what is a simple example of a cover letter

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Simple Cover Letter

Cover letter maker.

Looking for an effective way to make a strong impression on potential employers? Our guide to Simple Cover Letter Examples provides you with clear and concise templates that you can easily adapt to fit your needs. Whether you’re a seasoned professional or just starting out, these examples will guide you through crafting a cover letter that showcases your skills and experiences. Learn how to use these simple examples to open doors to new career opportunities!

What is the Best Example of Simple Cover Letter?

A simple cover letter should be clear, concise, and targeted towards the specific job you’re applying for. Here’s a universally applicable example:

Dear [Employer’s Name],

I am writing to apply for the [Job Title] position at [Company Name] as advertised. With my strong background in [Relevant Field or Skills], I am confident that I would be a strong fit for this role.

At [Previous Company or Role], I [describe a key achievement or responsibility that showcases relevant skills]. I am keen to bring this level of commitment and drive to [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing this opportunity further.

Sincerely, [Your Name]

This cover letter is succinct, direct, and focuses on relevant experience and skills. Remember, the best simple cover letter is one that is tailored to the job description and highlights your unique qualifications.

Size: 24 KB

Free Simple Cover Letters to Copy & Paste

1. simple cover letter for beginners example.

Navigate the job market with ease using our beginner-focused cover letter, designed to highlight foundational skills and an eagerness to learn.

As a motivated individual stepping into the professional world, I am interested in the [Job Title] role at [Company Name]. My academic experiences and enthusiasm for [Industry or Field] make me a strong candidate.

I am eager to apply my knowledge in a practical setting, learn from experienced professionals, and contribute to your team. I appreciate your consideration and look forward to discussing this opportunity further.

2. Simple Cover Letter for a Company Example

Tailor your application to the company of your dreams with our succinct cover letter, emphasizing alignment with corporate values and goals.

I am excited to apply for the open position at [Company Name], a company I have long admired for its [mention something you appreciate about the company]. I believe that my [mention relevant skills or experiences] align well with your team’s needs.

I am confident that I can contribute positively to your company, and I am eager to bring my skills to your team.

Size: 23 KB

3. Simple Cover Letter for any position Example

Display your versatility with our universal job cover letter  example, crafted to showcase skills relevant across various roles.

I am eager to bring my unique set of skills and experiences to any role within your organization. Having worked in diverse roles, I have developed a versatile skillset and an adaptable mindset.

My passion for excellence, combined with my ability to collaborate and adapt, would make me a valuable addition to your team.

4. Simple Cover Letter for Students Example

Dive into the professional realm with our student-centric cover letter , emphasizing academic achievements and extracurricular involvement.

As a dedicated student studying [Your Major], I am excited to apply for the [Job Title] position at [Company Name]. I am keen to apply the knowledge I have gained in my coursework to a real-world setting.

My academic achievements, coupled with my involvement in [mention any relevant clubs, organizations or jobs], have prepared me well for this role.

Size: 25 KB

5. Simple Cover Letter for Internship Example

Propel your learning journey with our internship cover letter , underscoring a keen desire for hands-on experience and growth.

I am writing to express my interest in the internship opportunity at [Company Name]. I am currently pursuing a [Your Degree] in [Your Major], and I believe this internship aligns perfectly with my academic and career goals.

I am excited about the opportunity to learn from experienced professionals and contribute to your team.

6. Simple Cover Letter for General Worker Example

Highlight your adaptability and dedication with our general worker cover letter, tailored for those with diverse skill sets.

I am interested in the General Worker position at [Company Name]. With my diverse skill set, physical stamina, and dedication to quality work, I am confident in my ability to perform tasks efficiently and meet your team’s standards.

My experiences in similar roles have honed my ability to follow instructions, work as part of a team, and complete tasks to a high standard.

7. Simple Cover Letter for Data Entry Example

Showcase your precision and efficiency with our data entry cover letter, emphasizing attention to detail and proficiency in various software.

I am applying for the Data Entry position at [Company Name]. I possess excellent typing skills, attention to detail, and the ability to maintain high levels of accuracy, all crucial for successful data entry.

