how to write a personal statement for an admin job

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July 1st, 2022

How to Write Personal Statements for Administrative Job Application | Complete Guide

This post will give you a comprehensive idea of what you should include in a personal statement for an administrative job. Check out our examples of personal statements for administrative job applications in this post.

On reading the successful administrator personal statement examples, you will get to know what to do and what not while drafting these documents. This way, you would be on the right track while writing one of these applications.

You can post your doubts and reach out to us once you read this post. We would be glad to help you clarify the same.

What is Personal Statement for Admin Job Application?

Personal statement for admin job application can enhance your chances of landing on the lucrative administrative job you had been eyeing. This document serves as an excellent specimen to demonstrate your core skills and leadership abilities to operate in the administrative profile. With high-quality personal statement for admin jobs, you would have the advantage on your side during the recruitment process. Along with your cover letter, resume, and job application, a professionally crafted personal statement would help you win a job.

A personal statement for admin job articulates your abilities to perform well in the profile. So, you need to convey specific skills with examples in this document. In this post, you can check some of the best examples of personal statements for administrative job application.

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Why Do You Need a Personal Statement for Administrative Job?

A personalized personal statement for administrative job helps you explain your potential to a recruiter. A well-articulated personal statement would enable the recruiter understand your abilities. So, you can promote your experience, strength, and skills through this document.

Your personal statement for administrative role is important for the following reasons:

• It articulates your experience and competence in administrative jobs
• A customized personal statement gives you an edge over others
• The document helps the selecting committee to identify your skills
• Amidst competitive job environments, the statement strengthens your profile
• You can explain your specific skills in the administrative profile
• The personal statement complements other application documents like resume and cover letter

structure a personal statement for Administrative Personal Statement Job Application?

Formatting and structuring your personal statement for administrative role calls for expertise. With a proper structure to your personal statement, you can make the crucial information stand out. Besides, you can demonstrate your presentation skills, which also helps the employer assess your profile with ease.

Here’s how you should structure a personal statement for administrative job. An experienced personal statement writer can help you draft this document.

• Mention how long you have been a part of the industry
• Write about the specialized and transferable skills you have
• Mention all your areas of expertise
• Explain the relevant industries where you have demonstrated your competence                                                                                                                  
• The administrator personal statement examples show the relevant interests and qualifications
• Include all the personal qualities that complement your profile
• Include instances that explain your professional abilities
• Write about how you wish to adapt yourself to the new work environment

How Do you Write a Powerful Personal Statement Administrative Job Application in 6 Steps?

Writing a successful personal statement for an admin job requires prior experience. Besides, you might be applying at the entry-level or executive profile. Here’s how you should write a personal statement for admin jobs.

On scrutinizing through the best administrator personal statement examples, you would notice that the introductory paragraph in each document is unique. You can mention what motivated you to apply for the course along with your recent experience.

The body of your personal statement for an admin job should explain relevant skills, interests, and experiences. You might furnish some personal details to support your administrative fellowship, professional summary, or application letter.

Your personal statement should clearly indicate what you would bring to the table. So, you can touch your academic background and professional experience briefly before explaining your plans.

As you check out the best administrative personal statement examples, you would notice how experienced writers mention the awards, certifications, degrees, and industry experience of the candidate. You might also mention the positions you worked in and the corresponding responsibilities.

Before joining a new office, you would be submitting an essay and appearing an interview. However, these documents don’t carry specific examples to explain your skills. Your personal statement for admin job application brings you the right opportunity to mention these strengths.

Draft a strong conclusion for your personal statement that would leave a lasting impression on the recruiters. It should justify the relevance of your application, persuading the selectors to hire you.

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Sample for Personal Statement for Administration Job Application

Here’s one of the best administrative personal statement examples that you might check out. The experts can draft a similar personal statement for administrative job for you.

With three years of industry experience under my belt, I am willing to shoulder greater administrative responsibilities at your esteemed organization. As an adaptable and organized administrative assistant, I have worked in different office experiences over the years. My excellent time management skills and attention to details help me accomplish the tasks efficiently, adhering to the industry standards.

A patient and calm composure helps me work efficiently under pressure. Admin tasks tend to get complicated at times. On multiple occasions, I have shouldered stress efficiently, focusing on the individual task at hand. Besides, I have demonstrated my competence in working as a team and leading other employees. At the same time, I am comfortable working independently.

I had a gratifying experience operating as an administrative support staff in the sales department for the last two years. I had to report to the regional sales manager directly. Working in this profile, I was able to organize my working process and polish my communication skills. I look forward to embrace a progressive career and deliver the same kind of commitment to your organization. Hence, I look forward to take on additional responsibilities and channelize my skills to address the challenges.

Currently, I am working with an MNC as an operation and admin executive. The company has entrusted me with the responsibility of maintaining professional connection with our clients. In my profile, the responsibilities include making enquiries through emails and telephone. I also assist the team with events, meetings, and conferences. Besides, the company has entrusted me with the responsibility to carry out web-based research and make clear presentations. Besides, I am responsible to ensure that the content on our website for clients remains updated and relevant. At the same time, I am equally competent in maintaining the databases with client details. Evidently, I am well-versed in the core administrative processes, and brace up to embrace my next opportunity.

While I believe that maintaining a high level of professionalism is imperative for me, I also worked on my basics. Before integrating myself into the industry, I graduated with a three-year degree from the Amity University, finishing in the top 3% of the glass. Being practical minded, I believed that true professionalism in work comes from a calculative blend of my existing skills and industry knowledge. This explains why I switched my job twice in a span of three years. Besides, I strived to excel in my professional circuit wherever I worked all these years. I was happy to have delivered value to my organizations. At the same time, this professional exposure helped me evolve as a more competent candidate, with a refined knowledge in admin jobs.

I am willing to apply for the admin job in the marketing department since I already have experience in this field. This experience will come in handy while I take on the new tasks at your organization. I am eager to set my hands on new methodologies and carry on with the learning process. I am also well-versed with the leading software that office admins need to manage the back office. Having completed my B. Com program, I am familiar to accounts management. Besides, I have completed a Diploma program in Taxation and Accounts Management to streamline my profile.

Channelizing my existing skills and fresh knowledge, I would like to work in your esteemed organization as an office admin. With due diligence and commitment, I hereby promise to contribute to the productivity of your organization. I have always been eyeing a progressive career, and I believe that your platform would be the ideal pedestal for me to carry out my professional endeavors. With due diligence and commitment, I would take on the fresh set of responsibilities and deliver value to your organization.

Example – Administrative Assistant Personal Statement

I have had a keen interest in administrative jobs since my childhood. As a Class Representative and School Representative I enjoyed my administrative responsibilities. I like to lead and manage anything and I always took advantage of opportunities to showcase my leadership capabilities and management abilities. I had a strong desire to be part of the Indian Administrative Service. But despite a few failed attempts in the Indian Civil Service examination, I made the decision to be a part of top multinational companies and secure my dream job as an Office Assistant. I have 3 years of experience as an Office Assistant at XYZ and have managed several responsibilities. My excellent time management skills and attention to details has helped me to accomplish my tasks efficiently and fulfill my duties excellently.

As a vibrant person, I have always tried hard to maintain a positive work culture. My interactions with my fellow mates have always been quite decent and these have helped me to hone my interpersonal communication skills. Though at times I feel that administrative jobs get complicated, my calm and patient composure has helped me to work efficiently under pressure and tackle all the challenges. Working both as part of a team and independently, I had efficiently managed my responsibilities well. As a team player, I have demonstrated my skills efficiently. In my position as an Office Assistant, I have sometimes led my fellow mates and trained new joiners. As an Office Assistant, I have prepared reports, documentations, managed meetings and offered customer support. Working as a team, me and my team mates have also contributed towards the sales and marketing branch of the company.

