities would make her a valuable member of the team. Her call to action is not bland, but direct and firm. 

Do you prefer to see more examples from hired professionals or find job-specific cover letter samples for your industry? Visit our cover letter library .

3 Examples of cover letter closing paragraphs 

To help you craft a strong cover letter ending paragraph, Kickresume's team of career writers formulated a few examples.

You can use these closing paragraph text examples as inspiration or as a blueprint to write your own.

Cover letter ending example #1

In conclusion, my aforementioned background in [field/profession] and skills, such as [the most relevant skills] have prepared me to be a successful and contributing team member in the kind of environment that  [company] has. I would love the chance to further discuss how my qualifications will contribute to [company] ’s success. 

Thank you for considering my application. 

Cover letter ending example #2

I genuinely believe that my education and [number of years] -year long expertise in [field]  would make me a valuable asset to your organization. Furthermore, the skills I have acquired along the way, including  [the most relevant skills],  make me an excellent match for this job. I’d welcome the opportunity to speak with you more about how I can contribute to the growth and success at  [company].

Thank you for your consideration. 

Best regards, 

Cover letter ending example #3

To conclude,   I believe my [number of years]  years of experience in [field] , specifically working in/on/as  [profession, project, specific industry]  make me a great potential asset. I'd be excited to learn more about this job opening, and show you how I can help [company] 's mission to grow in the next quartile.

Thank you for your time and for considering my application. 

Respectfully,

Cover letter closing paragraph: What other things to include?

There are a few other things a good cover letter conclusion can include apart from the 4 key components mentioned throughout the article.

So, what else can you add to your cover letter closing?

• Contact information. Some applicants prefer to put their contact information in the header of the cover letter. Sure, that's one way to do it, but you can absolutely choose to put the contact info at the bottom. Or even include them in the last paragraph as a part of the call to action. It can go something like "...I'd welcome the opportunity to speak with you more about my qualifications at [phone number and email]."
• Reference to resume attachment. As you usually send both at the same time, you don't really have to say you attached a resume. They already know. However, if your cover letter and resume complement each other and you make a lot of references to your resume throughout the text, then sure. Say something like "...I've attached my resume and am happy to provide any additional information you might need."
• A link to your portfolio. This is, of course, only applicable if you have a portfolio or when it's relevant for the job. In creative fields like graphic design or architecture a portfolio is actually worth a lot more than a cover letter. So, definitely make sure to mention it. You can either include the URL for your website or instruct the hiring managers as to where they can find it. Say, for example, "...If you are interested, my portfolio can be viewed at www.myportfolio.com"

While these aren't necessary, they sure add a nice touch. However, bear in mind that some of these might not be applicable to your specific cover letter ending. 

Key takeaways: How to end a cover letter

The beginning of a cover letter is what initially draws the hiring manager in. But, in order to make a lasting impression, you need to know how to end a cover letter, too. To do that, you should: 

• Highlight any strengths, skills, and past experiences that make you a great candidate ;
• Include a confident call to action that doesn ' t sound demanding or bland ;
• Express your gratitude in a polite way ;
• Use a professional sign-off ;
• If applicable, include your contact information, a reference to your resume attachment, and a link to your portfolio. 

Of course, the content of your entire cover letter matters, not just the ending.

If you'd like to know how to write a complete cover letter, check out our complete cover letter guide .

And for the best result, use one of Kickresume's cover letter templates  alongside any of your email builders or AI writers . Oh, and remember that a cover letter goes hand in hand with a resume . You can even  turn your LinkedIn profile into a great resume  with just one click.

Klára Červeňanská

Klara recently graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she got an opportunity to write full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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How to write an application letter (with example)

Are you ready for a new challenge and a fresh start in your career? An eye-catching application letter is essential when you’re applying for new jobs, if you want to make a great first impression on potential employers.

There’s a process to creating an outstanding application letter. It starts with researching the company and tailoring your letter, and ends with editing and formatting your application in a polished and easy to read way. In this guide, we show you how to write an application letter that highlights your strengths and qualifications relevant to the position. 

Why is a cover letter important?

When you’re job seeking, a compelling application letter will help increase your chances of success. An application letter, also known as a cover letter, serves as your professional introduction to potential employers. It’s your chance to demonstrate your qualifications, skills and excitement for the job.

While your resumé provides a snapshot of your work history and achievements, application letters let you expand on your experiences. They provide an opportunity to highlight specific accomplishments, express your motivation and explain why you’d be the right fit for the job.

What to write in an application letter

The key to a great application letter is in making it complement your resumé. Unlike a resumé, which focuses solely on presenting facts and details, an application letter adds a personal touch to your job application. It lets you tell your professional story, showcase your personality and convey your passion for the industry and the organisation you’re applying at.

The typical application letter consists of several key components. It begins with a traditional letter header, followed by a greeting addressed to the hiring manager or relevant contact. Then there’s the body of the letter, which should be one to three paragraphs long, each addressing different job criteria. After that, there’s a conclusion and a valediction (your sign-off). 

If you find writing an application letter daunting, it might be helpful to download a template as a starting point, or use AI tools to provide an outline for you to personalise. 

Before you start writing, do some research

Start by thoroughly reading and understanding the job description. Take note of the key responsibilities, qualifications and skills required for the role. Pay attention to any keywords or phrases used in the job ad, as these can guide your letter-writing process.

Next, research the company itself. Visit their website, read about their mission, values and recent news and take a look at their social media accounts. You don’t need to do a deep dive into every company you’re applying at, but it does help to have some background knowledge – otherwise, how will you know you want to work there? This includes understanding the type of organisation it is and what your job requirements are likely to be. You might also get a feel for the company culture.

