case study for online admission system

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• Admission Management System: A Complete Guide

Whether you are a college, university, higher education institution, school, or edutech, your primary motive is to get more enrollments.

However, with 40 Million students graduating YOY according to AISHE by MHRD, generating enough student inquiries is not an issue.

Converting casual inquiries into admissions is what is more of a challenge.

So, today, we will talk about how an admission management system can help you streamline your admission process and boost your student inquiry to admission ratio.

What is an admission management system?

The admission management system is a digital tool that helps educational institutions manage the student enrollment process and admissions process effortlessly. It lets admission teams capture student inquiries, check their eligibility, follow-up, collect documents, and complete the application process digitally. The online admission system also allows students to apply online, check their application status, submit documents and pay fees online.

Needless to say that the admission cycle is long and cumbersome. From student inquiry generation, document collection, selection, and admissions – everything involves a lot of paperwork. Digital solutions for college admission management such as applicant and self-serve application portals make the admission process easy.

Think of your student inquiries as vehicles and your admission process as a toll booth. As long as there are only a few vehicles, it is manageable. Once the vehicles start coming from multiple directions, the next thing you notice is a traffic jam. Before you know it, there is a delay in the movement due to congestion. Although it might not impact the toll booth as much as it would your educational business. Why?

According to AISHE , there are 55,096+ private colleges, standalone institutes, and research institutions in India. And students also apply at multiple institutions to secure their education. Therefore, institutions must play smart to fetch the right talent for their courses. An admission management system streamlines the entire process from student inquiry to conversion.

Why do You Need an Online Admission System? 

• Low inquiry-to-admission ratio
• Inefficient student inquiry capture, tracking, and management in real-time, leading to leakages
• No system in place to capture student drop-off rates
• Counselors are using excel sheets to manage the entire admission process – leading to confusions and further leakage

Even if you find these issues unrelated, these are the critical areas that need improvement to boost your admission rates. Effective enrollment management is crucial for addressing these challenges and improving admission rates.

The following are the benefits of an admission management system.

How can admission management system help?

1. capture student inquiries from multiple sources.

Gone are the days where you would generate inquiries only through referrals and traditional ads. Today, leads can pour in through social media, websites, offline ads, channel partners, or publisher integrations. Not having an efficient system in place translates to missed inquiries. But with the help of a college admission management system, you would be able to  capture all leads  with 0 leakages.

2. Track application status

In general, an admission form consists of various sections and subsections, which are difficult to fill in one go. Often, students leave the site before completing the application form. So, to make it easier for them, ensure that the online application process is simple, allowing applicants to pay fees online, track payment status, generate receipts, and complete the admission formalities without any hassle.

The applicants should be able to apply online, pay the fee, and check their status online. They should also be able to scan and upload documents on the go. In case they drop off for any reason, they may resume the application anytime they want to.

Moreover, students should be able to see the status of their application in real-time.

With all these features, online admission system increases the student application resolution rate.

3. Track student journey

A common misconception is that the student journey starts after they enroll in your institution. But, the journey begins from the time a student inquires for admission.

Assisting the applicant from the very beginning will show that you care about them and you can do this easily by utilizing relevant touchpoints.

An online student admission system provides a consolidated view of the  applicant’s interaction history and applicant information since their first interaction.

Additionally, admission counselors can see the application status, drop-offs, activities of the student on the website, email opens, link clicks, tickets raised, pending queries, solved queries, etc.

With such a college admission management software, counselors can have a full context of the student activities and engage with applicants with a personal touch.

4. Student and counselor portals

An efficient student management system makes the enrollment process easier for the prospective students and counselors. With paperless applicant portals, you can make the admission journey easy for students. A student-friendly form will always have a higher completion rate. With the help of a student portal, applicants can:

• Fill the admission form at their convenience
• Select a course of their choice
• Schedule screening exams and interviews
• Pay the application fee
• Book virtual, physical campus tours, and continuously engage with counselors with the help of a dashboard.

LeadSquared changed the entire experience for students that applied here. I would recommend if an institution were to level up its admissions game, then this Online Admissions System would be a definite investment to look into. Rohit Rana, Vice Chair, St Andrews University

Similarly, admission counselors can automate important admission notifications. They can have all their scheduled and overdue tasks in one place. In other words, they would have a complete overview of their applicant’s journey and engage with them at the right time. Counselors can set reminders and alerts to notify them about incomplete applications. Hence, they reduce the response time, which is the primary reason for a lower inquiry-to-admission ratio. They also have access to documents online and save countless hours by decreasing paperwork.

A college management software like LeadSquared has helped student counsellors 2X their efficiency by taking 75-100 calls as opposed to 30-40 calls before the software. Sanjay Dhinghra, Co-founder & Director, Seed Global Education

5. Automate the selection process

With the help of a college admission management system, such a system can connect all processes and teams. You can build an admission workflow and map student journeys, for example, inquiries, applications, counseling, enrollment, etc., with the relevant department.

As soon as the student takes a crucial step, the online admission management system assigns student inquiries to counselors automatically.

You can also define the distribution rules based on your needs. For example, if you have multiple campuses, you can distribute inquiries to counselors based on location.

6. Prioritize responses

With a large volume of student inquiries coming in, who do you reach out to first? A dynamic college admission management software assigns  scores  to the applicants based on their actions, such as email opens, link clicked, and website activities. You can also take eligibility into account. For instance, prioritize communication with students who scored more than 80% marks in their school. Thus, based on the score, your counselors can focus on the important inquiries first.

7. Advanced analytics

The only way to improve your admission rates is to draw insights into your admissions team’s KPIs.

The admission dashboard allows you to track the  marketing team’s performance  in addition to sources, campaigns, admissions teams (online and offline teams), counselors, call center agents, and more.

With reliable analytics, you can redefine your strategies and invest more in profitable sources.

