doctoral thesis completion award waterloo

Minimum requirements for the PhD degree

This section of the Graduate Studies Academic Calendar includes minimum requirements for the PhD degree:

Completion of PhD degree requirements Comprehensive examination Language requirement Program of study and supervision Advisory Committee PhD thesis examination Recommendation: awarding of the degree Thesis submission

The required period of enrolment for the Doctor of Philosophy (PhD) degree is six terms from the completion of a Master's degree, or nine terms from the completion of an Honours Bachelor's degree. The actual time taken to satisfy the degree requirements may be considerably longer. For information on required full-time attendance at the University refer to the Definitions - students section . The acceptance of the transfer of credits for prior enrolment at another university will be determined in individual cases by the Associate Dean (Graduate Studies) of the Faculty at the time of admission to the program.

Completion of PhD degree requirements

The requirements for the degree must be completed within the time periods stipulated by the Senate of the University. A maximum of 18.0 terms from an Honours Bachelor's degree or its equivalent, 12.0 terms from a Master's degree or its equivalent, and 15.0 terms from a Master's degree or its equivalent for the PhD in Clinical Psychology. Students must petition the Associate Dean of Graduate Studies to continue their enrolment beyond these limits. Progress of students who have been granted extensions will be reviewed every term. For more information on time limits see the Enrolment and time limits page .

Students whose work does not measure up to the standards of their program may be required to withdraw from the program. Such students may be readmitted although there will be a limit on the time-span in which readmission may occur.

Candidates must remain continuously enrolled at the University to the end of the term in which they complete the degree requirements. For additional information, see the Continuous enrolment section of the Enrolment and time limits page .

For further information the minimum degree requirements specified by each Faculty should be consulted.

The PhD degree is granted by the University to candidates who have demonstrated both achievement in independent research in a particular field and a broad knowledge of that field.

The first requirement is satisfied when candidates have demonstrated a broad knowledge of their field to the satisfaction of the Faculty, normally by the successful completion of an assigned program of courses and the passing of a comprehensive examination, as determined by the department in which they are enrolled.

The second requirement is satisfied when candidates have presented and defended a thesis embodying the results of their own original research on an approved topic.

Comprehensive examination

PhD programs, except those noted here, require doctoral students to successfully complete a comprehensive exam as part of their academic requirements. In some cases, students may be required to successfully complete a series of exams in order to satisfy the comprehensive requirement.   

The purpose of this document is to provide University-level guidance to students, supervisors and Departments / Schools (referred to as Departments in this document) on comprehensive exams. This document also presents links to Faculty level guidelines that are consistent with the principles established here. Links to Departments’ guidelines are available on the Faculty pages.   

Comprehensive examination purpose

Comprehensive exams serve multiple purposes depending on the discipline. Permitted purposes for comprehensive exams at the University of Waterloo include demonstrating that:  

• PhD students have the appropriate academic background – a foundation and breadth of knowledge in the field of study – to be successful in their PhD program;
• PhD students have the capacity to engage in scholarly communications – both oral and written – necessary to be successful in their PhD studies;
• PhD students have developed a novel research topic to be evaluated during their PhD studies.

The purpose(s) of the exam shall be communicated clearly to students.  

Comprehensive examination timing

The comprehensive exam is an important accomplishment in the completion of students’ PhD program. Normally, completing the comprehensive exam allows students to advance to the research or dissertation phase of their studies. The timing of the exam should allow sufficient time for students to achieve the foundational knowledge to be successful in their programs. The exam timing should allow for timely feedback to students on their progress and should motivate appropriate times to completion. To balance these two objectives, the University requires that:

• Students with no previous studies at the PhD level successfully complete the comprehensive exam not later than the end of their seventh term of studies;  
• Students who have completed previous studies in another PhD program at the University of Waterloo or at another university, successfully complete the comprehensive exam not later than their fourth term of studies in their current program or their seventh term of study at the PhD level, whichever is longer.  

Earlier deadlines are at the discretion of the Faculty, Department or Program level.  

A student who anticipates not meeting these requirements (up to the final evaluation of the exam) may seek an extension to the deadline to complete the comprehensive exam. The student is required to submit a petition providing evidence of extenuating circumstances to the student’s Associate Dean, Graduate Studies.   

Valid extenuating circumstances are normally limited to issues related to the student’s (or student’s immediate family’s) health or documented incidents involving graduate student supervision that can be demonstrated to have delayed the student’s progress. The conduct of research or other projects is not considered a valid extenuating circumstance to delay beyond the normal comprehensive examination completion deadline. Guidance on seeking accommodation due to health reasons shall be managed by the University’s AccessAbility Services .  

If the petition is granted, the Associate Dean, Graduate Studies shall coordinate with the student’s Graduate Officer to establish a new deadline by which the comprehensive exam shall be completed. This deadline shall be communicated to the student in the notice of decision on the petition.

If no petition has been previously adjudicated, and a student fails to meet these requirements by the end of the seventh term, the student’s academic status will be changed to Required to Withdraw. Students may seek to have their standing changed to allow them to continue in their programs by submitting a petition under Policy 70 to the student’s Associate Dean, Graduate Studies, not later than 10 business days from the change of status. The petition rules described in this section apply.

Comprehensive examinations and students’ academic requirements

A student is encouraged to communicate with supervisor(s) and / or instructors regarding the need to balance the student’s effort toward preparing for and completing the comprehensive exam, and any other academic requirements in the term during which the comprehensive exam takes place. Additional guidance for students serving as a TA are outlined in Policy 30.    

In cases where agreement cannot be reached on revised expectations, the Department’s Graduate Officer shall determine and communicate the revised expectations, if any, to the student and the supervisor / instructor.

Comprehensive Examining Committee

In many cases a student’s comprehensive exam written and / or oral components are evaluated by an examining committee constituted for a given student. These rules govern the composition of these examining committees.

