how to send a powerpoint presentation

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Emailing a PowerPoint slideshow is as simple as attaching a file to an email. But to do it correctly, you need to save your presentation in the right format, choose the right file size, and ensure that your recipient can view it. After completing these steps, your PowerPoint slideshow will be successfully sent and accessible to your intended audience.

After you complete the action, your recipient should receive an email with your PowerPoint slideshow attached. They will be able to download and view the presentation on their own device, provided they have the necessary software or app to open PowerPoint files.

Introduction

In our digital age, sharing information has never been easier. Whether you’re a student presenting a project, a professional sharing a business proposal, or someone just looking to spread ideas, PowerPoint slideshows are a go-to method. But what good is a stunning presentation if you can’t get it in front of your audience? Emailing your PowerPoint slideshow is a quick and efficient way to do just that. This simple action is relevant to almost everyone in the digital workspace. It saves time, resources, and allows for instant sharing of information.

Emailing a PowerPoint slideshow seems straightforward, right? Well, it is, but there are a few tips and tricks that can ensure your presentation arrives just as impressively as it leaves your outbox. It’s crucial to know the ropes to avoid any hiccups, such as large file sizes causing your email to bounce back, or the recipient not being able to open the file. Let’s dive into the know-how of emailing a PowerPoint slideshow, ensuring your hard work gets seen and appreciated.

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Before jumping into the steps, understand that following them will help you send a PowerPoint slideshow via email. This process is handy for sharing presentations with colleagues, friends, or anyone who needs to view your slides.

Step 1: Save Your PowerPoint Slideshow

Save your PowerPoint presentation in a format that’s suitable for email.

When saving your PowerPoint presentation, choose a format that maintains the quality of your slides while keeping the file size manageable. The standard .ppt or .pptx formats work well, but if you’re concerned about compatibility, a PDF format is a universal option.

Step 2: Compress Your Presentation

Compress your PowerPoint file if it’s too large to email.

Large files can be troublesome to send via email. If your presentation is too large, consider compressing it to reduce the size. PowerPoint has built-in tools that can help you compress images and media within your slides to make the file smaller.

Step 3: Open Your Email Client

Open your preferred email client to compose a new message.

Whether you use Gmail, Outlook, or any other email service, start by opening your email client and clicking the option to compose a new email. This will be the vehicle to deliver your PowerPoint slideshow to your recipient.

Step 4: Attach Your PowerPoint Slideshow

Attach your saved PowerPoint presentation to your email.

Look for the ‘attach file’ icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.

Step 5: Compose Your Email

Write a brief message to accompany your PowerPoint slideshow.

Don’t just send an email with an attachment and no context. Write a short message explaining what the presentation is and why you’re sending it. This will provide your recipient with the necessary information and entice them to open your slideshow.

Benefit	Explanation
Convenience	Emailing a PowerPoint slideshow is incredibly convenient. You can send your presentation from anywhere, at any time, to anyone with an email address. It eliminates the need for physical meetings or mail, saving you time and effort.
Efficiency	This method is efficient because it allows for instant sharing. There’s no waiting around for your recipient to receive a physical copy. As soon as you hit send, your presentation is on its way.
Versatility	Email is a universal communication tool. Almost everyone has an email address, making it a versatile way to share your PowerPoint slideshow with a wide audience. It doesn’t matter where your recipient is in the world, they can access your presentation.

Drawback	Explanation
File Size Limitations	Many email services have a limit on the size of files you can send. If your PowerPoint slideshow is too large, you may need to use a file-sharing service or compress your presentation, which can reduce quality.
Dependency on Internet	You need an internet connection to send an email. If you or your recipient has connectivity issues, sharing your PowerPoint slideshow could be delayed.
Compatibility Issues	Not everyone uses PowerPoint. If your recipient doesn’t have the right software or app to open the slideshow, they won’t be able to view your presentation. Always check with your audience beforehand.

Additional Information

When it’s time to share your PowerPoint slideshow, there are a few additional things to consider. First, think about the accessibility of your presentation. Will your recipient need any special software to view it? It’s always a good idea to ask ahead of time or provide options, such as saving your slideshow as a PDF, which can be opened on almost any device.

Another tip is to use file-sharing services for particularly large presentations. Platforms like Google Drive, Dropbox, or WeTransfer allow you to upload your PowerPoint slideshow to the cloud, and then send a link via email. This way, you avoid the file size limits of email services and ensure your recipient can download the presentation at their leisure.

Also, be mindful of the security of your content. If your PowerPoint slideshow contains sensitive information, consider password-protecting it before sending. You can also use encrypted email services for added security.

Remember, the goal is to make sure your PowerPoint slideshow is received and can be viewed with ease. The last thing you want is for your hard work to go unseen due to a technical hiccup.

Save your presentation in a suitable format.
Compress your presentation if it’s too large.
Open your email client and compose a new message.
Attach your PowerPoint slideshow to the email.
Write a message to accompany your presentation and hit send.

Frequently Asked Questions

Can i email a powerpoint slideshow from my phone.

Yes, you can email a PowerPoint slideshow from your phone using your mobile email client. Just ensure that your presentation is saved on your phone or accessible through a cloud service.

How can I make my PowerPoint file smaller to email?

You can compress images within PowerPoint or use a file compression tool. Also, saving your presentation in PDF format can sometimes reduce the file size.

What’s the maximum file size I can email?

This depends on your email provider. For example, Gmail has a limit of 25MB for attachments. If your presentation is larger, you’ll need to use a file-sharing service.

Can I password-protect my PowerPoint slideshow before emailing it?

Yes, PowerPoint allows you to add a password to your presentation. This can be done in the ‘File’ menu under ‘Info’ and then ‘Protect Presentation.’

What if my recipient doesn’t have PowerPoint?

If your recipient doesn’t have PowerPoint, consider saving your presentation as a PDF. Alternatively, they can view it using free software like PowerPoint Viewer or Google Slides.

Emailing a PowerPoint slideshow is a crucial skill in the modern world of digital communication. It’s a simple yet effective way to share your ideas, projects, or proposals with anyone, anywhere. While there are some hurdles like file size limits and software compatibility, a little preparation and foresight can overcome these challenges.

Remember to save your presentation in an accessible format, keep the file size manageable, and always double-check with your recipient for any specific requirements they might have. With these tips and tricks up your sleeve, you’re ready to share your PowerPoint masterpiece with confidence and ease. So go ahead, hit that send button, and let your slideshow make the impact it deserves!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

How to Send a PowerPoint Presentation: Step-by-Step Guide

Mastering the art of sending a PowerPoint presentation can be a game-changer in sharing rich knowledge with colleagues, clients, or students. Whether it’s through email or another method, the process is straightforward and efficient. To send your PowerPoint, you simply need to attach the file to an email and hit send . It’s as easy as pie!

Opening PowerPoint, you’ll see a share button waiting to connect your work with your audience. Pop open your email and use that handy paperclip icon to attach your presentation. Make sure your email is clear and concise, just like your slides.

Sharing your presentation effectively ensures your knowledge reaches the right eyes. No need for any technical wizardry; just a few clicks, and you’re done. 😄

1.1 Utilizing PowerPoint’s Diverse Features
1.2 Incorporating Multimedia and Interactive Elements
2.1 Saving and Converting Formats
2.2 Attachment and Compression Techniques
3.1 Email and Online Sharing Options
3.2 Setting Permissions and Collaborating
4.1 Advantages of Cloud Services and Subscriptions
4.2 Finding Support and Learning Materials

Creating and Editing a Powerful Presentation

To craft a powerful presentation, leverage PowerPoint’s robust features and incorporate multimedia to engage your audience effectively.

Utilizing PowerPoint’s Diverse Features

When creating a PowerPoint presentation, it’s essential to fully explore the software’s capabilities.

I start by selecting a suitable template from Microsoft Office, which sets the tone. Using transitions and animations —like fades and zooms—can help maintain attention.

Basic edits, such as adjusting font styles and sizes , ensure readability. I prefer Arial or Calibri for clarity. Don’t overlook the design features either; choosing the right color scheme can make a difference.

Saving your presentation periodically protects against mishaps. Additionally, the design ideas feature in PowerPoint provides automatic suggestions for slide layouts, which can save time and enhance visuals.

Incorporating Multimedia and Interactive Elements

Adding multimedia elements makes your presentation more engaging. I often embed images and videos to illustrate points. Embedding a YouTube video is straightforward—just use the insert function.

Including audio clips can emphasize key aspects. For example, a short sound effect can signal a transition to a new topic. Interactive elements —like hyperlinks and polls—turn passive viewing into an engaging experience.

Creating infographics or charts directly in PowerPoint simplifies complex information. I also use the SmartArt feature to create diagrams, making data more digestible.

Lastly, practicing with the timing and recording options helps ensure a smooth delivery.

Managing Presentation Files Efficiently

Keeping your PowerPoint files organized and easy to share is crucial. Below, I’ll discuss saving and converting formats, and the various attachment and compression techniques.

Saving and Converting Formats

When working with PowerPoint files, knowing how to save and convert them into different formats can be a game changer. I often save my presentations in multiple formats like .pptx , .pdf , or even .xps . This ensures compatibility and ease of sharing across different platforms.

Converting a PowerPoint to a PDF file can be particularly useful because PDF files are generally smaller and can be opened on almost any device. It’s as easy as hitting ‘Save As’ and selecting PDF from the file formats dropdown.

Using cloud storage solutions like Google Drive or OneDrive also comes in handy. By uploading your file to the cloud, you can simply share a link without worrying about file size restrictions.

Attachment and Compression Techniques

Attaching large PowerPoint files to an email can be a hassle, but there are ways to make this easier. One of my go-to methods is to compress the file into a zip file . Right-click the PowerPoint file, choose ‘Send to,’ and then click ‘Compressed (zipped) folder’. This can significantly reduce the file size.

Another effective strategy is to use third-party compression software like WinZip or 7-Zip . These tools can compress files more efficiently, making it easier to send via email.

If compression isn’t enough, consider uploading the file to a cloud service and sharing a link. Simply click on the “Upload” button on your preferred cloud platform, wait for the upload to finish, and then share the generated link via email. This method bypasses size restrictions and ensures your presentation reaches its destination intact.

Sharing Presentations with Your Audience

When it comes to sharing PowerPoint presentations, there are various methods to ensure your audience can view and interact with your content. Below, I’ll cover key approaches including email and online sharing options, as well as setting permissions for collaboration.

Email and Online Sharing Options

Sending your PowerPoint presentation via email is a quick and straightforward way to get your slides to others. Most email clients, like Outlook or Gmail, allow you to attach files up to a certain size limit. Look for the paperclip icon to attach your file.

Using cloud services such as OneDrive is another effective method. By uploading your presentation to OneDrive , you can simply share a link with your recipients. This can be done in a few clicks and reduces email attachment issues. Subscriptions to services like Microsoft 365 often include extra storage and sharing features, providing additional convenience.

Setting Permissions and Collaborating

When sharing your presentation, setting the right permissions is crucial. You can choose whether recipients can view , edit , or even comment on your slides. On platforms like OneDrive, you can specify these permissions before sending the share link.

For collaboration, use the “Invite People” feature in PowerPoint. This sends an email invite directly from PowerPoint, allowing others to collaborate in real-time. Ensure that you select the appropriate permission level to manage security and collaboration effectively.