Imagine spending X amount of money on social media advertisements on Facebook, Instagram , and LinkedIn. You observe that most qualified leads are coming from Facebook. You also see that you are not getting enough student leads from Instagram and LinkedIn. So, instead of relying on these two sources, you can invest more in Facebook that’s getting you the best application conversion rates.

In short, an admission management system can help you generate payment milestone reports, phone call metrics, student admission stage transition analysis, and complete reporting for all your processes, teams, courses, and campaigns.

You can also draw the performance reports across campuses and devise strategies to improve admission rates. A seamless experience is essential for both administrators and prospective students, ensuring efficiency and satisfaction.

The following are the education KPIs and metrics delivered by an online admission system:

• Daily calls made by counselors
• Email open and clickthrough rates and the best time for sending emails
• Region-wise percentage of student conversion achieved per admission counselor/program associate/consultant
• Call to conversion ratio.
• Admissions per employee
• Hourly, weekly, monthly performance reports
• Sources of qualified leads (Social Media, Publisher panel, etc.)
• Pan India and location wise team performance
• Performance of lead generation sources, admission counselors, teams, and marketing campaigns
• Team performance
• Product (subjects, courses) performance
• Campaign source performance
• Agents performance
• Return on Advertisements (ROAs)

[Also read: 5 handy tips for admission officers ]

To Summarize, 

India currently has 200 million school-going students, and 36.6 million students graduate YOY. It has the 3rd largest higher education sector globally. Thus, there is no dearth of students seeking admission to academic institutions.

But, student inquiry inflow is causing tremendous pressure on admission teams. Irregular follow-ups and missing out on inquiries have strengthened the need for a digitized approach toward admissions.

In short, a student admission system helps automate and streamline end-to-end admission operations. Thus, providing complete transparency to the students as well as the administration.

If you plan on boosting your inquiry to admission ratio, do check out  LeadSquared . We would be happy to streamline your admission process for you!

LeadSquareds’ College Admissions Management Software has helped fine-tune the enrollment process at RIT like a machine, which is synchronized with our daily activities. As a result of which our online admissions system has increased our enrollment by 60% . Record-keeping and tracking have become more swift and systematic. Thus, LeadSquared has been of great advantage for us in these recent years Amod Krishna, Dean at Roorkee Institute of Technology

An admission management system is a digital solution to manage student enrollments in colleges, universities, and training institutions. Educational institutions use Education CRM to distribute inquiries to counselors/admission teams, follow-up with leads, and complete the enrollment process digitally.

An online admission system lets the student apply for a course online, submit mark sheets/documents, and check their application status. On the other hand, it allows the institutions to track the applicants, follow-up with them, schedule counseling sessions, accept digital documents, check eligibility, and accept/reject the application.

The benefits of an intelligent college admission management software enable your admission teams to reduce manual intervention, become more efficient, and track applicants online. It is most useful in terms of prioritizing student inquiries and tracking student activities to ensure higher enrollment rates.

Vivek is a Product Marketer handling the Higher-Ed and EdTech verticals at LeadSquared. Having started his own educational venture, he brings a first-hand understanding of the challenges faced by the industry to his writing. You can connect with him on LinkedIn or write to him at [email protected].

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Virtual Admissions Systems: What Has Made them so Popular?

Step into the future of the admissions process. Gone are the days of lengthy paperwork, stacks of applications, and endless queues. In this fast-paced world, educational institutions have revolutionised their approach by harnessing the power of technology.

• But how did the concept of Virtual Admissions come into existence?
• What is it about them that has captivated the education industry?
• And what are the key features that make a Virtual Admissions System stand out from the rest?

Enough of the questions, let’s explore the reasons behind their skyrocketing popularity.

A quick summary video covering the main points of the article.

The Emergence of Virtual Admissions Solutions

What is a virtual admissions solution.

A virtual admissions system mirrors the traditional in-person admissions process, but it leverages a virtual platform for the interaction between students and admission counselors.

The Global Appeal of VAS:

Across the globe, forward-thinking educational institutions from public and private schools, international schools, private college centres, universities and many other types of institutions are embracing this new technology. You’ll find the term VAS commonly used in countries like the United States, Canada, Australia, and the United Kingdom, where the demand for streamlined, efficient admissions processes is on the rise.

The traditional application process and its challenges

The traditional process has had many challenges for institutions, primarily due to its reliance on manual procedures and paperwork. Such a system requires endless hours of laborious paperwork that needs to be filled out accurately and kept organised; it also demands long queues of prospective students waiting in line just to submit their applications. Additionally, the sheer number of applicants makes it difficult for administrators to review each person and application thoroughly and make a decision in a timely manner.

The digital revolution in education industry

The need for an efficient process gave rise to the concept of Admissions Systems, which are software solutions designed to streamline the entire admission process. These systems allow institutions to automate many tedious tasks from collecting applications to making decisions and sending notifications. Additionally, the use of artificial intelligence is sure to change how Admissions Systems work over the coming years.

The Covid-19 Pandemic and the Acceleration of Online Admissions Systems Adoption

The Covid-19 pandemic played a significant role in accelerating the adoption of Virtual Admissions. With the impact of the pandemic, educational institutions worldwide were abruptly pushed to transition to an entirely digital framework. Traditional admissions processes were no longer feasible due to lockdown measures and social distancing guidelines. As a result, there was a sudden surge in demand for digital solutions that could allow institutions to continue their admissions process remotely.

They proved to be the perfect solution for this challenge. They enabled the entire process to be carried out online, from application submission to decision notification.

This rapid switch to virtual platforms underscored the need for efficient, robust, and user-friendly admissions systems, further solidifying the significance of these systems in the education sector. Admissions Software Lead, Action Starter Ltd

The pandemic, albeit unwelcome, served as a catalyst in bringing about this digital transformation much faster than anticipated.

Top Universities Are Implementing New Improved Online Admissions Systems

The most obvious benefit is their ability to enable institutions to carry out their entire admissions process remotely. This offers a great degree of flexibility, allowing administrators to manage applications and make decisions even while on the go.