The comprehensive examining committee shall engage those who can advance the purpose(s) of the exam. The University requires that the committee includes at least three examiners who:

• Hold a PhD or equivalent degree (as determined by the Associate Vice-President, Graduate Studies and Postdoctoral Affairs),  
• Two of whom are not the student’s supervisor(s),
• At least one of whom is a tenured or tenure-track member of the student’s Department or School, and
• At least two of whom hold regular faculty appointments at the University of Waterloo.

Additional committee members may be required at the discretion of the Faculty, Department or Program. When examining committee members are external to the University of Waterloo, their purpose in the exam process shall be clearly communicated to the student.

Normally, the examining committee will not exceed five examiners.

The comprehensive exam shall be Chaired by a tenured or tenure-track faculty member at the University of Waterloo with Approved Doctoral Dissertation Supervision (ADDS) status, normally from the student’s home Department / School, who is not the student’s supervisor or co-supervisor. The Chair’s role is at a minimum to ensure that this portion of the exam is conducted in a manner that is consistent with appropriate guidelines. The Chair is a non-voting member of the comprehensive examining committee.

The composition of the comprehensive examining committee will be approved by the Associate Dean, Graduate Studies for the student’s Faculty, or delegate.  

The method by which the comprehensive examining committee is constituted and the timing of the examining committee formation shall be clearly articulated and communicated to students.

Comprehensive examination format and content

The format and content of the comprehensive exam shall be directly related to the stated purpose(s) of the exam. These elements shall be clearly articulated and communicated to students to ensure transparency and clarity of expectations. If a student in a program perceives a lack of clarity on these issues, these concerns should immediately be communicated to the student’s Department’s Graduate Officer.  

Students may warrant an accommodation to allow for an alternative exam format other than the norm as described by a Faculty or Department. For accommodations related to health, the student shall provide supporting medical documentation to the University’s AccessAbility Services where the request will be vetted. As a result of that evaluation, AccessAbility Services shall determine whether an accommodation is warranted. When an accommodation is determined appropriate, AccessAbility Services shall communicate the decision and the nature of the accommodation to the Graduate Officer in the student’s home Department.

Requests for accommodation not related to health issues shall be made by students to the Graduate Officer in the student’s home department, who will coordinate the process by which the request for accommodation will be advanced.

Outcomes of the comprehensive examination

This section defines permitted outcomes of comprehensive exams at the University of Waterloo. On a candidate’s first attempt at the comprehensive exam, the outcome shall be one of:

• Passed: the candidate successfully completed all requirements of the exam;
• Be communicated to the student in writing;
• Contain the date by which the conditions must be satisfied;
• Identify the member(s) of the examining committee responsible for determining that the conditions have been met. Normally, this determination will be made by at least one member of the committee other than the student’s supervisor or cosupervisors. Failure to satisfy the conditions within the designated time limit shall result in an outcome of Re-examination.
• Re-examination: the candidate will be required to repeat the exam. In this case, the student shall be provided written communication that identifies the deficiencies in the exam that led to this outcome and the deadline by which the re-examination must take place. In the case of re-examination it is anticipated that the committee membership will be the same as the initial committee. Any change in membership must adhere to committee guidelines and be approved by the student’s Associate Dean Graduate Studies or delegate.

When a candidate is re-examined, the outcomes are limited to:

• Exam Unsuccessful: the candidate will be deemed to have failed to satisfy the program’s comprehensive exam requirement. In this case, the student shall receive written communication identifying the deficiencies in the exam that led to this outcome.    

A student who is deemed to have failed to satisfy the comprehensive exam requirement (Exam Unsuccessful) may not continue in the current PhD program. The student’s status will change to Required to Withdraw in the term immediately following the term in which the examination took place. The student may seek admission to another PhD program or to any Master’s degree program at the University of Waterloo.  

The outcome of the exam is determined by the majority vote of the examining committee. The following rules govern the voting process:  

• In the case where the student is co-supervised, the co-supervisors’ votes shall count collectively as one vote. In the case where co-supervisors vote for different outcomes, these votes shall count as 0.5 votes for each outcome.
• In the case where only two outcomes receive votes and the number of votes is equal for both outcomes, the decision shall be for the less positive outcome, provided that outcome is not exam unsuccessful. 
• If the previous case results in an exam unsuccessful outcome, or if no majority is obtained, the case shall be referred to the Associate Dean, Graduate Studies, who shall make the final determination of the outcome of the exam.

Those members of the examining committee who are voting members shall be clearly communicated to the candidate.   

In programs where the comprehensive exam involves multiple components, a student may obtain different outcomes on each component of the exam. The comprehensive exam will be considered satisfied when the candidate has passed all components of the exam. The comprehensive exam will be considered failed if the candidate receives an exam unsuccessful outcome on any component. No component may be repeated more than once.  

A student may seek reassessment of the exam evaluation only when the outcome is re-examination or exam unsuccessful based on the written element of the comprehensive exam. A student may not seek a reassessment of the oral component. A request for reassessment shall follow the process described in Policy 70 (reassessment challenge).   

Academic integrity and the comprehensive examination

The University considers academic integrity to be an integral part of all scholarship. Violations of academic integrity are handled under University Policy 71.   

When the comprehensive exam involves a written submission of original work by the candidate completed in a non-invigilated setting, the student shall employ the University’s plagiarism detection software leading up to the submission of the written document to the examining committee. The student is encouraged to discuss the reports generated from the software with their supervisor(s) to avoid academic integrity violations. The report generated related to the document submitted to the examining committee shall be included with the student’s written element and shall be made available to the committee.