With these tools, you can efficiently share your presentations and manage how your audience interacts with them.

Leveraging Additional Services and Resources

In this portion, I’ll focus on how cloud services and available learning materials can improve your PowerPoint presentation game, making sharing and collaborating significantly easier.

Advantages of Cloud Services and Subscriptions

Using cloud services like Google Drive, Dropbox, and Microsoft 365 can streamline how you send and manage presentations.

Storing your PowerPoint files in the cloud allows you to access and share them from anywhere. This means whether you’re working on a PC or Mac , your presentation is always at hand. Microsoft 365’s cloud services also enable users to collaborate in real-time, providing an excellent advantage in group projects.

Subscriptions to these services often come with added perks such as better security to keep your data safe. For example, Dropbox offers advanced encryption methods and Google Drive integrates seamlessly with other Google products, making it versatile for many uses.

Finding Support and Learning Materials

There are countless resources available to help you master PowerPoint presentations. Look for tutorials and eBooks specific to tools like Microsoft PowerPoint and Google Slides .

Many companies also offer training courses that dive deep into how to create effective and engaging slideshows. You can often find these on platforms like LinkedIn Learning or YouTube . Additionally, community forums and groups can be invaluable. I’ve found myself turning to various online communities and experts for feedback or troubleshooting tips.

Another worthwhile resource is social media. Following key influencers or accounts dedicated to presentation skills can keep you updated on the latest tips and tricks.

How to Do Hanging Indent on PowerPoint: Step-by-Step Formatting Guide
How to Embed a YouTube Video in PowerPoint: Step-by-Step Guide
How to Add a Video to PowerPoint: Step-by-Step Tutorial
How to Add Speaker Notes in PowerPoint for Effective Presentations
How to Add Music to PowerPoint: A Step-by-Step Guide for Seamless Presentations
How to Curve Text in PowerPoint: Step-by-Step Guide
How to Record a PowerPoint Presentation: Step-by-Step Guide for Professionals
How to Crop a Picture into a Circle in PowerPoint: A Step-by-Step Guide
How to Copy a Slide from One PowerPoint to Another: A Step-by-Step Guide
How to Save PowerPoint as Video: Step-by-Step Guide for Beginners
How to Make a Picture a Circle in PowerPoint: Step-by-Step Guide
How to Print Notes in PowerPoint: A Step-by-Step Guide

How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser

It's easy to share a PowerPoint presentation on your Mac or PC app.
You can also share a presentation if you use the online version of PowerPoint.
Sharing a presentation can help you collaborate with friends or coworkers.
Visit Business Insider's Tech Reference library for more stories .

When creating Microsoft PowerPoint presentations for work or school, it's often necessary to collaborate with others on your projects.

Thankfully, it's easy to share a PowerPoint presentation no matter what version you use. The process looks fairly similar on both Mac and PC programs, as well as on the online version that can be accessed from any web browser. The online option is helpful if you don't have the Microsoft Office program downloaded to your desktop.

For all of these options, you can add a collaborator (which operates similarly to sharing Google Slides ) or opt to send your file as a presentation or PDF via email. There are also alternative methods, such as sending via social media.

Here's how to share a presentation.

Check out the products mentioned in this article:

Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), samsung chromebook (from $269.00 at amazon), how to share a powerpoint presentation on a pc.

Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.

1. Open the PowerPoint presentation you wish to share on your PC.

2. Click the "Share" symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.

If you prefer to add a collaborator instead (similar to Google Slides functions), you will need to click the orange button to save a copy of the file to your OneDrive.

3. Choose how you'd like to share the document or slide as an attachment. You can choose to send an email via Outlook or as a message via Zoom, for example.

Additionally, when you first launch the program, you can also find a "Share" tab on the left hand side. This will provide you with the same options for sharing a file.

How to share a PowerPoint Presentation on a Mac

1. Open the PowerPoint presentation on your Mac desktop or laptop.

2. Click the "File" tab in the top left corner.

3. Select "Share" from the dropdown menu. This will grant you the option to either send or copy a link to share, send the file as a presentation or PDF, or manage access to a shared file. Select whichever option you'd like and follow the directions to add contact information.

If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn't, PowerPoint should prompt you to do so at this time.)

4. Sending the file as an email is the most common choice. Selecting this option will automatically open a new draft with the file attached. (Be sure to select "Send PDF" if you'd prefer it to send as a PDF file instead of as a presentation.) Add an address, subject, and body text before sending.

You can also share a presentation by clicking the "Share" button in the upper right hand corner. (This is similar to how it appears on a PC.)

This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document.

You can change the permissions settings at the top before clicking "Send," "Copy Link," or "Mail" to share your work. Click "More Apps" to browse additional options, such as sending via social media or text message. Lastly, you can select "Send a Copy" to send as a traditional attachment.

How to share a PowerPoint presentation on a web browser

You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office. Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.

1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.

2. Click the "Share" button in the upper right hand corner of the screen.

3. This will open a pop-up in the center of the page. Enter a name or email address (along with an optional message) to send the document. You can change the permissions settings at the top before sending the link by clicking the "Send" or "Copy Link" option. (Those who have followed these steps on a Mac will recognize that it looks similar.)

Additionally, when you open the main menu, you can click the "Share" tab on the left hand side. This will allow you to invite others to edit the presentation or embed the presentation for a blog or website.

If you are looking to embed online, this will open a different pop-up that will generate a code for you. Select the dimensions desired and then paste the text as needed. Click the "Close" or "X" buttons to minimize the window.

Related coverage from Tech Reference :

How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.

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Watch: A diehard Mac user switches to PC

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How to Email a PowerPoint Presentation: 5 Proven Ways

content creator

Helen Colman See full bio →

After you’ve finished creating a PowerPoint presentation – assembling the content, perfecting the design, and adding animations and other special effects – you may want to email it to your students, employees, or clients. There are several ways to email PowerPoint slides, and the one you choose may depend on a few things: the file’s size, security concerns, and whether you want users to be able to edit the presentation. Let’s look at each of the 5 methods in detail.

1. Send as an Email Attachment

Sending a file as an email attachment is perhaps the first thing that comes to mind when there’s a need to email a PowerPoint presentation.

To do this:

Save your completed PowerPoint presentation on your hard drive.
Open your email program.
Add recipients’ email addresses.
Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive.
Once you’ve found the file on your computer, double-click on the file name or icon and it will upload to your email server.
All that’s left to do is write the subject and body of your email and click Send .

Sending a PPT presentation as an Email Attachment

This method is quick and easy, but:

It would make the sender vulnerable to plagiarism, as the receiver could copy the content at will.
Most popular email services cannot attach files greater than 25MB.
PowerPoint files won’t open on Macs without an additional tool.
Files created using newer versions of PowerPoint won’t open in older versions of the software.

2. Convert and Share Files in PowerPoint

PowerPoint comes with a host of built-in features to help facilitate the sharing of presentation files. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax. To access these features, click File > Share > Email .

Under Email , select between the following options:

Send as Attachment , to attach your slides to your email.
Send a Link , to create an email with a link to your slideshow. But to use this option, you need to have access to a shared location, such as a SharePoint or OneDrive, and save your presentation there. (We’ll address this method in greater detail later in the article.)
Send as PDF , to save your slides as a .pdf file, and then attach it to an email.
Send as XPS (Microsoft’s alternative to PDF), to save your presentation as an .xps file and then attach it to an email message.
Send as Internet Fax , to send your presentation as an Internet fax. For this option, you first need to sign up with a fax service provider.

3. Make It an HTML5 File

You can also convert a presentation that you want to share into an HTML5 file. In this way, your users will be able to open the slides in a browser and view them online. There are numerous advantages to this method:

In presentations converted into the HTML5 format, all images and videos look the same as they do in the original and all PPT effects and transitions are preserved.
HTML5 presentations work flawlessly in all operating systems and on all devices, and don’t require any software to open them. Users can view HTML5 slides right in their browsers.
HTML5 slides are easy to upload to websites or Learning Management Systems .
Your slides will be safe behind a wall of protections – watermarks, passwords, and time and domain restrictions. Users will only see your presentation when you allow them to.
Presentations cannot be corrected by outside sources after conversion, meaning that copyrights will be protected.

You can turn your presentations into HTML5 format by using iSpring Converter Pro , which is shipped as a PowerPoint add-in. After installation, the iSpring tab will appear on your PowerPoint ribbon, so you can perform a conversion in a few clicks. Here’s how to do this:

Download and install iSpring Converter Pro.
Open a PowerPoint presentation.

Click on Publish .

Sending an HTML5 PPT Presentation via Email

Start your free iSpring Converter Pro trial now →

4. Make It Into a Video

Another way to share your email presentation easily is to convert it into an MP4 file. This is an especially useful method if you want to share your ideas via video by uploading it to a platform like YouTube.

And this is where iSpring Converter Pro will fit nicely again. As with the HTML5 file, after conversion, a video will preserve all animations, effects, formatting, and audio embedded in the source files. iSpring lets you manage presentation specifics like video quality and size, as well as publication to YouTube from within the software itself.

To turn presentation into a video , perform the same steps we covered above but, when publishing, choose Video instead of HTML5.

Publishing a Presentation to Video in iSpring Converter Pro

Then you can click the Email button to send the output via email.

If you want to upload your video presentation to YouTube, go to the YouTube tab in the iSpring publishing window.

Publishing a Video Presentation to YouTube

Log in to your YouTube account by clicking Sign In in the Account field, enter information about the video – title, description, and category in the relevant fields – and configure the settings if needed. Then, click the Publish button. After that, you can watch the published video in your YouTube account. The only thing you need to do now is email the link to the video to your users.

See a comprehensive guide on how to publish a PPT to YouTube →

5. Share via a Link

If converting a PPT file to another format is not what you want, but the presentation is too big to email as an attachment, you can always compress it into a .zip file before sending it. Or, instead of emailing the file directly, you can upload it to a file hosting service, like Google Drive or Dropbox, and share it by sending the link to recipients.

To compress large presentations into zip files:

Right-click on the file in your computer.
Choose Send to .
Select the compressed (zipped) folder.
Log in to your file hosting service and follow the steps required to upload a file and share it via a link. When recipients receive your email, they can click on your link and view the file online or download it to their computers and watch it using the PowerPoint slide show viewer.

Uploading a PPT Presentation to Google Drive

Choose the handiest method from among these five for your line of work and presentation needs. Plus, consider the security of the method you use and decide how much control you would like to maintain over the intellectual property in the presentation.

Do you have any other ideas for sharing PowerPoint presentations? Tell us in the comments below!

Useful Resources on PowerPoint

Are you a PowerPoint lover? If so, here are some other helpful articles for you:

How to Share a PowerPoint Presentation Online
How to Protect PowerPoint Presentations
How to Add Narration to a PowerPoint Presentation
How to Add Youtube Video Into PowerPoint Presentation
How to Structure a PowerPoint Presentation
How to Convert PowerPoint Presentation to an eLearning Module
How to Remove the Background From a Picture in PowerPoint

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How to Send a PowerPoint Presentation: A Step-by-Step Guide

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Sending PowerPoint presentations can be a crucial aspect of sharing knowledge and communicating ideas in various settings. Whether you are presenting to a large group, sending a proposal to a client, or sharing information with colleagues, knowing how to send a PowerPoint presentation effectively can make a significant difference in how your message is received.