Working in this profile has enabled me to be organized and polish my technical and communications skills. I am sure this job position also offers me the same kind of work environment where I can hold a progressive career and work efficiently for your organization. In order to better equip myself with contemporary techniques on administrative positions, I would look to take on additional responsibilities and polish my skills to address the challenges.

I am sure my perfect blend of professionalism and will to work hard will make me good as an Administrative Assistant. As a Bachelor of Commerce Honors graduate from the well reputed Amity University, I am adept in management and administrative responsibilities, accounting and taxation as well. As a competent candidate, I am ready to take up new challenges and whet my skills.

I am sure my work experience as an Office Assistant will come in handy during my Administrative Assistant job in the marketing department at your Company. I am eager to take up new responsibilities and channelize my talents for the benefit of your company. I am sure your company offers the right platform for me to carry out my professional endeavors. With great enthusiasm and diligence I would like to take up responsibility as an Administrative Assistant and add value to your company. This post will surely help me to better myself and the company. With great diligence and enthusiasm, I would like to take on the responsibilities and add value to your organization by my compassionate work ethics and professionalism.

How Do You Make Your Personal Statement Stand out?

Now, you must be wondering what should a personal statement include for a administrative job application?

• Explanation for applying for the particular role
• Details outlining your educational background
• Your past experiences in the administrative profile
• Your vision on how you can get going in the new organization
• Unique skills that give you an edge over other candidate
• Proper evidence on how your experiences and skills suit the job description
• Specific examples to demonstrate your competence
• Your future goals considering the industry
• The benefits you can bring to the table
• How you view your career progression in the organization

What Administrative Skill Should I Demonstrate?

While writing a Personal Statement for an Administrative job, don’t miss to mention the administrative skills you possess and have exhibited in your previous job.

Below are the top administrative skills you should have to be a successful Administrator:

• Effective Communication Skills
• Organizational Skills
• Responsibility
• Customer Service
• Multitasking
• Time Management

How Do You Demonstrate Excellent Administrative Skills?

It is very vital to include some Administrative Skills you possess in your CV to demonstrate your Administrative capabilities.

So don’t forget to include the following points in your CV:

• You can name some of the events you have organized
• You can give instances in which you have solved a conflict.
• You can demonstrate your technical skills by giving the names of softwares you are familiar with.
• Describe the situations in which you have managed the schedule of a team.
• Name any foreign languages you speak, if any.

What Should You Avoid in a Personal Statement?

Your personal statement for job is a crucial document where you cannot afford to make mistakes. Once you examine the best examples of personal statements for administrative job application, you would notice how flawless they should be.

Faltering with the contents, presentation, tone, or format in your job personal statement can lead to rejection. Therefore, you need to be careful about the common mistakes while writing a personal statement for job and avoid the same. To help you secure the desired administrative job, our writers with more than 10 years of professional experience have pointed out the common mistakes that you might commit.

• Don’t use cliches in your statement as it makes it generic
• Don’t be vague about the skills or write something that others would include
• Refrain from embellishments and exaggerations in your personal statement
• Don’t include buzzwords or unnecessary fluff in the document
• As the language you use matters, refrain from using a negative tone
• Your document shouldn’t include personal information like the number of dependants
• Refrain from making the document ambiguous by using disjoint sentences
• Don’t forget to edit, proofread, and check the document before submitting

To enhance your chances of bagging the job, make sure to have experienced writers on your side. The best administrator personal statement examples will help you understand the quality and tone that would break the ice.

Top 10 Administrative Jobs

Have a look at the top ten administrative jobs to apply for.

• Senior data entry specialist
• Facilities manager
• Medical administrative assistant
• Executive assistant
• Certified professional coder
• Call centre manager
• Customer service manager
• HR benefits specialist
• Contract administrator          
• Senior executive assistant

Pro Tips from Our 10+ Years of Experienced Professional Personal Statement Writers for Jobs

Our seasoned writers have explained how you should draft your personal statement for admin job application. Adhering to these guidelines, you can come up with a powerful and convincing personal statement. This can help you create a strong impression on the recruiting committee who would call you for an interview.

Seasoned writers use their industry experience to draft outstanding job personal statements . Here are some of the tips you would find beneficial.

Intent for application:

Mention your intention to apply for the administrative job. Here, you might include your professional philosophy.

Qualifications:

As you see in the administrator personal statement examples , experienced writers seamlessly draft these documents, mentioning the relevant qualifications of the applicant. 

Proper formatting:

Make sure to format and present the job personal statement properly. This ensures that the readers would find it relevant and inviting.

Editing and proofreading:

To ensure that you submit a flawless personal statement for administrative job, make sure to get the document properly edited and proofread by experts.

Focus on tone and language:

The tone and language in which you write your personal statement matter a lot. So, make sure to use the right tone in this document.

Customize your application:

Remember, each company has its own ethics and working style. So, you need to get your personal statement customized for each of them.

Did We Miss Anything?

Once you check out the personal statement examples for management jobs and CV samples, you will get a clear idea on what to include in these documents.

Hopefully, you are now better informed about how you must draft these crucial statements.

Well, we are at the end of this post, and you may contribute from your end with some ideas you would like to share.

Also, let us know if you benefit from our examples of personal statements for administrative job applications. We would be glad to help you with more of these sample personal statements for you.

What should be included in a personal statement for a job application?

A Personal Statement for job application must include why you are the best person for the specified job.

What are 3 categories of examples that define administrative skills?

Strong organizational skills, communication skills and interpersonal and teamwork skills are the 3 categories that define administrative skills.

What are the three top qualities of an administrative assistant?

Problem solving, Multitasking, Foresight and Anticipation are the three top qualities of an administrative assistant.

What makes you stand out as an administrative assistant?

Your positive attitude and communication skills

Mrs Jizah M

Mrs Jizah M has always enjoyed writing down her thoughts since school days. What just started as a hobby slowly transformed into a passion. Her writing skills were first acknowledged by few of her professors when she wrote content for the college website; this was a turing. Slowly she started getting freelance works and later on, a series of events led her to specialize in academic and higher education related documentations. In additional to personal statements, she along with her team writes LORs, SOPs, college application essays, admission essays and all similar types of documents.

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How to Write a Good Personal Statement for a Job in Administration

Landing an administrative job provides an exciting opportunity to use your leadership skills. Knowing how to write a personal statement for an admin job in school or business settings can give you a strong advantage in the hiring process. When drafting a personal statement for an admin job in school or any other organization, think of it as a homework assignment for writing a captivating commercial or a great campaign ad. All good advertisers know that their product must match the needs and interests of the buyer. In your case, you must offer specific examples of the qualities you possess that align perfectly with the main duties of the administrative position you are seeking.

A personal statement on a curriculum vita (CV) or online job application is a brief but interesting synopsis of who you are and what you can do for the organization.

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Tailor Your Statement to the Job

Your personal statement must convince the reader as to why you are an ideal match for the administrative job. Demonstrating that you are highly qualified is not enough. Study the job ad, and speak with colleagues who are familiar with the organization for clues as to the type of person and leadership style preferred. For instance, the school board may be hoping for a fiery principal who can be a change agent; or, perhaps the board seeks an excellent communicator. If you are that type of leader, emphasize those specific qualities when writing your personal statement. Communicate a sense of who are and what you value. Do not simply restate your resume; emphasize the qualities they look for that you possess in abundance.

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Personality traits to become a secretary, how to write a resume for a school principal position, how to write a cover letter to reapply for my current job, how to briefly describe the type of career opportunity you are seeking, good examples of why you would like to work for an employer, highlight your leadership style.