In cases where comprehensive exams involve the submission of a written document followed by an oral exam component, the following process shall be followed regarding suspected violations of academic integrity on the written element: the person identifying the possible violation shall communicate the concern in writing only to the Associate Dean, Graduate Studies in the student’s home Faculty. The Associate Dean shall then assess the allegations. If the vetting cannot be completed prior to the scheduled date of the oral component of the exam, the oral exam shall be postponed, pending the outcome of the investigation. If the vetting is completed prior to the oral exam, and no violation is identified, then the exam can be held as scheduled.  

When a change in comprehensive exam date is necessary, the Associate Dean Graduate Studies shall inform the candidate, the supervisor or co-supervisors and the Graduate Officer not later than one week prior to the date of the scheduled exam. If a violation is determined to have happened, the Associate Dean shall proceed under Policy 71.   

If no violation is deemed to have occurred, the exam shall be rescheduled to the satisfaction of the student, the supervisors, and the examining committee. This rescheduling of the exam shall be considered a valid extenuating circumstance to extend the exam deadline.    

If an academic integrity violation is believed to have occurred during the oral component of the comprehensive exam, the person suspecting the violation shall ask the Chair to pause the exam. The concerns identified shall be communicated to the Chair (only) who will then determine the course of action. If the Chair believes that uncertainty exists regarding the concerns identified, the Chair may determine that the exam shall continue and the potential academic integrity violation will be vetted after the completion of the exam. If the Chair believes that the suspected violation is likely to be valid or that the alleged occurrence precludes a fair evaluation of the candidate, the Chair shall then suspend the exam until a determination can be made as to whether an academic integrity violation has occurred.   

In both cases, the suspected academic integrity violation shall be reported to and investigated by the Associate Dean, Graduate Studies in the student’s home Faculty under Policy 71.   

When the comprehensive exam includes the completion of a written exam in a controlled environment, suspected violations of academic integrity in these cases should be reported to the Associate Dean, Graduate Studies in the student’s home Faculty.

Language requirement

When a department considers that a candidate must have some level of competence in a particular foreign language or languages, the successful demonstration of this competence becomes a requirement for the degree.

Program of study and supervision

Candidates shall have their program of study and research approved by the department (or delegated committee) in which they are enrolled. In certain Faculties, a candidate will be responsible, upon entry to the program, to a supervisor who will be approved by the Associate Dean (Graduate Studies) of the Faculty. In other Faculties, the candidate will be responsible to a provisional supervisor to be approved by the departmental Graduate Studies Committee.

Advisory Committee

When a department wishes to appoint a supervisor (at the latest a month after the comprehensive), the departmental Graduate Officer shall consult with the candidate about an Advisory Committee and shall recommend to the Associate Dean (Graduate Studies) of the Faculty the composition of that three to five person Committee. In certain Faculties the Advisory Committee is appointed upon the passing of the comprehensive examination. This Committee must consist of the supervisor(s) and at least one other faculty member from the department. The supervisor must be a regular member of the University faculty with Approved Doctoral Dissertation Supervisor (ADDS) status; or, when a supervisor has adjunct status, another on-campus professor must serve as co-supervisor. The Associate Dean (Graduate Studies) of the Faculty has the authority to waive the co-supervision requirement on the recommendation of the department / school. Two other faculty members, one of whom may be external to the department or Faculty, may also participate in this Committee. In any event, the Advisory Committee must have a minimum of the supervisor and two other faculty members or a maximum of two supervisors and three other faculty members.

PhD thesis examination

The PhD thesis examination is the culmination of the candidate's research program. It exposes the candidate's work to scholarly criticism by members of the University and gives him or her the opportunity to defend it.

All PhD candidates must successfully present and defend their thesis according to the procedures outlined in the Graduate Thesis Regulations.

Recommendation: awarding of the degree

On the basis of the PhD Thesis Examining Committee's report and its own records of candidates' progress in their assigned program of study, the Associate Dean (Graduate Studies) of the Faculty, or a committee specifically appointed by a faculty for this purpose, decides whether candidates have fulfilled the requirements for the PhD degree. If the decision is that they have, he or she forwards the supporting documentation to the Associate Vice-President, Graduate Studies and Postdoctoral Affairs with the request that he or she recommend to Senate that the degree be awarded. The Associate Vice-President, Graduate Studies and Postdoctoral Affairs examines this request in light of the report from the Chair of the thesis examination. If the Associate Vice-President, Graduate Studies and Postdoctoral Affairs has any reason to feel that the acceptance of the thesis is open to dispute, the Associate Vice-President will take the matter before the Associate Deans (Graduate Studies) for advice or, if necessary, to the Senate Graduate and Research Council, which is specifically given authority to decide in such cases.

Thesis submission

When the thesis is accepted by the department and Faculty, and all other requirements for the degree have been met, the student must provide the University with an electronic copy of their approved thesis as a final University degree requirement. Theses must be prepared and submitted as outlined on the Graduate Studies and Postdoctoral Affairs thesis submission page .

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Funding and awards

Funding for graduate students.

The Cheriton School of Computer Science offers competitive funding for our graduate students. Financial support for students accepted into a full-time MMath or PhD program is typically a combination of graduate teaching assistantships (TA)* and graduate research assistantships/studentships (GRA/GRS). The TA and GRA/GRS funding is our students base pay and all full-time MMath and PhD students are further considered for an array of scholarships and awards during the offer of admission process, many of which are listed below. For full details please review awards and funding for graduate students. 

MMath students are only guaranteed funding in their first year of studies as noted in their offer of admission. However, full-time students in the MMath and PhD programs may continue to receive funding while they are within their  program time limits  and in good academic standing and have satisfactory progress in their program. Financial support is not offered to part-time students or to students in the MMath coursework option. Students also do not receive funding in terms they are inactive. 

Students receiving TA and GRA/GRS funding currently receive the following amount within 3 terms (1 year).

Current student can view a breakdown of the funding on a per term basis here . 

