cover letter for temp agency

Sample Cover Letter to Recruitment Agency

No matter what you do for a living, having the right recruiter in your corner can help you land the job of your dreams. In fact, some companies only hire through recruitment agencies. So going through one is your only chance of breaking into the industry.

Yes, some recruiters work with all job seekers. However, the truth is that the best recruiters with connections to high paying jobs are selective. You’ll need to impress them with a great cover letter and resume. That’s why we’re providing you with these helpful writing tips, followed by a sample cover letter to a recruitment agency.

How Do I Write a Cover Letter to a Recruitment Agency?

Your cover letter structure will slightly differ depending on whether you are approaching a recruitment agency out of the blue or follow-up with a recruiter you’ve connected with earlier (e.g. via LinkedIn). 

In the first case, your cover letter will be somewhat more formal, and perhaps even somewhat generic since you are not petitioning for a specific position. 

If you do, however, was invited to apply for a job by a connection, keep your cover letter more personalized and aligned with the scope of positions you are after. 

In both cases, however, it helps to follow this simple structure for writing a cover letter:

• Introduce yourself and mention your credentials in the opening paragraph
• Detail the type of work you are looking for and your most marketable skills in the body 
• Close the cover letter with a call to action offering the recruiter to meet up for in-person or over video conferencing. 

Now let’s take a closer look at how to put the above framework to practice.

How to Address a Cover Letter to Recruiter Agency

Cover letter salutation is the first “stumbling block” for many candidates. Since you are approaching an agency, not a direct employer, it may be hard to determine who will be reviewing your letter.

Respectively, go with a “safe option” and address your cover letter to a recruiter agency by:

• Using the company business name 
• Mentioning the point of contact listed on the website
• Referring to a recruiter you may know

Pro tip: You can try email lookup tools such as Voila Norbert to find email addresses, associated with the recruiting agency. Then choose an email, associated with a specific person, and email them directly. 

If you read our other posts about writing cover letters , you already know that your cover letter is your chance to share your enthusiasm for a particular job and show that you did some research on the employer. In this case, however, you’ll want to ignore that advice entirely.

With a recruiter, stick with the relevant facts only, and keep your letter short . That’s not to say that you should be abrupt or terse. It’s just that your recruiter is very busy. They want to quickly determine whether they can help you. Then, they want to get to work doing just that. Save any information about being a cultural fit, or excited about the opportunity to work for a particular company for later in the process.

State Your Needs Clearly

The more direct you are about your needs and expectations, the better your recruiter can help you. Outline details such as:

• Your willingness to travel
• Companies that interest you
• Salary expectations
• Your preference regarding contract/temp work.

No recruiter wants to waste their time on submitting you for jobs that will not interest you. Finally, don’t forget to let them know if you are willing to relocate, and where you are interested in going.

Try something like this:

‘Because I have more than a decade of experience as a Systems Analyst, I’m only interested in jobs that pay at least 75 dollars per hour. I am willing to travel, as long as the benefits include an attractive per diem, and I can be home at least 20% of the time. My preference is to accept permanent positions, but I will consider contract to hire.’

Outline Your Availability

A recruiting agency employee will want to know two key pieces of information. First, when will you be available to start a new position. If you’ll need two weeks after accepting an offer, let them know that. Otherwise, give a firm date if you can. Next, you’ll need to include when you are available for interviews. Here’s an example:

‘I am prepared to give notice at my current employer immediately upon accepting an offer. However, to properly close out any open projects, I will need to provide 30 days’ notice. ’

Disclose Any Conflicts

This is a tough one. Every recruiter is different. Some will absolutely not work with you if you are working with other headhunters . Others will request that you agree to drop other recruiters and work only with them. There’s a reason for this. It looks bad for a recruiter when they double submit a job seeker to a client.

As part of your cover letter, be certain that you disclose the names of any other recruiting agencies you’ve worked with, and where you’ve submitted your resume within the past six months. You can do this with a simple bulleted list:

“I’ve worked with the following recruiters and employers.

• Data Staffing
• Eastern Missouri Technical Recruiting
• Sacramento Board of Education

Cover Letter Example to Recruitment Agency in .docx Format

Download example (Word version)

Sample Cover Letter to Recruitment Agency – Text Format

Our mutual friend, Chuck Lewis suggested that I reach out to you. My name is Ellen Ninja, and I am a programmer analyst with six years of experience in software development for the banking and finance industry. I am interested in making a change and would like to find a job as a software developer in the South Florida area. Your office comes highly recommended by Chuck and several other IT specialists in my network. I believe that my qualifications will make it reasonably easy for you to find a placement for me.

To help you get started, here is a brief list of my needs, expectations, and potential conflicts of interest:

• Salary requirements: $75-85K annually with benefits
• Willing to relocate to any larger metropolitan area south of Miami
• Have worked with RH Associates in the past 6 months
• Interested in Working with Banks, FinTech companies, credit bureaus, and retail companies.

I am currently between contracts. Because of this, I can start any new position immediately.

Thank you in advance for adding me to your list of job seekers. I’ve included my resume as well as a letter of recommendation. I look forward to speaking with you further.

Ellen Ninja

Should I Send a Cover Letter to a Recruiter?

As a rule of thumb, you do. It might not always be a standard cover letter though, but rather a letter of introduction (LOI), explaining your professional background, key qualifications, availability, and jobs you are looking to get. If it’s your first time contacting the recruiter, it’s best to keep the above brief and also inquire whether they are currently looking to fill in any roles in your industry and what would be the best way to forward them your resume.