Enthusiastically explain your leadership style and philosophy. You can write your personal statement in bullet points or in paragraph form directly below your name and contact information. You do not need to include a heading. Examples of bullet points for a business administrator could include descriptors such as "dynamic, results oriented leader who sets the highest standards possible for myself and my team." Depending on your personal preferences, you may prefer to write a paragraph in narrative form.

I am a visionary leader with a collaborative management style. Education has been my lifelong passion. Nothing is more rewarding to me than creating inclusive and accessible learning environments, where all children feel valued. My extensive classroom experience, administrator license and special education background make me an ideal fit for the assistant principal job.

Showcase Your Qualifications

First impressions are powerful, so use your personal statement to dazzle a hiring manager. There should be no question that you can do the job if given the chance. For instance, when writing an effective executive assistant personal statement, start by making a list of what makes you a competitive applicant in relation to the position. Consider the work setting and the type of person who is most likely to fail or succeed. An efficient but unfriendly receptionist may not have what it takes to be the public face of the company, for instance. If the ad seeks an outgoing organizer for an admin job, mention directed related qualities in your executive assistant personal statement.

I am a friendly, high-energy professional who anticipates what the boss needs, sets priorities, communicates effectively and organizes meticulously.

Share Your Career Objectives

A good personal statement lets the employer know why you are seeking a new job. Mention that you are looking for a position that offers new challenges and additional responsibilities. You don't want to give the impression that you are unhappy with your current situation or just after a better paying job. Administrative roles require ambition, drive and self-motivation. For instance, the best personal assistant personal statement examples state that you are wanting to learn and grow as a professional.

I am a highly organized, efficient secretary, striving to take my career to the next level. I seek a position as a loyal personal assistant where I can utilize my organizational abilities and communication skills to the fullest.

• Resume Principal: Jobs Search Letters for Educators
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Mary Dowd holds a doctorate in educational leadership and a master's degree in counseling and student personnel from Minnesota State University, Mankato. In her 20 years of higher education experience, she has taught classes, served as interim dean of students, and worked in many areas of student affairs, including student discipline, career advising, orientation and violence prevention.

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Administrative Assistant Personal Statement

• CV Templates & Advice

Have you found your ideal admin job, but are struggling to write a great personal statement for your Administrative Assistant CV?

Personal statements are the perfect opportunity for you to show your potential employer what you’re all about and where your talents lie. We recommend using this short personal profile to promote your strengths, work experience and key skills.

Use this 100-150 words at the beginning of your CV to provide examples of how you match the job specifications and why you are perfect for this role.

If you are looking for further information and useful tips, then read our expert guide on  how to write a personal statement .

What to include in your administrative assistant personal statement

Why you are applying for the role:

• Refer to the knowledge you have of the position to show awareness of the demands of the role.

Why you are applying for this specific role:

• What is it that attracted you to this specific role?
• Why do you want to work for this specific company?

Provide details about your education:

• Provide a brief overview on your previous education (School/University/Higher Education Courses)

Your admin experience:

• Where have you worked previously?
• What were you required to do in your last role?
• Did you have any additional responsibilities in your previous roles?

Your vision:

• What are your career aspirations?
• What are you hoping to achieve in this role?

Example Admin Assistant Personal Statement:

Organised and adaptable administrative assistant with four years’ experience working in various office environments. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest possible standard. I have a calm and patient disposition meaning that I am able to work effectively under pressure and focus on the task in hand. I am proficient working in a team, but also work well independently. In my previous role, I was responsible for providing administrative support to a large sales department reporting directly to the regional sales manager. To succeed in this role i had to be exceptionally organised and demonstrate strong communication skills. In my next role, I am looking to take on new challenges and additional responsibilities.

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4 minutes read

Crafting the Perfect Administrative Assistant Personal Statement

Dirghayu Kaushik

18 August 2024

In today’s competitive job market, standing out as an administrative assistant candidate is essential. Your administrative assistant’s personal statement plays a pivotal role in showcasing your qualifications, skills, and enthusiasm for the role.

In this comprehensive guide, we’ll explore the ins and outs of creating an outstanding personal statement and cover letter to help you land that coveted administrative assistant position.

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• Why Your Administrative Assistant Personal Statement Matters

Your administrative assistant personal statement is your first opportunity to capture the hiring manager’s attention. It’s a brief yet powerful introduction to your application, allowing you to make a lasting impression. Here’s why it matters:

Setting the Tone for Success

The personal statement sets the tone for the rest of your job application. It provides a snapshot of who you are as a candidate and what you bring to the table. A well-crafted personal statement can pique the hiring manager’s interest, encouraging them to delve deeper into your qualifications.

Standing Out from the Crowd 

In a sea of applicants, standing out is crucial. Your personal statement is your chance to shine and differentiate yourself from other candidates. It allows you to showcase your unique blend of skills, experience, and passion for the administrative assistant role.

Demonstrating Your Fit 

Employers seek candidates who not only have the necessary qualifications but also fit seamlessly into their organization. Your personal statement should articulate why you are the perfect fit for the administrative assistant position and how your skills align with the company’s needs.

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• Crafting Your Administrative Assistant Personal Statement

Now that you understand the significance of your personal statement, let’s dive into the process of crafting one that leaves a lasting impression. We’ll break it down into actionable steps:

Step 1: Start with a Strong Opening 

The opening sentence of your personal statement should grab the reader’s attention immediately. Consider sharing a compelling anecdote or a concise summary of your qualifications to draw the hiring manager in.

Step 2: Highlight Your Qualifications 

In this section, delve into your qualifications for the administrative assistant role. Mention your relevant education, certifications, and any specialized training. Emphasize how these qualifications make you a strong candidate.

Step 3: Showcase Your Skills 

One of the key aspects of your personal statement is showcasing your skills. Administrative assistants need a diverse skill set, including communication, organization, time management, and multitasking. Provide specific examples of how you’ve demonstrated these skills in previous roles.

Step 4: Express Your Enthusiasm 

Your passion for the role should shine through in your personal statement. Explain why you’re enthusiastic about being an administrative assistant and how your enthusiasm translates into exceptional performance.

Step 5: Tailor to the Job 

Customization is key. Tailor your personal statement to the specific administrative assistant job you’re applying for. Mention the company’s values, mission, and how your contributions will align with their goals.

Step 6: Conclude with a Strong Call to Action 

Wrap up your personal statement by expressing your eagerness to contribute to the organization’s success. Invite the hiring manager to get in touch, and thank them for considering your application.

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• Crafting the Perfect Administrative Assistant Cover Letter

Your administrative assistant’s cover letter complements your personal statement. It provides an opportunity to expand on your qualifications and demonstrate your written communication skills. Here’s how to create an effective cover letter:

Introduction: Addressing the Hiring Manager 

Begin your cover letter with a professional salutation, ideally addressing the hiring manager by name. Express your interest in the administrative assistant position and briefly mention where you found the job posting.

Body: Expand on Your Qualifications 

The body of your cover letter should elaborate on the qualifications and skills mentioned in your personal statement. Use specific examples to demonstrate how your experience aligns with the job requirements.

Company Fit: Demonstrating Alignment 

Explain why you’re drawn to the company and how your background makes you a perfect fit. Mention the company’s values, culture, and mission, showcasing your commitment to becoming an integral part of their team.

Closing: Reiterate Your Enthusiasm

In the closing paragraph, reiterate your enthusiasm for the administrative assistant role and your eagerness to contribute. Thank the hiring manager for their time and consideration, and express your hope for the opportunity to interview.

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Crafting an exceptional administrative assistant personal statement and cover letter requires careful planning and attention to detail. By following the steps outlined in this guide, you’ll be well on your way to creating a compelling application that sets you apart from the competition.