Use the information you’ve gathered to draft a persuasive letter  that shows how your qualifications match with the company’s needs, goals and culture. Highlight any specific experiences, achievements or skills that illustrate why you’d be right for the role.

Formatting a cover letter

When it comes to formatting your application letter, the goal is to make it easy to read. Aim for a simple format that’s clean and uncluttered. Choose a clear and legible font such as Arial, Calibri or Times New Roman – or the same font you used on your resumé . Stick to a font size between 10 and 12 points to ensure readability.

Remember to keep your letter concise, aiming for no more than one page. Use clear, everyday English, avoiding overly technical terms or jargon. And of course, proofread your letter carefully when you’re done, to catch any typos or errors.

The opening paragraph

At the top-left of the page, begin with your contact information, including your name, location, phone number and email address. Include the date on the line below.

Next, address the letter to the hiring manager or the appropriate recipient, using a formal greeting such as Dear [Hiring Manager's Name] . If you can’t find the hiring manager's name, you can use a more general term like To whom it may concern .

In the first sentence, clearly state the specific job title and company. This goes at the top so that the recruiter or hiring manager knows immediately what the letter is about.

The body of the letter: Experience, skills and qualifications

The middle of your cover letter should consist of two or three concise paragraphs. Here is where you elaborate on your skills and qualifications, emphasising your achievements and how they align with the requirements of the job.

Think about specific instances where your strengths and skills made an impact at work, providing quantifiable results if you can. For example, you could talk about projects you worked on or goals you met, mentioning real figures if you have them.

With every skill or experience you mention, make sure you connect them to the role’s requirements. Reference key aspects of the job description in your letter. Got no relevant experience? Focus on extracurricular activities and education. 

Lastly, consider highlighting any certifications, awards or professional development courses you’ve completed. These achievements can further enhance your application and show that you’re committed to continuous learning and professional growth.

Above all, be honest about your qualifications. Avoid exaggerating or stretching the truth. If there are areas where you're lacking, acknowledge them and express your willingness to learn and grow.

Use the third paragraph to either mention more skills or experience (if you are applying for a more senior position) or to highlight what interests you about the company and how your passions and aspirations align with the company’s mission and values.

The closing paragraph of your cover letter

The fourth paragraph of your application letter is your conclusion. Here you can give a brief recap of your skills and reaffirm your enthusiasm for the job. You can also include a call to action, like inviting the employer to schedule an interview or visit your online portfolio.

In your conclusion you might also mention any follow-up actions you plan to take. For instance, you might say you’ll be following up with an email within a few weeks. End your letter with a traditional closing sign-off, such as Sincerely or Best regards .

Your closing paragraph should be concise and impactful, without repeating anything information from the middle paragraphs.

Editing and proofreading an application letter.

Before you send your application, proofread it closely to make sure it’s error-free. Typos or grammatical slip ups can look unprofessional and detract from your application, so it’s worth the extra effort to give your letter a once-over.

Consider enlisting the help of a friend or family member to review your letter with fresh eyes. Just showing it to someone else will often help to catch mistakes or areas for improvement that you might have missed. 

You should also cut certain words from your cover letter if you want it to make an impactful first impression. 

Following up after a job application

Following up  after submitting an application letter can show your interest to potential employers. If you don’t hear back from an employer within two weeks, it’s okay to follow up and ask about the status of your application. 

This shows your enthusiasm for the role, tells them you’re still interested, and puts you front of mind. When following up, make sure your communication is professional and polite, and avoid sending multiple follow-up emails within a short timeframe.

Here’s a follow-up email template to give you a head start. 

Tips for job application success

Here are some quick tips for writing application letters that stand out – and some advice for managing the job search process overall. 

• Tailor your application letter to the job, every time . Create your application letter specifically for the job and company you’re applying to. This means writing a slightly different one, every time. Show how your skills, experience and career aspirations are a good match for the company's needs and goals. Make extra sure you’re sending the right application letter to the right company. 
• Keep your letter clear and concise. An application letter should be straight to the point and easy to read. Aim for a one-page letter, unless otherwise specified in the job posting. Avoid unnecessary details and focus on the most relevant information to the job ad. Writing a good cover letter shows you have solid written communication skills.
• Use action verbs and descriptive language. Enhance your application letter by using strong action verbs, for example: instead of I was responsible for a team , write something like, I led a team of 10 high-performing staff .
• Show thanks and follow up.  After submitting your application, if you haven’t heard back after two weeks, send a follow-up email to the hiring manager. Reiterate your enthusiasm for the position. Use this opportunity to provide additional information or clarify any points in your application.
• Keep track of your applications. Have a system for keeping track of each application, noting the date you applied, the job title and company, and any notes or communication you’ve had. Mark them up on a calendar or put them into a spreadsheet. This will help you stay on top of your applications and avoid missing any emails that may have fallen through the cracks. A tracking system will also help if you get a call about a job and need to quickly refresh your memory on the details of it. Additionally, keep all your job cover letters in one folder, so you can refer back to them and repurpose them for future applications.

Dos and don’ts

Once you’ve written your application letter, you can refine it even more by applying these dos and don’ts. 

• Do add a personal touch . Giving your cover letter a personal touch can make it stand out to potential employers. Share a brief anecdote or personal experience that connects you to the role or company. This helps humanise your application and gives the employer insight into your personality and motivations. 

For example, applying for a job in healthcare:  I come from a family of healthcare professionals and grew up with the desire to work in a field where I could make a positive impact on others’ lives.