A computer screen displaying a PowerPoint file with a "send" button highlighted. An email window open with the file attached and a "send" button visible

To send a PowerPoint presentation, there are various methods available, and the best one for you will depend on your specific situation and needs. One common method is to attach the presentation as a file to an email. This can be done by selecting the “Share” option in PowerPoint, choosing “Attach a Copy Instead,” and then selecting either “PowerPoint Presentation” or “PDF.” After this, the email application will open, and you can enter the recipient’s details, add a short message, and send the email.

Another option is to share the presentation as a link, which can be done by saving the presentation in a shared location, such as a SharePoint document library, and then selecting “Send a Link” in the “Share” dialog box. This will create an email that contains a link to the presentation, which can be sent to the recipient. It is important to note that to send a link, the presentation must be saved in a shared location.

JUMP TO TOPIC

Creating and Editing Your PowerPoint Presentation

Using email and online platforms, managing permissions and subscription benefits, converting to pdf and other file formats, compressing files for easy sharing, interactive elements and feedback, utilizing multimedia and social platforms.

A computer screen displaying a PowerPoint presentation being sent via email. A mouse cursor clicks on the "send" button

When it comes to creating and editing a PowerPoint presentation, Microsoft 365 is the go-to software for many people. It is available on both PC and Mac, making it accessible to a wide range of users.

To start creating your presentation, simply open PowerPoint and click on “New Presentation.” From there, you can choose from a variety of templates or start with a blank slide. Once you have your first slide, you can begin adding text, images, and other media to create your presentation.

As you work on your presentation, it’s important to save your progress regularly. You can do this by clicking on “File” and then “Save” or by using the keyboard shortcut “Ctrl+S” on a PC or “Command+S” on a Mac. This will ensure that your work is not lost in case of a power outage or other unexpected event.

One of the great things about PowerPoint is its flexibility when it comes to formatting. You can change the font, color, and size of your text, add animations and transitions between slides, and even create custom backgrounds. To access these formatting options, simply select the element you want to format and click on the appropriate button in the “Home” or “Design” tab.

If you need to collaborate with others on your presentation, you can use the “Share” feature to send a copy of your presentation to others. This feature allows you to give others permission to edit or view your presentation, depending on your preferences. You can also save your presentation to the cloud using OneDrive, making it accessible from anywhere with an internet connection.

Overall, creating and editing a PowerPoint presentation is a straightforward process that can be customized to fit your needs. By using Microsoft 365, you can take advantage of a wide range of formatting options and collaborate with others to create a polished final product.

Sharing and Collaborating

Sharing and collaborating on PowerPoint presentations is a convenient way to work with others and get feedback on your work. There are several ways to share your presentation, including using email and online platforms. Additionally, you can manage permissions and subscription benefits to ensure that the right people have access to your presentation.

Sharing your PowerPoint presentation with others is easy. You can send it as an email attachment or share it through online platforms like OneDrive or SharePoint. To send your presentation as an email attachment, simply attach the file to your email and send it to your recipient. If you prefer to use OneDrive or SharePoint, you can upload your presentation to the cloud and share it with others by sending them a link.

When sharing your PowerPoint presentation, it is important to manage permissions and subscription benefits to ensure that the right people have access to your work. You can control who can edit your presentation and who can only view it. This is especially important if you are sharing your presentation with people outside of your organization.

To manage permissions, you can use the Share button in the top right corner of the ribbon. From there, you can enter the email addresses of the people you want to share your presentation with. You can also choose whether they can edit or only view your presentation. If you want to collaborate with others, you can allow them to make comments on your presentation.

In addition to managing permissions, subscription benefits can also help you collaborate more effectively. If you have a Microsoft account, you can take advantage of subscription benefits like real-time co-authoring and version history. This allows you to work on your presentation with others in real-time and see who made changes to your presentation.

Overall, sharing and collaborating on PowerPoint presentations is a great way to work with others and get feedback on your work. By using email and online platforms, managing permissions, and taking advantage of subscription benefits, you can ensure that the right people have access to your presentation and collaborate more effectively.

Optimizing Presentations for Different Formats

When sending a PowerPoint presentation, it’s essential to ensure that it’s optimized for different formats. This section will explore two ways to optimize presentations for different formats: converting to PDF and other file formats and compressing files for easy sharing.

Converting a PowerPoint presentation to PDF or other file formats is a great way to optimize it for different formats. PDFs are widely accepted, and they maintain the original formatting of the presentation. Other file formats such as XPS are also useful for sharing presentations, depending on the recipient’s preference.

To convert a PowerPoint presentation to PDF, click on “File” and then “Save As.” Select “PDF” from the list of file types, and then click “Save.” If you want to convert the presentation to other file formats, select the desired file type from the list of options.

Compressing a PowerPoint presentation is an effective way to reduce its file size and make it easier to share. There are several ways to compress a file, including using built-in compression tools or third-party software.

One way to compress a file is to use the built-in compression tool in Windows. Right-click on the PowerPoint presentation and select “Send to” and then “Compressed (zipped) folder.” This will create a compressed version of the presentation that is smaller in size and easier to share.

Another way to compress a file is to use third-party software such as WinZip or 7-Zip. These tools offer more advanced compression options and can create smaller file sizes than the built-in compression tool in Windows.

In conclusion, optimizing presentations for different formats is crucial when sending PowerPoint presentations. Converting to PDF or other file formats and compressing files for easy sharing are two effective ways to optimize presentations for different formats. By following these tips, you can ensure that your presentations are easy to share and accessible to all recipients.

Engaging Your Audience

When sending a PowerPoint presentation, it is essential to engage your audience. The following subsections will provide you with some tips on how to make your presentation more interactive and engaging.

One way to engage your audience is to include interactive elements in your presentation. This can be done by adding polls, quizzes, and surveys to your slides. These elements will not only keep your audience engaged but also provide you with valuable feedback on your presentation. You can also ask your audience questions during the presentation to keep them involved and encourage participation.

Another way to engage your audience is to provide them with feedback. This can be done by asking for their opinions or thoughts on the presentation. You can also provide them with a feedback form at the end of the presentation. This will not only show that you value their input but also help you improve your future presentations.

Utilizing multimedia and social platforms can also help engage your audience. Adding images, videos, and audio to your presentation can help break up the monotony of slides and keep your audience interested. You can also include links to relevant resources, such as tutorials or ebooks, to provide your audience with additional information.

Social media platforms can also be used to engage your audience. You can embed a YouTube video or Google Drive presentation into your PowerPoint presentation to provide additional information. You can also share your presentation on social media platforms, such as Twitter or LinkedIn, to reach a wider audience.

In conclusion, engaging your audience is crucial when sending a PowerPoint presentation. By including interactive elements, providing feedback, and utilizing multimedia and social platforms, you can create a more engaging and memorable presentation.

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How to Share Your PowerPoint Presentation Online (For Free)

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When you think of PowerPoint presentations, you may think of them as being presented using a projector or large screen display. But when you can't connect in person to give your presentation, posting your PowerPoint online may be the next best alternative.

Maybe your audience doesn't have PowerPoint installed on their device. In that case, it makes sense to use Microsoft PowerPoint Online to share and collaborate. Or, you might have a major message you want to share online with anyone who clicks the link using SlideShare.

In this tutorial, discover a few ways to upload and share a PowerPoint presentation using best practices.

Guide to Making Great Presentations (Free eBook Download)

Before you read on, grab our free eBook: The Complete Guide to Making Great Presentations . It will help you master the presentation process, from: initial idea, through to writing, design, and delivering with impact.

Making Great Presentations Free PDF Guide Download

How to Quickly Share PowerPoint Presentations Online (Watch & Learn)

In this quick two-minute screencast video, I'll walk you through using PowerPoint Online and SlideShare to upload your presentation for sharing. I'll show you tips and tricks for each platform to get the most from them.

Both of these services are free when you make an account. You don't need anything other than a PowerPoint file and an account to quickly share your presentation online.

Now, let's dive into some written tips on using these services. I'll show you best practices on getting your PowerPoint online for an audience to see.

Microsoft PowerPoint Online

Do you have a PowerPoint and are you wondering " how to share my PowerPoint online? "

My preferred way to share PowerPoint presentations is to use PowerPoint Online, Microsoft's browser-based version of PowerPoint. If you've used Google Drive and their collaborative apps that live inside your web browser, you can think of this as Microsoft's alternative. Best of all, it's free!

To use PowerPoint Online, you'll need a Microsoft account, which is free to create. Jump over to this link to log in or create a Microsoft account and get started with PowerPoint Online.

1. Upload Your PowerPoint Presentation

Now, you'll need to upload your PowerPoint presentation to make it available online.

There are two ways you can do this:

Save it to your OneDrive account that's associated with your email address. OneDrive Microsoft's cloud storage app will automatically be available in PowerPoint Online when you log in.
Log into PowerPoint Online , and click on Upload a Presentation to upload your file from your computer.

2. Invite Viewers to Your Online Presentation

Once your presentation is online, you're ready to invite others to view it. Using PowerPoint Online, click on Share in the right corner above the presentation.

Now, you can add email addresses for anyone to invite to the presentation. Add some email addresses in the To field, along with a message below it to add collaborators.

Invite Viewers to Your Online PowerPoint presentation

There are some other key options that you'll want to set each time you add viewers to a presentation:

On the dropdown options, you can choose between Anyone with the link and Specific people to control who has access to the presentation.
You can also choose between the permissions Can edit and Can view . If you select the Can edit option, your invitee can make changes to the presentation.
You can set an expiration date for the share. Or, set a password so that the invitee has to log in to view the presentation.
You can also copy the link to share it online or through email. (See the steps below.)

3. Optional: Make an Online PowerPoint Presentation Link

Another option is to make the presentation public so that anyone with the URL to your presentation can view it. If you're distributing your PowerPoint presentation to a team online, it's easier to create a link instead of inviting each user's email address.

Here's how to create a link for a PowerPoint:

Click on Copy link on the same sharing window I showed you above. PowerPoint Online creates a URL that you can send to others to collaborate on the presentation with you.

Get a link for Online PowerPoint presentation

To invite others to make edits using the URL, click on the Anyone with the link can view option. Choose Allow editing from the Other settings section.

Post Your Presentations Online With SlideShare

Besides PowerPoint online, SlideShare is one of the best-known services for posting a PowerPoint online. When Netflix uploaded a slide deck on their culture in 2009, they likely had no idea that it would be viewed 17 million times in the following years.

Just as YouTube is a discovery platform for video, SlideShare is a network where users can discover your slide deck.

SlideShare is now owned by Scribd. You can upload a PowerPoint to SlideShare simply by hopping over to their website and log in (or create) your Scribd account. Or you can still log in through LinkedIn.

SlideShare supports a variety of formats, but it's tailor-made to drop your PowerPoint (PPTX) files into. You can drag and drop a file onto the window or click on a cloud service to quickly add your presentation online.

After you begin uploading your presentation, SlideShare has you add some basic metadata. Add a Title , Category , and Tags to help users discover your content.

LinkedIn online presentation Upload Settings

Maybe the most important setting on this screen is to choose the Privacy settings for your presentation. A Public presentation appears to anyone who comes across it via search or social, just like the Netflix culture slide deck. You could also choose Limited to make it visible, but not in SlideShare search.