For example, in 2019, Warwick University announced the move to improve their admissions system , they looked to implement an improved online admission system that enabled applicants to submit all documents and information electronically, simplifying the existing process that involved many different digital and manual processes. This system would enable admissions officers, referees and staff to review applications and make decisions with ease.

Must-Have Features

The importance of user-friendly interface, robust security protocols, and capacity to handle large volumes of applications are some of the must-have features that should be considered when choosing a Virtual Admissions System. Here are some additional features that will ensure maximum efficiency for educational institutions:

Automated Lead & Application Submission

Ensure the system effortlessly collects applications from multiple sources, such as school websites and social media enquiry forms.

It should be able to handle decision-making process to suit your institution’s unique admissions preferences. Set criteria, assign evaluators, and provide applicants with personalised feedback.

Customisable Decision-Making Process

It should offer schools a customisable decision-making process that can be adjusted according to an institution’s preferences. This includes setting criteria for screening applications, assigning evaluators, and giving applicants personalised feedback.

Realtime Reports & Realtime Analytics

Opt for a system with powerful data management and analytics capabilities. Gain valuable insights into your admissions and enrollment process to optimise efficiency and increase enrollment rates.

The system should also have the ability to generate reports and send out notifications in a timely manner. This ensures that administrators stay informed about their admissions and can follow up with applicants as needed.

Scalable Cloud Data Storage

Select a system equipped with scalable cloud data storage capabilities. This ensures that your system can adapt and expand seamlessly in alignment with your evolving requirements and growth.

The capacity for data management and analytics is also an essential feature. This enables institutions to gain valuable insights into their admissions and enrollment process in order to improve efficiency and increase enrolment rates.

Application Tracking from Enquiry to Enrolment

It should also seamlessly track the progress of each application through the entire process from interest to enrolment.

You should be able to effortlessly monitor the journey of each application, ensuring a seamless tracking process from the initial expression of interest to the final enrolment stage. Comprehensive tracking capability will provide invaluable insights into the entire applicant lifecycle, enabling your institution to make informed decisions and optimise your admissions process effectively.

Customisable Drag Drop Application Forms Builder

Your system should allow you to create tailored application forms effortlessly. The forms should then collect all necessary information, including questionnaires, essays, and other required documents, in a user-friendly manner.

The need for customisable application forms is also essential for a Virtual Admissions System to be effective. Institutions should have the ability to create their own forms, which can include questionnaires, essays, and other documents required by the institution. This allows institutions to collect all necessary information from applicants in one place and streamline their admissions.

Integration With Existing Systems

Choose a system that seamlessly integrates with your existing databases and software. Eliminate the need for manual data entry and ensure smooth operation.

This makes it easier for institutions to transfer data between different software platforms, eliminating the need for manual data entry.

Virtual Event Management

Your system should facilitate these events using tools such as Zoom, Facebook Live, and Teams, enabling you to reach prospective students worldwide.

Virtual events such as webinars, virtual open houses, meet the head, virtual tours, residence and campus tours are becoming increasingly important in today’s education landscape. Imagine being able to conduct a Virtual tour with thousands of prospective students from all around the world and the impact that can have on the number of applications without ever doing a visit in person.

Financial Aid Bursary And Scholarship Management

Another must have is the capability to manage financial aid and scholarships. The system should be able to manage financial aid and scholarships. The system should process applications quickly and accurately, ensuring that prospective students receive the support they need in a timely manner. This allows institutions to process applications for financial aid quickly and accurately, ensuring that prospective students receive the support they need in a timely manner.

Payment Processing

The advantage of integrated payment systems is also hugely beneficial. This eliminates the need to manually process payments for applications or exams, reducing processing time and improving accuracy.

Benefits of Implementing a Virtual Admissions System

The implementation of such a system offers numerous benefits to educational institutions. This includes improved efficiency, increased accuracy, and communications and cost savings in terms of labour and resources.

• Enhanced Experience for Prospective Students and Parents – VAS systems streamline the college process by automating routine tasks such as application submission, tracking of applications and decision-making. This eliminates the need for manual data entry, thus reducing time and costs associated with the process. Additionally, a user-friendly. interface that makes it easy for applicants to understand and follow the process eliminates confusion or delays in the process, providing an overall smoother experience for everyone involved.
• Incredible insights for Senior Management and the Admissions Team – Access to powerful analytics tools that allow institutions to gain insights into their admissions process. This includes tracking of applicant demographics, acceptance rates, and decision-making patterns. With this information they can identify potential areas for improvement or optimisation.
• Security & Data Protection – A robust security protocol which protect sensitive new student and parent information from unauthorised access or misuse. This ensures the safety of applicant data and ensures compliance with regulations such as GDPR.

Key Takeaways

In summary, the implementation of a Virtual Admissions System offers numerous benefits to educational institutions, including improved efficiency, increased accuracy and cost savings. It also offers powerful analytics tools for gaining insights into admissions process and robust security protocols for protecting sensitive information from unauthorised access or misuse. In addition, it provides a user-friendly interface for applicants

Closing Remarks

The future prospects of virtual systems in the admission process.

The future is promising and poised for further growth and development. As more educational institutions realise the value of automating their admissions process, the demand for these systems is expected to increase.

In the future, we can expect to see more advanced features such as artificial intelligence (AI) and machine learning being incorporated. These technologies can further improve the efficiency and accuracy of decision-making in admissions. For example, AI could help in predicting successful applicants based on historical data, while machine learning could be used to continuously improve the decision-making process based on feedback and results.

Moreover, we can expect to see enhanced interoperability with other software platforms as integration becomes increasingly important. This will make it easier for institutions to manage their admissions process alongside other administrative tasks.

In summary, the future prospects are bright, with anticipated advancements in technology and increased integration with other platforms. These systems are set to become an integral part of the admissions process for educational institutions worldwide.