In my previous role, I consistently met and exceeded productivity goals while maintaining data integrity. I am eager to bring this dedication to your team.

8. Simple Cover Letter for Job Application Example

Apply with confidence using our basic job application cover letter , spotlighting core competencies and professional dedication.

I am writing to apply for the [Job Title] position at [Company Name]. My [mention number of years of experience or relevant skills] make me an excellent fit for this position.

I believe that my unique experiences and passion for [mention something related to the job or industry] would make a positive impact on your team.

9. Short & Simple Cover Letter Example

Convey your credentials swiftly with our  short cover letter , perfect for making a lasting impression in seconds.

I am interested in the [Job Title] position at [Company Name]. With my [mention key skills or experience], I am confident in my ability to contribute to your team.

I look forward to potentially discussing this opportunity further.

10. Simple Cover Letter for Job Vacancy Example

Elevate your candidacy for any open role with our job vacancy cover letter, stressing alignment with the specific position’s needs.

Upon learning of the job vacancy for the [Job Title] role at [Company Name], I was eager to submit my application. I am confident that my [mention key skills or experiences] align with the requirements of this role.

I am excited about the possibility of contributing to your team and achieving your company’s goals.

Size: 188 KB

11. Simple Cover Letter for Customer Service Example

Engage potential employers with our customer service cover letter , highlighting your commitment to stellar client interactions and problem-solving.

I am writing to apply for the Customer Service role at [Company Name]. My experience in customer-facing roles, combined with my communication skills and problem-solving abilities, makes me a strong candidate for this position.

In my previous role, I consistently provided high-quality service, resolving customer issues effectively and building strong customer relationships.

12. Simple Cover Letter for First Job Example

Jumpstart your career with our first job cover letter, focusing on enthusiasm, potential, and readiness to contribute.

As a highly motivated individual, I am eager to apply for the [Job Title] role at [Company Name] as my first formal employment. Although I lack formal work experience, I have developed strong [mention relevant skills] through [mention relevant academic or extracurricular activities].

I am excited about the possibility of contributing to your team and gaining practical experience in the workforce.

13. Simple Cover Letter for Fresh Graduate Example

Stand out as a recent graduate with our fresh graduate cover letter , spotlighting academic accomplishments and readiness for the professional sphere.

As a recent graduate from [Your University Name] with a degree in [Your Major], I am excited to apply for the [Job Title] position at [Company Name]. My academic background, combined with my enthusiasm for [mention something related to the job or industry], makes me a strong candidate for this role.

I am keen to bring my knowledge, skills, and passion to your team.

14. Simple Cover Letter for Entry Level Example

Begin your career trajectory with our entry-level cover letter, emphasizing transferable skills and a growth mindset.

I am writing to apply for the Entry Level [Job Title] role at [Company Name]. Although I am new to the field, I have a strong academic background in [relevant field], and I am eager to apply what I have learned in a practical setting.

My ability to learn quickly, adapt, and contribute would make me a valuable addition to your team.

15. Simple Cover Letter for Teacher Example

Illuminate your passion for education with our teacher-focused cover letter , underscoring pedagogical strategies and classroom management prowess.

I am applying for the Teacher position at [School Name]. With my educational background in [mention your major or teaching area] and my experience in teaching [mention grade levels or subjects you’ve taught], I am confident in my ability to contribute positively to your school.

I am passionate about education and dedicated to fostering a positive learning environment for students.

16. Simple Cover Letter for Nursing Example

Highlight your compassion and medical knowledge with our nursing cover letter , tailored to showcase care delivery and patient rapport.

I am interested in the Nursing position at [Healthcare Facility Name]. With my nursing degree and experience in providing compassionate care, I am confident in my ability to contribute to your healthcare team.

I am committed to delivering high-quality patient care and look forward to the possibility of working at your esteemed facility.

17. Simple Cover Letter Format Example

Navigate the basics of cover letter writing with our format guide, offering a clear structure that can be adapted for various roles.

I am writing to apply for the [Job Title] role at [Company Name]. My unique blend of experiences and skills makes me a suitable candidate for this position.

In my previous role at [Previous Company], I [mention a significant achievement or responsibility]. I am eager to bring this dedication and professionalism to your team.