Once you've set the privacy, press Publish . Your presentation will go online, ready to share!

SlideShare is a great choice for when you want to publicize your PowerPoint. But the privacy settings are essential when you're sharing your presentation online.

Learn how to make a great online presentations with SlideShare and PowerPoint in our multi-part tutorial series. Or get started with one of these Envato Tuts+ tutorials:

Send and Share Your PowerPoint Presentations

If your presentation contains sensitive information or you just don't want to publish it online, I still have tips for how to share your presentation effectively.

If you're going to use email or a service like Dropbox to upload your PowerPoint presentation, you might want to reduce the file size of your presentation before you send it. Let's look at two key tips to reduce the file size so that you don't waste someone's inbox space.

1. Compress Images

Images are usually the single largest part of a PowerPoint presentation. Everything else in a presentation is some combination of text and shapes, which don't consume much storage space at all.

Compressing images is the best way I've found to save space. Select a picture and click Picture Format . Choose Compress Pictures.

Compress Images Option in PowerPoint File Save As menu

On the Compress Pictures menu, choose a lower resolution setting from the list of options. I recommend choosing a lower resolution like 150 or 96 PPI. This reduces the space occupied by your images and creates a smaller PowerPoint file.

2. Save a Lower Resolution Copy

Beyond the images in your presentation, you can also save the entire presentation at a lower resolution.

On the File > Save As menu, this time choose the Tools > Save Options menu.

Resolution of PowerPoint Presentation file

For high-resolution presentations that use premium PowerPoint themes, this step is a must to reduce the file size before you send it to your audience. Find top PowerPoint presentation themes on Envato Elements:

Both of these tricks save some serious storage space when you share your presentation. Even if you're considering uploading it to PowerPoint Online, this is an ideal step to maintain PowerPoint performance.

Five PowerPoint Presentation Templates from Envato Elements for 2022

You've just learned how to share PowerPoint online. But the first step to sharing a presentation is to find the right template.

As you're looking for a PowerPoint template, keep in mind these top template options. Each of these has been selected to give you a stylish presentation template:

1. Permanent

Permanent template has 32 master slides, so there's plenty of room to add all your information. Plus, this template comes with charts, diagrams, tables, and more. Picture placeholders make it easy to add an image by dragging and dropping the image into it.

2. Everlux PowerPoint Template

Everlux is a professional template that comes with a portfolio where you can showcase your previous work. This template comes with over 40 unique slides in total. The minimal design makes it easy to use the template for any purpose. It comes with maps, graphs, icons, and more.

3. Hexas PowerPoint Template

Hexas has a modern design with geometric patterns. It comes with over 120 total slides that you can add information to. Also, this template comes with five premade color schemes making it easily customizable. Quickly add an image by dragging and dropping the image into an image placeholder.

4. Diminished PowerPoint Template

Diminished is a multipurpose PowerPoint template that comes with five color variations. It comes with over 150 total slides. This template comes with graphics, illustrations, and infographics. It also comes with portfolio galley slides to showcase any previous work.

5. Kiran Template

Kiran template has a minimal design that's good for a marketing presentation. This template comes with over 46 unique slides. It also comes with a lookbook where you can showcase your products. Easily drag and drop the image of your choice into the picture placeholder to add it to your slide.

Recap & Keep Learning More Great PowerPoint Presentation Tools

This tutorial showcased three key methods to share your PowerPoint presentation. The decision should come down to whether you're trying to attract a public audience (SlideShare) or collaborate with other PowerPoint users with PowerPoint Online.

If you aren't sold on using PowerPoint Online, check out some of the PowerPoint tutorials below. I'll show you how to use PowerPoint to work together online, and Laura Spencer offers a compelling look at using Google Slides instead.

Need Help? Grab Our Making Great Presentations eBook (Free)

We've got the perfect complement to this tutorial. You can find more information in our new eBook on making great presentations . Download this PDF eBook now for FREE with your subscription to the Tuts+ Business Newsletter.

Make a Great Presentation PDF Free eBook

It'll help you master the presentation process, from: initial creative ideas, through to writing, design, and delivering with impact.

Create and Share Your PowerPoint Online Today!

It can be helpful to share your presentation in many ways. Now that you know how to share a PowerPoint presentation as a link, try it for your next presentation. To save time creating your PowerPoint presentation, consider signing up for Envato Elements.

Editorial Note: This tutorial was originally published in November of 2017. It's been updated by Sarah Joy to make the information relevant and current. Sarah is a freelance instructor for Envato Tuts+.

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How to Share PowerPoint: A Comprehensive Guide

You’ve just finished crafting a brilliant PowerPoint presentation, and now it’s time to share it. But how exactly do you do that? Whether you’re collaborating with a team or presenting to an audience, sharing your work is essential. Let’s dive in and explore the different methods available to share your PowerPoint presentation.

Different Methods How to Share PowerPoint: A Step-by-Step Guide

Sharing a PowerPoint presentation can seem like a straightforward task. However, with multiple ways available, it’s essential to choose the method that best suits your needs. Here’s a detailed tutorial on different methods to share your presentation.

Step 1: Open the presentation file you’d like to share in Microsoft Office.
Step 2: Click on “File” located in the top-left corner of the ribbon.

Step 4: Your default email client will open. Attach the file and enter the email address of the recipient.
Step 5: Before you click send, ensure your presentation file size doesn’t exceed the email provider’s limits. If it does, consider other ways to share your presentation.
Step 1: Open the presentation you’d like to share in PowerPoint.
Step 2: Launch Microsoft Teams. If you haven’t used it, you might want to check Microsoft support for a quick guide.
Step 3: In the top-right corner, click on the ‘Files’ tab.
Step 4: Upload your presentation and then invite others to view or edit the presentation.

open your microsoft one online powerpoint

Step 1: Open your presentation in PowerPoint.
Step 2: Click on “File” in the upper left corner of the ribbon.

Step 4: Once you’ve made your choice, save your file. Now, it’s easy to share your presentation as a video or PDF file with others.
Step 1: Save a copy of your presentation in PowerPoint to your preferred cloud storage, such as OneDrive, Google Drive, or others.

Step 3: Choose whether to ‘Send a copy’, ‘Send a link’, or ‘Share a link’.
Step 4: Attach your file or link to your comment or email and send. Windows users might see this in the corner of the window, while Mac and PC users might find it in the corner of the screen.
For those who’d like a visual guide, you can watch this video supported by Microsoft on how to share.
Collaborate with others for real-time feedback. In PowerPoint Online or PowerPoint for the Web, click on the ‘Share’ button in the upper right corner of the screen, and invite collaborators.

By following these steps, you’ll make your presentations easily accessible to your audience, fostering better collaboration and understanding.

Creating and sharing presentations has never been easier with tools like PowerPoint 2016. Whether you’re in work or school, you can create a presentation, store it on OneDrive, and seamlessly share a presentation with others. Choose to send a link, send a copy, or convert your presentation as a PDF file. With the ‘click share’ feature, sharing with specific name or email address is straightforward. This information aims to make your collaborative efforts smoother, ensuring your audience can view your presentation or even provide feedback with ease. So, whenever you want to share a presentation, just remember these simplified steps.

Yes! You can save your presentation as a PDF or share it as a view-only link using Office 365.

Yes, most email providers have a limit, usually around 25MB. Consider using cloud storage or a link for larger files.

You can set permissions to ‘view-only’ or save your presentation as a PDF.

Absolutely! Just hide the slides you don’t want to share, save it as a new file, and then share.

When shared via certain cloud platforms like OneDrive, you can view activity reports and see who accessed the file.

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How to Send a PowerPoint Through Email(3 Common Methods)

PowerPoint is a cornerstone of productivity in corporate environments, serving to convey business proposals, project updates, and educational content. And when collaboration is needed, sharing presentations becomes essential. Among the various options, emailing the presentation stands out. In this article, we will guide you through the process of how to send a PowerPoint through email.

How to send a PowerPoint through email? (3 Easy Ways)

Method 1: send as an email attachment.

One of the easiest ways to send a PowerPoint presentation through email is to attach it as a file. This method allows you to share your presentation with others, without any changes or conversions. Here are the steps to send a PowerPoint presentation as an email attachment:

Step 1: Save your finished presentation on your computer.

Step 2: Open your email client, and choose “New Email” to compose a new email.

Step 3: Input recipient email addresses.

Step 4: Click the attachment button (often a paperclip icon) and locate the file.

Step 5: Double-click the file to upload it.

Step 6: Compose your email subject and message, then hit Send.

One of the simplest and fastest ways to send a presentation is to use your email client and attach it to your message. However, this method has a limitation on the file size. Most email clients only allow you to send attachments up to 25 MB.

Method 2: Convert and Share Files in PowerPoint

Another way to send a PowerPoint presentation through email is to convert it to a different file format, such as PDF or XPS, and then share it as an attachment or a link. This method can help you reduce the file size and avoid compatibility issues with different versions of PowerPoint or other software. Here are the steps to convert and share files in PowerPoint:

Step 1 : Open your PowerPoint presentation and click on the File tab in the top left corner.

Step 2: Select Export from the left sidebar and then choose Create PDF/XPS Document.

If you choose Create PDF/XPS Document, you can adjust the size of the output file by clicking on “Minimum Size(publishing online)”. Then click on Publish to save your presentation as a PDF or XPS file.

Step 4: After you have converted your presentation to a different file format, you can share it through email by attaching it as a file.

Converting your presentation to a PDF or XPS file before sending it via email can help you avoid the problems of file size and compatibility. However, you should be aware that some features or animations may not be preserved in the converted file.

Method 3: Send PowerPoint as a link

The third way to send a PowerPoint presentation through email is to send it as a link. This method allows you to share your presentation as a link without having to download or upload any files. Here are the steps to send PowerPoint as a link:

Step 1: In the top left corner of your PowerPoint presentation, click the File tab.

Step 2: Select “Save As” from the left sidebar and then click on “OneDrive” to save the file in the Cloud.

Step 3 : After the file has been saved in the cloud, click on Share in the left sidebar menu and then select “Get a sharing link”.

Step 4: This will generate a link to your presentation that you can paste into your email message or any other platform. You can also adjust the permission level of the link by clicking on Anyone with this link can edit or Anyone with this link can view under Copy Link.

Step 5: Enter the recipient's email address, subject line, and message body as you normally would and paste the link to your presentation.

Step 6: Click on “Send” to send your email with the link to your presentation.

This method lets you share your presentations with others easily and avoid file size issues. It also enables collaboration. However, you should be aware that this method requires you to have an internet connection and a Microsoft account.

Best Free Alternative to Microsoft Office - WPS Office

WPS Office is a standout option among all of the office suites, setting itself apart as a premium choice. Amidst the multitude of options available in the market, where many are catering to specific industries, WPS Office distinguishes itself as an all-encompassing solution. This comprehensive suite consolidates various tools seamlessly, streamlining the user experience. Beyond providing a comprehensive range of productivity tools, WPS Office takes it up a notch with the integration of AI, making tasks smoother and more efficient.

Some of the other notable advantages of using WPS Office also include:

Seamless Compatibility: WPS Office effortlessly handles Microsoft Office file formats, making it adaptable for diverse document processing needs.

Free Version with Value: WPS Office offers a free version that provides essential features, catering to both individual users and cost-conscious businesses.