Interested in exploring our Virtual Admissions Platform HEIapply?

We invite you to take the next step. Try HEIapply, your Virtual Admissions System, and experience firsthand how it can transform your admissions process, elevate your institution’s efficiency, and provide invaluable insights.

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Design And Implementation Of An Online Student Admission System

A Case Study Of Federal College Of Education, Eha Amufu, Enugu State

Complete “Design And Implementation Of An Online Student Admission System” Project Materials (PDF/DOC)

Project 7 Chapters 60 Pages 6,469 Words

An Online Student Admission System serves as a comprehensive digital platform designed to streamline and facilitate the complex process of admitting students into educational institutions. This sophisticated system incorporates various modules and functionalities, including user-friendly interfaces for both applicants and administrators, secure data storage, and efficient communication channels. The significance of an Online Student Admission System lies in its ability to enhance accessibility and transparency, allowing prospective students to easily navigate the application process. This innovative solution integrates features such as online application forms, document submission portals, and real-time tracking mechanisms. By leveraging cutting-edge technology, educational institutions can optimize their admissions procedures, ensuring a seamless and efficient experience for both applicants and administrative staff. The implementation of an Online Student Admission System not only modernizes the admission process but also fosters a more inclusive and digitally-driven educational environment, aligning with the evolving landscape of contemporary education.

INSTRUCTIONS: Please note that the material from this ‘Design And Implementation Of An Online Student Admission System’ project is intended for academic research purposes and should be used solely as guidelines. Our aim in distributing this Design And Implementation Of An Online Student Admission System work is to assist upcoming writers who are embarking on their writing projects. Kindly read the entire Design And Implementation Of An Online Student Admission System material attentively and use it as inspiration to create your own unique project. Please, do not copy this Design And Implementation Of An Online Student Admission System materials word for word. Click the ‘Donate & Download’ button to begin downloading the full researched material for ‘Design And Implementation Of An Online Student Admission System’. This Design And Implementation Of An Online Student Admission System research material will be relevant to students in the: Computer Engineering Computer Science Software Engineering and other fields.

Here Is The Abstract Of Design And Implementation Of An Online Student Admission System:

The difficulties students and staff of admission office usually face in any higher institution, made us to realize that computer assisted admission system is the best in processing students records in federal college of Education, Eha-Amufu Enugu. This will save our school the embarrassment caused by students complaints at the end of working day. Our basic objective of designing and implementing an online students admission system is the development of data base computer program that will enable the Registrar and admission officers to efficiently, accurately and effectively process and coordinate the various students activities in the institution without much differences with little time. In view of this, admission officers must prepare for successful working relationship with an online information processing and in addition, get their members of staff familiarized with the system for easy and effortless exercise that produce reliable output. (result) This project describes how much a students admission system is developed and how in particular it can be effectively used for the day to day running of the set-up. For the purpose of this research we shall use data base programming language version IV. This is because Dbase IV handles a large volume of data. It is database management package which is good for students record keeping activities.

Here Is The List Of Design And Implementation Of An Online Student Admission System Table Of Contents:

Title page Certification Dedication Acknowledgement Abstract Table of content

CHAPTER ONE Introduction 1 1.1 Background of the study 1 1.2 Statement of the problem 4 1.3 Purpose of the study 5 1.4 Significance of the study 6 1.5 Scope of the study 7

CHAPTER TWO 2.1 literature review 8 2.2 nature of admission process 11 2.3 problems inherent from admission 15 2.4 need for (computerization) an online 17

CHAPTER THREE Description and analysis of the existing system 20 3.1 Facts findings method used 21 3.2 Organizational structure 23 3.3 Objective of the existing system 25 3.4 Input, process and output analysis 25 3.5 Information flow diagram. 29 CHAPTER FOUR Design of the new system 30 4.1 Output specification and design 30 4.2 Input specification and design 32 4.3 Flowchart (system) / procedure chart 34

CHAPTER FIVE System implementation 39 5.1 Pre – conversion 39 5.2 Conversion proper 39 5.3 The parallel approach 40

CHAPTER SIX Documentation 46 6.1 How to run the program in dbase iv 46 6.2 How to quit the package (dbase iv) 47

CHAPTER SEVEN 7.1 Recommendation 48 7.2 Conclusion 49 Reference 52

Here Is The Chapter One Of Design And Implementation Of An Online Student Admission System Complete Work:

INTRODUCTION 1.1 BACKGROUND OF THE STUDY The background of the study is Federal College of Education Eha – Amufu. Here is the brief history about the college. On February 21, 1981, the then Governor of former Anambra state, Chief Jim Ifeayichukw Nwobodo, announced the first provost and Registrar of the institution. On 23rd December 1982, the Anambra state House of Assembly enacted a law retroactively establishing the college. The law cited as the “Anambra state of Nigeria law No. 28 of 1982” came into force on the 21st February 1981 The aim of the college as set out in the law establishing it include i. To organized, improve and develop courses of science and training carious categories of teachers. ii. To promote research and advancement of science and learning. iii. To serve as a center for educational research especially as applied to local conditions. iv. To organize, improve and extend education of standard higher than secondary school level. v. To encourage all classes and communities without any distribution to pursue liberal course of education. After the announcement of the establishment of the college of education, Eha-Amufu by the Governor with effect from 21st February 1981 a temporary office with skeletal staff was opened at an office around the then Anambra Television (ATV) independence layout Enugu. On 7th August, 1981 the then Anambra state commissioner for Education and the then permanent secretary to the ministry took the newly appointed provost and Registrar to the present site of the college at Eha-Amufu, about 64km northeast of Enugu. The Enugu state capital. The site was formerly occupied by the federal government owned teacher training college (TTC) Eha-Amufu. When the federal Government handed over the facilities of the college to the Anambra state Government, it decided to use the facilities to establish and run the college of Education, Eha-Amufu. This site of the defunct TTC, Eha-Amufu, has remained the permanent site of the college of Education, Eha-Amufu. On 1994, it was handed over to Federal Government again and became federal college of education Eha-Amufu under the Governance of the ten Executive Governor of Enugu state, Dr. Okwesilieze Nwodo. The ultimate goal of any establishment is effectiveness. This is achieved only when there is/are proper coordination of activities between the various units of the comprises the system. This coordination is even more important in institution of higher learning especially at the student’s admission, where the desired end is to bring in students who will at the end of the day acquire knowledge that will help the entire society. Ineffectiveness of admission system could diminish its ability to relieve student’s tension, frustration and worse still produce lethal consequences. Any measure therefore that can improve the needed response of any institution and its general efficiency is most welcome. An online students admission system enables the staff in charge to get the students record faster, therefore saving process precious time in students management. In an online institution’s admission system, the electronic machine quickly retrieves any available information regarding to any student and display its within a short period of time. Any adhoc enquiry concerning a student indebtedness to the school is responded to promptly computer could more accurately do staff duty roster. Coding the particulars of the staff into the computer does this and after, it can be saved and will be available for retrieval at anytime. And because the documents are already in the main memory, it can also called up and printed and information about each staff is contained and can be accessible to determined how many hours in a week each works and when next he/she should be on seat. Thus reducing administrative workload on the staff.