“Thank you for connecting with me. I’ve noticed that your firm specializes in hospitality staffing. So I was wondering if you are looking for full-time bartenders at the moment. I’m a winner of the National Bartending Competition 2019 and previously worked at the Hilton Hotel, as well as catered at private events for GM, Siemens, and a number of other private customers. What would be the best way to send you over my resume?”

What Should I Say in an Email to a Recruiter?

Once you get the recruiter’s private email, be sure to follow up with all the information they requested in their earlier message (if you’ve communicated earlier).

If you happen to have been passed on a recruiter email by a friend or colleague, start with a more general introduction. Include the following details:

• Reason for contacting
• How you obtained their contact details
• Brief summary of your skills and work experience
• Current job status
• Availability 

Most will get back to you with either a more detailed intake form or request a copy of your resume and other relevant documents. Also, most will briefly explain the next steps and any other terms of collaborating with them or the agency they represent.

Final Tip: Do Your Research

If you submit a cover letter with salary requirements that are too low or too high, potential recruiters won’t consider you in any case. The same is true if you show interest in a company or industry for which you are a poor fit. Before you send your cover letter, be sure that your salary requirements and other expectations align with reality.

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• Cover letter for a staffing agency

In this article, we will provide you with information and examples of cover letters for a staffing agency. A cover letter is an essential part of your job application, as it allows you to introduce yourself, highlight your skills and experiences, and explain why you are interested in the position. When applying through a staffing agency, it is important to create a cover letter that is tailored to the specific job and showcases your qualifications to the agency.

Whether you are looking for temporary or permanent employment, a well-crafted cover letter can help you stand out from other candidates and increase your chances of landing an interview. We will provide you with examples of cover letters that you can use as a guide to create your own personalized letter for a staffing agency.

Letter Example 1: Administrative Assistant

Letter example 2: customer service representative, letter example 3: it support specialist, letter example 4: marketing coordinator, suggestions for writing a cover letter for a staffing agency, conclusions, q1: what information should i include in my cover letter for a staffing agency, q2: how long should my cover letter be, q3: should i address my cover letter to a specific person, q4: is it necessary to include a cover letter when applying through a staffing agency, examples of cover letters for a staffing agency.

Dear Hiring Manager,

I am writing to express my interest in the administrative assistant position available through your staffing agency. With over three years of experience in administrative roles, I am confident in my ability to contribute to your clients' success.

In my previous roles, I have demonstrated strong organizational skills, attention to detail, and the ability to multitask effectively. I am proficient in Microsoft Office Suite and have experience managing calendars, scheduling appointments, and coordinating meetings. Additionally, I possess excellent communication skills, both written and verbal, and can interact professionally with clients and team members.

I am excited about the opportunity to work with your agency and provide excellent administrative support to your clients. Thank you for considering my application. I have attached my resume for your review.

I am writing to apply for the customer service representative position listed on your staffing agency's website. With five years of experience in customer-facing roles, I have developed strong communication and problem-solving skills that make me an ideal candidate for this position.

Throughout my career, I have consistently provided exceptional customer service, resolved customer inquiries and complaints, and maintained a high level of customer satisfaction. I am skilled in handling high call volumes, utilizing CRM software, and adapting to various customer service platforms.

I am confident that my experience and skills align with the requirements of this position. I am eager to contribute to your clients' success and provide outstanding customer service. Please find attached my resume for your consideration.

Thank you for considering my application.

Best regards,

I am writing to express my interest in the IT support specialist position available through your staffing agency. With a strong background in technical support and troubleshooting, I am confident in my ability to provide efficient IT solutions to your clients.

Throughout my career, I have gained extensive experience in diagnosing and resolving hardware and software issues, installing and configuring operating systems and applications, and providing user training and support. I am proficient in various IT tools and possess excellent problem-solving and communication skills.

I am excited about the opportunity to work with your agency and contribute to the success of your clients' IT operations. Please find attached my resume for your review.

Michael Johnson

I am writing to apply for the marketing coordinator position listed on your staffing agency's website. With a strong background in marketing and project management, I am confident in my ability to contribute to your clients' marketing initiatives.

In my previous roles, I have successfully developed and executed marketing campaigns, managed social media platforms, conducted market research, and analyzed campaign performance. I am skilled in using marketing tools and platforms, such as Google Analytics, Mailchimp, and Adobe Creative Suite.

I am excited about the opportunity to work with your agency and assist your clients in achieving their marketing goals. Please find attached my resume for your consideration.

Sarah Thompson

• Research the staffing agency and the job requirements to tailor your cover letter accordingly.
• Highlight your relevant skills, experiences, and achievements that align with the job requirements.
• Show enthusiasm and express your interest in working with the staffing agency.
• Keep the cover letter concise, clear, and error-free.
• Proofread the letter before sending it to ensure it is free of spelling and grammar mistakes.

A well-written cover letter is essential when applying for a position through a staffing agency. It allows you to showcase your qualifications and stand out from other candidates. By following the examples provided and incorporating the suggested tips, you can create a compelling cover letter that increases your chances of landing an interview.

A1: In your cover letter for a staffing agency, include your relevant skills, experiences, and achievements that align with the job requirements. Additionally, express your enthusiasm and interest in working with the staffing agency.

A2: It is recommended to keep your cover letter concise and one page in length. Focus on highlighting your most relevant qualifications and experiences.

A3: If possible, address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide a contact name, you can address it to "Dear Hiring Manager" or "Dear Recruiting Team."

A4: While it may not always be required, including a cover letter when applying through a staffing agency can help you stand out and provide additional information about your qualifications and interest in the position.

• Cover Letter for Finance
• Cover Letter for Manager Position

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