PDF Powerhouse: With PDF conversion and editing tools, WPS Office empowers users to convert Word docs to PDF, add comments, compress files, and more.

Collaborative Cloud Sharing : The cloud-based file-sharing feature fosters real-time collaboration, enabling users to share and work on files together effectively.

On-the-Go Efficiency: Its user-friendly interface extends to Android smartphones, ensuring productivity even while you're mobile.

Intuitive Interface: WPS Office's interface boasts a well-organized toolbar and recognizable icons, facilitating ease of use and quick learning.

Advanced Functionality: Beyond the basics, WPS Office offers API customization, inventory management, an activity dashboard, and a comprehensive office suite.

Steps to edit Word/Excel/PowerPoint in WPS:

WPS Office makes it easy for you to edit your files. You can follow these simple steps to modify your Word documents, Excel sheets, and PowerPoint presentations:

Edit a Word File:

Step 1: Start by locating and opening the WPS Office application on your computer.

Step 2: Go to the Sidebar menu and click on "Docs". Find and open your Word Document using WPS Writer.

Step 3: Make use of the helpful editing tools found in different tabs of WPS Writer to enhance your document until it's just right.

Step 1 : Start by selecting "Sheets" from the Sidebar menu. Then, find and open your Excel Document using WPS Spreadsheet.

Step 2: Make the most of WPS Spreadsheet's editing tools across its tabs to enhance your spreadsheet with ease.

Edit a PowerPoint Presentation:

Step 1 : Go to the Sidebar menu and tap on "Slides." Find and open your PowerPoint Presentation using WPS Presentation.

Step 2: Utilize the useful editing tools available in WPS Presentation's various tabs to easily enhance your presentation.

Get ready to experience the seamless efficiency crafted by WPS Office in their suite of office tools. Download WPS Office now and streamline your tasks like never before.

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Q1. Can I send multiple PowerPoint presentations in one email?

It is feasible to attach numerous PowerPoint presentations to a single email. However, there are a few considerations to pay heed to:

Attaching numerous PowerPoint presentations might bring about an enormous file size, which may be problematic for some email clients or receivers with constrained internet connections.

It may overburden readers, making it difficult for them to concentrate on the subject matter of each presentation.

Large attachments or several files can be detected as dubious by some email servers or spam filters, causing probable delivery difficulties.

Given the problems raised above, it is recommended to send different emails for each presentation.

Q2. What should I do if the recipient cannot open the PowerPoint presentation?

If a recipient faces issues while opening the PowerPoint presentation, advise him to update the software and encourage the receiver to look at other programs, such as WPS Presentation. This free-of-cost program is well-known for its compatibility with PowerPoint files and might be a convenient answer if they have trouble opening the file.

Effortless Presentation Sharing

As you become more adept at file sharing, you'll find yourself effortlessly sharing files of any size and to any destination. In this article, we explored the process of how to send a PowerPoint through email, a widely used and professional approach to file sharing. WPS Office simplifies the conversion of documents to PDF format and enhances the sharing process. Feel free to enhance your file-sharing experience by downloading WPS Office today.

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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

How to Send a PowerPoint Through Email When It’s Too Big

Sending a PowerPoint presentation through email can be a headache when the file is too big. But fear not, there’s a simple workaround to sharing that hefty file without clogging up someone’s inbox. All you need to do is compress the file, use a cloud storage service, or send it as a link. After reading this paragraph, you should have a basic understanding of how to accomplish the task specified by the prompt.

Step by Step Tutorial on Sending a Large PowerPoint Through Email

Getting that oversized PowerPoint file to its destination doesn’t have to be a battle with your email’s file size limit. The following steps will guide you through the process smoothly.

Step 1: Compress the PowerPoint file

Right-click on the file, select ‘Send to’, and then choose ‘Compressed (zipped) folder’.

Compressing the PowerPoint file can significantly reduce its size, making it easier to send through email. This method works well for files that are just slightly over the limit, as compression can only reduce the size so much without affecting the quality of the content within the presentation.

Step 2: Upload the file to a cloud storage service

Services such as Google Drive, Dropbox, or OneDrive allow you to upload and share large files.

Cloud storage services are incredibly useful when dealing with large files. Once uploaded, you can share a link to the file or even set permissions for who can view or edit the document.

Step 3: Send the link through email

Instead of attaching the file, paste the link to the file in your email.

Sending a link is a quick and efficient way to share a large PowerPoint file. The recipient can simply click on the link to view or download the presentation, without it taking up space in their email.

After completing these steps, your recipient should receive an email with either a compressed file or a link to the PowerPoint presentation. They’ll then be able to download or view the file without any issues related to file size.

Tips for Sending a Large PowerPoint Through Email

Always check the file size limit of your recipient’s email provider.
Compress images and videos within the PowerPoint before trying to send it.
Remove any unnecessary slides or content to reduce the file size.
Consider breaking the presentation into smaller parts if it’s still too large.
Always inform the recipient to expect a large file or link, so they know to look for it.

Frequently Asked Questions

What is the maximum file size that i can send through email.

Most email providers have a limit of 20-25MB for attachments.

Can I compress a PowerPoint with embedded videos?

Yes, but the video quality may be reduced, and it may not compress enough to meet email size limits.

How do I compress images in PowerPoint?

You can use the ‘Compress Pictures’ feature under the Picture Format tab to reduce the file size.

Is it safe to use cloud storage services to share presentations?

Yes, reputable services like Google Drive and Dropbox have security measures to protect your files.

What do I do if my PowerPoint is still too large after compression?

Consider using a cloud service or breaking the presentation into smaller parts.

Compress the PowerPoint file.
Upload the file to a cloud storage service.
Send the link through email.

Sending a large PowerPoint through email doesn’t have to be a daunting task. With a few simple steps, you can ensure your comprehensive, visually stunning presentations reach their intended recipients hassle-free. Whether you choose to compress the file or opt for the convenience of cloud storage services, the key is to find the method that works best for you and your recipient. Always remember to double-check file sizes, compress content where possible, and communicate with your recipient about the impending large file. By following the steps outlined in this article, you’ll become a pro at circumventing those pesky file size limits and ensure your presentations are delivered effectively and efficiently every time.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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PowerPoint allows you to embed videos directly in your presentation. However, if you share the presentation, you might discover the embedded video no longer works. Here’s how to send your presentation with the embedded video still intact.

The issue here is that the embedded video doesn’t actually become a part of your slideshow. When you embed a video in PowerPoint, you’re simply telling PowerPoint the location of the media on your computer. PowerPoint then references that video on the designated slide.

If you want to send the presentation with the embedded video, you’ll need to package them together.

First things first, you’ll create a folder to store both the PowerPoint and video file. Note that you need to do this before embedding the video in your presentation. If you change the location of the video file after you embed it, the video will no longer work.

To create a new folder in Windows, right-click on the location where you want to place it, select “New” from the drop-down menu, and then select “Folder” from the submenu.

If you're using a Mac, you'll simply right-click and select "New Folder."

You’ll be prompted to name the folder. Name it something memorable, and then store your presentation and video file in this folder.

Now that both files are in the same location, open the PowerPoint file and embed the video . To do this, navigate to the slide where you want to embed the video; then go to the “Media” group of the “Insert” tab and select “Video." From the drop-down menu that appears, select “Video on My PC" if you're using a Windows machine or "Movie from File" if you're on a Mac.

A dialog box will then open. Navigate to the location of the video, select it, and click “Insert."

With the video now embedded in your presentation, save and then close PowerPoint.

Now it’s time to package the files together by zipping the containing folder.

Related: Everything You Need to Know About Zip Files

To do this on Windows, right-click the folder, select “Send To” from the menu, and choose “Compressed (Zipped) Folder” from the submenu.

Mac users will right-click the folder and select "Compress 'Folder Name'."

You’ll now have a zipped file containing both the PowerPoint presentation and the video file.

When you want to send the presentation, give the zipped file instead of just the individual PowerPoint file. Once the recipient receives, unzips, and opens the presentation, the embedded video will be playable.

Microsoft Office
Office 2016
Microsoft PowerPoint

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How to Make a PowerPoint Presentation (Step-by-Step)

PowerPoint Tutorials
Presentation Design
January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Example of the six slides you'll learn how to create in this tutorial

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

Change the slide order
Reset your layout
Change the slide dimensions
Use PowerPoint Designer
Format text
Format objects
Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the Blank Presentation (1) thumbnail.

In the backstage view of PowerPoint you can create a new blank presentation, use a template, or open a recent file

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Picture of the different parts of the PowerPoint layout, including the Ribbon, thumbnail view, quick access toolbar, notes pane, etc.

Here is how the program is laid out:

The Application Header
The Ribbon (including the Ribbon tabs)
The Quick Access Toolbar (either above or below the Ribbon)
The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Example of the Shape Format tab in PowerPoint and all of the subsequent commands assoicated with that tab

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

Online Pictures
Screenshots
Screen Recording

The Slides Pane

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as Duplicate Slide , Delete Slide , and Hide Slide .

Right clicking a PowerPoint slide in the thumbnail view gives you a variety of options like adding new slides, adding sections, changing the layout, etc.

In addition, you can add sections to your presentation by right-clicking anywhere in this Pane and selecting Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

Content added to your PowerPoint slides will only display if it's on the slide area, marked here by the letter A

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The notes pane in PowerPoint is located at the bottom of your screen and is where you can type your speaker notes

The Notes Pane is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can click and drag to resize the notes pane at the bottom of your PowerPoint screen

You can resize the Notes Pane by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note: Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called Placeholders and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

Click into your content placeholders and start typing text, just as the prompt suggests

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Example of typing text into a content placeholder in PowerPoint

Note: For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the Autofit Options icon to the left of the placeholder and selecting Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the Paragraph area of the Home tab of the Ribbon.

Use the formatting options on the Home tab to choose the formatting of your text

The Reset Command: If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Hitting the reset command on the home tab resets your slide formatting to match your template

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the Home tab and click on New Slide . This inserts a new slide in your presentation right after the one you were on.

To insert a new slide in PowerPoint, on the home tab click the New Slide command

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

Opening the new slide dropdown you can see all the slide layouts in your PowerPoint template

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

Example of a number of different blank slide layouts inserting in a PowerPoint presentation

If you want to follow along exactly with me, your five slides should be as follows:

Title Slide
Title and Content
Section Header
Two Content
Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

Use the icons within a content placeholder to insert things like tables, charts, SmartArt, Pictures, etc.

On slide 2 we have a Content Placeholder , which allows you to add any kind of content. That includes:

A SmartArt graphic,
A 3D object,
A picture from the web,
Or an icon.

To insert text, simply type it in or hit Ctrl+C to Copy and Ctrl+V to Paste from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Example typing bulleted text in a content placeholder in PowerPoint

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

Examples of text typed into a divider slide and a title and content slide in PowerPoint

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

A picture from the web

A picture placeholder in PowerPoint can only take an image or an icon

To insert a picture into the picture placeholder, simply:

Click on the Picture icon
Find a picture on your computer and select it
Click on Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

To insert a picture into a picture placeholder, click the picture icon, find your picture on your computer and click insert

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only or the Blank slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

Example slides using PowerPoint icons and background pictures

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command: Because these slides are built with shapes and text boxes (and not placeholders), hitting the Reset button up in the Home tab won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

Using graphics in PowerPoint
Inserting icons onto slides
Adding pictures to your PowerPoint
How to embed a video in PowerPoint
How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the Design tab in your Ribbon, and click on Design Ideas .