How to Use Simple Cover Letter?

Step 1: choose the appropriate example.

Based on the type of job you’re applying for, the industry, your experience level, and other specific circumstances, select the cover letter example that best fits your situation. The key is to choose a template that allows you to highlight your strengths and personal experiences.

Step 2: Personalize the Content

Once you’ve chosen a example, replace the placeholders with your information. This includes the employer’s name, your name, the company name, job title, your educational background, previous work experiences, and any relevant skills or achievements. The goal is to make the cover letter as personalized and specific as possible.

Step 3: Tailor to the Job Description

Review the job description carefully and tailor your cover letter to match the requirements. Highlight how your skills and experiences make you a suitable candidate for the position. Use keywords from the job description to show the hiring manager that you’re a perfect fit for the role.

Step 4: Proofread and Edit

Before sending the cover letter, take the time to proofread it for any spelling or grammatical errors. Also, make sure the letter flows well and is free of any awkward phrasing. Consider having a friend or mentor review it for a fresh perspective.

Step 5: Send Your Cover Letter

Finally, attach your cover letter to your job application as instructed in the job posting. This could mean attaching it as a separate document, or pasting it into the body of an email or a form on the company’s website. Always follow the employer’s instructions for submitting your cover letter to ensure it reaches the right person and isn’t overlooked.

Remember, a cover letter is your opportunity to make a strong first impression on a potential employer. By selecting the right template, personalizing it, tailoring it to the job description, and carefully proofreading it, you can make your application stand out from the rest.

Text prompt

• Instructive
• Professional

Write a cover letter for a college student applying for an internship at an educational technology company

Form a cover letter for a high school student seeking a part-time job at a local bookstore.

How to Format a Cover Letter? (With Examples & Templates)

How to format your cover letter for a job? Check out our range of examples to learn what to include and the key formatting tips to write a good cover letter.

When formatting a cover letter, make sure the document looks professional and polished. Keep it to one page, single-spaced, with 1-inch margins on all sides. Use a clean and modern font like Arial, Calibri, or Helvetica at a size of 10–12 points to enhance readability. Structure your content into three or four short paragraphs, left-aligned with a blank line between sections for clarity. 

Most of us learned the letter-writing basics in school — from bullet-pointed wish lists for Santa to formal thank-you notes. But somehow, cover letters rarely made the cut — despite having their own formatting rules that can actually help you land a job.

Let’s face it: cover letters usually play second fiddle to resumes, often skipped over or skimmed. But that’s exactly why yours needs to stand out. A well-formatted cover letter doesn’t just look polished; it frames your message, so it’s easy to read and gives the hiring manager a reason to pause.

Here’s what you’ll learn in this guide:

• The tips and tricks of cover letter formatting. 
• What a cover letter should include to get noticed. 
• Cover letter examples and templates for inspiration. 

You can also check out our free AI Cover Letter Builder . Simply input the job title and company name, and our technology will create a cover letter that matches your resume perfectly.

What Is the Purpose of a Cover Letter?

A cover letter is your chance to go beyond the formalities of your resume and speak directly to the hiring manager, showing why you’re the right person for the job and the value you can bring to the company. 

You can dive into your relevant skills, achievements, and experiences that align with the position. But it’s not just about bragging rights. You’re aiming to connect your strengths to their needs — how can you help the company reach its goals or solve a problem? 

The purpose of your cover letter is also to give you control over your story. Does your resume have gaps or show a lack of experience? Instead of leaving it to speculation, you can explain it yourself, turning what might seem like a hiccup into part of your unique career story. 

Get the complete rundown: How to Write a Cover Letter for a Job  

Formatting Tips for Writing a Cover Letter

Looks aren’t everything, but they can say something about you — whether it’s your first-day outfit, a tidy workspace, or a job application. A messy, unorganized cover letter can come across as careless, signaling to the hiring manager that you might not be serious about the role.

The good news? Cover letter formatting isn’t complicated. The goal is to keep it clean, organized, and professional. Small details, like font choice, spacing, and margins, make a big difference in readability and presentation.

