administrator cover letter nz

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How to write an NZ cover letter (with examples and templates)

Along with your CV, a cover letter is essential to any NZ job application. Let's get you started.

Every New Zealand job application should include a cover letter.

This document is key to showing an employer you’re serious about their vacancy, and for demonstrating what you bring to the table . Despite its importance, many people aren’t sure how to write a cover letter – and their applications suffer as a result.

That’s why we’ve created this guide, giving you advice on everything from what to include, to how to lay it out.

We’ve also snuck in a few examples to make life even easier for you … aren’t we nice?

Cover letters vs. CVs: what’s the difference?

To understand the role cover letters play in job applications, it’s important to realise how they differ from CVs:

1. Purpose:

CVs give a broad picture of you as an applicant – providing details such as educational background and employment history . By contrast, a cover letter targets why you want this specific role, and how your skills and experience make you a great candidate.

While there will be areas of overlap as you select qualifications or abilities to draw out in your cover letter, it definitely should not be an elongated version of your CV.

An NZ cover letter should be no longer than one page, while CVs are usually between one and two.

The most obvious visual difference between these documents and CVs hinges around bullet points.

While your CV should be a bullet point bonanza, cover letters favour full sentences. That’s not to say you can’t have any bullets in a cover letter, just use them more sparingly.

You should include a cover letter with every job application.

What to include in a cover letter

1. your contact info, the date and the business’ address.

At the top of your cover letter should be:

• Your full name, contact details and home address
• The date you submit the application
• The business’ postal address

It should look like this:

Head up your cover letter like this.

2. Your opener

People worry about how to start a cover letter , but there’s a simple formula and structure for getting this right:

Make it personal : start with ‘dear’, and address it to a person – i.e. the hiring manager. If their name isn’t in the job listing, try a good old fashioned stalk of the company website, or ring the business and find out. ‘To whom it may concern’ is a no go.

Make it clear : organisations often list multiple vacancies at a time, so make it obvious which position you’re applying for. A sentence like, ‘I’m writing to apply for the Marketing Assistant role, as advertised on Trade Me Jobs’, will do the trick.

Make it punchy : next, add a snappy one-liner summing up why you’re interested in the role and what you’d bring to their business. Remember, you can go into more detail in the interview itself. For example:

3. Why them

A common cover letter mistake is to only focus on yourself. Before choosing you, employers want to know why you’re choosing them. This helps sort candidates who are genuinely passionate about their organisation from those who are mass applying to anything and everything.

Warning : this section is not about inflating the hiring manager's ego by flattering the company – be positive, but be thoughtful.

Now, it’s time to sell yourself.

This section of your cover letter is where you highlight your most relevant skills and experience.

You can draw on anything from previous work experience to certificates and qualifications. The important bit is linking whatever you mention to the job – simply listing skills is not the answer.

To do this effectively, you need to carefully study the job ad and identify what capabilities the employer values most. If your Trade Me Jobs Profile is up-to-date, you can then quickly skim your skills and experience to find those which most closely match the job description.

Top tip: the more detail you can give, the better. Helped raise sales? Great. Helped raise sales by 6%? Even better.

If you want to add some extra skills or information to this section, a bullet point list is a good option. Note : only do this after introducing your headline examples in full sentence form, as above, and keep your list to three or four concise bullets.

5. Signing off

The end of your cover letter should (politely) prompt the reader to get in touch with you to arrange the next steps. Make sure you end on a high, and continue the energy from earlier in your closing sentence, for example:

How to format a cover letter

With your content sorted, it’s now about nailing the visuals. Cover letters are usually easier than CVs in this regard, as they’re laid out like a traditional letter. However, there are a few things to bear in mind:

• What font should I use? Keep it simple, and the same as on your CV. If your font is hard to read, or too small, the letter will end up in the wrong pile.
• How long should a cover letter be? New Zealand cover letters should be under one page long.
• Should I use paragraphs? Would you read huge, unbroken chunks of text? We doubt it, so make sure to break up your cover letters into paragraphs.
• What are the correct cover letter margins? Leave these at their default setting so your cover letter has plenty of blank space, and doesn’t look crowded.

All done? Not quite.

Perhaps the most important stage of cover letter writing is proofreading. After all that hard work, you don’t want a few silly typos or poor punctuation letting you down.