* some exceptions may apply

Awards and scholarships

Applicants of exceptional merit are automatically considered for a limited number of internal entrance scholarships at the time of admission. Eligible students are also encouraged to apply for external scholarships. For a full listing please review the Graduate funding & awards database .  

Internal scholarships & funding opportunities

Some do not require a formal application, as they are handled at the discretion of the School Graduate Office,  all applicants are considered at the time of admission. 

David R. Cheriton Graduate Scholarship

Application: Applicants considered at the time of application. Eligible PhD students may apply each term when the application period is open. See award details for more information.

Value: $10,000 per year for one or two years

Eligibility requirement: No residency requirement. As a stipulation of receiving a Cheriton Graduate Scholarship, all recipients are required to submit an abstract of their proposed, in progress or completed graduate-level research to the CS Grad Office in April of the following year for inclusion in the annual Cheriton Report.

Must be current PhD student to apply to the application portion of scholarship.

DiMarco Graduate Scholarship in Computational Rhetoric

Application: Application required. See award details for more information

Value: $2,500 per year for one year

Eligibility requirement: No residency requirement, Computer Science or Faculty of Arts who have an area of interest in computational rhetoric

Doctoral Thesis Completion Award

Value: $5,000; one term award

Eligibility requirement: All completing doctoral students

Dr. Derick Wood Graduate Scholarship

Application: Eligible applicants considered at the time of application. See award details for more information.

Value: PhD - one $10,000 for one year or Masters - two $5,000 for one year

Eligibility requirement: No residency requirement, Computer Science graduate program, preference will be given to PhD conducting research in Algorithms and Complexity.

Donor Information:

Dr. Derick Wood was a Professor in the David R. Cheriton School of Computer Science at the University of Waterloo from 1982 to 1992. He is widely known for his outstanding research contributions in a number of areas in theoretical Computer Science, including algorithms, data structures, formal languages and computational geometry. Dr. Wood received his B.Sc. and Ph.D. degrees from the University of Leeds, England, in 1963 and 1968, respectively. The University of Waterloo has established the Dr. Derick Wood Endowment for Graduate Scholarships in Computer Science in order to receive gifts honouring Dr. Wood.

More donor information .

GO-Bell Scholarships

Application: No a pplication required. Applicants considered automatically by department. See award details for more information

Value: $12,000 per year up to two years

Eligibility requirement: No residency requirement. Full time PhD students.

International Doctoral Student Awards (IDSA)

Application: No a pplication required. Applicants considered automatically. See award details for more information regarding eligibility and value

International Master’s Award of Excellence (IMAE)

Jose blakeley graduate scholarship in data systems.

Value: $10,000 per year for one year

Eligibility requirement: International master’s or doctoral student in the Data Systems Group of the David R. Cheriton School of Computer Science

Jose Blakeley Application (PDF)

Lijiang Fang Graduate Scholarship

Application: No a pplication required. Applicants considered automatically. See award details for more information

Value: $5,000; split over 2 terms

Eligibility requirement: No residency requirement. Full time, research-based graduate degree program, MMath/PhD. Selection based on academic excellence (minimum 80% cumulative average)

Mathematics Domestic Graduate Student Award

Value: Doctoral students: $6,000 per year (split over 3 terms) Master's students: $3,000 per year (split over 3 terms)

Eligibility requirement: Canadian citizens or permanent residents. Full time, research-based graduate degree program, MMath/PhD.

Ontario Trillium Scholarship

Application: No a pplication required. Students nominated by department. See award details for more information

Value: $40,000 annually

Eligibility requirement: International/study permit student. Full time, research-based graduate degree program (PhD)

Provost Doctoral Entrance Award (PDEA) for Women

Value: $5,000

Eligibility requirement: No residency requirement. Full time female doctoral student (PhD). Minimum 80% cumulative average

Research Travel Assistantship

Application: A pplication required . See award details for more information regarding eligibility and value

UW Graduate Scholarship

Waterloo apple phd fellowship in data science and machine learning.

Application: A pplication required . See award details for more information.

Value : $37,500 per year for two years.

Eligibility : No residency requirement. Students must be in the 2nd or 3rd year of their PhD program in the School of Computer Science. DISCONTINUED AS OF 2023

External awards

The following external awards   are available to students at the University of Waterloo. All eligible students are encouraged to apply. Please contact the Computer Science  Graduate Coordinator , that manages scholarships, for more detailed information.

• Tri-Agency (CIHR,NSERC,SSHRC) Canada Graduate Scholarships (CGS M)
• Natural Sciences and Engineering Research Council (NSERC)
• Ontario Graduate Scholarship (OGS) and Queen Elizabeth II Graduate Scholarship in Science & Technology (QEII-GSST)
• President's Graduate Scholarship  (PGS)

Other funding opportunities

For other funding opportunities to graduate students, such as the Graduate Student Parental Leave Bursary and Graduate Student Medical Leave Bursary, please see the financial need funding page. 

Thesis and dissertation filing guidelines

Students who have enrolled in dissertation or thesis credits will prepare a manuscript to publish through ProQuest/UMI Dissertation Publishing. You own and retain the copyright to your manuscript. The Graduate School collects the manuscript via electronic submissions only. All manuscripts are made available through ProQuest Dissertations and Theses database (PQDT), in ProQuest/UMI’s Dissertation Abstracts International, and through the University’s institutional repository, ScholarWorks.