• Do tailor your language and tone . Try to match your tone and language to the company’s style (from their official website, rather than social media accounts.) If their website language is very formal, you should mirror that in your cover letter. If their tone of voice is more relaxed, you can take a warmer, more informal tone. Always maintain a professional tone – don’t be too laidback or colloquial.
• Do take out anything that’s irrelevant.  Is there information in your cover letter that isn’t really related to the job? Consider removing it. Avoid unnecessary details and focus on delivering the most important information only.
• Do proofread carefully . Having a perfectly edited letter means you have good attention to detail. Run your letter through spell-check and read it aloud to someone, to make sure it flows logically. Get feedback from a mentor or former teacher.
• Don’t use generic templates without tailoring them . The hiring manager will know if you’ve used a generic application letter. A template is a good starting point, but you need to tailor it to each job opportunity.
• Don’t exaggerate or misrepresent your qualifications.  Be honest and transparent about your skills and qualifications. Exaggerating or misrepresenting your abilities will likely backfire. An employer will be able to tell if you don’t have the knowledge and abilities you claim to have. 

Example of an honest representation:  I have basic experience with XYZ software, and I'm eager to improve on these skills. In my previous roles, I’ve been able to master new programs quickly.  

Example of an exaggeration:  I have intermediate knowledge of XYZ Analytics software having used this tool in my previous roles.

• Don’t use industry jargon.  While it’s important to express your knowledge of the industry, avoid using jargon or buzzwords, for example, terms like ROI, strategic initiatives, go-getter, etc. Also consider avoiding technical terms that may not be familiar to the reader.
• Don’t neglect to follow up. After submitting your application letter, send a follow-up email. Even if you don’t hear back from the employer, you’ll know you made every effort to get your application seen. A negative response from them will also allow you to close that application on your tracker. 

An application letter template

If you’re not confident in drafting a cover letter, it can help to use a professional template. Here’s one you can tailor for your job application. Below this is a sample application letter that puts this structure into practice. 

[Your name here] [Your contact number] [Your email address] [Suburb, State Postcode]

Dear [hiring manager’s name],

 [Intro] I’m writing to express my interest in the [job title] position at [company name]. [Share a personal anecdote if you have one, or briefly explain why you decided to apply for the role.] 

[Body paragraph 1: write about your experience, skills and any specific industry knowledge that could be valuable to the role.   Include any personal attributes that show how you’re an excellent fit for the company. Include one of your main acheivements that directly relates to the role.]

[Body paragraph 2: write about what interests you about the role and about the organisation. You might mention your career goals or the company’s vision and values.]

[Closing paragraph: reaffirm your interest in the position. Include a call to action.]

[Your name]

Sample application letter

Jean-Charles Mak 043X 123-X123 JCmak@g_mail.com

29 February 2025

Dear Ms Lee,

I’m writing to express my interest in the Assistant Manager position at X-Arcade as advertised on SEEK. From a young age, I’ve been passionate about the unique learning, entertainment and social aspects of video gaming. Having spent three years in the games-retail industry, I’m excited by the prospect of contributing to the success of your award-winning company.

Throughout my career, I have consistently demonstrated exceptional customer service. In my previous role at Tornado Thunder, I managed gaming rooms and was awarded Employee of the Month three times in 18 months. In my team-leadership role at PlayZone, I frequently demonstrated skills in de-escalating situations and problem solving under pressure, as well as cash handling and POS. Additionally, I have more than a decade of experience in gaming technologies across multiple platforms and consoles.

I feel that this role at X-Arcade is the perfect match for my abilities and aspirations. I'm inspired by the company’s approach to sustainability, inclusivity, and its target to become the largest arcade company in Australia by 2025. 

I’m confident that my proven track record and passion make me the ideal person for this position. I’ve attached my resumé for your review, which provides detailed insights into my experience and accomplishments. Thank you for considering my application. I’m excited about the prospect of joining X-Arcade and look forward to hearing from you. 

Writing an application letter takes a little planning and a lot of attention to detail. Personalising your letter and highlighting relevant skills and achievements can help you catch a hiring manager’s attention and get a callback for an interview. Take the time to create a well-written and error-free letter that shows your concientiousness and enthusiasm – desireable qualities in any employee. 

1. What should I include in an application letter?

Your application letter should include the following elements:

• Your contact information (name, suburb, city, phone number, email)
• The recipient’s contact information (name, job title, company name, address)
• A greeting (such as Dear Hiring Manager  or To whom it may concern )
• An introduction that states the position you’re applying for and expresses your interest in the company
• Body paragraphs that highlight your relevant skills and experience, and explain why you’re a good fit for the role
• A closing paragraph that thanks the hiring manager for their time and consideration, and reiterates your interest in the position

2. How long should an application letter be?

An application letter should be concise and to the point, typically no longer than one page. Aim for around three to four paragraphs, or about 300–600 words.

3. How should I address the letter if I don’t know the hiring manager’s name?

If you don’t know the name of the hiring manager, you can address the letter like this: To the Hiring Manager or To whom it may concern .

4. How should I follow up after sending an application letter?

After sending an application letter, it’s a good idea to send a follow-up email. This shows your gratitude for the opportunity and reinforces your interest in the position. You can follow up via email with a brief and professional message.

5. What are some common mistakes to avoid when writing an application letter?

Some common mistakes to avoid when writing an application letter include:

• Using a generic template without highlighting your unique skills and qualifications
• Exaggerating or misrepresenting your qualifications
• Using too much industry jargon, technical terminologies or flowery language
• Neglecting to proofread your letter before sending it

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How to End a Letter (With Closing Examples)

The Best Options to End a Letter

Letter closing examples, more letter closing examples, letter closings to avoid, how to capitalize a closing, how to format a letter ending, what to include in your signature, signature examples, frequently asked questions (faqs).