Here are the top cover letter formatting tips to help you make a great first impression.

Add your address and contact information

For the younger folks, writing an address with contact information may seem like a blast from the past (I honestly can’t remember the last time I wrote a letter). But whether you’re going digital or sticking with a classic print, the correct address at the top of your cover letter makes it easy for the hiring manager to see who you are and how to get in touch for the next steps. 

What that means for you: 

• When sending a digital cover letter, you can keep things more streamlined. Just include your city and state, your contact details (phone number and email), and the date. 

Sample address format on a digital cover letter:

Jordan Smith Anytown, ST (123) 456-7890 [email protected] October 27, 2024

• For a physical copy (less common), place your name, address, phone number, and email in the top left corner. After that, add the date just below your details. Then, write out the recipient’s full name, title, company, and address. 

Sample address format for a physical cover letter : 

Jordan Smith 123 Main Street Anytown, ST 12343  (123) 456-7890 [email protected] October 27, 2024 Ella Williams Hiring Manager  Tech Innovations Inc. 456 Industry Road Tech City, ST 67890

Include the right spacing and margins

• Stick with single spacing. If you want extra breathing room, you could opt for 1.15 spacing, but steer clear of anything more. Wide spacing makes your letter look like you’re trying to fill up the page without really saying anything.
• Add a blank line between each section: your contact information, the greeting, and each paragraph. And don’t bother indenting your paragraphs; just keep everything aligned to the left for a clean look.
• For margins, go with the classic 1-inch on all sides. If your letter runs onto a second page, it’s okay to shrink those margins to 3/4 or even 1/2-inch. Just don’t go smaller than that if you want to keep it sharp and easy to read. 

Go with a professional font 

• Go with a modern and professional font like Arial, Calibri, or Helvetica that won’t distract from your content. Skip anything decorative or outdated (I’m looking at you, New Times Roman) as it can come off as unprofessional and hard to read. 
• Size-wise, stay between 10 and 12 points. Is your text spilling onto the next page? It’s way better to trim it down than to shrink the font to a size that strains the eyes. Going too big can also make it seem like you’re just trying to stretch your message to fill space.
• Many companies also use applicant tracking systems (ATS) to sort applications automatically, scanning for keywords, skills, and job titles. Complicated or decorative fonts can trip up these systems, potentially causing your application to get overlooked. 

Tip: Use the same font style and size as your resume to create a cohesive look across your application. 

Keep your cover letter concise 

• Aim for about half a page to one page, or around 250–400 words split into three to five paragraphs. 
• While there’s no set rule; three paragraphs work well: a strong introduction to who you are, a middle section with your top skills and experiences, and a closing that ties everything together. Add an extra paragraph if necessary — just ensure every word pulls its weight. 
• When editing, keep an eye out for any words or phrases that don’t add real value, aren’t relevant to the job, or simply repeat what’s on your resume. Is your job as a student bartender really going to impress for that marketing position? Cutting out unnecessary details will keep your letter focused and easy to read.

Find out more about the ideal cover letter length: How Long Should a Cover Letter Be?

Choose the correct file format 

• A DOCX file works just fine for a straightforward layout, but it’s best to play it safe by downloading your document as a PDF file. This file type will keep your formatting locked in, looking the same on any screen without unexpected shifts in spacing or layout.
• Hiring managers can see the file name, so keep it simple and specific, like “Full Name–Cover-Letter”. It makes it easy for the recruiter to locate and recognize your document. 
• Use hyphens instead of spaces in the file name to avoid odd compatibility issues across different systems or devices. 

Discover more ways to get your cover letter to the top of the pile: Cover Letter Tips and Tricks to Improve Your Application

The Standard Four-Part Cover Letter Format

There’s no unspoken rule stating that a cover letter has to be broken into four parts, but it’s a handy guideline that keeps everything structured and stops you from writing a rambling essay. 

Here’s a quick look at the four key parts of a cover letter: 

• Address and professional greeting 
• Opening paragraph 
• Middle paragraph (main body)
• Closing paragraph and sign-off 

Now, let’s get into the details. Here’s a breakdown of how to organize each section and what to include to add more depth to your application. 