Remember, your personal statement is your chance to shine, so make it count. Stand out from the crowd, demonstrate your fit for the role, and leave a lasting impression on the hiring manager. Your dream administrative assistant position awaits!

Q1: What is an administrative assistant personal statement?

An administrative assistant personal statement is a brief but powerful introduction to your job application. It highlights your qualifications, skills, and why you are the ideal candidate for the administrative assistant position.

Q2: Why is the personal statement important in a job application?

The personal statement is your opportunity to make a strong first impression on the hiring manager. It sets the tone for your application and can help you stand out from other candidates.

Q3: What should I include in my personal statement?

Your personal statement should include a brief summary of your qualifications, relevant skills, and a compelling reason why you are the perfect fit for the administrative assistant role.

Q4: Can you provide an administrative assistant personal statement template?

Yes, we offer an administrative assistant personal statement template in our blog. It will guide you in creating a well-structured and effective personal statement.

Q5: How can I tailor my personal statement to a specific job application?

To tailor your personal statement, carefully review the job description and requirements. Highlight the skills and qualifications that align with the specific job, and explain how you can contribute to the organization’s success.

Q6: What are some key skills that should be mentioned in an administrative assistant personal statement?

Important skills to mention include communication skills, organizational skills, time management, multitasking abilities, proficiency in Microsoft Office, and previous administrative experience.

Q7: How long should my administrative assistant’s personal statement be?

Your personal statement should be concise, typically no more than a few paragraphs. Aim for clarity and impact rather than length.

Q8: Can a well-written personal statement improve my chances of getting hired as an administrative assistant?

Yes, a well-crafted personal statement can significantly improve your chances of getting hired. It demonstrates your enthusiasm and qualifications, making you a standout candidate.

Q9: Should I address the hiring manager by name in my cover letter?

Whenever possible, address the hiring manager by name in your cover letter. It shows that you’ve done your research and adds a personal touch to your application.

Q10: What’s the best way to conclude my administrative assistant personal statement?

Conclude your personal statement by expressing your eagerness to contribute to the organization’s success. Invite the hiring manager to get in touch, and thank them for considering your application.

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Table of Contents

• • Why Your Administrative Assistant Personal Statement Matters
• • Crafting Your Administrative Assistant Personal Statement
• • Crafting the Perfect Administrative Assistant Cover Letter
• • Conclusion

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Top 10 Administrative Assistant Resume Summary Examples

Finding the right words to describe your qualifications in the administrative assistant resume summary can be challenging.

The following resume summary examples are designed to help you craft a powerful resume summary that clearly showcases your skills, experience, and value.

These examples will help you make a strong first impression with potential employers.

10 Summary Examples for Administrative Assistant Resume

Tips for Writing a Great Administrative Assistant Resume Summary Statement

• Be Concise and Specific : Your summary should be a brief yet comprehensive statement that highlights your experience and skills. Aim for 3-4 sentences.
• Highlight Key Skills : Mention your skills as an administrative assistant. These include organizational abilities, communication skills, and proficiency in office software.
• Showcase Experience : Include your years of experience in the role. Add any specialized experience that’s relevant to the job you’re applying for.
• Emphasize Achievements : Highlight any specific achievements or contributions that demonstrate your ability to excel in the role.
• Tailor to the Job Description : Customize your summary to align with the job description. Use keywords and phrases from the job posting.

Key Takeaways

A well-crafted resume summary statement can set you apart from other candidates. It briefly highlights your most relevant skills, experiences, and achievements. Remember to tailor your summary for each job application. Ensure it aligns closely with the job description. Highlight your unique qualifications.

Frequently Asked Questions (FAQs)

Your resume summary should highlight your most relevant skills, experience, and achievements. Mention your ability to handle administrative tasks, proficiency in office software, and any specific accomplishments demonstrating your value.

Aim for a concise and specific summary that is around 3-4 sentences. Make sure it’s brief yet comprehensive enough to provide a clear snapshot of your qualifications.

Tailor your resume summary to the job you’re applying for by using keywords from the job posting. Highlight your key skills, relevant experience, and any significant achievements that set you apart from other candidates.

Yes, customizing your resume summary for each job application increases your chances of standing out. Align your summary with the job description to show potential employers that you are a perfect fit for the role.

Avoid being too vague or using generic statements. Ensure your summary is not too lengthy and irrelevant to the job you’re applying for. Also, avoid listing skills or experience that you cannot provide evidence for if required.

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How To Write A Personal Statement (With Examples)

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Whether you want to apply to colleges, graduate programs, or competitive jobs, writing a persuasive personal statement will give you a leg up over the other applicants. A personal statement gives you a chance to express your qualifications, motivations, and long-term objectives in a way that gets hiring managers and admissions boards excited to meet you.

No matter why you’re writing a personal statement, we’re here to help you stand out from the crowd.

Key Takeaways:

To write a personal statement, first brainstorm, then narrow down your ideas, and start with an intro that leads into your qualifications.

Make sure to proofread your personal statement before submitting.

Personal statements describe your interests, skills, and goals, with a particular focus on your passion.

Personal statements are typically found in academia, however some professional organizations may also request one.

What Is a Personal Statement?

How to write a personal statement, tips for writing a strong personal statement, questions to ask yourself when writing a personal statement, when do i need a personal statement, academic personal statement examples, professional personal statement example, personal statement faq.

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A personal statement is a written work that describes your skills, areas of interest, accomplishments, and goals. It is typically included with a college or scholarship application, and sometimes used as part of job applications as well.

Personal statements are a chance for you to show an admissions board or a hiring committee what makes you special outside of your resume . Think of it as an in-depth cover letter where you get to detail not only your skills, but why you’re so passionate about the subject.

Short of an interview, it’s the best way to show your personality in a way that (hopefully) convinces someone to hire or admit you.

When you’re ready to write your statement, there are a few ways you can approach it. We’re going to go over a seven-step process so you can keep your thoughts organized and work through a process. Feel free to switch up the method, so it works for you.

Understand the prompt. Before you put pen to paper, make sure you understand the prompt and what is being asked of you. If there’s a specific set of questions you need to respond to, make sure you frame your thinking that way instead of just choosing a topic.

Brainstorm. Think of some ideas and an outline before you start writing. Consider how you can answer the prompt you’re given and what unique experiences you can bring to the table. The more options you have, the better off you’ll be.

Narrow it down. An excellent way to pick your final approach to draft a statement would be to jot down a few sentences for each idea you had. This helps you tell what topic is easiest to write about or what you feel most confident. No matter how you narrow down your ideas, you need to settle on the strongest one to convey your qualifications.

Start with an intro. Once you’re ready to write, you’ll want to write your opening paragraph first. This is a chance for you to introduce yourself and let people know who you are. Try to keep this paragraph short since it’s just an intro, and you’ll have more space to get into your qualifications in the next paragraph.

Write about your qualifications. When you write about your skills, make sure you align them with the job description or the program’s goals or university.

You can expand this section to a few paragraphs (if word count allows) and be sure to cover your achievements, qualifications, skills, talents, goals, and what you can bring to the program or organization.

One to three body paragraphs should suffice, with scholarship and graduate school personal statements being the longest of the bunch, and job personal statements being the shortest.

Sum up your argument. Your statement is a persuasive argument for why the committee should pick you. It should be a compelling summary of your qualifications, and it should show that you have a clear desire to work for the company.

Proofread. Look for any spelling or grammar errors and check to make sure your writing is clear and concise. Cut out anything that doesn’t fit or help paint a good picture of what kind of student or employee you are. You might want to show your draft to a few people to ensure everything sounds right.

No matter what approach you take to writing your statement, a few things hold. We’ll give you some tips to make your statement stand out from the rest.