So check it yourself, then get someone else to have a look, then have a final glance.

Once you’re happy, it’s time to attach it to your application, and hit send.

Al Hall is a regular contributor at Trade Me Jobs and Trade Me Property. He’s dedicated to helping people succeed in their aspirations to find their dream job and place to live.

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Administrator cover letter examples

A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

CV templates 

Administrator cover letter example 1

Administrator cover letter example 2

Administrator cover letter example 3

These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Resumes & cover letters: Cover letter templates

A cover letter is often your first communication with a potential employer, and therefore it is vital that when writing a cover letter  you make it compelling and professional from the very first line, marking you out as a candidate they need to contact.

A good cover letter is an opportunity to showcase your written communication skills and your motivation for applying for the role. Writing a cover letter customised to the job demonstrates you have taken the time to put some effort into your application. You can also use a cover letter as an opportunity to highlight and provide more detail on any specific skills or experience which are relevant to the role you are applying for.

To help you structure your cover letter, we’ve developed 4 free cover letter templates and cover letter samples you can use to write a cover letter that will catch the eye of hiring managers and recruiters and increase your chances of getting an interview. For additional tips and advice on cover letter writing, check out our article How to write a cover letter .

Download our free cover letter templates

Cover letter template 1: response to a job ad, cover letter template 2: response to a job ad, cover letter template 3: letter to a recruiter on linkedin, cover letter template 4: ‘cold contact’ prospecting letter to a hiring manager, related insights.

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Accounting Administrator Cover Letter Example

An Accounting Administrator is a professional whose responsibilities include the reviewing of accounts and processing subsequent payments. He maintains records of invoices and receipts. He reconciles financial statements and helps identify the discrepancies in the company accounts. He also ensures that the receivable and payable accounts are taken care of in a uniform and timely manner.

The key to nailing your dream job is to create an effective cover letter. Write your perfect Accounting Administrator Cover Letter using our sample cover letter. If you are looking for something simpler, use our cover letter builder tool for all your cover letter needs.

• Cover Letters
• Accounting & Finance

What to Include in a Accounting Administrator Cover Letter?

Roles and responsibilities.

An Accounting Administrator is responsible for all financial and accounting works related to taxes, book-keeping, and invoicing of records. The main responsibilities of an Accounting Administrator include managing obligations to customers and third-party vendors. He is also responsible for organizing and maintaining their files. He updates the internal accounting database , manages the spreadsheets, and submits tax forms.

• Ensure efficient client services and provide support to administration staff.
• Maintain all files and invoices and prepare records of minutes of the meeting.
• Assist accountants and prepare all financial data and reports.
• Evaluate all physical contracts with products and billing plans .
• Organize customer contracts and evaluate all agreements and invoices.
• Monitor work of production manager and provide status on all business.
• Manage all petty cash and prepare cash flow reports.

Education & Skills

Additionally, the cover letter for Accounting Administrator should mention the following skillset :

• Advanced knowledge of Excel and creating spreadsheets.
• Experience with accounting software.
• Organizational and time management skills.
• Knowledge of bookkeeping procedures.
• Strong and accurate data entry skills.

Successful cover letters for Accounting Administrator often mention the following qualification(s):

• A degree in Accounting, Finance, or a relevant field; proven work experience in a similar role.

Accounting Administrator Cover Letter Example (Text Version)

Dear Mr./Ms.,

I am submitting this letter in response to the job position for the post of Accounting Administrator in [XXX Company]. With my three years of experience in providing clerical and administrative assistance in [YYY Company], coupled with my commitment to being up to date with my assigned work, I believe that I would significantly benefit your company.

[XXX Company] is held in high regard for its client-centric approach. It never fails to amaze me how the company surpasses the expectations in every financial year. It has set the standards of Account Management very high. I am certain that being a part of your company will help me advance my skills and upgrade them.

In my current role as the Accounting Administrator at [YYY Company], I am responsible for receiving and verifying requisitions for the goods and services offered by the company.

I also perform the following tasks and duties:

• Update intra-company accounting databases and spreadsheets.
• Reconcile and manage financial statements and invoices.
• Report and maintain the status of payable and receivable accounts.
• Process bank deposits of customers and vendors.