Begin with a professional greeting 

• Start with “Dear” followed by “Mr.” or “Ms.” and the hiring manager’s last name, for instance “Dear Ms. Smith.”
• Find the hiring manager’s name in the job listing, company website, or LinkedIn.
• Don’t assume the hiring manager’s marital status. Go for “Ms.,” instead of “Miss” or “Mrs.”
• If you can’t find the name, use “Dear Hiring Manager” or address the specific department, such as “Dear Head of Technology” or “Dear Marketing Team.”
• Avoid outdated greetings like “Dear Sir/Madam,” or “To Whom It May Concern.”

Include a strong opening paragraph

• Make a memorable first impression by showing your excitement and sprinkling in your personality right off the bat.
• Mention the job you’re applying for and why it genuinely excites you, like a unique aspect of their culture, a recent project, or a standout value. 
• Show you’ve done your research so the hiring manager knows this isn’t just a generic, one-size-fits-all letter.
• Include a quick highlight from your background that matches what they’re looking for. For example, if the job emphasizes leadership, mention a project you led or a colleague you mentored. 

Here’s an example of an opening cover letter paragraph: 

I’m excited to apply for the Marketing Coordinator role at BrightWave Media. As someone with hands-on experience supporting social media campaigns and a genuine enthusiasm for your recent customer-first initiative, I’d love the chance to contribute to your team. In my last internship, I helped boost engagement through targeted posts and creative content ideas, and I’m eager to bring that same energy and focus to your marketing efforts.

Learn how to get instantly noticed: How to Start a Cover Letter

Go into detail with your middle paragraph

• Add more depth to your resume by giving hiring managers a fuller picture of who you are and how you’ll add value to the team.
• Pick one or two major achievements or experiences that align with the job — it’s about quality, not quantity.
• Don’t just say what you did, but how it connects to the role. For example, if you’re applying for a project management position, outline a project where you handled challenges and delivered results. 
• Include numbers and data to bring credibility and paint a more concrete picture of your achievements. Measurable results back up your claims and help the hiring manager visualize your contributions.

Don’t know how to frame your achievements? Try the STAR method — it’s a simple way to show the value of your work without fluff. Here’s a breakdown: 

• Situation: Set the scene. What was the context?
• Task: What were you responsible for? What was the goal?
• Action: Describe the steps you took to achieve the goal.
• Result: What was the outcome? Did you achieve something quantifiable?

Now, let’s see that in action. Here’s an example of a middle cover letter paragraph: 

In my previous role as a Customer Service Associate at ShopWell, I managed high volumes of customer inquiries during peak seasons. Knowing that knowledgeable support is key to customer loyalty, I took the initiative to create a quick reference guide for common issues, helping to reduce response times and improve customer satisfaction scores by 15%. I’m drawn to the Customer Support team at TrendLine because of your commitment to customer-first service, and I’m excited to bring my expertise to support your mission of delivering an excellent customer experience.

Wrap up your closing paragraph with a call to action

• Recap why you’re a great fit and show you’re genuinely excited about how this role aligns with your career goals and the company’s mission.
• Thank the hiring manager for their time and consideration. It’s a small but meaningful touch to acknowledge that they’ve taken time to review your application. 
• Include your call to action by telling them you’re excited to discuss the opportunity further. 
• End with a friendly yet professional closing line. “Sincerely” is always a safe bet, but if you’re going for a bit more warmth, try “Best wishes,” or “Kind regards,” with your full name. 

Here’s how to close your cover letter: 

I’m genuinely excited about the opportunity to leverage my technical skills and passion for problem-solving to enhance your team’s efficiency and user experience. I believe my hands-on experience with troubleshooting and system optimization aligns perfectly with SkyBridge’s commitment to delivering top-notch IT solutions.  Thank you for considering my application for the IT Support Specialist position at SkyBridge. I would love to further discuss how I can contribute to your team’s success.  Kind regards, [Your Full Name]

Check out more examples of cover letter closing paragraphs: How to End a Cover Letter

Cover Letter Examples 

Changing up your cover letter for each job and industry is a must if you want to impress hiring managers and show you’re interested in this specific position. But don’t worry — you don’t need to overhaul the format. Aside from swapping out your Arial font for Verdana for a more creative approach, your formatting will always have one goal: keep it professional and easy to read. 