To use Designer on your slides, click the

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation, read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To change your slide size, click the Design tab, open the slide size dropdown and choose a size or custom slide size

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation, read my guide here .

B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it, read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

All PowerPoint presentations start with the default Microsoft Office theme

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the Design tab in the Ribbon, and click on the dropdown arrow in the Themes section .

On the Design tab you will find all of the default PowerPoint templates that come with the Microsoft Office Suite

For this tutorial, let’s select the Frame theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Example choosing the Frame PowerPoint theme and the third variant of this powerpoint presentation

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the Variants area, you can see four background options.

To change the background style of your presentation, on the Design tab, find the Background Styles options and choose a style

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

The background color automatically changes across all slides
The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

What our PowerPoint presentation looks like now that we have selected a theme, a variant, and a background style

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

You can either right-click a PowerPoint slide and select format background or navigate to the design tab and click the format background command

Inside the Format Background pane, you can see you have the following options:

Gradient fill
Picture or texture fill
Pattern fill
Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Example of the theme colors we are currently using with this presentation

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

To change the theme color for your presentation, select the Design tab, open the Colors options and choose the colors you want to use

The good news is that the colors here are easy to change. To switch color palettes, simply:

Go to the Design tab in the Ribbon
In the Variants area, click on the dropdown arrow and select Colors
Select the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Example of custom theme fonts that might come with a powerpoint template

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

To change the default fonts for your presentation, from the design tab, find the fonts dropdown and select the pair of fonts you want to use

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

Go to the Design tab in the Ribbon
Click on the dropdown arrow in the Variants area
Select Fonts
Select the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add an animation to an object in PowerPoint, first select the object and then use the Animations tab to select an animation type

To add a PowerPoint animation to an element of your slide, simply:

Select the element
Go to the Animations tab in the Ribbon
Click on the dropdown arrow to view your options
Select the animation you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

Click on the Preview button in the Animations tab
Click on the little star next to the slide
Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the Effect Options , Advanced Animation and the Timing areas of the Animation tab .

The Animations tab allows you to adjust the effects and timings of your animations in PowerPoint

Note: To see how to make objects appear and disappear in your slides by clicking a button, read our guide here .

C. How to manage your animations in PowerPoint

You can see the animations applied to your objects by the little numbers in the upper right-hand corner of the objects

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

Navigate to the Animations tab
Select the Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a slide, select the slide, navigate to the transitions tab in PowerPoint and select your transition

To add a transition to a PowerPoint slide, simply:

Select the slide
Go to the Transitions tab in the Ribbon
In the Transitions to This Slide area, click on the dropdown arrow to view your options
Select the transition you want

To adjust the settings of the transition, explore the options in the Timing area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the Slides Pane and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

Click on the Preview button in the Transitions tab
Click on the little star beneath the slide number in the thumbnail view

Note: In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition, see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

Click the file tab, select Save As, choose where you want to save your presentation and then click save

To save a PowerPoint presentation using your Ribbon, simply:

Navigate to the File tab
Select Save As on the left
Choose where you want to save your presentation
Name your presentation and/or adjust your file type settings
Click Save

You can alternatively use the Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

The save shortcut is control plus s in PowerPoint

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

The print shortcut is control plus P in PowerPoint

To open the Print dialog box, you can either:

Hit Ctrl+P on your keyboard
Or go to the Ribbon and click on File and then Print

In the Print dialog box, make your selections for how you want to print your PowerPoint presentation, then click print

Inside the Print dialog box, you can choose from the various printing settings:

Printer: Select a printer to use (or print to PDF or OneNote)
Slides: Choose which slides you want to print
Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
Collated or uncollated (learn what collated printing means here )
Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

How to print multiple slides per page
How to print your speaker notes in PowerPoint
How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by visiting us here .

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How to Share Presentations: 7 Apps and Tips to Publish Slides Online

August 24, 2024
by steven-austin

In today‘s digital world, presentations have become about more than just speaking to an audience in a room. With the right tools and strategy, you can share your slides online to massively expand their reach and get much more value out of the hard work you put into creating them.

Why Share Presentations Online

Gone are the days when a presentation would be filed away, perhaps never to be seen again, after it was delivered in person. Modern technology allows us to broadcast slides far and wide. There are several key reasons you should be sharing your decks online:

Expand reach – Get your ideas and messaging in front of a much wider relevant audience well beyond just event attendees

Increase engagement – Give people the ability to view, download, embed, discuss, and spread your slides

Demonstrate thought leadership – Position yourself as an expert by publishing insightful presentations

Promote causes – Rally people around important issues or research by sharing slides more broadly

Generate leads – Drive traffic to your site and capture visitor info by embedding or linking to presentations

Repurpose content – Get more mileage out of presentations by distributing them through multiple channels

Build credibility – Presentations can serve as social proof and reinforce your brand as a trusted source

The potential for leverage and impact is massive when you start approaching presentations as living content assets rather than one-off events.

Built-In Sharing Features for Top Presentation Apps

Many popular presentation apps have baked-in options for sharing and embedding your slides online. This provides a quick and easy way to get your decks in front of people.

Google Slides

Google Slides allows you to publish to the web and grab an embed code or shareable link. You can also easily integrate Slides with Google Sites. Settings give you control over what viewers can do.

Microsoft PowerPoint

PowerPoint Online and the desktop app enable you to present online, share links, embed code, export to PDF, and integrate with Microsoft Stream. Shareable links can be accessed anywhere.

Apple Keynote

In Keynote, you can export presentations as videos, interactive web pages, and PDFs. The Share menu provides choices like sending presentation links via email, messaging, or posting to social media.

Prezi presentations can be shared via links, embeds, downloads, email, and directly to social platforms like LinkedIn. There are also options to enable commenting, downloading, visibility settings when embedding, and presenting live.

Most other mainstream presentation apps and tools like Canva, Visme, Beautiful.AI, Zoho Show, and more have some capabilities for posting presentations online as well. Check their sharing and embed features.

Leveraging these built-in options for web publishing is a simple way to unlock wider distribution potential for a presentation.

Speaker Deck

Speaker Deck was created by presentation platform Haiku Deck. It‘s an easy way to share slides in a clean, distraction-free format optimized for showcasing visuals. Decks get discovered via search, categories, feeds, and related content recommendations.

While mainly known as an ebook subscription site, Scribd actually started with user-uploaded documents. Presentations get discovered here via search and relevant topic feeds. Scribd also offers great custom embed options.

Issuu bills itself as the world‘s digital publishing platform. It allows users to easily share presentations publicly or privately as online flipbooks. You can embed Issuu flipbook slides, integrate them into blogs, and share via social media.

Posting your slides on these sites taps into existing presentation-focused social networks populated with millions of viewers, which can lead to increased organic reach.

Apps for Live Streaming Presentations

In addition to on-demand presentation sharing, there are now great options for broadcasting decks live while you present them. This allows remote audiences to follow along in real-time.

Presentain provides functionality for streaming presentations live complete with audience engagement tools like polls, Q&A, and hand raise features. There are moderator controls, and it captures detailed analytics.

SlidePresenter

SlidePresenter records your presentation as a video, capturing both slides and webcam video side-by-side. This is an easy way to create shareable on demand videos of any deck. Encryption ensures privacy.

Webinar Apps

Mainstream webinar platforms like Zoom, GoToWebinar, Demio, Livestorm, and more have screen sharing capabilities. You can broadcast a live presentation and use annotation tools while displaying your slides in real-time.

Live streaming massively amplifies the reach for a presentation by allowing remote viewership during the talk itself. The video can then be repurposed.

Presentation App Comparison for Sharing

With presentations going digital, the breadth of built-in sharing capabilities can vary greatly across apps and platforms. Here is an at-a-glance comparison of key features for 12 top options:

App	Embed	Links	Social Share	Comments	Analytics	Video Export	Other Sharing Features
Google Slides	Yes	Yes	Yes	No	Basic	No	Easy Google Site integration
PowerPoint	Yes	Yes	No	No	Basic	No	Microsoft Stream integration; easy content collaboration
Keynote	No	Yes	Yes	No	No	Yes	Can export as web page; share links via email; full iCloud integration
Canva	Yes	Yes	Yes	No	No	No	Create shareable image galleries
Prezi	Yes	Yes	Yes	Yes	Basic	No	Audience engagement tools for live presenting
Zoho Show	Yes	Yes	No	No	Advanced	No	Native broadcasting with chat; easy integration with Zoho CRM
Beautiful.ai	Yes	Yes	Yes	Yes	Advanced	No	Built-in audience Q&A; present with video via Webcam
Visme	Yes	Yes	Yes	No	Advanced	No	Create a variety of visual content beyond just presentations
Slidebean	Yes	Yes	Yes	No	Basic	No	Simple analytics dashboard; option for co-presenting
Slides by Slidesgo	Yes	Yes	Yes	No	Basic	Yes	Real-time collaboration editing
Flowvella	Yes	Yes	Yes	No	Advanced	No	Interactive touch-enabled presentations
Outmix Presentations	Yes	Yes	Yes	No	Basic	No	Live co-editing and presenting features

As you can see, core sharing functionality around embeds, links, social sharing is fairly standard. However, capabilities like in-depth analytics, audience engagement tools, co-presenting, and video export vary much more widely. Think carefully about the functionality needed to maximize your goals when evaluating presentation apps and platforms.

Future Innovations for Presentation Sharing

The digital delivery of presentations will continue evolving at a rapid pace. As an AI expert, I foresee many innovations on the horizon that will transform slide-based content creation, engagement, and analytics.

Predictive Design Intelligence – AI will analyze messaging objectives, audience traits and content performance to auto-generate personalized, high-performing slides.

Virtual and Augmented Reality – VR/AR will enable more immersive presentation experiences as well as enhanced collaboration for distributed teams.

Presentation Bots – AI bots will ingest content from multiple sources to auto-build presentations tailored to specific meeting objectives and audiences.

Standalone Monetization Platforms – Elite presenters will be able to publish premium online decks gated by paid subscriptions driving new revenue streams.

Beefed Up Analytics – Details like plays, completion rates, scroll depth, engagement times, and biometric responses will provide enhanced optimization fuel.

Automated Repurposing – Presentations will automatically be translated into blogs, videos, podcasts and even physical printable handouts via AI.

The integration of metrics-driven automation, distributed mixed reality, and intelligent analysis will disrupt static slide decks. Presentations will offer deeper personalization, memorability, measurability and accessibility unlocked by technology.

Case Study: FinTech Panel Discussion Deck

Let‘s look at a real example of maximizing reach for an online panel event about the future of FinTech startups and blockchain in finance.

The hour long discussion featured 4 experts from across banking, venture capital, and cryptography. In addition to promoting the live event across social media channels, email lists, and partner sites, we published the 20 slide deck introducing the topic and panelists to SlideShare.

It was embedded it on the event website as well as shared directly to LinkedIn. We included ample graphics and visual assets optimized for digital channels based on best practices.

Here are some of the results within just the first month:

685 SlideShare views
241 LinkedIn post clicks
112 link clicks from the event site to the deck
18 SlideShare likes
7 SlideShare comments
1.8 min average time spent on the SlideShare deck

Without much heavy lifting, the presentation generated significant engagement extending the discussion beyond just the live event. It continues functioning as an evergreen lead generation asset for the FinTech space.