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How you end a letter is important. It’s your last chance to make a good first impression on your reader. Choose the wrong closing, and you might damage the goodwill you built up in the rest of your communication.

What’s the best way to end a letter or email message? Your closing needs to leave the reader with positive feelings about you and the letter you have written.

In closing your letter, it is important to use an appropriately respectful and professional word or phrase.

Most formal letter closing options are fairly standard, but there are degrees of warmth and familiarity if you're using a less formal closing. Your relationship with the person to whom you're writing will shape which closing you choose:

• If you don’t know the individual to whom you’re writing, stick with a professional formal closing.
• If you’re writing to a colleague, business connection, or someone else you know well, it’s fine to close your letter less formally.

Above all, your closing should be appropriate. Choose the right letter closing, and your reader likely won’t remember how you ended your letter. Ideally, your message will resonate instead of your word choice.

Key Takeaways

• When you don’t know the individual to whom you’re writing, use a professional formal closing.
• If you're writing to someone you know well, it’s fine to close your letter less formally.
• Some closings are not appropriate for business correspondence, so avoid being too informal.

Review the best way to end a letter with formal, business, or personal letter closings, sample signatures, letter examples, and writing tips.

The Balance

The following are letter closings that are appropriate for business and employment-related letters.

Sincerely, Sincerely Yours, Regards, Yours Truly, and Yours Sincerely 

These are the simplest and most useful letter closings to use in a formal business setting. These are appropriate in almost all instances and are excellent ways to close a cover letter or a job inquiry . “Sincerely” is a classic way to end a letter or email. If you're not sure about options, it's a good one to choose.

Best Regards, Cordially, and Yours Respectfully

These letter closings fill the need for something slightly more personal. They are appropriate once you have some knowledge of the person to whom you are writing. You may have corresponded via email a few times, had a face-to-face or phone interview, or met at a networking event.

Warm Regards, Best Wishes, and With Appreciation

These letter closings are also appropriate once you have some connection to the person to whom you are writing. They can effectively tie back to the content of your message, providing a fitting conclusion. For example, if you are sending a thank-you note, it may be appropriate to use "With Appreciation." Only use these if they make sense with the content of your letter.

When you’re ending your letter, be sure to choose a letter closing that is appropriate to the topic of your letter and your relationship with the person to whom you are writing. Here are more examples to choose from:

• All the best,
• Best of luck,
• Best wishes,
• Cordially yours,
• Fond regards,
• In appreciation,
• In sympathy,
• Kind regards,
• Kind thanks,
• Kind wishes,
• Many thanks,
• Respectfully,
• Respectfully yours,
• Sincerely yours,
• Stay safe and well,
• Thanks again,
• Thank you for your assistance in this matter,
• Thank you for your consideration,
• Thank you for your recommendation,
• Thank you for your time,
• Warm regards,
• Warm wishes,
• With appreciation,
• With deepest sympathy,
• With gratitude,
• With sincere thanks,
• With sympathy,
• Your help is greatly appreciated,
• Yours cordially,
• Yours faithfully, 
• Yours sincerely,
• Yours truly,

There are certain closings you should avoid in any business letter or email. Most of these are simply too informal. Casual doesn't work with professional correspondence. Some examples of closings to avoid are listed below:

Some closings (such as “Love” and “XOXO”) imply a level of closeness that is not appropriate for a business letter. Slang or acronyms aren't appropriate either.

Capitalize the first word of your closing. If your closing is more than one word, capitalize the first word and use lowercase for the other words. For example:

• Best regards,

Once you have chosen a word or phrase to use as a send-off, follow it with a comma, some space, and then include your signature.

Printed letter: If you are sending a hard-copy letter, leave four lines of space between the closing and your typed name. Use this space to sign your name in ink. 

Email message: If you’re sending an email , leave one space between the complimentary close and your typed signature. Include your contact information directly below your typed signature.

Beneath your letter closing, include your signature. If this is a physical letter, first sign your name in ink, and then list your typed signature below. If this is an email letter, simply add your typed signature below your send-off.

Make sure to include your contact information in your letter.

If this is a physical letter, your contact information will be at the top of the letter. However, if this is an email, include that information beneath your typed signature. This will allow the recipient to respond to you easily.

Hard-Copy Letter Signature

Handwritten signature (for a printed letter)

Typed signature

Email Message Signature Example

Typed Signature Email Address Phone LinkedIn URL (if you have a profile)

To set up your email signature, go to “settings” in your email account. Follow the steps to add your signature and pre-populate future messages.

How do you start a business letter?

If you are sending a hard-copy version, start your business letter with your name and address, followed by the date, and then the recipient’s name and address. Then, include a salutation and the recipient’s name, e.g., “Dear Ms. Green.”

What are the parts of a business letter?

The parts of a business letter are the sender’s address, the date, the recipient’s address, a salutation, the message body, a closing, and the sender’s signature. If you send the letter by email, you can omit the address and date sections and include your contact information in your email signature.

How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you 1.9 times more likely to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to get someone to read your resume and ultimately offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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The Common App Opens Today—Here’s How To Answer Every Prompt

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Writing the Personal Statement for the Common Application

Today, the Common Application opens for the 2024–25 application cycle. As the platform opens, officially signaling the start of the college admissions season, many students are starting the daunting process of crafting their personal statements. The personal statement is a crucial opportunity to showcase individuality, character, and intellectual depth. In only 650 words, students should seek to encapsulate their authentic voice and perspective through a compelling and creative narrative. The process requires thorough brainstorming, strategy, and editing in order to produce an essay that is distinct from those of thousands of other applicants vying for seats at top colleges.