1.2 STATEMENT OF THE PROBLEM The difficulties students and staff of admission department usually face in any institution of higher learning made us to realize that (computer aid) an online admission system is the best that can happen to federal college of Education Eha-Amufu. This will save our school the embarrassment caused by students complaints at the end of the working day. It was in the view of this that Sandison (1994) pointed out that “a typical problem students have was moving from school to another school. In a modern society labor moves quite a bit and many students change schools at least once in their life time. Every time new students were offered admission into a school, there was a problem of which curriculum the previous school had followed and therefore whether the previous level tallied with these of the new school” Many students neither know their right nor left at the admission level in the institution. Admission had frustrated so many students that some even miss a lot of lectures in pursuit of Registration.

1.3 PURPOSE OF THE STUDY The original purpose of this study is to design and implement an online students admission system in Federal College of Education Eha-Amufu. Its purpose are to have the following. i. Efficient and safe storage ii. Quick retrieval of records and information iii. Proper accounting and file keeping iv. Quick response to any adhoc enquires v. Assist is result recording vi. Assist in CGPA updating.

1.4 SIGNIFICANCE OF THE STUDY. It is hoped that the result of this study will serve as tools for helping students who wish to register for their NCE programmes, and will go a long way helping the staff also. This is easy to achieve since standard and tested computer programs handle all sorts of complex calculations, storage and retrieved of valuable information needed for the school. Also, important is that fact that records prepared with electronic machine can be stored as long as needed in non-bulky and compact systems. Works has been done in many areas of computerization, in industry and commerce but not much has been done in school administration and management system/services. We have therefore done this work to highlight the use of an online in the important area of student’s services

1.5 SCOPE OF THE STUDY This work is confirmed to the Federal college of Education, Eha-Amufu that is our area of research work. This was done to attain a standard output that will be used to both students and as well s the staff of the college. It also helps in making a quick, accurate, efficient and reliable data processing

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Online Student Admission System:

An online student admission system is a web-based software or platform designed to streamline the process of admitting students into educational institutions such as schools, colleges, universities, and other training centers. This system aims to automate and simplify the admission process, making it more efficient and user-friendly for both applicants and administrators. Here are the key components and features typically found in an online student admission system:

• User Registration: Applicants can create accounts and provide their personal information to begin the admission process.
• Application Form: A digital application form is provided for applicants to fill out. It should be customizable to collect specific information required by the institution.
• Document Upload: Applicants can upload required documents such as transcripts, certificates, and identification.
• Application Fee Payment: Integration with payment gateways to allow applicants to pay the application fee online.
• Application Tracking: Applicants can check the status of their application and receive notifications regarding its progress.
• Application Review: Administrators can review and evaluate applications digitally, which often includes assigning scores or grades.
• Communication: An integrated messaging system or email notifications to keep applicants informed about the admission process.
• Interview Scheduling: If necessary, the system can facilitate the scheduling of interviews or entrance exams.
• Admission Decision: Administrators can make admission decisions and communicate them to applicants through the system.
• Reporting: Generate reports and statistics on admission trends, acceptance rates, and other relevant data.
• User Roles: Different user roles with varying levels of access, such as administrators, admission officers, and applicants.
• Data Security: Ensure the security and privacy of applicant data through encryption and access controls.
• Integration: Integration with other systems, such as student information systems (SIS) or learning management systems (LMS).
• Scalability: The system should be scalable to accommodate a large number of applicants during peak admission seasons.
• Customization: Allow institutions to customize the system to match their specific admission requirements and branding.
• Mobile-Friendly: Ensure that the system is responsive and accessible on mobile devices for the convenience of applicants.
• Analytics: Provide analytics and reporting tools to help institutions make data-driven decisions about their admission processes.
• Feedback and Surveys: Gather feedback from applicants to continuously improve the admission process.
• Support and Training: Offer training and support to administrators and applicants to ensure smooth operation of the system.
• Compliance: Ensure compliance with relevant data protection and privacy regulations, such as GDPR or HIPAA.