I have a proven track record to do the assigned work in the most accurate and timely manner possible. I have strong organizational and problem-solving skills, which I believe are essential while pursuing a job such as this. I believe that your company will provide me with an outstanding platform to upgrade and develop my skills.

Thank you for your time and consideration.

Sincerely, [Your Name]

An effective Accounting Administrator Cover Letter will help the recruiter distinguish you from the rest of the candidates with similar work experience and educational qualifications. In addition to the cover letter, create a resume using our Accounting Administrator Resume Sample to create a good first impression on the recruiter.

Customize Accounting Administrator Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Accounting & Finance Cover Letters

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• Job profiles
• Administration

Office Administrator

Kaiwhakarite ā-tari.

Alternative titles for Office Administrator:

• Administrator
• Business Support Co-ordinator
• Co-ordinator
• Project Team Co-ordinator
• Team Assistant
• Administration Officer

Office Administrators help ensure organisations run efficiently.

Office administrators usually earn

$48K-$65K per year

Source: PERSOLKELLY, 2023

Job opportunities

Length of training

There are no specific training requirements. Find out more about how to enter the job.

Vocational Pathways More

• Services industries

About the job

Pay for office administrators varies depending on their experience and skills.

• Office administrators usually earn $48,000 to $65,000 per year. 
• Source: PERSOLKELLY,  '2023 - 2024 Salary Guide', 2023.
• PAYE.net.nz website - use this calculator to convert pay and salary information

(This information is a guide only.  Find out more about the sources of our pay information )

What you will do

Office administrators may do some or all of the following:

• organise meetings, prepare agendas and take minutes
• create, oversee, distribute and file correspondence and documents
• work on reception
• monitor and maintain equipment and supplies
• prepare and track budgets, pay bills, and do banking and invoicing
• ensure health and safety issues are addressed, including making staff aware of building safety procedures and safe work practices
• project or database management
• update websites
• research, records management and filing.

Skills and knowledge

Office administrators need to have knowledge of:

• software such as Microsoft Office or Excel
• website management and database systems
• budgeting and office finance systems
• health and safety laws
• keyboard and computing skills
• minute taking and report writing.

Working conditions

Office administrators:

• usually work regular business hours but may work part time or in evenings or weekends
• usually work in offices.

What's the job really like?

Alison McKessar

Training and Education Co-ordinator

What does your job involve?

"I work for the Australian and New Zealand College of Anaesthetists. I look after a couple of committees which also involves booking travel and catering. There are a number of administrative tasks that I undertake, such as report writing, website updates and document preparation. One of the committees changes members every year and I run the process for nominations, and elections if necessary.

"I'm also responsible for all the anaesthesia written, and medical and clinical examinations that take place in New Zealand."

What are the main challenges?

"The exams require a lot of time-critical tasks and I need to be really organised. I use checklists to ensure I don't miss anything but it can be very stressful."

What are your hours like?

"My normal day is 8.45am to 4.45pm and most of the time I don’t need to work late. However, the exams are sat at the same time as in Australia so I do work until 7pm when they take place, and on a Saturday twice a year. However, because the exams and courses are held in different places around New Zealand, I get to do a bit of travel which I really enjoy."

Administration officer (despatch administrator)

Miciah Tait talks about life as a despatch administrator – 1.43 mins.

How to enter the job

Entry requirements.

There are no specific requirements to become an office administrator. However, a business administration qualification, such as a certificate or diploma, may be useful.

Office administrators may also become members of the Association of Administrative Professionals New Zealand (AAPNZ), which offers professional development opportunities.

• AAPNZ website – becoming a member

Secondary education

No specific secondary education is required for this job, but accounting, businesses studies, digital technologies, English and maths to at least NCEA Level 2 are useful.

Personal requirements

Office administrators need to be:

• organised, and able to prioritise and multitask
• good communicators and skilled writers
• able to work well in a team environment
• able to solve problems and show initiative
• friendly and approachable
• discreet and diplomatic when dealing with confidential issues.

Useful experience

Useful experience for office administrators includes:

• administration or reception work
• customer service experience
• information technology (IT) work.

Find out more about training

What are the chances of getting a job, multi-skilled office administrators in demand.

Your chances of securing a job are best if you can combine general administration skills with skills in other areas such as accounting support, data entry, reception, health and safety or human resources. This is because some organisations have combined two administration jobs into one to save costs.

According to the Census, 36,231 office administrators worked in New Zealand in 2018.