As students choose a prompt and begin brainstorming essays, here are the key points to consider in order to create a stellar essay for each prompt:

1. The Meaningful Background Prompt

Prompt: Some students have a background, identity, interest, or talent that is so meaningful they believe their application would be incomplete without it. If this sounds like you, then please share your story.

This prompt invites you to share an aspect of your identity or experience that is central to who you are. Start by thoughtfully considering aspects of your identity that are unique to you; then, try to think of a specific anecdote or experience that provides a portrait of those qualities. While detail and specificity are critical for all engaging essays, they are particularly important in this one, as you should show (rather than tell ) admissions committees the things that are quintessential to who you are.

Your essay should also have a takeaway—aside from just telling admissions officers what the background, identity, interest, or talent is, you should also focus on what you’ve learned from this piece of your identity, how it has developed over time, and how you will apply it in college and beyond.

Best High-Yield Savings Accounts Of 2024

Best 5% interest savings accounts of 2024, 2. the overcoming obstacles prompt.

Prompt: The lessons we take from obstacles we encounter can be fundamental to later success. Recount a time when you faced a challenge, setback, or failure. How did it affect you, and what did you learn from the experience?

This prompt is an opportunity to demonstrate resilience and the capacity to learn from adversity—qualities that elite universities value highly. Begin by choosing a specific incident where you faced a significant challenge or failure—this could be an academic setback, a personal loss, or a time when you were out of your comfort zone. Students often fall into one of two common mistakes when tackling this question. First, many students rely on cliches and overused tropes. Keep in mind that admissions officers will likely read hundreds of essays recounting stories of students missing the game-winning goal or flunking a test in sophomore English. Try to select a story that only you can tell, and if you choose a topic you worry might be popular among other students, consider how you might recount it in a unique and unexpected way. On the other hand, some students fall into the opposite problem, sharing about a particularly personal, traumatic, or triggering experience that impacted them. Though it should convey personal insights, the personal statement is still a professional document, and you should not make your reader uncomfortable or unsettled by the information you share.

Finally, note that admissions officers are not primarily interested in the challenge itself, but in how you responded to the challenge. Focus on the steps you took to overcome the obstacle, what you learned about yourself in the process, and how this experience has shaped your future actions and mindset. Highlight any new skills, perspectives, or motivations that emerged from this experience, demonstrating your ability to grow and adapt in the face of adversity.

3. The Changed Perspective Prompt

Prompt: Reflect on a time when you questioned or challenged a belief or idea. What prompted your thinking? What was the outcome?

Top colleges seek to admit students who are willing to engage in critical thinking and who possess the intellectual courage to question norms or ideas. For this essay, consider beginning with an anecdote—starting the essay in media res can be an engaging way to catch the reader’s attention and quickly establish the stakes of your narrative. As you share your story, remember that the essay’s focus is to demonstrate your open-mindedness, your commitment to seeking the truth, and your willingness to engage deeply with complex issues. It also shows your ability to respect differing viewpoints while developing your own reasoned stance. As such, you should take the admissions committee through your process of growth and change step-by-step, clearly articulating how the experience impacted you and how your changed perspective will enhance their campus community should you enroll.

4. The Gratitude Prompt

Prompt: Reflect on something that someone has done for you that has made you happy or thankful in a surprising way. How has this gratitude affected or motivated you?

Like the two prior prompts, this prompt requires students to share a particular anecdote, and students should consider beginning with their narrative before zooming out to explore the broader theme of gratitude. Start by recounting a specific instance where someone did something for you that made you feel unexpectedly grateful. This could be a small act of kindness, a significant gesture, or a moment of support that made a lasting impression on you. Then, explore how this experience of gratitude has affected your actions or attitude. As you do so, be sure to avoid platitudes or vapid buzzwords—rather than expressing that the experience made you feel “good” or “appreciated” or the equivalent, share how it has affected your perspective or actions going forward. The best responses are those that illustrate actionable change rather than fuzzy feelings.

5. The Personal Growth Prompt

Prompt: Discuss an accomplishment, event, or realization that sparked a period of personal growth and a new understanding of yourself or others.

A student’s college years are all about growth and transformation, and this prompt invites students to demonstrate their capacity for self-reflection and teachability. Thus, while this prompt might invite you to describe a major event or accomplishment, what you really want to show is a transformative period and the resulting reflection. Don’t feel as though the accomplishment, event, or realization needs to be especially earth-shattering or ground-breaking—sometimes the small things can make an impression in a big way. Finally, if you do choose to write about an accomplishment, be sure that you are not bragging. The prompt is an opportunity to show self-awareness, rather than to tout your achievements.

6. The Captivating Concept Prompt

Prompt: Describe a topic, idea, or concept you find so engaging that it makes you lose all track of time. Why does it captivate you? What or who do you turn to when you want to learn more?

Intellectual curiosity and authentic passion are distinguishing characteristics in the landscape of top college admissions. For this prompt, zoom in on a particular topic that genuinely fascinates you, whether it’s a specific academic subject, a philosophical idea, or a creative pursuit. Many students manufacture a response to this prompt based on what they assume will impress admissions officers—but if you aren’t truly interested in Kantian ethics, an admissions officer will be able to tell. However silly, mundane, quirky, or bizarre your “captivating concept” may be, if it’s true to you—write about it!

