how to write an application letter for a house

Rental Cover Letter: Sample Letter to Rent a House

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

• Credit history
• Employment/employment history
• Rental history
• Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

• (Highlight of employment history)
• (Highlight of rental history)
• (Something about your hobbies or interests)
• (Note about how you’ll be a good neighbor/tenant)
• (Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

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Writing to landlords: An example application letter 

Finding accommodation in the Netherlands can be quite a challenge, especially in major cities such as Amsterdam, Rotterdam or Utrecht. One essential step in the process of acquiring a room or apartment is to write an outstanding rental application letter to landlords. Therefore, we gathered a few tips which will help you present yourself as an ideal potential tenant and optimise your chances of receiving a response from landlords.

1. Be genuine

Do not write, "Hey, is this room still available?" as this is probably the most common message landlords receive. Instead, try to write a letter where you show genuine interest by reading the housing add carefully and customising your letter for each room, studio or apartment you apply to.

2. Introduce yourself

You only get  to make a first impression once. So if you really want that room, studio or apartment, you have to make it count. It’s best to start your rental application letter by introducing yourself properly by mentioning:

• Your name and age
• The reason you are moving (for study or work)
• If you are applying with a friend or as a couple, briefly introduce each person

3. Tailor your letter to the landlord

Remember that not all landlords and roommates are looking for the same type of person. Some landlords may look for a quiet tenant to rent his home to at least a year, whereas roommates may look for someone tidy who likes to socialise. Therefore, it is important to tailor your letter to the person you are writing to, you can tailor your letter by:

• Addressing the landlord/roommate by their name.
• Mentioning something that you like about the home or the neighbourhood to show the landlord that you’ve read the housing ad and know what you are talking about.
• Explaining why you would be a great tenant or roommate by highlighting hobbies, interests or part of your personality that match the housing ad.
• Addressing requirements if they are mentioned in the housing ad, such as no smokers.

4. Keep it short

After  you made sure your message includes all the necessary information, it’s time to look at the length of your message. No one has the time or the patience to read an entire essay, so try to keep it short. By word count, the optimal length of a message would be about 150 words.

Not quite sure where to begin? Check out the example below for some inspiration:

“Dear Mr. Smith,

My name is John Doe, and I have a keen interest in renting the room located on the Streetlane in Amsterdam. I am 19 years old and am currently living in Berlin, Germany. From the first of September, I will be studying Psychology at the University of Amsterdam, which is why I am looking for a new home in Amsterdam.

I am particularly interested in the room you are renting out because of the nearby amenities, and the relatively short commute to the university of Amsterdam. I believe I would be the perfect tenant because, even though I enjoy socialising, I like my home to be a peaceful place.

Thank you very much for considering my rental application. I would like to arrange a meeting to view the home in person and meet the other tenants. I look forward to hearing from you.

Kind regards,

Ready to find your new home in the Netherlands? Start browsing all rooms and apartments on Kamernet , tailor your rental application letter and find a home in the Netherlands!

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Tips for a successful rental application

Learn what to write on a rental application and how to present yourself so you can stand apart from the crowd..

In this guide

7 tips to improve your rental application chances

1. be on time, 2. make a good first impression, 3. have rental references, 4. write a great cover letter for rental applications, 5. complete the rental application, 6. be honest, 7. follow up.

Applying for a rental property in a competitive market can be tough. Landlords and property managers will take a close look at prospective tenants and ask for a lot of personal information. You can boost your chances of success by making a strong rental application and making a good impression.

If you’re looking for a rental property in a popular suburb, odds are there will be a queue before the real estate agent even arrives. It can’t hurt to be near the front of that queue.

Most importantly, though, don’t arrive late. The real estate agent conducting the inspection is likely to have back-to-back inspections booked throughout the day. Don't be the latecomer that throws off their entire day’s schedule.

The real estate agent or landlord wants to find a tenant they can trust. And first impressions matter.

Introduce yourself to the real estate agent. Dozens of people will likely be filing through the property through the course of the inspection, and you don’t want to melt into the crowd.

Dressing the part can also help. You don't need to wear a suit and tie but dressing respectably can't hurt.

Finally, ask a question about the property. Be courteous and polite, of course, but engage the real estate agent with a question or two to stand apart from the masses and to show your interest in the property. This signals you're a serious applicant.

The importance of good references from prior landlords can’t be overstated. Real estate agents, property managers and landlords want to know you’ll be a reliable tenant, that you’ll pay your rent on time and that you’ll treat the property as if it were your own. Potential tenants who can’t prove this with a strong track record of rental history are at a significant disadvantage.

It should be noted that references from real estate agents or property managers carry far more weight than references from landlords. A landlord is not seen as a qualified professional, and could be a friend or family member.

Though not essential, it also can’t hurt to have references from co-workers, employers or former neighbours. Some agents will ask for this, especially if it's your first rental property.