Getting started with campus resources:

• Office of Human Research Protection
• Campus computer Help Desk @One : (775) 682-5000
• ProQuest Help Line: (877) 408-5027 (8 a.m. - 5 p.m. ET, or 5 a.m. - 2 p.m. PT)
• For specific questions, call the Graduate School Graduation staff at (775) 784-6869

Jump to a section

• Important dates and milestones for graduating students
• Electronic manuscript submission
• Checklist to complete your electronic submission
• Instructions for completing thesis/dissertation committee approval page
• Formatting your dissertation or thesis
• Templates, samples and forms for filing

1. Important dates and milestones for graduating students

• Contact your advisor to discuss department considerations and potential dates for your defense.
• Contact the Graduate School to ensure your progression paperwork has been approved.
• View important dates and purchase a graduation application through MyNevada for your graduation semester.
• Doctoral students must submit their dissertation title for the commencement program.
• Schedule defense date with the entire advisory committee in accordance with graduation deadlines.
• Submit all forms and final manuscripts to the Graduate School by established deadlines.

2. Electronic Manuscript submission

ProQuest electronic submission site

Set up an account with ProQuest and wait for a password sent via email. ProQuest offers email and phone support,   1-877-408-5027 , frequently asked questions, etc. Visit the site early to familiarize yourself with the submission process.

3. Checklist to complete your electronic submission

• Master's  Notice of Completion and Doctoral Notice of Completion Form  - This form includes all committee signatures AND the Graduate Program Director’s signature.
• Master's Final Review Approval and Doctoral Final Review Approval   Form - This form serves as the final approval from your advisor. The Graduate School will accept the dissertation/thesis after the date listed on the form. The approval date on the form indicates the student’s submission can be accepted.
• Committee Approval Page   - Use the online Word document template (NO SIGNATURES and no page number). This page will be merged into your manuscript to acknowledge committee members.
• Filing for Copyright Registration   (optional) - Students have the opportunity to register a copyright of their graduate work with the U.S. Copyright Office. It is strictly optional, and there is a $75.00 fee associated with the service, which is paid online with student submission.
• Processing fee  - $85 thesis / $95 dissertation.  Log into your Student Center in MyNEVADA . Under the Finances section, click on the link “Purchase Miscellaneous Items.” Select the applicable processing fee to pay (Dissertation or Thesis) and complete the transaction. You will receive a receipt that generates overnight.  Please keep this item as proof of payment for your records. Our office will automatically check for payment posted.
• NSF Survey of Earned Doctorates  – For  doctoral students only.

4. Instructions for completing thesis/dissertation committee approval page

• The Committee Approval Page (see forms links at bottom of page ): This interactive template has established borders.
• Use the accompanying template on page two of this handout to complete the Committee Approval form. Check spelling carefully and make sure that case (upper-case/capital and lower-case letters) and font style (regular or bold) follow the template. Spacing between lines will depend on how long your thesis/dissertation title is and how many committee members you have.
• Type the words as they appear on the template, i.e., on the first line “We recommend that the thesis/dissertation”, followed by the second line “prepared under our supervision by.”
• At brackets [1] enter your full name in ALL CAPITAL LETTERS and BOLD-FACED.
• Type the word “entitled” all in lowercase letters.
• At brackets [2] enter the complete title of your thesis/dissertation. The title should be in both CAPITAL and lower-case letters and must be Bold-Faced. If the title is long, use two or more lines, breaking the lines at appropriate words in the title. Do not hyphenate between lines.
• Type the words “be accepted in partial fulfillment of the,” and then, on the next line, “requirements for the degree of.”
• At brackets [3] enter the name of the degree being awarded, e.g., for Ph.D. enter “Doctor of Philosophy,” for Ed.D. enter “Doctor of Education”. The degree should be in all CAPITAL LETTERS and Bold-Faced. DO NOT enter the name of the graduate program, such as anthropology or economics.
• At brackets [4] type the full name of your thesis/dissertation advisor followed by his/her degree, followed by the word “Advisor”. For example, “Sonia A. Skakich, Ph.D., Advisor”. Use both capital and lowercase letters.
• Enter the subsequent committee members and type the full names of the rest of your committee members followed by their degrees and their roles in the committee (Committee Member or Graduate School Rep.) under each one. Use one line for each member. The Graduate School Representative should be the last committee member listed. Use both capital and lowercase letters.
• The last entry is reserved for the Dean of the Graduate School (which is already entered on the form).
• At brackets [5] enter the month and year of official graduation. The month must be May, August, or December. Enter the appropriate four-digit designation of the year (e.g., 2018).

5. Formatting your dissertation or thesis

The Graduate School requires standardized formatting for the dissertation and thesis documents. Students will follow a style guide (APA, MLA, etc.) to prepare their document; however, the document must comply with University formatting requirements listed below.

Margins and spacing

• Left margin: 1.5” from the left edge of the page.
• Right margin: 1.0” from the right edge of the page.
• Top margin: 1.0” from the top edge of the page.
• Bottom margin: 1.25” from the bottom edge of the page.
• All text should be double-spaced with the exception of captions, footnotes, long quotations, bibliographic entries of more than one line, and materials in tables and appendices.

Recommended fonts

Fonts should be easy to read. Times New Roman, Arial, or a similarly clear font is preferred; type size must be 10, 11, or 12 points. Script and italic typefaces are not acceptable except where absolutely necessary i.e. in Latin designations of species, etc.

In preparing your dissertation or thesis for electronic submission, you must embed all fonts. In Microsoft Word 2013, this is done by accessing the FILE menu; selecting OPTIONS, select SAVE. From the SAVE menu check the box labeled, ”Embed fonts in the file.” If the file size is a concern, check the box next to “Do NOT embed common system fonts."

Large tables, charts, etc., may be reduced to conform to page size, but the print must remain clear enough to be readable. You can also attach a PDF for electronic submissions.

Page numbering

Every page, with the exception of the title page, the copyright page, and the committee approval page is numbered in the upper right-hand corner, one-half inch from the top of the page and one inch from the right edge of the page. Do not underline or place a period after the number. Do not use a running header.