Software skills improve chances of getting a job

Entry-level office administrators can improve their chances of getting a job if they have experience using software such as Microsoft Excel and Microsoft Dynamics, Salesforce, or MYOB, as employers report a shortage of people with these skills.

Types of employer are varied

Most organisations employ administration staff, so you can work for a variety of employers including:

• private businesses
• government departments
• local government
• the armed forces
• legal offices
• education institutes
• not-for-profit organisations.
• Hays, 'Jobs in Demand July - December 2018', accessed December 2018, (www.hays.net.nz). 
• Honeychurch, M, business director, Hays, careers.govt.nz interview, September 2018.
• McKessar, A, president, Association of Administrative Professionals New Zealand, careers.govt.nz interview, September 2018.
• Stats NZ, '2018 Census Data', 2019.

(This information is a guide only. Find out more about the sources of our job opportunities information )

Progression and specialisations

Office administrators may move into other administrative roles, such as personal or executive assistant, or office manager. With further training, administration officers may progress to become event or project managers.

• Event manager job information
• Office manager job information
• Personal assistant job information
• Project manager job information

Office administrators may organise meetings and take meeting notes

Related jobs:

Accounts officer kaituhi kaute.

Accounts officers are responsible for monitoring and managing financial accounts for their organisation.

Contact Centre Worker Kaimahi Pokapū Whakapā

Contact centre workers answer enquiries and provide or organise help for those who contact them. They may also deal with customer complaints, or sell goods or services.

Office Manager Kaiwhakahaere Tari

Office managers are responsible for a range of tasks that make an office run smoothly, including administrative duties, staff supervision and financial work.

Personal Assistant Kaiāwhina Whaiaro

Personal assistants provide administrative, clerical, secretarial and general support to managers and other professionals. They may also be responsible for financial planning, recruitment and staffing.

Receptionist Kaiwhakatau Manuhiri

Receptionists greet visitors and clients, and deal with enquiries and requests. Their work includes administration tasks such as answering the telephone, scheduling appointments and keeping records.

Related courses:

General office administration, text and information processing, job vacancy websites:, view a list of job vacancy and recruitment websites.

Last updated 27 March 2024

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Account Administrator Cover Letter Examples

A great account administrator cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following account administrator cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Jonnie Shakeri

(513) 644-8394

[email protected]

Dear Betul Sansonetti,

I am writing to express my keen interest in the Account Administrator position within your esteemed company. With a solid foundation of five years of experience at Acme Corp., I have honed my skills in managing accounts, enhancing customer satisfaction, and contributing to the efficiency and success of the accounting team.

During my tenure at Acme Corp., I have been recognized for my ability to seamlessly manage a diverse range of client accounts, ensuring that each one receives the attention and service they deserve. My role involved meticulous record-keeping, detailed reporting, and the facilitation of smooth communication between clients and our internal teams. I have a proven track record of successfully handling multiple priorities in a fast-paced environment, which I understand is a critical aspect of the role at your company.

My commitment to continuous improvement and professional development has driven me to stay abreast of the latest industry trends and software solutions. I am well-versed in various accounting platforms and have frequently been entrusted with the responsibility of training new team members, a testament to my expertise and leadership capabilities.

I am particularly drawn to the opportunity at your company because of its reputation for fostering a culture of innovation and excellence. I am eager to bring my strong work ethic, proactive approach, and dedication to your team, where I hope to contribute to achieving and exceeding the financial and administrative objectives set forth.

Thank you for considering my application. I am looking forward to the possibility of discussing how my experience and skills align with the needs of your company and how I can be a valuable asset to your team.

Warm regards,

Related Cover Letter Examples

• Accounts Payable Administrator
• Accounting Administrator
• Accounts Payable Accountant
• Accounts Payable Analyst
• Accounts Payable Assistant
• Accounts Payable Clerk

• CV Examples
• Administrators

Administrators CV Example & Writing Guide

Administrators are professionals responsible for the daily management and upkeep of an office or organisation. Administrators  provide high-quality clerical support and keep things running smoothly, so it’s essential that employers see candidates applying for administrative roles as efficient, structured and organised. Your CV structure is no different! We’ll help you create professional, attractive CVs to help you captivate potential employers and kickstart your administration career. Let’s begin!