Repurposing Presentations into Multiple Formats

To maximize ROI on presentations, I always recommend repurposing slide content into other formats as part of an integrated cross-channel content strategy.

Here are some ideas for getting more mileage from deck assets:

Blog articles or videos – Break down key data in slides into long form explainer posts with the same messaging.

Podcasts – Discuss slide content recorded as audio episodes or YouTube commentary.

Infographics – Transform slide data into compelling visuals for social posting.

eBooks or guides – Expand each slide into chapters covering topics more deeply with full examples.

Quizzes or contests – Turn slide facts into engaging quizzes and contests to boost awareness.

Email nurture streams – Sequence out slide info into drip email campaigns for followers.

Handouts – Print slide highlights as takeaway one-pagers.

With a documented process, presentations can seed many derivative pieces of content targeted to various channels and audience needs.

SEO Best Practices for Presentations

Driving organic search visibility for online presentations comes down to executing on several key metatag areas:

Keyword Optimization

Title Tag: Primary target phrase
Description Tag: Secondary semantics
Filenames: Keywords delimited by dashes
Image Alt Text: Descriptive phrases

Markup for Discovery

Slide PDF: Tag title, author
Embed Code: Structured data
Links Within: Contextual anchor text

Visibility for Indexing

XML Sitemap: List presentation links
Internal Links: Hyperlink mentions
Social Shares: Expand reach

By taking ownership of critical metadata real estate across platforms, presenters can stake a search presence despite limitations indexing slide file formats directly.

Integrated Promotion for Presentation Reach

Simply uploading a presentation online does little by itself. Driving awareness requires integrated promotion across owned, earned and paid channels:

Owned: Email newsletter links, website banners, blog coverage, social posts

Earned: Guest contributions, HARO pitches, influencer shares

Paid: Facebook/Instagram ads, LinkedIn sponsored, retargeting

This amplifies discovery by directly alerting followers combined with catalyzing viral sharing and securing new visitors via advertising.

Presentation performance should be continually monitored using bit.ly or Google URL builders to optimize promotion strategy. Consistently promote over an extended window, not just at launch for maximum impact.

Companies Innovating Online Presentations

More and more brands are waking up to the immense potential of presentations for recruiting, publicity, lead generation and thought leadership. Here are just a few examples across multiple verticals:

BMW uses speaker deck to publish visually slick presentations establishing their automotive tech credibility with press and developers.

Drift shares data rich slide decks on SlideShare fueling their positioning as revenue operations experts and driving inbound demo requests.

Pluralsight publishes their annual technology leadership index reports as online slide decks rather than just PDFs boosting social sharing.

INSEAD constantly puts out b-school presentations for prospects on research, programs, ranking in university content strategies.

UNICEF creates presentations around major initiatives like climate change and crisis response encouraging advocacy and fundraising.

HubSpot shared a "State of Inbound 2021" deck detailing key trends across hundreds of thousands of users boosting their industry thought leadership.

The use cases demonstrating tangible business impact span well beyond boring quarterly earnings presentations to interactive tools for recruiting, publicity, establishing expertise and driving conversions.

With the avalanche of digital noise across so many channels, simply creating great presentations is no longer enough. To maximize value, make an impact, and get your message heard, you need a sound strategy for effectively publishing and promoting those slides online.

Leverage built-in sharing capabilities within presentation apps, post decks on dedicated presentation websites, live stream your talks, promote links actively, make engaging slide content, and pay attention to optimization best practices.

By putting in a bit of extra effort to share presentations beyond just the live delivery, you can unlock game-changing exposure, cement thought leadership in your niche, generate inbound leads, and build a valuable library of evergreen assets. The potential for online slide decks to elevate personal and brand influence is astounding.

What steps will you take today to get more eyeballs on your presentations? What apps or sites look most promising? I‘d love to hear your thoughts and questions in the comments!

Certifications

Morph Transition in PowerPoint – how to make presentations more dynamic?

August 25, 2024

Have you ever been in a meeting where someone used a transition that seemed a bit amateurish and detracted from the message? Well, the Morph transition in PowerPoint changes all of that. With Morph, you can create subtle and classy transitions that enhance the message you’re communicating. The Morph transition, in particular, offers smooth, visually appealing effects that can transform your slides into dynamic, engaging visuals. In this blog, we will explore what the Morph transition is, how to apply it, practical examples, and best practices to ensure you get the most out of this powerful tool.

What is the Morph Transition in PowerPoint?

(Applicable on Microsoft 365 , PowerPoint 2021, PowerPoint 2019 and Google Slides)

The Morph transition is a unique feature in PowerPoint that allows you to create seamless animations by smoothly transitioning between slides. Unlike traditional transitions that simply switch from one slide to the next, Morph intelligently animates the movement of objects, text, and shapes, creating a continuous flow that can captivate your audience.

Benefits of Using Morph Transition

Smooth Visual Effects: Create polished, professional-looking presentations.
Enhanced Storytelling: Bring your narrative to life with animated elements.
Engaged Audience: Keep your viewers’ attention with dynamic transitions.

Getting Started with Morph Transition

Morphing an Object between Slides

1. Insert an Object

Go to Insert , select a shape and place it on your slide.

2. Duplicate Your Slide

Click the first slide in the thumbnail pane on the left. Press CTRL + D or right-click the slide and select “Duplicate Slide.” Now you have the starting and target slides for your Morph effect. Pro Tip : Copy-pasting the object you want to morph to the next slide allows for the same effect. As long as the object is the same between slides, a morph effect will appear.

3. Design Your Target Slide

4. Apply the Morph Effect

Go to the Transitions tab. Make sure the second (target) slide is selected. Click “ Morph ” in the selection pane.

Morph effect is set to “objects” by default.

5. Preview Your Animation

Go back to the Transitions tab. Click on “ Preview ” to ensure the transition is working properly.

Morphing Text Between Slides

The Morph transition in PowerPoint can also be applied to text, allowing you to create smooth animations for individual letters or words. Follow these steps to achieve this effect:

1. Duplicate Your Slide

You can select the slide with the text you want to morph in the thumbnail pane on the left. Press CTRL + D or right-click the slide and select “ Duplicate Slide .” Now you have the starting and target slides for your Morph effect.

2. Design Your Target Slide

On the second slide, change the text’s font, color, size, position, and content as desired.

3. Apply the Morph Effect

Select the second (target) slide. Go to the Transitions tab and click “ Morph .”

4. Enable Morph for Text

With the second slide selected and the Morph transition applied, click “ Effect Options ” to the right of the Transitions selection pane.

Choose “ Characters ” or “ Words ” from the dropdown menu. This provides PowerPoint with the necessary information to morph individual letters or words smoothly.

5. Preview the animation as below

(Used “characters” effect)

Pro tip: In the Timing group you can adjust the duration of the transition and even add short sound effects.

Now that you have learned how to do some basic morph transitions. Let us take it a level forward!

1. Carousel effect in Morph Transition

The carousel effect in PowerPoint is a visually engaging technique that allows you to transition smoothly between multiple images or slides, giving the impression of a rotating carousel.

1. Insert Images

Add all the images you need and arrange them in the center of the slide and side by side. It’s okay if the image goes outside of the slide boundaries.

For our example, we imported 3D images of planets from Insert and “ Illustrations group” and click on “ 3D models” and “ Stock 3D Model” images , simply search for your object and click on Insert .

2. Resize and Align Your Images

Make the centred image larger in comparison to others and decrease the size of the other images as we move further from the centre. Align and ensure each image has equal distance in between.

Pro Tip : Use Distribute Horizontally to ensure that each image has equal distance in between.

3. Create Duplicate Slides and Align Images

Press CTRL + D to duplicate the slide. On the duplicated slide, select all the images. Move the images to the left so that the centre of the second image aligns with the vertical guide. Repeat this step for the remaining images.

Pro Tip: Rotate your images slightly to the right to show a special effect while transitioning. Click on the image and click in its centre and drag slightly to the right.

4. Customise your Slide

Insert Text boxes and format your text. Resize and customize images. Add a Background image. Repeat the process for all slides.

5. Apply the Morph Transition

Hold the SHIFT key and select all the slides except the first one. Go to the Transitions tab and click on Morph .

6. Preview and Finalize

Click on Preview in the Transitions tab to see the carousel effect in action. If necessary, adjust the position of images or text to ensure a smooth transition.

Pro tip: Make sure to include the images that are not visible in the main slide because it ensures a smooth transition rather than the image randomly appearing.

2. Slide and Zoom Morph Transition in PowerPoint

The slide effect in PowerPoint allows elements to move smoothly from one position to another, creating a dynamic and engaging transition between slides

1. Find and Insert a Large Image

Look for an image that contains several different sections or smaller images within it. Paste the image on your slide. Ensure that your image fits inside the slide.

2. Duplicate your slide and Crop the Image to Show One Section

Click on the slide thumbnail and press CTRL + D to duplicate the slide. Click on the image to select it. Go to Picture Format and Crop. Adjust the crop and size handles to show only the first section of the image you want to display. Resize the image to fit your slide

In this crop selection, we have just selected the dining seating area (tables & chair)

3. Repeat Step 2

Repeat the process of duplicating the slide and cropping the image for each section you want to highlight.

4. Customize Your Slides

On each slide, add any text boxes, shapes, or other elements to enhance your presentation. In the image below, we added the area represented in each of the slides.

Click on Preview in the Transitions tab to see the slide effect in action.

3. Parallax Effect Morph Transition

A parallax effect allows you to create a scroll-type effect. The two elements used appear with different timings to create fluidity in the transition.

1. Insert Image:

Go to Insert click on Picture and insert an image. Ensure the image covers the entire slide.

2. Create a Shape on the Image

Go to Insert and Shapes and choose a shape (e.g., rectangle or oval). Place the shape on the image, ensuring it extends beyond the slide’s frame. Insert the second image below the shape. Ensure that the shape is the size of a slide

3. Duplicate the Slide

Click on the slide thumbnail and press CTRL + D to duplicate the slide.

4. Position the Shape Below the Slide

On the duplicated slide, move all three objects such that the shape starts slightly above the slide, extending beyond the top edge.

5. Duplicate the slide

Duplicate the slide and move all three objects above until the second image covers the slide.

6. Apply the Morph Transition

Select the slides (except the first one) where you moved the shape. Go to the Transitions tab and click on Morph .

7. Preview and Finalize

Click on Preview in the Transitions tab to see the slide effect in action. Toggle with the timings if needed to make it smoother.

Untitled video (9).mp4 [video-to-gif output image]

4. Progression Bar Morph Transition

1 : Add Titles for Each Part

Create text boxes for each title on the new slide that represent different parts or chapters of your presentation. Arrange these titles vertically or horizontally, as per your preference.

2. Place a Rectangle Behind the First Title

Go to Insert and Shapes and select a rectangle . Place the rectangle behind the first title by dragging it and resizing it to fit behind the text. Right-click the rectangle, and go to Send to Back to place it behind the title text.

Change the fill color of the rectangle to highlight the title (e.g., a light color that contrasts with the background).

3. Copy and Paste

Select all the tiles and the rectangle and copy (Ctrl + C) and paste (Ctrl + V) it on the next slide

4. Change the Rectangle’s Position

On the duplicated slide, move the rectangle to highlight the next title. Adjust the size and position of the rectangle as necessary to ensure it fits well behind the new title. Repeat steps 3 and 4 for all the remaining slides.