Write to your audience. Chances are you have a good idea of who will be reading your application and personal statement, so try to gear your writing toward them. Think of what will persuade or impress them and incorporate that into your writing.

Stay truthful. It might be tempting to exaggerate the truth or smudge a little bit, but make sure you stay truthful. If you claim to have skills or experience that you don’t have and land the job, it might be pretty easy to tell that your writing doesn’t exactly align with your experience.

Tell a story. If you can, try to weave your narrative into a story. Not only will it be more engaging for your reader, but it will also show if you can use your skill to create a story. It doesn’t need to be elaborate, but tying everything together into a narrative will impress your readers.

Use your voice. To make your statement more personal and unique, you should write in your voice. Don’t try to copy examples of statements you find or let your editor drown out what makes you unique. Make sure you keep your personality and qualifications front and center since it’s a personal statement.

Get specific. Instead of generally talking about skills you have, find ways to show your reader when you used those skills. Being specific and giving examples will make your argument more compelling and show your reader that you’re a master.

Use simple language. Since personal statements are so short, it’s not the time for long and complex sentences. Keep it concise and easy to read. You don’t want to risk confusing your reader since committees usually have a few minutes to consider your candidacy, and you don’t want to lose their attention.

Sometimes, especially during the brainstorm process, it can help to ask yourself questions to get your mind focused. These questions can help realize what you want to write in your personal statement.

Some questions you can ask yourself include:

“Why am I interested in this application? What about it makes me want to apply?”

“What are my strengths and weaknesses?”

“What type of work gets me excited and deeply engaged?”

“What is my life story and how does it relate to this application?”

“Where do I want to go?”

“Who do I want to be?”

“What have I learned from my past?”

“How can I explain my past experiences?”

“How would my friends and family describe me to a stranger?”

“What obstacles have I overcome and how does it make me who I am today?”

Asking yourself questions like these will open up your mind to new ideas on how to write your personal statement.

You may need to write a personal statement for a university, scholarship, or job application.

University application. When you’re writing a personal statement for a school application, you’ll usually have a few paragraphs to get your point across. These prompts tend to be more open-ended and give you a chance to explain why you want to attend that school, how you align with their program, and why you are an excellent fit for the school’s culture.

A personal statement for a graduate program needs to be much sharper and more focused. At this point in your education, you’re expected to know precisely where you’d like to turn your academic focus and be able to communicate that efficiently.

Scholarship application. When you need to write a personal statement for a grant or scholarship application, you want to make sure you align your values and purpose with the providers. These can be tricky to write, but they’re like a careful balance between personal statements for school and work.

Job application. For work-related personal statements, you’ll want to focus on your skills and qualifications more than your personality. Employers are more concerned with how you can meet their skill requirements. Professional personal statements tend to be shorter, so there’s less space to talk about anything but your qualifications.

Here are two examples of shorts personal statement for graduate program applications:

From the moment I stepped into the lab, smelled the clean scent of fresh lab coats, and saw the beakers glistening under the light, I felt an excitement to learn that hasn’t left me since. Each time I enter the lab, I feel the same flutter of my heart and a sense of purpose. I want to continue to chase this feeling while contributing to a broader scientific knowledge catalog, which I know the Graduate Biology Program at City University will allow me to do. I want to continue the research I started in college on communicable diseases while gaining a critical education. City University’s program emphasizes in-class and hands-on learning, a perfect combination for my learning style.

As a graduate of State University with a B.S. in Biology, I have the foundation to build my knowledge and experience. While at State University, I worked in a lab researching the efficacy of a new flu vaccine. There, I managed other student researchers, worked as a liaison between the professor running the lab and students and managed the data reports. I am ready to bring my extensive experience to City University classrooms while learning from my peers. I am eager to begin the coursework at City University, and I believe I am uniquely prepared to contribute to the campus culture and research efforts. I look forward to stepping into City University’s lab in the fall and feeling the familiar excitement that drives me to pursue a graduate program and learn more about public health.

If you need to write a professional personal statement, here’s a sample you can model yours after:

As a recent graduate of State University with a B.A. in Communications, I am prepared to take what I have learned in the classroom and bring my work ethic and go-getter attitude to ABC Company. I believe that I have the skills and experience to excel as a Marketing Coordinator from my first day. My classes in Digital Communication, Social Media Marketing, and Business Management and my work as Outreach Chair of the university newspaper have prepared me to take on responsibilities as I learn more about the field. I also believe that my dedication to animal welfare aligns with the ABC Company’s goal of finding loving homes for all of their foster pets and makes me especially interested in this position.

What do I write in a personal statement?

A personal statement should include an introduction, your relevant skills/experiences, and your goals. You want to keep your personal statement relevant for the program or job in question. Make sure to show your passion and indicate what you’d like to do with the degree or opportunity.

How do you start off a personal statement?

Start your personal statement by introducing yourself. Give a brief snapshot of your background that also describes why you’re passionate about this field or area of study in particular. Another powerful way to start off a personal statement is with a significant accomplishment that immediately speaks to your relevant skill set and experience.

What exactly is a personal statement?

A personal statement is a brief statement that sums up your qualifications. A personal statement is a brief written document that university admissions boards, scholarship programs, and sometimes hiring managers require from applicants. A personal statement’s purpose is to show the reader that you are qualified, fully invested in the aims of the program, and have plans for what you would do if granted the opportunity.

How do you write a 500-word personal statement?

To write a 500-word personal statement, start by writing without worrying about the word count. If your personal statement is too long, look for sentences that include skills, experiences, or qualifications that aren’t strictly related to the requirements or aims of the program/job you’re applying for and remove them.

If your personal statement is too short, go back to the program, scholarship, or job description. Make note of the preferred experiences and required skills. For example, if you’ve included a skill in your personal statement without experience to back it up, consider adding a brief story that shows you putting that skill into action.

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Amanda is a writer with experience in various industries, including travel, real estate, and career advice. After taking on internships and entry-level jobs, she is familiar with the job search process and landing that crucial first job. Included in her experience is work at an employer/intern matching startup where she marketed an intern database to employers and supported college interns looking for work experience.

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Personal Statements: Examples, Do's and Don'ts

As the name suggests, a personal statement is unique to everyone, but that does not mean there are not specific personal statement rules and guidelines to follow. Being able to quickly showcase your skills, personality and job fit can be challenging, so we are here to shed some light on structuring a personal statement that’ll make you stand out from the crowd. 

In this guide, we will be looking at how to write a personal statement and the do’s and don’ts. By the end, you should have a better idea of how to structure a personal statement and impress your potential new employers.

💡 Note: We will be covering professional personal statements and not personal statements for University admissions in this article.

What is a personal statement?

Often confused with a cover letter or supporting statement, a personal statement is a small section on various forms of CVs. A personal statement is often no more than a few sentences where you can quickly summarise your skills, experience and job fit into a bitesize paragraph. 

A personal statement gives you the opportunity to briefly sell yourself to your potential employer and showcase why you are the best candidate for the role. It is important to note that not all employers will require a personal statement, but if done correctly they can help set you apart from other applicants. 

What makes a good personal statement? 

As a personal statement is essentially a summary of the rest of your CV and you as a person, you want to ensure you list all the most important things from your CV that are the most relevant to the job you are applying for. You should never use the same personal statement, when applying for multiple jobs you can use a similar statement for each, but it should be tailored to each individual role if possible. 

How to start a personal statement 

Start your personal statement by introducing yourself and set the tone for the rest of your personal statement.

You want to capture the employer’s interest and summarise exactly why you are a perfect fit for the role. Most personal statement examples start with saying the role you are currently in, how much industry experience you have and key achievements or relevant skills and statistics. 