Formatting Your CV

Your CV should include the following components: 

• Personal Statement

Work History

Here at cvapp.nz, we recommend using a Reverse Chronological format for your CV. It’s the most common and accepted CV format and allows you to emphasise your most recent employment positions first. You can also opt to use Functional or Combination CV formats, which may suit applicants who wish to highlight other aspects of their professional profile, such as their skills or education. We have plenty of advice, tips and guidance for applicants unsure of which CV format is best for them on our website and blog! If you’d like to know more, head on over to our cvapp.nz website and check out our article: “How To Write A Successful CV.” We’ll get you sorted! 

Professional Statements 

Your professional statement is a brief introduction to your professional profile. Think of it like an overview of what you can bring to the administrative role and why you are the ideal candidate for a job position. We know how humble Kiwis can be – don’t be shy! Briefly summarise who you are in a few sentences and try to highlight your strengths as an administrative candidate. For example, you could choose to emphasise your administrative skills, e.g. “motivated and efficient administrative professional with seven years experience managing teams and office operations.” The key idea is that you only include significant and relevant details. Read over the job description for inspiration – including keywords from the job description in your professional statement and throughout your CV is a surefire way to increase your chances of landing the role. Still unsure about how to structure your personal statement? No worries, we’ve got you! Check out our example of a CV professional statement here: 

Diligent and dedicated administrative professional with high-level organisation skills.  Proficient in customer relationship management and performing administrative duties. Managed several office environments successfully. Committed to maintaining the daily operations of a company in an efficent and productive manner. 

In your work history section of your CV, you should list your employment history in reverse chronological order. What do we mean by this? 

Essentially, you should list your previous jobs from most recent to least recent. For example, if you worked at The Warehouse in 2014, Farmers in 2016 and Kathmandu in 2020, you should list your work experience at Kathmandu first. You should elaborate on your job role title, the dates you worked at each organisation, the name of each organisation and a brief summary of the duties you performed in your roles with each company. If you have any outstanding achievements or certifications from your time working at a company, be sure to include them! Remember to be as specific as possible! Check out our sample example here: 

Administrative Assistant at Sunny Orchards, Gisborn May 2018 — November 2021

• Assisted with phone and email queries, escalated urgent matters to relevant staff members
• Arranged all staff and client appointments
• Ensured all meeting minutes were recorded and disseminated appropriately
• Ordered office supplies and maintained inventory across all staff offices
• Arranged all travel, logistics and accommodations as necessary for staff

Receptionist at Tairawhiti Group, Gisborne March 2017 — March 2018

• Answered emails and calls, escalating to individual staff as necessary
• Greeted guests and offered refreshments and beverages
• Maintained reception area, ensuring all common spaces were neat and tidy
• Ordered office supplies and maintained inventory
• Updated office databases and software with client details

It’s no secret that administrators are organised, methodical and productive. Does this sound like you? If you’re an administrator, we’re nearly certain it does! 

When it comes to potential employers, however, it’s important that you convince employers that you possess a skill-set that would provide value to the job role you’re looking to fulfil. Employers want to know that you’re the ideal candidate for the role and that your skills are a match! Create a skills section that describes the skills you have to offer. Are you proficient at budgeting? Do you have 5+ years experience with project management? Are you a wiz at Excel? Let your employers know! 

Do you know what skills you’d like to mention but unsure of how to set it up? Check out our skills example below: 

• Customer Service
• Communication Skills
• Microsoft Excel
• Microsoft Office

Finally, your education section should list any academic qualifications you have and any outstanding academic achievements. If you have a degree or any relevant certifications, list these in reverse chronological order with the most recent listed first. Try to be specific and include details where possible, including the name of any institutions you’re affiliated with and any relevant dates. 

Here’s an example of a well-formatted education section:

Bachelor of Business, University of Waikato, Hamilton  February 2014 — February 2017 

NCEA Level 3, Gisborne Girls High School 

• Graduated with NCEA Level 3 with Merit.

We hope you enjoyed our comprehensive guide for writing a stellar administrator CV! We also hope you know that the fun doesn’t stop here – feel free to check out all of our free tools and resources on our website and blog for more guidance and advice. We’re proud to help Kiwi professionals unlock the next chapter of their career story, and we hope we’ve made your job-hunting journey a little easier. 

Ngā mihi nu!

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