While your response should describe how a specific aspect of this topic captivates your interest and why it resonates with you on a deeper level, it should also demonstrate how you have taken the initiative to explore this topic in unique ways. Have you sought out books on the topic? Taken an online course to elevate your knowledge? Started a club to connect with others who share your interest? Developed a passion project that mobilized your interest in service of your community?

7. Share an essay on any topic of your choice. It can be one you've already written, one that responds to a different prompt, or one of your own design.

If none of the above prompts allow you to effectively express yourself, remember that the Common App includes an open prompt, wherein you can write on a topic of your choice! This is an excellent opportunity to share a story that doesn’t fit neatly into the other prompts but is crucial to understanding who you are. If you choose to pursue this prompt, make sure your essay is well-structured and cohesive, with a clear theme or message that ties everything together.

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PhD Letter of Intent Template

Showcase your dedication to your PhD aspirations by crafting an exceptional letter of intent with our easy-to-use template

Updated August 2, 2024 Written by Yassin Qanbar | Reviewed by Susan Chai, Esq.

A PhD (Doctor of Philosophy) Letter of Intent , also known as a Statement of Purpose, is a pivotal document in your PhD application. It introduces you to the admissions committee, detailing your academic interests, career objectives, and motivations for pursuing a PhD in your chosen field. This letter is crucial in offering a comprehensive view of your qualifications and aspirations, helping the committee determine your fit for their program.

Research-oriented graduate programs, such as Master’s and PhD degrees, often require applicants to submit a letter of intent. This letter serves multiple purposes in the application process:

• Alignment with Program Goals: Admissions committees use the letter to assess if your academic and career goals align with the program’s objectives and the expertise of its faculty.
• Matching with Supervisors: The letter helps in pairing successful applicants with suitable supervisors whose research interests match yours.
• Showcasing Fit: It demonstrates how well you fit within the program’s academic community and how your research interests complement the department’s strengths.
• Highlighting Your Vision: Your letter provides an opportunity to outline your long-term vision and how the program will help you achieve your academic and professional aspirations.
• Demonstrating Preparation: It shows that you have researched the program thoroughly and understand how it aligns with your research interests and career goals.

How to Apply for a PhD Program

Tips for writing a phd letter of intent, phd letter of intent sample.

Applying for a PhD program involves several critical steps, each demanding careful preparation and attention to detail. Here is a detailed guide to the typical process:

Step 1 – Identify Your Research Interests and Potential Advisors 

• Define Your Research Interests: Clearly outline your specific areas of interest within your field.
• Research Potential Advisors: Investigate faculty members whose research aligns with your interests. Review their profiles, publications, and current projects.
• Contact Potential Advisors: Initiate conversations to discuss your research ideas and confirm their availability to supervise your PhD.

Step 2 – Research PhD Programs and Institutions

• Program Fit: Look for programs that support your research interests and career goals.
• Faculty Expertise: Ensure the faculty has a strong background in your area of interest.
• Research Facilities: Check the availability of necessary research facilities and resources.
• Funding Opportunities: Investigate funding options such as scholarships, assistantships, and grants.
• Program Curriculum and Academic Environment: Assess the curriculum and overall academic culture of the institution.

Step 3 – Prepare for Standardized Tests (if required) (12-18 Months Before Application Deadline)

• Verify Test Requirements: Check if the programs you’re interested in require standardized tests like the GRE .
• Test Preparation: Prepare thoroughly, focusing on sections relevant to your field.
• Schedule Tests: Book your test well in advance to ensure your scores are available by application deadlines.

ETS offers free online GRE prep resources, including webinars, two practice exams, sample questions, and section guides.

Step 4 – Gather Required Documents (9-12 Months Before Application  Deadline)

• Transcripts: Obtain official transcripts from all post-secondary institutions attended.
• Letters of Recommendation : Request letters from professors or research supervisors who can vouch for your academic and research capabilities. Provide them with ample time and necessary information.
• Curriculum Vitae (CV): Compile a detailed CV highlighting your academic achievements, research experience, publications, presentations, and relevant work experience.
• Writing Samples: Include samples of your academic writing or publications to showcase your research and writing skills.
• Draft Research Proposal: Outline your research interests and potential projects.

Step 5 – Write a PhD Letter of Intent (6-9 Months Before Application Deadline)

• Introduction: Introduce yourself and state your purpose for applying.
• Academic Background: Summarize your academic journey, emphasizing key achievements and experiences that have prepared you for a PhD.
• Research Interests: Clearly outline your research interests and their alignment with the program and potential advisors.
• Career Goals: Discuss your long-term career aspirations and how the PhD program will help you achieve them.
• Reasons for Choosing the Program: Explain your choice of the specific program and institution, mentioning the faculty members you wish to work with and how their research aligns with your interests.

Step 6 – Submit Applications (3-6 Months Before Application Deadline)

• Tailor Applications: Customize each application to highlight how your research interests align with the faculty and program strengths.
• Complete Applications: Ensure all required documents are included, and your personal information is accurate.
• Submit Applications: Use the respective school’s application portal to submit your applications.

Step 7 – Prepare for Interviews (After Submission)

• Research Presentation: Be ready to present and discuss your research interests, academic background, and career goals.
• Department Fit: Prepare to explain how your proposed research fits within the department and aligns with potential advisors’ work.
• Interview Preparation: Practice answering common interview questions and consider preparing a brief presentation of your research proposal.
• Decision and Acceptance: Await responses, prepare for possible waitlist scenarios, and finalize decisions.