What should you write on a rental application letter? It's quite simple: Write a few short paragraphs about who you are, what you do for a living and perhaps the reason for your move. If you’re applying as a group for a property you intend to share, briefly introduce each housemate. Be professional, but not so overly formal that your personality doesn’t shine through.

Give a brief rundown of your rental history, and make sure to mention any special circumstances such as pets. Even if you’re applying for a number of properties, it’s a good idea to specifically tailor each cover letter to mention features of the property that appealed to you.

Rental application cover letter samples

Having trouble coming up with a cover letter? Try using this sample letter as a template:

Dear Graeme,

It should go without saying, but filling in all the details on the rental application is essential. The more details you can provide, the better. This includes copies of all your identification documents, proof of income, pay history and proof of employment. Rental reference letters and contact information for your employer are a good idea too.

Most property managers will have standardised application forms on their websites, or they may require you to use 1Form, a free online rental application platform. 1Form is handy if you’re applying for a lot of properties, as it will pre-fill your details on subsequent applications. The 1Form application is very lengthy and detailed, but you only need to complete it once.

Rent.com.au also has a "renter resume" which is similar to 1Form. It allows you to create a personalised profile to use for rental applications.

Another way to make sure you’re prepared is to have money for the bond and a holding fee on-hand on the day of the inspection. A real estate agent is highly unlikely to accept your application on the spot, but knowing that you can pay the bond immediately upon acceptance is a big tick in your favour.

Don’t hide anything on your application or in your discussions with the real estate agent. Start off on the front foot by raising any issues that could be potential stumbling blocks.

Do you have pets? Put it in your cover letter, put it in your application and discuss it with the agent at the inspection (it’s also helpful to get references for your pets from previous property managers). Do you have a rough patch in your credit history? Be upfront about it and explain it to the agent.

If there will be a number of people living in the property, make sure they’re all at the inspection. Any details about your tenancy you try to hide are sure to come out eventually, and can lead to some pretty severe consequences if you’ve signed a lease under false pretences.

After you’ve attended the inspection and submitted your rental application, follow up with the real estate agent with a brief thank you email. Be pleasant and avoid coming across as impatient or pushy, but make it clear that you’re interested in the property. A courteous thank you note along with reiterating your interest in the property can help keep you top of mind as they consider applications.

Richard Whitten

Richard Whitten is a money editor at Finder, and has been covering home loans, property and personal finance for 6+ years. He has written for Yahoo Finance, Money Magazine and Homely; and has appeared on various radio shows nationwide. He holds a Certificate IV in mortgage broking and finance (RG 206), a Tier 1 Generic Knowledge certification and a Tier 2 General Advice Deposit Products (RG 146) certification. See full profile

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How to get a rental when coming out of a long term domestic violence situation

You can contact Consumer Affairs Victoria on 1300 55 81 81 (Monday to Friday, 9am to 5pm). They can help and provide information for renters and rental providers. You can also visit this guide about renters’ rights and responsibilities in a family violence situation .

I hope this helps you.

Kind regards, Richard

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How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must. 

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter. 

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

Related articles:

• Rental Prices Are Soaring – Here’s What You Need to Know
• How Much Can a Landlord Increase Rent?
• Renters’ Rights: What You Should Know

What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

• A brief introduction of the prospective tenant.
• Insights into their interests and pastimes including hobbies, club affiliations
• An overview of their professional history and additional personal details.
• It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
• Housemates and their ages, an important input if you have children
• Pets (if any) and their description

Rental cover letter examples

Example #1: budget-conscious apartment in inner-city melbourne:.

Dear [Landlord name],

My name is [Your name] and I am writing to express my strong interest in renting the [Apartment number] apartment at [Building name and address]. I was immediately drawn to its [Mention specific features that appeal to you, e.g., modern kitchen, balcony with city views, etc.].

I am a [Your profession] with [Number] years of experience and currently work for [Your company name]. My annual income is [Your annual income]. I am a responsible and respectful individual with a clean rental history. I have lived in my current apartment for [Number] years and my previous landlord can be reached at [Previous landlord’s contact information] for a reference.

I am looking for a quiet and well-maintained apartment in a vibrant location like [Neighborhood name]. I am a tidy and considerate tenant who maintains a clean and respectful living environment. I am a non-smoker and have no pets.

I am available for a viewing at your earliest convenience and am flexible with the move-in date. Thank you for your time and consideration.

[Your name]

Example #2: Family home in a suburban area:

My name is [Your name] and I am writing on behalf of myself and my family to express our interest in renting the house at [Address]. We are a family of [Number] people, including [Number] adults and [Number] children aged [Ages of children].

We are currently living in [Current address] and have been there for [Number] years. We are seeking a larger home in a safe and family-friendly neighborhood like [Neighborhood name]. We were particularly impressed with the [Mention specific features that appeal to you, e.g., spacious backyard, proximity to schools and parks, etc.] of your property.