Below, you’ll find some condensed cover letter examples, from traditional formats to creative spins, plus one tailored for those without work experience.

Business cover letter format (example) 

A business cover letter follows the same rules as most professional cover letters. While you might go for a more formal tone and classic fonts like Arial or Calibri, the key is to keep it to one page with 3–4 short paragraphs.

Even if you have loads of experience, hiring managers don’t have time (or patience) for a wall of text. Keep it to the point and focus on your most relevant and impressive achievements — enough to spark their interest without overwhelming them.

Here’s a business cover letter example: 

Jordan Smith Springfield, IL  [email protected] (555) 123-4567 October 27, 2024 Ms. Emily Johnson Acme Corp 456 Oak Street Springfield, IL 62701 Dear Ms. Johnson, I am writing to express my interest in the Business Analyst position at Acme Corp. I have a degree in Business Administration from the University of Illinois and two years of experience as an intern at Tech Innovations. During this time, I’ve honed my analytical skills and successfully led projects that improved operational efficiency, demonstrating my ability to deliver results in a fast-paced environment. What excites me about Acme Corp is your commitment to innovation and excellence in the industry. I admire your recent initiative to incorporate data-driven decision-making into your strategy, and I’m eager to contribute to such groundbreaking projects. I thrive in collaborative settings and believe my proactive approach will complement your team’s goals and values. Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences can help drive success at Acme Corp. I am excited about the possibility of being part of your talented team.  Sincerely, Jordan Smith

Creative cover letter format (example)

Going for a creative role or applying at a fun start-up? It’s tempting to ditch the traditional cover letter for something more out-of-the-box, but don’t go overboard — hiring managers still appreciate a familiar format and will be put off by a flashy design.

Instead, highlight your creative experience, genuine enthusiasm for the role, and a few thoughtful personal touches. Keep it professional, with formatting that complements your message without stealing the spotlight. This way, your personality shines through, but your professionalism stays front and center.

Here’s an example of a creative cover letter: 

Ava Martinez Chicago, IL  (555) 987-6543 [email protected] November 1st 2024 Dear Mr. Lee, I’m excited to apply for the Graphic Designer position at Creative Designs Inc. With a background in visual arts and three years of experience in design, I believe I can bring a fresh perspective to your creative team. My portfolio showcases a variety of projects, including a rebranding campaign for a local non-profit that resulted in a 30% increase in donations. At my previous job with Sky Media, I collaborated closely with marketing teams to create visually compelling content that tells a story. I’ve always admired Creative Designs Inc.’s unique approach to blending creativity with strategy, and I am eager to contribute my skills to such innovative projects. Your recent work on the “Sustainable Living” campaign resonated with me, as I am passionate about design that promotes positive change. I would love the chance to discuss how my creative background can enhance your team’s efforts. Thank you for considering my application; I’m looking forward to the possibility of working together to create impactful designs. Best regards, Ava Martinez

Need more inspiration? Look no further: 52 Skillful Cover Letter Examples

College student cover letter format (example)

Writing a full page on your skills and experience can feel like a stretch when you’re fresh out of college with a limited work history. I’ve been there, and it can feel like clutching at straws. But don’t be tempted by larger fonts or extra spacing just to fill it out. Trust me, hiring managers will pick up on this right away.

Everyone starts from somewhere, so having your cover letter on the shorter side isn’t a deal breaker. That said, you can still focus on your enthusiasm for the role and what excites you about the company. You can also highlight relevant college experiences, like volunteer work, projects, or extracurriculars that show your skills in action.