1. Use Specific Metrics to Showcase Impact

When discussing your research and career goals, include specific metrics to illustrate the impact of your work. Instead of saying, “My research improved data processing efficiency,” say, “My research reduced data processing time by 35%, enabling faster data analysis and saving $50,000 annually.” This demonstrates a clear, quantifiable benefit of your work, making your contributions tangible and impressive to the admissions committee.

2. Highlight Interdisciplinary Knowledge

Emphasize any interdisciplinary knowledge or experience. For example, if your research combines computer science and biology, detail how this unique blend enhances your ability to tackle complex problems and contributes to the program’s diversity.

3. Cite Influential Works

Mention specific influential works or researchers that have inspired your proposed dissertation. This shows you are well-versed in the current literature and helps align your interests with those of potential supervisors.

4. Demonstrate Long-Term Vision

Articulate a long-term vision for your research and career beyond the Ph.D. Explain how your dissertation will lay the groundwork for future projects and how you plan to contribute to your field over the next 10-20 years.

5. Include Soft Skills

Don’t just focus on technical skills and achievements. Highlight soft skills such as leadership, communication, and teamwork, which are crucial for successful collaboration and project management in research.

6. Tailor to the Program’s Strengths

Customize your letter to reflect the specific strengths and resources of the program you are applying to. Mention particular labs, facilities, or faculty members whose work aligns with your interests and explain how these will support your research goals.

7. Align Your Thesis with Program Goals

Ensure that your proposed thesis aligns with the goals and research focus of the program. Explain how your research topic fits within the broader objectives of the department and contributes to ongoing projects or future initiatives. This demonstrates that you have thoughtfully considered how your work integrates with the program’s mission.

Download a template available in PDF or MS Word formats.

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How to Write an Immediate Resignation Letter (With Samples)

Resigning from a job is never easy—and leaving without notice can make it even more difficult. If life throws an unexpected situation your way and you have to make a quick decision, don’t panic. It happens, but it doesn’t have to put your professional reputation at risk. The key is to handle it professionally and make the transition as smooth as possible. That’s why we’re here to help you write an effective-immediate resignation letter.

We'll cover everything you need to know about writing a resignation letter for immediate resign situations—including valid reasons for leaving right away, tips on the best way to do it, and how to craft a resignation letter that's both respectful and clear. Plus, we've invited experts to share their insights and offer advice on navigating this challenging process.

Looking for that perfect next role? One of these open jobs on The Muse might just be the one »

Understanding immediate resignation

An immediate resignation means leaving a job without giving the standard notice period outlined in your employment contract—typically two to four weeks. This kind of resignation usually happens due to urgent personal or professional issues that make it impossible to stay in the role.

In the U.S., most employment is “at will,” meaning that both the employee and employer can end the employment relationship at any time, for any reason, with or without notice. Still, it’s a good idea to check your employment contract to see if there are any rules or restrictions about resigning immediately.

“While employees generally have the right to resign at any time, doing so abruptly may be considered a breach of contract if they have an employment agreement requiring notice,” says attorney Michele Diglio-Benkiran, Founder of Legal Counsel, P.A , who drafts employment agreements and handles disputes. “However, courts rarely force employees to continue working, though they may face damages.”

“In many fields, quitting without proper notice is considered a major lapse in professionalism that can completely scorch that bridge,” says HR consultant Conor Hughes . “I've witnessed it sabotage countless employees' prospects when former employers get contacted—no positive references, no rehire option, just negative accounts that torpedo new opportunities.”

If your resignation is due to a personal crisis, explaining your reasons can sometimes mitigate the negative impact. “Employers might understand if they see you’re dealing with unavoidable circumstances,” says Susan Andrews, an HR specialist at KIS Finance . “You have to be prepared for mixed reactions, though, since some employers may still view it negatively.”

Valid reasons for immediate resignation

“I always advise reviewing the contract's fine print around resignation protocols, giving the statutory minimum 1-week notice if feasible, and being prepared for the company to potentially enforce working the full notice period,” Hughes says.

That said, deciding to resign immediately can be tricky and is usually driven by urgent and compelling reasons, like:

Personal reasons

• Health emergencies: A serious illness or injury affecting yourself or a close family member might require your immediate attention.
• Family crises: Situations like the death of a loved one or a family member requiring urgent care can force an immediate departure.
• Relocation: An unexpected move to a distant location might lead to an immediate resignation.

Work-related reasons

• Toxic work environment : A workplace that is harmful to your mental or physical health due to persistent negativity, bullying , or other toxic behaviors.
• Harassment : Experiencing harassment, whether it is sexual , racial, or otherwise, can require an immediate departure to protect your well-being.
• Unethical practices : Discovering illegal or unethical activities within the company that conflict with your values and could implicate you legally or morally.

Career-related reasons

• Unexpected job offer: A new job offer with an immediate start date might require an immediate resignation from your current position.
• Entrepreneurial pursuits: Deciding to start your own business could require an immediate departure from your current employment.

How to write an immediate resignation letter in 6 steps

When you need to resign immediately, it's crucial to write a clear and professional immediate resignation letter without notice. Follow these steps:

1. Clearly state your intentions

Begin your immediate resignation letter by clearly stating your intent to resign from your position effective immediately. This removes any ambiguity and sets a clear timeline for your departure.

2. Provide a brief explanation for your decision

While it’s not mandatory, offering a brief explanation for your immediate departure can offer useful context. This is especially helpful if you have a pressing and valid reason for immediate resignation.