How to finish a personal statement 

A good way to finish your personal statement is to summarise your overall goal or aim when moving forwards towards this job and your career.  This means you have spoken about the past, present and future, in just a few lines and gives the employer a good idea of you and your potential. 

How to finish a personal statement can vary from role to role, but this is a good rule of thumb and will stand you in good stead, as with any application, tailor it to the job, some may call for this, some may not.

Personal statement do’s

• Tailor your personal statement - utilise the job description to help you highlight exactly what the employer is looking for, highlight the skills and experience it calls for. The job description is the blueprint to your personal statement for that role, so try and signpost your abilities from the exact things the employer is looking for.
• Be concise - ensure that you keep your personal statement short and relevant, aim for the maximum of a few lines or around 200 words at most. Find the most important and relevant things that you can say within that word count.
• Highlight you - candidates have a habit of being too generic and not showcasing themselves, it is called a personal statement, so keep it personal to you. Personal does not mean talking about your dog though, but how you personally can succeed at this job.
• Include tangibles - always try to give additional details that add value to your application, for instance, quantifying something always makes it sound better. ‘Increased sales by 35%’ sounds better than just saying ‘increased sales’.
• Hit key points - a good personal statement will be able to give the employer a quick summary of you and entice them to read more or move you forward to the interview stage.
• Get a second opinion - having someone else read over your personal statement can be a real help, they may spot something you haven’t or not understand something the way you had intended. This will help improve your finished personal statement.  

Personal statement don’ts

• Use the same wording - you can actually hurt your own chances if you use an overly generic personal statement. You want to show that you have put effort into your application and impress the employer.
• Make it too long - candidates will often confuse their personal statement with a cover letter, this is a short rundown of you, focus on skills, successes, and statistics, things that can be quickly digested. Grab their attention with your personal statement, but do not bore them with an essay.
• Go too personal - this may sound strange, but remember you are writing a professional application, and not setting up a dating profile. Focus on what you can bring to the company, and how your skills would be perfect for the role.
• Send off your first draft - always read over your personal statement a few times to make sure it flows right and rolls off the tongue. Having a spelling or grammar mistake can ruin your chances of getting the job.
• Be too broad - showing that you understood the job description and are a good candidate for the role can be evident if you have a good personal statement, but being too broad will make you look like you copy and pasted the same response to 20 applications.

What next? 

Now you have a better understanding on how to structure your personal statement to increase your chances of getting your new role, you want to start your job search . Currently at Michael Page, we have over 10,000 live jobs on the site so submit your CV today to become discoverable for new roles added in your industry. 

For more CV and cover letter advice , read through our collective library of articles that’ll help you create a winning CV. 

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Guide to Better Admin CV Personal Statements

Table of Contents

An  admin CV personal statement  is an essay written by job applicants that provides insight into their qualifications, professional experience, and character. It can demonstrate an applicant’s understanding of the role they are applying for, their relevant skills, and what they could bring to the organization. 

These statements usually focus on key points that make the writer stand out from other candidates and help them connect with recruiters. Recruiters use these statements as part of their selection process to gauge a candidate’s suitability for a vacancy. 

By taking note of specific qualities, employers can quickly assess whether the applicant will fit in with the company culture. Admin CV personal statements, therefore, play an essential role in helping recruiters differentiate between various applicants and make sound hiring decisions.

The Significance of a Personal Statement

A personal statement is a narrative that describes your work experience, passions, and skills. It’s a way for hiring managers to better understand a candidate beyond a CV . 

Apart from being able to showcase your communication skills, a personal statement also gives you space for creativity. Unlike a CV’s bullet point format, a brief paragraph allows writers to express profound ideas. They also have a golden opportunity to evoke emotions and leave a strong positive impression.

The human touch is crucial because hiring managers can’t tell what your CV hasn’t made them feel. If you’re struggling to write a personal statement for an administrative position, check out the following tips.

Tips For an Effective Admin CV Personal Statement

Emphasize Relevant Experience

Ensure that the most relevant experiences and qualifications are highlighted in your CV personal statement . This is to illustrate your expertise in the field. CVs contain your entire professional experience. It can be a chore to look through the entire document. Admissions offers and readers will appreciate you for making their tasks more manageable.

Review the job description if you aren’t sure about the skills, traits, and experience to emphasize. This will give you a clear hint about what they’re looking for in a prime candidate. 

Include Unique Skill Sets

Highlight unique skill sets that differentiate you from other applicants. Examples include proficiency in a particular software or an understanding of different cultures. You can also focus on transferable skills if you don’t have unique skills.

Include concrete examples demonstrating your ability to use these skills effectively. 

Use Action Words

Utilizing action words such as “collaborated,” “developed,” or “determined” will help showcase your accomplishments more dynamically. 

Don’t forget to use vivid descriptors and an active voice. These writing styles and modes command more significant influence and exude confidence. 

Keep it Concise

Make sure to keep your CV’s personal statement concise and avoid going into too much detail. This will ensure that the reader gets all the necessary information quickly and efficiently. Make sure to follow the prescribed character limit. 

Incorporate Personality

Adding a bit of personality can make your CV stand out from others. Try to use colloquial language, varied sentence structures, and uncommon words to give the reader an accurate impression of who you are. Your statement should be lively and passionate if you want to keep your reader engaged and invested.

Remember to leverage emotions in your writing. 

Admin CV Personal Statement Examples

I am an experienced administrative assistant passionate about customer service and application advice. I have the right combination of attention to detail, problem-solving skills, and business acumen necessary to build successful relationships with customers, colleagues, and employers. My work ethic and dedication ensures that every task is completed to the highest standard and that every contact point is perfect. 

To remain competitive, I stay up to date on all industry knowledge and take the time to learn more about related topics. I can also research and report back promptly while keeping accurate records of my work. My capacity to organize people, materials, and numbers helps me keep track of tasks quickly and efficiently. 

I pride myself on my ability to start projects from scratch and complete them with excellence. With strong communication skills, I can relate easily to other staff members, managers, or clients and handle any phone, email, or correspondence inquiries. I look forward to using these same skills at your organization!

I am an experienced employee with a strong content and data management background, ranging from entry-level to executive roles. I have achieved excellent results throughout my career, exemplified by the recent improvement of department files and meetings. My success as an employee has also allowed me to skip training courses and interview processes that would typically be required for job applications. 

I was required to update profile types to create a better working environment. 

In addition, I have extensive experience in handling scheduling and team training while being able to work well under pressure.

I am an experienced Administrative Assistant looking to create a career out of helping organizations achieve their goals. In my professional experience, I have managed various duties, from policy planning to data entry and specific information gathering. 

My good writing skills allowed me to read and analyze complex documents quickly. I always made sure that the provided sample was correct before submitting it. 

During my time in school, I learned how to plan and manage tasks more efficiently and write coherently with emotion. With all these tips in mind, I’m confident that I can be an asset to any company that wants someone with administrative expertise.

An admin CV personal statement is essential in applying for an administrative position. It gives applicants control over what they want readers to pay attention to . A personal statement is more than just a summary. It is a letter that shows readers who you are.

Writing personal statements doesn’t have to be a challenging task. Remember our simple tips and turn them into good habits if you want to go far in the business of your choice.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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Your personal statement

The purpose of a personal statement is to showcase your relevant skills and experience against the job requirements.  The statement is your opportunity to give examples of how you fit the requirements of the job.  When writing a personal statement it is important that you:

• Read the job specification so you are clear about the job requirements.
• Outline the skills and experience that you have that are relevant to the job and use examples to help demonstrate this.   Wherever possible include specific facts and figures that demonstrate the tangible results of your work.
• Keep to the word limit. If your statement is too brief it will not provide the required depth of detail and evidence to be assessed fully. 
• Proofread your statement before submitting it to make sure it is clear, easy to read and relevant.