Here’s what a college student cover letter could look like:

Ryan Thompson Normal, IL  [email protected] (555) 234-5678 June 10, 2024 Dear Ms. White, I’m writing to apply for the Marketing Intern position at Bright Future Marketing. As a junior studying Marketing at Illinois State University, I’m eager to gain hands-on experience in a dynamic environment. My coursework has equipped me with foundational knowledge of marketing principles, and I’m excited to apply that learning in a real-world setting. In my recent project, I was part of a team to develop a social media campaign that increased our university’s engagement by 20%. I utilized analytics to track our progress and make data-driven adjustments, which is a skill I’m eager to bring to Bright Future Marketing. I’ve always admired your commitment to community outreach and diverse campaigns that resonate with audiences. I’m excited about the opportunity to learn from your talented team and contribute my enthusiasm and fresh ideas. Thank you for considering my application. I look forward to the possibility of discussing how I can support Bright Future Marketing in achieving its goals. Sincerely, Ryan Thompson

Don’t have a strong professional background? Find out more: Crafting a Winning Cover Letter with Zero Experience

Here’s a quick breakdown of formatting steps to create a professional cover letter:

• Include your contact information at the top with your name, address (optional for digital copies), phone number, email, and date, left-aligned for a consistent look.
• Always address the hiring manager with their full name whenever possible; if you don’t have a name, “Dear Hiring Manager” works as a safe alternative.
• Avoid generic openers like “To Whom It May Concern” or “Dear Sir/Madam” as they can sound cold and impersonal. You should also stick with “Ms” instead of “Mrs” as you don’t want to assume marital status. 
• Use a professional and readable font like Arial, Calibri, or Helvetica, in 10–12 point size. Avoid decorative or outdated fonts, like New Times Roman or Brush Script, as they are considered old-fashioned or difficult to read.
• Keep your cover letter single-spaced, with a blank line between each section (contact information, greeting, and paragraphs).
• Skip indenting and simply left-align paragraphs to look cleaner and more professional.
• Keep margins at one inch on all sides. If space is tight, you can reduce them to 3/4 inch but avoid going any smaller.
• Stick to one page and aim for 250–400 words in three to five short paragraphs, to avoid rambling and to keep everything concise. 

What’s the best way to open a cover letter? 

Start your cover letter with a personal touch that grabs attention. Begin by addressing the hiring manager by name to show you’ve done your homework. If you can’t find the name, “Dear Hiring Manager” is the next best thing. 

Use your opening paragraph to explain why you’re excited about this role and the company itself. You can also add a quick note about a shared value or recent company achievement to prove you’re not just sending a generic cover letter. Showing genuine interest up front makes you memorable and sets the right tone.

How to write a cover letter for a first job?

When writing a cover letter for your first job, focus on enthusiasm and potential. Mention the role you’re applying for and why it’s exciting to you. Share relevant experiences, like a school project, volunteer work, or part-time job, to highlight transferable skills — communication, teamwork, or attention to detail are good places to start. Employers value attitude as much as experience for entry-level roles, so wrap up by mentioning how you’d bring energy and eagerness to learn.

Learn more: Crafting a Winning Cover Letter with Zero Experience

What is the structure of a cover letter?

Think of your cover letter in four parts: address, opening, body, and closing. While having three main paragraphs isn’t a set rule, it’s a solid format to keep yourself from writing too much or too little. 

In the first paragraph , state the job you’re applying for and why it interests you. The body should include one to two paragraphs about your skills, experience, or relevant achievements that show you’d be a good fit. Wrap up with a closing paragraph that reiterates your interest and invites further conversation. 

How to format a professional cover letter?

For a clean, professional look, keep it simple. Use a standard font like Arial or Calibri, 10–12 point size. Align your text to the left and include one-inch margins on all sides. Add your contact information at the top with the date and the company’s address. Single-space your text but add a blank line between sections, like your contact details, greeting, paragraphs, and closing. These details make your letter visually appealing and easy to read.

Should a cover letter be double-spaced?

No, stick with single spacing for your cover letter. Single spacing looks polished and lets you include more information without going over one page. Just remember to leave a blank line between sections and paragraphs to keep it from looking cramped. Double-spacing can make your letter seem too spaced out and waste space that could be used to show your qualifications.

Lauren Bedford

Lauren Bedford is a seasoned writer with a track record of helping thousands of readers find practical solutions over the past five years. She's tackled a range of topics, always striving to simplify complex jargon. At Rezi, Lauren aims to craft genuine and actionable content that guides readers in creating standout resumes to land their dream jobs.

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