• The prefatory materials (abstract, acknowledgments, table of contents, etc.) are numbered in lower case Roman numerals (i, ii, iii, iv…). Insert a section break after the Roman numerals to create different page numbering styles.
• The first page of the main text and all subsequent pages are continuously numbered in Arabic numerals beginning with one until the final page number (1, 2, 3, 4…)
• Do NOT number appendices or pages of additional material with numbers such as 4a or A-1.

Tables and appendices

Tables and appendices are part of the document and must conform to the same margin and page numbering requirements.

Format and sequence of pages

Assemble pages in the following order:

• Title page *no page number* (create according to the example provided)
• Copyright Notice *no page number* (optional - see example)
• Committee Approval Page *no page number* (use the online template available on our   forms page – NO SIGNATURES on this page)
• Abstract (begins lowercase Roman numerals i, ii, iii…)
• Dedication (optional)
• Acknowledgments (optional)
• Table of Contents
• List of Tables
• List of Figures
• Body of Manuscript (begins Arabic numbering 1, 2, 3…)
• Back Matter (appendices, notes, bibliography, etc.)
• Do not number the title page
• Center each line of type
• Use BOLD text type for the manuscript title
• The date listed is the month and year in which you will graduate. The only acceptable months are May, August, and December (graduation cycles).

Copyright page

No page number on this page. Although not required, we strongly recommend you insert a copyright notice in your manuscript following the title page. Essential components of the copyright notice include the copyright symbol, full legal name of the author, and year of first publication. Follow the format of the sample provided below.

Committee approval page

• No page number on this page
• Use the electronic PDF template provided below. This page will list the advisory committee members and graduate dean but will NOT include committee signatures.   Combine the PDF into your manuscript to form a single PDF file.  To do this in Adobe Pro, select "Organize pages," "Insert," and "From file."   
• A window will open and you can drag your separate PDF files into this window to combine them into a single file.
• Choose the PDF documents in order of page sequencing (title page, committee page, main manuscript) and then combine files into a single PDF.

(Lower case Roman numeral “i” page number)

Abstracts are required for all theses and dissertations. ProQuest no longer has a word limit on the abstract, “as this constrains your ability to describe your research in a section that is accessible to search engines, and therefore would constrain potential exposure of your work.” ProQuest does publish print indices that include citations and abstracts of all dissertations and theses published by ProQuest/UMI. These print indices require word limits of 350 words for doctoral dissertations and 150 words for master’s theses (only text will be included in the abstract). You may wish to limit the length of your abstract if this concerns you. The abstracts as you submit them will NOT be altered in your published manuscript.

Processing note

Each copy of your thesis or dissertation will be checked for margins, clarity of copy, and pagination. The Graduate School will run the manuscript through the Turn It In plagiarism tool.

Electronically submitted theses/dissertations are available in electronic format only; no hard copies will be produced. Students are responsible for binding any copies for personal use or for distribution to their advisor, department, or committee members.

Dissertation & Thesis Processing Fee

Mandatory processing fees are required for all theses ($85.00) and all dissertations ($95.00). Log into your Student Center in MyNEVADA. Under the Finances section, click on the link “Purchase Miscellaneous Items.” Select the applicable processing fee to pay (Dissertation or Thesis) and complete the transaction. You will receive a receipt that generates overnight.  Please keep this item as proof of payment for your records. Our office will automatically check for payment posted.

Using copyrighted materials

You must certify in ProQuest that any copyrighted material used in your work, beyond brief excerpts, is with the written permission of the copyright owner. Attach copies of permission letters to the agreement form.

Copyright registration (optional)

Students have the opportunity to register a copyright on their graduate work with the U.S. Copyright Office. It is strictly optional, and there is a $75.00 fee associated with the service. Students submitting electronically pay online. Paying for the claim to copyright is a voluntary action, which allows a court of law to award monetary damages if the copyright is infringed. You may file a Registration of Copyright yourself by sending a properly completed application form, a nonrefundable filing fee of $45.00 and a nonreturnable copy of your thesis or dissertation to the United States Copyright Office. Application materials and instructions are available from:

Register of Copyrights Copyright Office Library of Congress Washington, D.C. 20559-6000 Information is also available at the Copyright Office’s website:   lcweb.loc.gov/copyright

ScholarWorks repository

ScholarWorks - the University's institutional repository - assists in collecting, preserving, and distributing the university's intellectual output accessible to end-users on local and global levels with few if any barriers. The repository will provide long-term access to the items deposited and can accept works from all the University faculty/staff/students. A wide variety of items including Articles, Datasets, Presentations, Technical Reports, Thesis and Dissertations, Posters, Conference Papers, etc. in all file formats can be deposited into the repository. The repository supports creative commons licensing and open-access publishing without any cost.

The discovery services and search engine optimizations ensure that major search engines easily discover the uploaded content. This increases the visibility, citations, and overall impact of the research. All items deposited in the repository receive a persistent URL that can be used for citations. Various statistics are collected with the built-in statistics module and Google Analytics modules. Information on monthly/yearly views, number of downloads, demographic information, etc. is available for each deposited item upon request.

All the ETDs uploaded into ProQuest are automatically deposited into the University's ScholarWorks repository. The embargo period set in ProQuest during deposit is carried over to the ScholarWorks repository. Any changes to the embargo period after deposit can be made by contacting ProQuest at 1-800-521-0600 as well as the ScholarWorks administrator at [email protected] .

Scholarworks FAQ

Do I need to upload my ETD into the ScholarWorks repository?

• No, ProQuest will automatically upload the ETD into ScholarWorks on approval from the Graduate School.

Can I extend the embargo period on my Thesis/Dissertation after uploading it to ProQuest?

• Yes, to change or extend the embargo period of your ETD you need to contact ProQuest at 1-800-521-0600 and the ScholarWorks administrator at [email protected] .

Can I make my ETD open access in the ScholarWorks repository?