“If it’s for health reasons, then mention them briefly without too much detail,” Andrews says. “If your workplace is toxic, focus on your need to leave for your well-being. The key here is to use respectful language and avoid unnecessary details. This will maintain your professionalism and ensure the message is clear.”

3. Express gratitude for the opportunity

Even if your experience wasn’t entirely positive, keep a professional tone and express gratitude for the opportunities and experiences you’ve had with the company. This will help preserve your reputation and work relationships.

4. Offer to assist with the handover of responsibilities

Show your commitment to a smooth transition by offering to assist with the handover of your responsibilities. This can include helping to train a replacement or providing documentation of your tasks and projects.

5. Include your contact information

Give your contact information so your employer can reach you if needed. This shows your willingness to remain cooperative and helpful during the transition.

6. Proofread before sending

Before sending your letter, make sure to proofread it carefully. Check for any spelling or grammatical errors to ensure your letter is polished and professional. Once you're satisfied, you’re ready to send it.

Immediate resignation letter samples

Here are some immediate resignation letter examples for different scenarios, each tailored to address specific situations while keeping professionalism and clarity.

Sample #1: Immediate resignation letter for personal reasons

[Your name] [Your address] [Email address] [Date]

[Recipient’s name] [Recipient’s title] [Company name] [Company address]

Dear [recipient’s name],

I am writing to inform you of my decision to resign from my position at [Company Name], effective immediately. Due to unforeseen personal circumstances, I am unable to continue my role at this time.

I am deeply grateful for the opportunities and experiences I have had while working here. I am committed to ensuring a smooth transition and I am available to assist in any way possible during this period. I apologize for any inconvenience this may cause. Please, feel free to contact me at [email address] or [phone number] if needed.

Thank you for your understanding.

Sincerely, [Your name]

Sample #2: Immediate resignation letter due to health issues

I regret to inform you that, due to health issues, I must resign from my position at [Company Name] effective immediately. This decision was not made lightly, but it is necessary for my well-being.

I appreciate the support and opportunities I have received during my time here. I am willing to assist in any way I can to ensure a smooth transition and I apologize for any inconvenience this decision may cause. Please do not hesitate to contact me at [email address] or [your phone number] for any follow-ups.

Sample #3: Immediate resignation due to a toxic work environment

I am writing to inform you of my immediate resignation from [Company Name], effective immediately. I find it necessary to step down from my position to prioritize my mental and emotional well-being.

I appreciate the experiences I have had while working here, and I am committed to ensuring a smooth transition. I apologize for any inconvenience this may cause. Please feel free to reach out to me at [email address] or [phone number] if you need any further assistance.

Sample #4: Immediate resignation for career advancement

I am writing to resign from my position at [Company Name], effective immediately, as I have been offered an opportunity that aligns closely with my long-term career goals. This new role requires an immediate start, which unfortunately prevents me from providing the standard notice period.

I am sincerely grateful for the opportunities and experiences I have gained during my time here. I will do my best to assist in any way to ensure a smooth transition. Please do not hesitate to contact me at [email address] or [phone number] if you require further assistance.

Immediate resignation letter template

Here's a general template that you can customize for any immediate resignation scenario. This template includes all the essential components and uses a professional and respectful tone.

I am writing to formally resign from my position at [Company Name], effective immediately.

Due to [briefly state your reason, if desired], I find it necessary to step down from my role at this time. This decision was not made lightly, but it is essential for [briefly mention your priority, such as personal well-being, family responsibilities, etc.].

I am deeply grateful for the opportunities and experiences I have had while working with [Company Name]. I appreciate the support and guidance provided by you and the entire team. I am committed to ensuring a smooth transition and I am available to assist in any way possible during this period.

Please feel free to contact me at [email address] or [phone number] if you need any further information or assistance. I will do my best to help facilitate a smooth handover of my responsibilities.

Key takeaways

Even if you resign in person out of frustration or in a moment of anger, sending a well-crafted immediate resignation letter is crucial for documentation. “That written record clarifies all dates, obligations like equipment return, and transition planning,” Hughes says. “Plus it eliminates ambiguity.”

Immediate resignations are sometimes necessary due to urgent personal issues, toxic work environments, or career opportunities. They help protect your well-being, uphold ethical standards, or seize professional advancements.

Regardless of the reason, maintain a professional and respectful tone in your letter. Avoid negative comments or criticism. Keep it simple and direct: state your intent and last working day, provide necessary details, offer to assist with the transition if possible, and express gratitude. Sending farewell messages to colleagues you have a good relationship with can also help preserve connections.

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Letter: Exhausted ballots and disenfranchised voters?

Some people argue that ranked choice voting disenfranchises voters who voted for lower-ranking candidates.

So by that logic, if you vote for someone in a two-person race and your candidate loses, do you have an “exhausted ballot” and were you “disenfranchised?”

If there were three candidates and you voted for the third-place candidate, do you have an “exhausted ballot” and were you “disenfranchised?”

Now consider, if you voted for the third-place candidate, but ranked the second-place candidate as your second choice, so that when your vote was added to the original votes of the second-place candidate, the (formerly) second-place candidate won. Did you have an “exhausted ballot” and were you “disenfranchised”?

What about those who voted for the formerly firstplace candidate, who then lost? Did they have “exhausted ballots” and were they “disenfranchised?”

In the end, someone with majority support won, at least among those who chose to express their preferences. Was that fair or unfair?

— Rick Wicks

Have something on your mind? Send to [email protected] or click here to submit via any web browser. Letters under 200 words have the best chance of being published. Writers should disclose any personal or professional connections with the subjects of their letters. Letters are edited for accuracy, clarity and length.