Implementing an online student admission system can significantly improve the efficiency and transparency of the admission process, reduce paperwork, and enhance the overall applicant experience. It also provides institutions with valuable data for strategic planning and decision-making

Computerized Private Students' Admission System: A Case Study of Muni University

• August 2015
• International Journal of Science and Research (IJSR) 6(8):6-391

• MUNI University

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Design And Implementation Of An Online Student Admission System

(A Case Study Of Federal College Of Education, Eha Amufu, Enugu State)

The difficulties students and staff of admission office usually face in any higher institution, made us to realize that computer assisted admission system is the best in processing students records in federal college of Education, Eha-Amufu Enugu. This will save our school the embarrassment caused by students complaints at the end of working day. Our basic objective of designing and implementing an online students admission system is the development of data base computer program that will enable the Registrar and admission officers to efficiently, accurately and effectively process and coordinate the various students activities in the institution without much differences with little time. In view of this, admission officers must prepare for successful working relationship with an online information processing and in addition, get their members of staff familiarized with the system for easy and effortless exercise that produce reliable output. (result) This project describes how much a students admission system is developed and how in particular it can be effectively used for the day to day running of the set-up. For the purpose of this research we shall use data base programming language version IV. This is because Dbase IV handles a large volume of data. It is database management package which is good for students record keeping activities.

Click here to download full ‘Design And Implementation Of An Online Student Admission System’ file or Click here to view Table of Content.

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Title page Certification Dedication Acknowledgement Abstract Table of content

CHAPTER ONE Introduction 1 1.1 Background of the study 1 1.2 Statement of the problem 4 1.3 Purpose of the study 5 1.4 Significance of the study 6 1.5 Scope of the study 7

CHAPTER TWO 2.1 literature review 8 2.2 nature of admission process 11 2.3 problems inherent from admission 15 2.4 need for (computerization) an online 17

CHAPTER THREE Description and analysis of the existing system 20 3.1 Facts findings method used 21 3.2 Organizational structure 23 3.3 Objective of the existing system 25 3.4 Input, process and output analysis 25 3.5 Information flow diagram. 29 CHAPTER FOUR Design of the new system 30 4.1 Output specification and design 30 4.2 Input specification and design 32 4.3 Flowchart (system) / procedure chart 34

CHAPTER FIVE System implementation 39 5.1 Pre – conversion 39 5.2 Conversion proper 39 5.3 The parallel approach 40

CHAPTER SIX Documentation 46 6.1 How to run the program in dbase iv 46 6.2 How to quit the package (dbase iv) 47

CHAPTER SEVEN 7.1 Recommendation 48 7.2 Conclusion 49 Reference 52

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Computer Science

Design and implementation of an online student admission system (a case study of lighthouse polytechnic).

Project Research Pages: 48 Available Available 1-5 Chapters Abstract Available Available Instant Download NGN 5,000

The main goal of student’s online admission system is to automate the process carried out in schools with improved performance and realize the vision of paperless admission. Some of the goals of the system are: to Manage large number of student and manage all details for student, to Create student accounts and maintain the data effectively, Manage large number of student, Manage all details of student who registered online and appropriate the details about the course to the students account, to Create student accounts and maintain the data’s effectively.

The Polytechnic looks forward to the future with confidence that it will consolidate its status amongst its peers. The institution also looks forward to sustaining and improving on the renowned quality of its graduates.

1.5               SIGNIFICANCE OF THE STUDY

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DESIGN AND IMPLEMENTATION OF AN ONLINE STUDENT ADMISSION SYSTEM (A CASE STUDY OF FEDERAL COLLEGE OF EDUCATION, EHA-AMUFU, ENUGU STATE)

Research, A. (2018). DESIGN AND IMPLEMENTATION OF AN ONLINE STUDENT ADMISSION SYSTEM (A CASE STUDY OF FEDERAL COLLEGE OF EDUCATION, EHA-AMUFU, ENUGU STATE). Afribary . Retrieved from https://afribary.com/works/design-and-implementation-of-an-online-student-admission-system-a-case-study-of-federal-college-of-education-eha-amufu-enugu-state

Research, Afri "DESIGN AND IMPLEMENTATION OF AN ONLINE STUDENT ADMISSION SYSTEM (A CASE STUDY OF FEDERAL COLLEGE OF EDUCATION, EHA-AMUFU, ENUGU STATE)" Afribary . Afribary, 03 Feb. 2018, https://afribary.com/works/design-and-implementation-of-an-online-student-admission-system-a-case-study-of-federal-college-of-education-eha-amufu-enugu-state. Accessed 03 Aug. 2024.

Research, Afri . "DESIGN AND IMPLEMENTATION OF AN ONLINE STUDENT ADMISSION SYSTEM (A CASE STUDY OF FEDERAL COLLEGE OF EDUCATION, EHA-AMUFU, ENUGU STATE)". Afribary , Afribary, 03 Feb. 2018. Web. 03 Aug. 2024. .

Research, Afri . "DESIGN AND IMPLEMENTATION OF AN ONLINE STUDENT ADMISSION SYSTEM (A CASE STUDY OF FEDERAL COLLEGE OF EDUCATION, EHA-AMUFU, ENUGU STATE)" Afribary (2018). Accessed August 03, 2024. https://afribary.com/works/design-and-implementation-of-an-online-student-admission-system-a-case-study-of-federal-college-of-education-eha-amufu-enugu-state

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The Case for College in the Era of Online Learning

• Robert Walker

In-person education provides valuable experiences, opportunities, and skills that can’t be replicated online.

Does pursuing a college education still make sense in the age of online learning and AI — when we have access to information for free via the internet? The problem with this question is that it frames college as an information gatekeeper, misunderstanding much of its value. For many, higher education institutions offer more than that: a transformative journey where students can network and develop transferable soft skills that require teamwork and repetition. You can maximize your college experience by leaning into these opportunities while simultaneously staying up to date with the latest technological trends. By being agile, networking vigorously, cultivating problem-solving skills, and seeking learning opportunities in the real world while in school, you can prepare yourself for a successful career.

Today, we have access to more information than ever before. YouTube and TikTok can provide us with in-depth learning opportunities for free — from professional development tips to AI tutorials . In more recent years, large language models like ChatGPT and Gemini have shown they can answer almost any question that comes to mind with an increasing level of accuracy .