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CV personal statement examples

If you want to secure job interview, you need a strong personal statement at the top of your CV.

Your CV personal statement is a short paragraph which sits at the very top of your CV – and it’s aim is to summarise the benefits of hiring you and encourage employers to read your CV in full.

In this guide I have included 17 CV personal statement examples from a range of professions and experience levels, plus a detailed guide of how to write your own personal statement that will get you noticed by employers

CV templates 

17 CV personal statement examples

To start this guide, I have included 10 examples of good personal statements, to give you an idea of how a personal statement should look , and what should be included.

Note: personal statements are generally used by junior candidates – if you are experienced, check out our CV profile examples instead.

Graduate CV personal statement (no experience)

Although this  graduate has no paid work experience, they compensate for it by showcasing all of the skills and knowledge the have gained during their studies, and demonstrating how they apply their knowledge in academic and personal projects.

When you have little or no experience, it’s important to draw out transferable workplace skills from your studies and extracurricular work, to showcase them to employers.

Graduate CV personal statement (part time freelance experience)

This candidate has graduated with a degree in biochemistry but actually wants to start a career in digital marketing after providing some digital freelance services to fund their studies.

In this case, they haven’t made much mention of their studies because they aren’t relevant to the digital marketing agencies they are applying to. Instead they have focused their personal statement around their freelance work and passion for the digital field – although they still mention the fact they are degree educated to prove their academic success.

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School leaver CV personal statement (no experience)

This candidate is 16 years old and has no work experience whatsoever, but they compensate for this by detailing their academic achievements that relate to the roles they are applying for (maths and literacy are important requirements in finance and accountancy roles).

They also add some info on their extracurricular activities and school work-placements, to strengthen this student CV further.

    Top tips for writing a CV personal statement

• Thoroughly research the jobs and companies you are planning to apply for to identify the type of candidate they are looking for – try to reflect that in your personal statement
• Don’t be afraid to brag a little – include some of your most impressive achievements from education, work or personal life
• Focus on describing the benefits an employer will get from hiring you. Will you help them to get more customers? Improve their workplace? Save them time and money?
• If you have no work experience, demonstrate transferable workplace skills from your education, projects, or even hobbies

School leaver CV personal statement (part time experience)

Although this person has only just left school, they have also undertaken some part-time work in a call centre alongside their studies.

To make the most of this experience, they have combined their academic achievements with their workplace exposure in this personal statement.

By highlighting their GCSE results, summer programme involvement, work experience and expressing their ambitions to progress within sales, this candidate really makes an appealing case for hiring them.

College leaver CV personal statement (no experience)

This candidate has left college with good grades, but does not yet have any work experience.

To compensate for the lack of workplace exposure, they have made their A level results prominent and highlighted skills and experience which would benefit the employers they are targeting.

Any recruiter reading this profile can quickly understand that this candidate has great academic achievements, a passion for IT and finance and the ability to transfer their skills into an office environment.

College student CV personal statement (freelance experience)

As this student has picked up a small amount of freelance writing work during their studies, they have made sure to brag about it in their personal statement.

They give details on their relevant A level studies to show the skills they are learning, and boost this further by highlighting the fact that they have been applying these skills in a real-life work setting by providing freelance services.

They also include key action verbs that recruiters will be looking for , such as creative writing, working to deadlines, and producing copy.

Academic CV personal statement

Aside from junior candidates, the only other people who might use a personal statement, are academic professionals; as their CV’s tend to be more longer and detailed than other professions.

This candidate provides a high level overview of their field of study, length of experience, and the roles they have held within universities.

School leaver CV personal statement with and sports experience

Although this person has no work experience, they are still able to show employers the value of hiring them by selling their other achievements and explaining how they could benefit an organisation.

They expand on their sports club involvement to demonstrate their teamwork, leadership skills, communication and motivation, which are all important traits in the workplace, and will be looked upon favourably by recruiters and hiring managers.

They also draw upon their future plans to study business studies and take a part time job, to further prove their ambition and dedication.

History graduate CV personal statement

This history graduate proves their aptitude for both academic achievement and workplace aptitude by showcasing valuable skills from their degree and voluntary work.

They do this by breaking down the key requirements for each and showing how their skills could be beneficial for future employers, such as listening, communication, and crisis management.

They also describe how their ability to balance studies alongside voluntary work has not only boosted their knowledge and skills, but also given excellent time management and organisational skills – which are vital assets to any employer.

Law graduate CV personal statement

This legal graduate makes the most from their work university work placements by using it to bulk out the contents of their CV personal statement.

They include their degree to show they have the necessary qualifications for legal roles, which is crucial, but more importantly, they showcase how they applied their legal skills within a real-life work setting.

They give a brief overview of the types of legal professionals they have been working alongside and the type of work they have been carrying out – this is all it takes to get the attention of recruiters and show employers they have what it takes to fulfil roles in the legal sector.

Medical student CV personal statement

This medical student proves their fit for the role by showcasing the key skills they have gained from their studies and their work experience placements.

In just these few sentences, they are able to highlight the vast amount of experience they have across different disciplines in the industry, something which is particularly important in the medical sector.

As they have not graduated yet and are still studying, they have provided proof of their most recent grades. This can give the recruiter some indication as to the type of grade they could be graduating with in the near future.

Masters student CV personal statement

This masters student has started by specifying their area of study, in this case, accounting, and given details about the specific areas of finance they are most interested in. This can hint towards their career goals and passions.

They have then carefully listed some of the key areas of accounting and finance that they are proficient in. For example, business finance, advanced corporate finance and statistics.

They have also outlined some of the transferable skills needed for accounting roles that employers will be looking out for, such as communication, attention to detail and analytical skills.

Finance student CV personal statement

As this finance student has recently undertaken some relevant work experience, they’ve made sure to shout about this in their personal profile.

But more than this, they have included a list of some of the important finance skills they gained as a result of this work experience – for example, financial reporting, processing invoices and month-end reconciliations.

Plus, through power words and phrases such as ‘prevent loss’ and ‘ improve upon accuracy and efficiency’, they have also showcased how they can apply these skills in a workplace setting to benefit the potential employer.

Internship  CV personal statement

This digital marketing professional has started their personal profile by outlining their most relevant qualifications and work experience, most notably their freelance role as a content manager.

They have also provided examples of some of the key marketing skills that potential employers might be looking for, including very detailed examples of the platforms and tools they are proficient in – for example, LinkedIn, Twitter and Pinterest.

They have then closed their statement by giving a detailed description of the type of role or opportunity they are looking for. In this case, an in-house position in a marketing company.

Graduate career changer personal statement

Switching careers as a graduate can be tough. Especially when it comes to writing a personal statement that will attract employers in your new chosen field.

This candidate is looking to move from history teaching into journalism, so they have created a statement which briefly mentions their current workplace, but mainly focuses on highlighting transferable skills which are relevant to journalism. They achieve this by discussing the writing skills they use in their current role, and mentioning their hobby of writing – including some publications they have been featured in for extra brownie points.

Business management graduate personal statement

This business management proves their ability to work within a junior business management position by swiftly highlighting their impressive degree (to ensure it is not missed) and summarising some of the real-life experience they have gained in management during their university placements and volunteering. They do not let their lack of paid work experience, stop them demonstrating their valuable skills.

PhD graduate

PhD graduate roles attract a lot of competition, so it’s important that your CV contains a personal statement that will quickly impress and attract recruiters.

This candidate provides a short-but-comprehensive overview of their academic achievements, whilst demonstrating their exceptional level of knowledge in research, languages and publication writing.

By highlighting a number of skills and abilities that are in high-demand in the academic workplace, this CV is very likely to get noticed and land interviews.