• Yes, ScholarWorks supports open access with creative commons licensing. It is available as a free service to all the faculty/staff/students.

Alternative formatting for thesis or dissertation

These guidelines apply to those theses or dissertations which consist of a number of papers either previously published or being published concurrently with the submission of the thesis or dissertation. Acceptance and publication of the articles are not criteria for this alternative. Each of the papers should constitute a separate chapter of the overall work. Preceding the papers should be an introductory section. This section may be one or more chapters but should include:

• an overall introduction to the thesis/dissertation,
• a review of the appropriate literature, and
• a description of the methodology used in the study.

The student’s advisory committee should determine the format and specific content of this introductory section.

The number of individual papers constituting chapters of the thesis/dissertation is determined by the student’s advisory committee. These chapters may be formatted in the same style required by the journals to which they are to be submitted. However, the margins must conform to those of the overall thesis, i.e. left margin = 1.5"; right margin = 1"; top margin = 1"; bottom margin = 1.25". In addition, each page must be numbered consistent with the rest of the thesis/dissertation, that is, the first page of text is numbered 1 with each subsequent page numbered consecutively until the end, to include all appendices, indexes, etc.

Following the chapters consisting of individual papers, there must follow a summary, conclusions and recommendations section. This section may be formatted as one or more chapters.

Work reported in the articles should represent a major contribution by the student that is the review of the literature, the conceptual framework and/or research design for the reported work. The statistical analyses, summaries, conclusions, and recommendations should represent the student’s own work.

For publication purposes, other researchers may be named as additional authors. This would be especially appropriate when publication is dependent upon extensive revision of the initial manuscript submitted and the faculty involved assumes responsibility for the revisions, or when the student is using an existing database.

When a student chooses this option, the articles will be submitted to the journals agreed upon by the concerned academic unit. Responsibility for follow-up, revisions, etc., should be identified in a written document and agreed upon by the student and faculty member(s) involved.

6. Templates, samples and forms

Please be sure to read the above instructions before proceeding with documents.

Forms for filing a master's thesis   Forms for filing a doctoral dissertation

Thesis filing templates and samples

• Committee Approval page for 3-member committee (TEMPLATE)
• Committee Approval page for 3-member committee with co-advisor (TEMPLATE)
• Committee Approval page for 4-member committee (TEMPLATE)
• Committee Approval page for 4-member committee with co-advisor (TEMPLATE)

Sample pages

• Thesis Title page (SAMPLE)
• Thesis Copyright page (SAMPLE)
• Thesis Committee approval page (SAMPLE)

Dissertation filing templates, samples and Survey of Earned Doctorates

• Committee Approval page  for 5-member committee (TEMPLATE)
• Committee Approval page  for  5-member committee with co-advisor (TEMPLATE)
• Committee Approval page  for 6-member committee (TEMPLATE)
• Committee Approval page  for 6 -member committee with co-advisor (TEMPLATE)
• Dissertation Title page (SAMPLE)
• Dissertation Copyright page (SAMPLE)
• Dissertation Committee approval page (SAMPLE)

Survey of Earned Doctorates

• Survey of Earned Doctorates  - The Survey of Earned Doctorates (SED) is an annual census conducted since 1957 of all individuals receiving a research doctorate from an accredited U.S. institution in a given academic year. The SED is sponsored by the National Center for Science and Engineering Statistics (NCSES) within the National Science Foundation (NSF) and by three other federal agencies: the National Institutes of Health, Department of Education, and National Endowment for the Humanities. The SED collects information on the doctoral recipient's educational history, demographic characteristics, and postgraduation plans. Results are used to assess characteristics of the doctoral population and trends in doctoral education and degrees. Read more about the purpose and methods of the SED .

Permanent URI for this collection

The theses in UWSpace are publicly accessible unless restricted due to publication or patent pending.

This collection includes a subset of theses submitted by graduates of the University of Waterloo as a partial requirement of a degree program at the Master's or PhD level. It includes all electronically submitted theses. (Electronic submission was optional from 1996 through 2006. Electronic submission became the default submission format in October 2006.)

This collection also includes a subset of UW theses that were scanned through the Theses Canada program. (The subset includes UW PhD theses from 1998 - 2002.)

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• Doctoral Thesis Completion ...
• University of Waterloo

Doctoral Thesis Completion Awards

At university of waterloo.

Qualification

Funding type

Fee waiver/discount

Contact the university

Value of award

About the scholarship

Awarding institution:

Average applications per year:

Not specified

Qualification:

Number of awards available:

Value of award:

Eligible intake:

Jan - 2025, May - 2025, Sep - 2024

Funding details:

Value: CAN $5,000.

Study mode:

Delivery mode:

Course/offer application deadline:

Entry requirements

Award allocation:

Other aspects considered:

Academic excellence

Award can be used for:

Tuition fees

Gender requirement:

Nationality requirement:

All international

Course subject you are applying for:

General Chemistry

Computer Science

Computer Engineering

Robotics & Mechatronics

Mathematics

General Physics

Selection basis:

Eligibility and Requirements:

Applicants must:

be registered full time in a PhD program be in good academic standing with a realistic plan of completing their degree within 1-2 terms of receiving the award (term of award plus one additional term)

preference will be given to doctoral students who are no longer receiving minimum funding and/or have experienced research interruptions that were beyond the student's control

A change of enrolment status to part-time, inactive, withdrawal or degree completion during the term in which the award is paid will require repayment of all or part of the award. Repayment amounts are recalculated based on the University of Waterloo tuition refund policy. Any inquiries regarding OSAP/provincial student loans should be directed to the Student Awards and Financial Aid Office. However, please note, the two-term limit to degree complete is still applicable regardless of enrolment changes.

How to apply

Application required. For further information, please contact the university website.

Departmental deadlines:

Fall term – July 15

Winter term – November 15

Spring term – March 15

Where the advertised deadline falls on a Saturday or Sunday, the deadline date is the preceding Friday.