• RW Robert Walker is the director of high school admissions at University of Advancing Technology. Walker has over 12 years of in-depth experience in recruitment and technology, has a genuine passion helping others achieve their educations dream,s and holds advanced degrees in technology leadership and cyber security.  

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• Mergers & Collaboration

A Tale of 2 Online Programs

The University of Arizona is drawing national attention as it attempts to integrate a highly watched, once for-profit online entity into its mix. But what about its internal online offering?

By  Lauren Coffey

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The University of Arizona is attempting to bring two online programs under one umbrella—but faculty do not know if there is a viable path.

The University of Arizona’s fight to integrate a contentious, once for-profit online education company has been generating headlines for months. And while opponents of U of A’s move to acquire University of Arizona Global Campus say UAGC has a history of predatory practices, there is another factor at play: The university already has its own long-held online entity, the University of Arizona Online.

Arizona Online, launched in 2015, is staffed entirely by University of Arizona professors and operates on a schedule similar to U of A’s main campus. As it faces standing alongside UAGC—formerly known as Ashford University, accused of pushing for revenue above all else—some say Arizona Online’s reputation is at risk.

“[Arizona Online] is an excellent, strong program that reflects the excellence of the University of Arizona,” said Leila Hudson, U of A’s Faculty Senate chair. “It is dwarfed in size by UAGC, and perhaps more importantly, they’re very incompatible. And it’s hard to see how they would articulate together because of the radically different business models.”

U of A leaders and Arizona Online executives alike are firm that folding in UAGC will not harm Arizona Online. The deal is still in flux and needs approval from several regulatory entities. But should it be approved, both programs would be under U of A’s purview—and remain separate brands.

Caleb Simmons, executive director of online education at U of A, said he has “no reason” to believe Arizona Online faculty or programs would be cut.

“We’re doing so well [at Arizona Online]; I assume things will change as we re-org, but neither me or anyone on my staff is in danger,” he said, adding he has gotten several assurances to this effect from U of A leaders.

Other higher education experts, along with faculty members like Hudson, do not see how two programs that are at once too similar and diametrically opposed could coexist.

“I think the integrity of the whole university is undermined by running what is one of the worst for-profit colleges,” said David Halperin, an attorney and critic of for-profit institutions. “I think Arizona Online could be done in by its connection to the extent Arizona Online is even closer to UAGC.”

As part of what it called a “transformational” definitive agreement, the U of A first announced in 2020 that it would create a new nonprofit entity called the University of Arizona Global Campus by buying the for-profit Ashford University. UAGC cut ties in 2022 with services provider Zovio, which has since dissolved. (Editor’s note: This story has been updated to clarify that UAGC is not a for-profit university. )

The 2-Brand Plan—and Conundrum

To close, the UAGC deal needs approval from several outside bodies, including the U.S. Education Department, the Arizona Board of Regents and U of A’s accreditor, the WASC Senior College and University Commission.

The consolidation has already seen pushback from Arizona governor Katie Hobbs and the Education Department. That spurred the university to hire the consulting firm Ernst & Young to conduct a 12-week analysis of the potential for a consolidation. It culminated in a 43-page assessment released in June.

The report highlighted Arizona Online’s increases in student enrollment (roughly 900 students every year). It flagged UAGC’s enrollment decline, which was 9 percent before U of A’s acquisition and then dropped another 14 percent. It also said both Arizona Online and UAGC have “lagging” graduation rates, citing “potential broad opportunity” for U of A to evaluate its online operations.

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Simmons, of Arizona Online, said the two entities serve different student populations: His is more of a traditional offering, with asynchronous courses that typically run the length of a semester, while UAGC runs a wider variety of asynchronous courses that span various lengths and commitment times.

Aaron Lacey, a partner at Thompson Coburn and chair of the law firm’s higher education practice, said he has advised many institutions that began building internal online operations before contracting with outside programs. In large university settings, in particular, “there’s lots of room for diverse programming,” he said, adding that issues only tend to arise when institutions try to forcibly merge two programs together.

“Not only can they coexist, but my expectation is organizations look at the types of programs, the students they serve, and over time it would not surprise me if there was an increased effort to distinguish the two brands and what they do.”

That could be necessary, as confusion about the two Arizona entities—both serving online U of A students—has already ensued: Simmons said he has received several inquiries from students looking to enroll in UAGC versus Arizona Online. But he says he simply sends their inquiries to the appropriate person.

“In some ways it’s getting us increased visibility,” he added. “That’s a positive for us, because we stand behind everything we do.”

Potentially muddying the waters further, Gary Packard serves as the interim director of both UAGC and Arizona Online.

“Expanded online higher education initiatives enhance accessibility for people whose life circumstances might impede their ability to pursue a degree in person on campus,” Packard said in a statement to Inside Higher Ed . “We are united in our belief that integrating UAGC with Arizona Online as part of the U of A is a crucial step toward providing exemplary academic instruction and support to every student.”

Mark DeFusco, a senior researcher at Higher Ed Consolidation Solutions, had another take: “I’m an expert in the field, and it’s hard to tell the difference [between brands]. If you’re a consumer, would you know the difference of ‘I’m taking a course from Arizona Online or taking it from this fraudulent entity’?”

Culture Shock

Beyond course offerings, the two programs operate differently internally. Arizona Online has a focus on longer phone calls with prospective students, for example, sometimes culminating in an employee telling the student they would be better suited for, say, neighboring Mesa Community College before attending Arizona Online.

“That’s a culture of fit that’s really served us,” Simmons said. “And we have now been doing it long enough they are coming back.”

UAGC, on the other hand, prioritizes enrollment—reportedly in ways that hurt students: In an article published last month by the Arizona Republic , more than two dozen former UAGC students said they were misled about the outcomes of a UAGC degree. Some said they now are deep in debt with no job prospects.

DeFusco said that if U of A is “going to put resources into things, put them into things that are successful,” like Arizona Online’s positive enrollment versus UAGC’s dip, it should “spend the time and energy to grow that part and get rid of the things that will distract.”