5. Apply the Morph Transition

Go to the Transitions tab. Select all the slides (except the first one) and click on Morph . Choose Objects in Effects

5. Spotlight Effect Morph Transition

A highlighted area draws focus to specific parts of your slide.

1. Create the Initial Slide

Go to Insert and Pictures and select an image. Resize and position the image to cover a part of the slide.

2. Duplicate the slide

3. Duplicate the Image

Duplicate the image by clicking on the image and pressing CTRL + D. We are now working with two images.

4. Desaturate the original image

Click on the first image to select it. Go to the Picture Format tab. Click on Color and select Grayscale or another desaturation option to make the image faint.

Add a Semi-Transparent Overlay

Go to Insert and Shapes and select a rectangle. Resize the rectangle to cover the entire slide. Right-click the rectangle and select Format Shape . In the Fill options, set the color to white or black color. Adjust the transparency to around 50-70% so that the content is visible through the overlay.

5. Add Colored Cropped Image

Click on the duplicated image to select it. Go to the Picture Format tab and click on Crop . Resize and move the cropping handles to focus on the team member’s face or another area of interest. Experiment with “ Crop to Shape .” For example, we used “crop to shape, circle” to highlight my fellow members.

6. Repeat steps 2 to 5 for all your members

7. Customise the slides

Insert text boxes and format your text. Resize and customize shapes. Repeat the process for all slides.

8. Apply the Morph Transition

Go to the Transitions tab. Select all the slides duplicated slides (except the first) and click on Morph .

8. Preview and Finalize

Untitled video (12).mp4 [video-to-gif output image]

Whether you’re aiming to create seamless animations, engaging visual effects, or dynamic transitions, the Morph transition can help you elevate your presentation game to new heights. By following the step-by-step tutorials provided in this blog, you can easily apply Morph to objects, text, images, and more, ensuring your slides are not only informative but also visually captivating. So, go ahead, experiment with different Morph effects, and make your next presentation stand out with professional, polished, and engaging transitions. Your audience will thank you for it!

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COMMENTS

How to Email a PowerPoint Slideshow: A Step-by-Step Guide
Step 4: Attach Your PowerPoint Slideshow. Attach your saved PowerPoint presentation to your email. Look for the 'attach file' icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.
Share your PowerPoint presentation with others
To send your presentation as a copy or a PDF, select Share. Select Attach a Copy Instead in the Share dialog box. Select either PowerPoint Presentation or PDF. PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send.
Email your presentation to others
Select File > Share > Email. Under Email, click one of the following: Send as Attachment to attach your presentation to an email message. Send a Link to create an email that contains a link to your presentation. Note: To Send a Link, you must save your presentation in a shared location, such as a SharePoint document library that your recipients ...
How to Share Your PowerPoint Presentation
First, open the PowerPoint presentation that you'd like to share. At the top-right corner of the window, you'll see a "Share" button. Go ahead and select it. Once selected, the "Share" window will appear. You have a few different options here. In the "Attach a copy instead" group, you can choose to send your presentation as a ...
How to Send a PowerPoint Presentation: Step-by-Step Guide
Mastering the art of sending a PowerPoint presentation can be a game-changer in sharing rich knowledge with colleagues, clients, or students. Whether it's through email or another method, the process is straightforward and efficient. To send your PowerPoint, you simply need to attach the file to an email and hit send. It's as easy as pie!
How to Collaborate on a Microsoft PowerPoint Presentation
The first thing to note is the "Share" section. Here, you'll see the two methods for sharing the presentation, and anyone with whom you've already shared it. With the "Invite People" method of sharing, you can do the following: Type the email addresses of those with whom you'd like to collaborate. Leave a note for the recipients.
How to Share a PowerPoint Presentation on Any Computer
1. Open the PowerPoint presentation on your Mac desktop or laptop. 2. Click the "File" tab in the top left corner. 3. Select "Share" from the dropdown menu. This will grant you the option to ...
Send a presentation in email
Learn how to send a PowerPoint presentation as an attachment or a link in Outlook.com or Outlook Web App in Microsoft 365. Follow the steps for PowerPoint for the web or PowerPoint for the web in Microsoft 365.
Sharing a Presentation in PowerPoint 2021/365
To see the full course that this video came from, go here: ️https://www.simonsezit.com/courses/microsoft/powerpoint-2021-online-course/In this Microsoft Po...
How to Email a PowerPoint Presentation in 60 Seconds
Click Email in Your PowerPoint Share Menu. While you're working in a PowerPoint presentation, go to the File menu and click on Share. Now, click on Email on the left side. Let's click on Send As Attachment . How to Email your PowerPoint presentation as an attachment. 2.
5 Proven Ways to Email a Big PowerPoint Presentation in 2024
To do this: Save your completed PowerPoint presentation on your hard drive. Open your email program. Add recipients' email addresses. Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive. Once you've found the file on your computer, double-click on the file name or icon and it ...
How to Send a PowerPoint Presentation: A Step-by-Step Guide
To send a PowerPoint presentation, there are various methods available, and the best one for you will depend on your specific situation and needs. One common method is to attach the presentation as a file to an email. This can be done by selecting the "Share" option in PowerPoint, choosing "Attach a Copy Instead," and then selecting ...
How to Share Your PowerPoint Presentation Online (For Free)
Here's how to create a link for a PowerPoint: Click on Copy link on the same sharing window I showed you above. PowerPoint Online creates a URL that you can send to others to collaborate on the presentation with you. Create a link to view the PowerPoint presentation using the Get a link option.
How to Share PowerPoint Presentation: Full Guide
Step 1: Save a copy of your presentation in PowerPoint to your preferred cloud storage, such as OneDrive, Google Drive, or others. Step 2: Once uploaded to the cloud, right-click on the file and select 'Share'. Step 3: Choose whether to 'Send a copy', 'Send a link', or 'Share a link'.
How to Send a PowerPoint Through Email(3 Common Methods)
Here are the steps to send PowerPoint as a link: Step 1: In the top left corner of your PowerPoint presentation, click the File tab. PowerPoint file tab. Step 2: Select "Save As" from the left sidebar and then click on "OneDrive" to save the file in the Cloud. PowerPoint Save in Cloud. Step 3: After the file has been saved in the cloud ...
How to Send a PowerPoint Through Email When It's Too Big
Step 1: Compress the PowerPoint file. Right-click on the file, select 'Send to', and then choose 'Compressed (zipped) folder'. Compressing the PowerPoint file can significantly reduce its size, making it easier to send through email. This method works well for files that are just slightly over the limit, as compression can only reduce ...
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Six steps for creating a slide show. 1. Plan your slide show. Before getting too deep into your slide show project, it's a good idea to select and save the photos and videos you want to use. This helps you create a slide show more efficiently and purposefully, ensuring a better outcome. 4.
How to Send PowerPoint Presentations With an Embedded Video
Here's how to send your presentation with the embedded video still intact. The issue here is that the embedded video doesn't actually become a part of your slideshow. When you embed a video in PowerPoint, you're simply telling PowerPoint the location of the media on your computer. PowerPoint then references that video on the designated slide.
How can I share a PowerPoint so that it opens automatically in
If so, we'd suggest you save presentation file as .ppsx type file, if you are using PowerPoint in Windows, we'd suggest you go to PowerPoint File > Save as > Click More Options > select PowerPoint Show under Save as type, the file is saved as a .ppsx file. When the file is double-clicked, it opens as a slide show.
How to Make a PowerPoint Presentation (Step-by-Step)
To do that, simply go up to the Home tab and click on New Slide. This inserts a new slide in your presentation right after the one you were on. You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint.
How to Share Presentations: 7 Apps and Tips to Publish Slides Online
In Keynote, you can export presentations as videos, interactive web pages, and PDFs. The Share menu provides choices like sending presentation links via email, messaging, or posting to social media. Prezi. Prezi presentations can be shared via links, embeds, downloads, email, and directly to social platforms like LinkedIn.
Morph Transition in PowerPoint
Slide and Zoom Morph Transition in PowerPoint. The slide effect in PowerPoint allows elements to move smoothly from one position to another, creating a dynamic and engaging transition between slides. 1. Find and Insert a Large Image. Look for an image that contains several different sections or smaller images within it. Paste the image on your ...
Share your PowerPoint presentation with others
To send your presentation as a copy or a PDF, select Share. Select Attach a Copy Instead in the Share dialog box. Select either PowerPoint Presentation or PDF. PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send.
Create a presentation in PowerPoint
Open PowerPoint. In the left pane, select New. Select an option: To create a presentation from scratch, select Blank Presentation. To use a prepared design, select one of the templates. To see tips for using PowerPoint, select Take a Tour, and then select Create, . Add a slide.
Create a presentation in PowerPoint
Create a presentation from a theme. Select File > New. Double-click a theme in the gallery to create a presentation in that theme. Or search for more templates.
Solar Eclipse Google Slides themes and PowerPoint templates
Send us a message and help improve Slidesgo. ... Solar Eclipse presentation for PowerPoint or Google Slides and easily edit it to fit your own lesson plan! Designed specifically for elementary school education, this eye-catching design features engaging graphics, and age-appropriate fonts; elements that capture the students' attention and make ...

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Introduction

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Step 1: Save Your PowerPoint Slideshow

Step 2: Compress Your Presentation

Step 3: Open Your Email Client

Step 4: Attach Your PowerPoint Slideshow

Step 5: Compose Your Email

Additional Information

Frequently Asked Questions

How can I make my PowerPoint file smaller to email?

What’s the maximum file size I can email?

Can I password-protect my PowerPoint slideshow before emailing it?

What if my recipient doesn’t have PowerPoint?

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How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser

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How to share a PowerPoint Presentation on a Mac

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How to Email a PowerPoint Presentation: 5 Proven Ways

1. Send as an Email Attachment

2. Convert and Share Files in PowerPoint

3. Make It an HTML5 File

4. Make It Into a Video

5. Share via a Link

Useful Resources on PowerPoint

How to Send a PowerPoint Presentation: A Step-by-Step Guide

Creating and Editing Your PowerPoint Presentation

Sharing and Collaborating

Optimizing Presentations for Different Formats

Engaging Your Audience

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How to Share Your PowerPoint Presentation Online (For Free)

Guide to Making Great Presentations (Free eBook Download)

How to Quickly Share PowerPoint Presentations Online (Watch & Learn)

Microsoft PowerPoint Online

1. Upload Your PowerPoint Presentation

2. Invite Viewers to Your Online Presentation

3. Optional: Make an Online PowerPoint Presentation Link

Post Your Presentations Online With SlideShare

Send and Share Your PowerPoint Presentations

1. Compress Images

2. Save a Lower Resolution Copy

Five PowerPoint Presentation Templates from Envato Elements for 2022

1. Permanent

2. Everlux PowerPoint Template

3. Hexas PowerPoint Template

4. Diminished PowerPoint Template

5. Kiran Template

Recap & Keep Learning More Great PowerPoint Presentation Tools

Need Help? Grab Our Making Great Presentations eBook (Free)

Create and Share Your PowerPoint Online Today!

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Method 2: Convert and Share Files in PowerPoint

Method 3: Send PowerPoint as a link

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