Award Deadline: Contact the university

Application process : Separate application required

For more information on this funding award you can visit the institution scholarship page institution scholarship page

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• Where we operate
• Africa IDP Egypt IDP Ghana IDP Kenya IDP Nigeria
• Europe IDP Turkey
• Middle East IDP Bahrain IDP Iran IDP Jordan IDP Kuwait IDP Lebanon IDP Middle East IDP Oman IDP Pakistan IDP Saudi Arabia IDP UAE
• North America IDP Canada
• North Asia IDP Hong Kong IDP Korea IDP Taiwan
• Oceania IDP Australia IDP New Zealand
• South Asia IDP Bangladesh IDP India IDP Mauritius IDP Nepal IDP Sri Lanka
• South East Asia IDP Cambodia IDP Indonesia IDP Malaysia IDP Philippines IDP Singapore IDP Thailand IDP Vietnam
• New Zealand
• United Kingdom
• United States
• Courses by subject
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• Vocational (VET)
• University Preparation
• Undergraduate
• Postgraduate and Masters
• History of IDP
• Frequently asked Questions
• Arrival services
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• Accommodation
• Find nearest IDP offices
• IDP Australia
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• IDP Singapore
• IDP Sri Lanka
• IDP Thailand
• IDP Vietnam
• IDP Corporate
• IDP Education /
• Colleges and Universities /
• University of Waterloo /
• Doctoral Thesis Completion ...
• University of Waterloo

Doctoral Thesis Completion Awards

At university of waterloo.

Qualification

Funding type

Fee waiver/discount

Contact the university

Value of award

About the scholarship

Awarding institution:

Average applications per year:

Not specified

Qualification:

Number of awards available:

Value of award:

Eligible intake:

Jan - 2025, May - 2025, Sep - 2024

Funding details:

Value: CAN $5,000.

Study mode:

Delivery mode:

Course/offer application deadline:

Entry requirements

Award allocation:

Other aspects considered:

Academic excellence

Award can be used for:

Tuition fees

Gender requirement:

Nationality requirement:

All international

Course subject you are applying for:

General Chemistry

Computer Science

Computer Engineering

Robotics & Mechatronics

Mathematics

General Physics

Selection basis:

Eligibility and Requirements:

Applicants must:

be registered full time in a PhD program be in good academic standing with a realistic plan of completing their degree within 1-2 terms of receiving the award (term of award plus one additional term)

preference will be given to doctoral students who are no longer receiving minimum funding and/or have experienced research interruptions that were beyond the student's control

A change of enrolment status to part-time, inactive, withdrawal or degree completion during the term in which the award is paid will require repayment of all or part of the award. Repayment amounts are recalculated based on the University of Waterloo tuition refund policy. Any inquiries regarding OSAP/provincial student loans should be directed to the Student Awards and Financial Aid Office. However, please note, the two-term limit to degree complete is still applicable regardless of enrolment changes.

How to apply

Application required. For further information, please contact the university website.

Departmental deadlines:

Fall term – July 15

Winter term – November 15

Spring term – March 15

Where the advertised deadline falls on a Saturday or Sunday, the deadline date is the preceding Friday.

Award Deadline: Contact the university

Application process : Separate application required

For more information on this funding award you can visit the institution scholarship page institution scholarship page

• View University of Waterloo
• View all courses at University of Waterloo
• View all scholarships at University of Waterloo

One account for all your study abroad needs

Create your profile and unlock a wide array of features including personalised recommendations, fast-tracked applications and much more.

Upcoming events

Explore exclusive uk university discounts claim your discount when you apply through idp, registration link - idp education - canada whitefield, lis/navi mumbai/idp & ielts overview, idp jaipur - swami vivekanand scholarship for academic excellence, planning for study abroad | uk, usa, aus can ,nz & ir| connect with idp bhubaneswar |, are you a high school international student in adelaide, similar scholarship from other universities.

• Funding type: Fee waiver/discount
• Funding type: Other Discount

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• Scholarships
• Scholarships in Canada

University of Waterloo

Doctoral Thesis Completion Awards

About this scholarship

Entry requirements, how to apply.

• Other scholarships

Award value

CAD$5,000.00 (Rs3,09,598)

Funding type

Fee waiver/discount

Contact expert

Study level

Postgraduate

Awarding Institution

Number of awards.

Not specified

What does this scholarship cover?

• Tuition fees

More details on the scholarship

Value: CAN $5,000.

Nationality

All International

Applicable to all genders

Delivery mode

All types of delivery mode

Selection approach

Only selective applicants are considered

Intake year

September 2024, January 2025, May 2025

Other criteria

• Academic excellence

Course subject and study level you are applying for

Other eligibility requirements.

Eligibility and Requirements:

Applicants must:

be registered full time in a PhD program be in good academic standing with a realistic plan of completing their degree within 1-2 terms of receiving the award (term of award plus one additional term)

preference will be given to doctoral students who are no longer receiving minimum funding and/or have experienced research interruptions that were beyond the student’s control

A change of enrolment status to part-time, inactive, withdrawal or degree completion during the term in which the award is paid will require repayment of all or part of the award. Repayment amounts are recalculated based on the University of Waterloo tuition refund policy. Any inquiries regarding OSAP/provincial student loans should be directed to the Student Awards and Financial Aid Office. However, please note, the two-term limit to degree complete is still applicable regardless of enrolment changes.

Selection basis

Students are shortlisted based on their

Application process

You need to apply separately for this scholarship

Application details (from the awarding institution)

Application required. For further information, please contact the university website.

Departmental deadlines:

Fall term – July 15     

Winter term – November 15  

Spring term – March 15    

Where the advertised deadline falls on a Saturday or Sunday, the deadline date is the preceding Friday. 

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