Still, Simmons believes the addition of UAGC will enable U of A as a whole to reach more nontraditional students who may find Arizona Online’s structure too rigid.

“I came from a poor background and needed help with access; that’s who I want to serve, and their model is better equipped to serve that population,” he said. “They can provide, through consistency and flexibility, for that online student—and that’s something in this discussion that seems to be lost.”

Just who’s teaching UAGC courses is another sticking point among some U of A faculty. While Arizona Online employs faculty that also teach at U of A, UAGC relies on adjunct professors. Part-time professors, in general, across higher ed, are underpaid and undersupported by their institutions, with downstream effects for students.

“It’s part of the incompatibility,” said Hudson, the faculty chair. “Think of it in any academic model: Cheap, low-quality assets drive out the more expensive quality assets.”

Simmons said if the deal does go through, there are plans to make public how the vetting process will take place.

But these promises of transparency come too little, too late for some. Hudson said dozens of faculty have left over the last year, in part because of the UAGC deal, but also because of larger concerns about governance. Earlier this year, for instance, the university faced a $177 million shortfall , which faculty claimed was due to tuition discounts and a renewed focus on a failing athletics department. In April , U of A president Robert C. Robbins announced he would step down once his contract expires in 2026.

Hudson said she hopes the two programs—UAGC and Arizona Online—can in fact coexist, with a focus on using UAGC’s software, hardware and staffing systems and stripping the rest.

“I haven’t lost hope of that,” she said. “But until we have new leadership with that vision, the path is a thicket of obstacles.”

How to Better Justify Intercollegiate Athletics

Lou Matz writes that colleges should consider a competitive sports major akin to majors in dance and music.

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Electronic Management system for Boarding schools is web based software which is of help to Learners, parents and teachers .In the current system, at Mpunde Girls Secondary School activities are done manually. This is costly and time consuming. As a result, the management of the school has become inefficiency and ineffectiveness .Parents has complained about the management trends currently existing. In this view, the EMSBS has been developed to deal with various activities related to the management of the school. With this software, students/parents can pay school fees online, check payment history of fees, track learner classroom attendance and behavior, take examinations online, check results online, learn online, track library activities, online allocation of hostels. Administrator has the power to control all the users while teachers have more privileges than the pupils and parents. This system is highly recommended as it is capable of addressing the errors which may arise as a result of Manual activities. Manual activities are much prone to errors. Development of the application was accomplished using both the front end and back end development tools. The tools used in front end include CSS and HTML5 and JavaScript, while the back end which is the server side was developed using MySQL, PHP

Information System: It is a collection of procedures, people, Instructions and equipment to produce information in a useful form. Technology: It is study of techniques or process of mobilizing Resource (such as information) for accomplishing objectives that benefits man and his environment. Information: Information can be defined as the process of gathering, transmitting, receiving, storing and retrieving data or several items put together to convey a desired message. Computer Network: Computer Network is a system that connects two or more computers together using a communication link. Databases: A systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated. It is also called databank. File Transfer: Any kind of computer file can be sent via the Internet from one Internet user to another. Table of account on spreadsheets, design by a graphic artists, music sound files etc, can all be exchanged in this way.

LUCY OMOKAADEJO

fikirte alemu

jennifer obua

ABSTRACT This project work Design and Implementation of an E-registration system in tertiary institutions will help enhance the efficiency of data capture and shortens registration processing time for both the students and the school. Its objective is to develop a registration software system that replaces the manual method of registration in Imo State Polytechnic Umuagwo. This project work makes use of data collection from the school, materials and journals from various authors. The methodology used is the object oriented analysis and design methodology and the analysis of the existing system shows that it is prone to error. The benefit of the proposed system is that it speeds up the registration process and ensures prompt release of student’s registration number. The implementation of the E-Registration system was carried out using Hypertext Pre-processor (PHP) for the program and the server used is the xampp server. The developed software performed well and produced expected results on completion; in conclusion, this project work if implemented will allow students to register remotely without having to be physically present on campus. There is need for tertiary institutions to computerize their registration system for greater efficiency, neatness, and reliability. This will go a long way to save both the students and the registration officers all the trouble they go through trying to register one form or the other. If this project has been helpful to you and you feel you need to appreciate here is my details Kuda bank 2031673466.

Emmanuel Peter

Chuks Abanum

Mubaraq Umar

ema oballim

Kanu Clinton

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Three-dimensional documentation and virtual web navigation system for the indoor and outdoor exploration of a complex cultural heritage site.

1. Introduction

2. the “santa maria della grotta” complex in marsala (italy), 3. materials and methods, 3.1. three-dimensional survey, 3.2. data processing, 3.3. the development of the virtual web navigation system, 3.4. three-dimensional modelling for the virtual web navigation system, 5. discussion, 6. conclusions, author contributions, data availability statement, acknowledgments, conflicts of interest.

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Share and Cite

Aricò, M.; Dardanelli, G.; La Guardia, M.; Lo Brutto, M. Three-Dimensional Documentation and Virtual Web Navigation System for the Indoor and Outdoor Exploration of a Complex Cultural Heritage Site. Electronics 2024 , 13 , 2833. https://doi.org/10.3390/electronics13142833

Aricò M, Dardanelli G, La Guardia M, Lo Brutto M. Three-Dimensional Documentation and Virtual Web Navigation System for the Indoor and Outdoor Exploration of a Complex Cultural Heritage Site. Electronics . 2024; 13(14):2833. https://doi.org/10.3390/electronics13142833

Aricò, Manuela, Gino Dardanelli, Marcello La Guardia, and Mauro Lo Brutto. 2024. "Three-Dimensional Documentation and Virtual Web Navigation System for the Indoor and Outdoor Exploration of a Complex Cultural Heritage Site" Electronics 13, no. 14: 2833. https://doi.org/10.3390/electronics13142833

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