How to write a personal statement for your CV

Now that you’ve seen what a personal statement should look like and the type of content it should contain, follow this detailed guide to one for your own CV – and start racking those interviews up.

Guide contents

What is a CV personal statement?

Cv personal statement or cv profile, personal statement format, what to include in a cv personal statement.

• Personal statement mistakes

How to write persuasively

A personal statement is a short paragraph at the top of your CV which gives employers an overview of your education, skills and experience

It’s purpose is to capture the attention of busy recruiters and hiring managers when your CV is first opened – encouraging them to read the rest of it.

You achieve this by writing a tailored summary of yourself that explains your suitability for the roles you are applying for at a very high level, and matches your target job descriptions .

One question candidates often ask me is , “what is the difference between a personal statement and a CV profile?”

To be honest, they are almost the same – they are both introductory paragraphs that sit at the top of your CV… but there are 2 main differences

A personal statement tends to be used more by junior candidates (graduates, school leavers etc.) and is relatively long and detailed.

A CV profile tends to be favoured by more experienced candidates , and is shorter in length than a personal statement.

Note: If you are an experienced candidate, you may want to switch over to my CV profile writing guide , or example CV profiles page.

To ensure you grab recruiters’ attention with your personal statement, lay it out in the following way.

Positioning

You need to ensure that your personal statement sits at the very top of your CV, and all of it should be totally visible to readers, without the need to scroll down the page.

Do this by reducing the top page margin and minimising the space taken up by your contact details.

This will ensure that your whole personal statement can be seen, as soon as your CV is opened.

We have a Word CV template which can help you to get this right.

Size/length

Your personal statement needs to contain enough detail to provide an introduction to your skills and knowledge, but not so much detail that it bores readers.

To strike the right balance, anything between 8-15 lines of text is perfect – and sentences should be sharp and to-the-point.

As with the whole of your CV or resume , your personal statement should be written in a simple clean font at around size 10-12 to ensure that it can be read easily by all recruiters and employers.

Keep the text colour simple , ensuring that it contrasts the background (black on white is best) and break it into 2 or even 3 paragraphs for a pleasant reading experience.

It should also be written in a punchy persuasive tone, to help you sell yourself and increase your chances of landing interviews , I cover how to do this in detail further down the guide.

Quick tip: A poorly written CV will fail to impress recruiters and employers. Use our quick-and-easy CV Builder to create a winning CV in minutes with professional CV templates and pre-written content for every industry.

Once you have the style and format of your personal statement perfected, you need to fill it with compelling content that tells recruiters that your CV is worth reading.

Here’s what needs to go into your personal statement…

Before you start writing your personal statement, it’s crucial that you research your target roles to find out exactly what your new potential employers are looking for in a candidate.

Run a search for your target jobs on one of the major job websites , look through plenty of adverts and make a list of the candidate requirements that frequently appear.

This research will show you exactly what to include in your personal statement in order to impress the recruiters who will be reading it.

Education and qualifications are an important aspect of your personal statement, especially if you are a junior candidate.

You should highlight your highest and most relevant qualifications, whether that is a degree, A levels or GCSEs. You could potentially go into some more detail around modules, papers etc. if they are relevant to the roles you are applying for.

It’s important that you discuss the experience you have gained in your personal statement, to give readers an idea of the work you are comfortable undertaking.

This can of course be direct employed work experience, but it doesn’t have to be.

You can also include:

• School/college Uni work placements
• Voluntary work
• Personal projects
• Hobbies/interests

As with all aspects of your CV , the content should be tailored to match the requirements of your target roles.

Whilst discussing your experience, you should touch upon skills used, industries worked in, types of companies worked for, and people you have worked with.

Where possible, try to show the impact your actions have made. E.g . A customer service agent helps to make sales for their employer.

Any industry-specific knowledge you have that will be useful to your new potential employers should be made prominent within your personal statement.

For example

• Knowledge of financial regulations will be important for accountancy roles
• Knowledge of IT operating systems will be important for IT roles
• Knowledge of the national curriculum will be important for teachers

You should also include some information about the types of roles you are applying for, and why you are doing so. Try to show your interest and passion for the field you are hoping to enter, because employers want to hire people who have genuine motivation and drive in their work.

This is especially true if you don’t have much work experience, as you need something else to compensate for it.

CV personal statement mistakes

The things that you omit from your personal statement can be just as important as the things you include.

Try to keep the following out of your personal statement..

Irrelevant info

Any information that doesn’t fall into the requirements of your target roles can be cut out of your personal statement. For example, if you were a professional athlete 6 years ago, that’s great – but it won’t be relevant if you’re applying to advertising internships, so leave it out.

Generic clichés

If you are describing yourself as a “ dynamic team player with high levels of motivation and enthusiasm” you aren’t doing yourself any favours.

These cliché terms are vastly overused and don’t provide readers with any factual details about you – so keep them to a minimum.

Stick to solid facts like education, skills , experience, achievements and knowledge.

If you really want to ensure that your personal statement makes a big impact, you need to write in a persuasive manner.

So, how do you so this?

Well, you need to brag a little – but not too much

It’s about selling yourself and appearing confident, without overstepping the mark and appearing arrogant.

For example, instead of writing.

“Marketing graduate with an interest in entering the digital field”

Be creative and excite the reader by livening the sentence up like this,

“Marketing graduate with highest exam results in class and a passion for embarking on a long and successful career within digital”

The second sentence is a much more interesting, makes the candidate appear more confident, throws in some achievements, and shows off a wider range of writing skills.

Quick tip: A poorly written CV will fail to impress recruiters and employers. Use our quick-and-easy CV Builder to create a winning CV in minutes with professional templates and pre-written content for every industry.

Your own personal statement will be totally unique to yourself, but by using the above guidelines you will be able to create one which shows recruiters everything they need.

Remember to keep the length between 10-20 lines and only include the most relevant information for your target roles.

You can also check our school leaver CV example , our best CV templates , or our library of example CVs from all industries.

Good luck with the job hunt!

How to Write a Strong Personal Statement

by Ruth Gotian and Ushma S. Neill

Summary .   

Whether applying for a summer internship, a professional development opportunity, such as a Fulbright, an executive MBA program, or a senior leadership development course, a personal statement threads the ideas of your CV, and is longer and has a different tone and purpose than a traditional cover letter. A few adjustments to your personal statement can get your application noticed by the reviewer.

• Make sure you’re writing what they want to hear. Most organizations that offer a fellowship or internship are using the experience as a pipeline: It’s smart to spend 10 weeks and $15,000 on someone before committing five years and $300,000. Rarely are the organizations being charitable or altruistic, so align your stated goals with theirs
• Know when to bury the lead, and when to get to the point. It’s hard to paint a picture and explain your motivations in 200 words, but if you have two pages, give the reader a story arc or ease into your point by setting the scene.
• Recognize that the reviewer will be reading your statement subjectively, meaning you’re being assessed on unknowable criteria. Most people on evaluation committees are reading for whether or not you’re interesting. Stated differently, do they want to go out to dinner with you to hear more? Write it so that the person reading it wants to hear more.
• Address the elephant in the room (if there is one). Maybe your grades weren’t great in core courses, or perhaps you’ve never worked in the field you’re applying to. Make sure to address the deficiency rather than hoping the reader ignores it because they won’t. A few sentences suffice. Deficiencies do not need to be the cornerstone of the application.

At multiple points in your life, you will need to take action to transition from where you are to where you want to be. This process is layered and time-consuming, and getting yourself to stand out among the masses is an arduous but not impossible task. Having a polished resume that explains what you’ve done is the common first step. But, when an application asks for it, a personal statement can add color and depth to your list of accomplishments. It moves you from a one-dimensional indistinguishable candidate to someone with drive, interest, and nuance.

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