I am a [Your profession] and my partner is a [Partner’s profession]. We have a combined annual income of [Combined annual income]. We are responsible tenants with a clean rental history and excellent references. Our previous landlord can be reached at [Previous landlord’s contact information].

We are quiet and respectful neighbors who will take good care of the property. We are also mindful of noise levels and would adhere to any community regulations.

We are available for a viewing at your earliest convenience and are flexible with the move-in date. Thank you for your time and consideration.

Remember to personalize these examples further by:

• Adding specific details about your lifestyle and interests.
• Highlighting your strengths as a tenant, such as reliability, cleanliness, and respectfulness.
• Proofreading carefully before submitting your application.

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question. 

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application. 

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is. 

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form 

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required. 

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income. 

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

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Just remember to shortlist or swipe left on our listings so we can send you others that better match what you’re looking for.

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How to Write a Letter of Interest for a House

Last Updated: March 25, 2024 Approved

This article was co-authored by Carla Toebe . Carla Toebe is a licensed Real Estate Broker in Richland, Washington. She has been an active real estate broker since 2005, and founded the real estate agency CT Realty LLC in 2013. She graduated from Washington State University with a BA in Business Administration and Management Information Systems. There are 8 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, several readers have written to tell us that this article was helpful to them, earning it our reader-approved status. This article has been viewed 784,357 times.

A letter of interest for a house is a personal letter a prospective buyer writes to a seller to express interest in buying a home. The letter of interest can mark the beginning of negotiations between buyer and seller. Before making an offer, a potential buyer may also write a “letter of intent” (LOI) that indicates the buyer’s intentions to make an official offer on the house.

Writing a Letter of Interest

• You can maximize the effectiveness of a letter of interest in particular situations. For example, in a “seller’s market” situation, you can face competition from a crowded market of buyers all seeking the same house. A letter of interest is a tool you can use to make you stick out from the crowd.
• Letters of interest are less common when both parties involved are using a REALTOR. If the seller uses a REALTOR, he or she may want to minimize any part in the selling process, and the seller’s REALTOR is more likely concerned with which potential buyer can close on the house quickly and for the largest percentage of the asking price.
• If you wish to submit a letter of interest, the best time to do it is when you make an offer on the house. A well-crafted letter of interest can make your offer more attractive to the seller.

• If you (or your partner, spouse, or children) attended the same school, work in the same sector, volunteer for the same charity, or share any other significant connections to the owners, be sure to make note of this in your letter. [2] X Research source
• Don't sound too formal: “I am a 30-year-old alumnus of University Xyz with a degree in chemistry.”
• Do sound approachable: “The U Xyz banner at open house brought back memories — I didn't expect to meet another alumnus out here!”

• Focus on specific features of the home and neighborhood that you love, such as the sunroom, yard, surrounding walking trails, etc.
• People are often still attached to the houses they’re selling. Use this section to show the seller that you have the proper appreciation for the house. Show the seller that selling to you would leave the house in good hands.

• Don't mention sad stories: “...turned down from several houses . . . looking to escape an awful neighborhood...”
• Do tug on heartstrings in an upbeat way: “...kids loved running down the beach . . . couldn't stop smiling when I looked at the view...”
• This also means you shouldn’t exaggerate what you love about the house. The current owner will know the house better than anyone, including the work it needs. Overselling how perfect the house is can easily come across as inauthentic.
• Don’t be afraid to mention that you’d repaint, finish the basement, etc. This also tells the seller that you’re willing to invest in the upkeep of the house.

• Don't brag (e.g., “I have an outstanding work ethic” or “I am a pillar of the community”), but do mention positive traits in a straightforward and honest way. Support your statements with examples and evidence. For example, “I am community-minded and volunteer at my local school.”

• A closing paragraph might also imagine the future you and your family will enjoy in the home. You might write, “I would be so excited to raise my family here, and would enjoy many years creating memories in this home.”
• Express your sincere appreciation for the owner's time. Include a warm thank you at the end of the letter, such as, “Your consideration is greatly appreciated,” or similar wording.

• Try to avoid including too much detail about your own life story, and avoid complaining about the difficulties you might be experiencing in finding a home. [5] X Research source

Writing a Formal Letter of Intent

• One of the most important aspects of an LOI is that it isn’t binding, meaning either party can walk away at any point in the process. [7] X Research source
• Like letters of interests, letters of intent aren’t common when REALTORS are involved in the process. REALTORS usually hash out the details on behalf of their clients with the implicit knowledge that nothing is binding until a final contract is agreed to and signed.
• If you aren’t experienced in this sort of writing, it may be best to work from a template or have a real estate professional draft an LOI for you.

• You can include contingent items in your letter of intent, but the scope of an LOI is larger and less official than an actual contingent offer. You shouldn’t make any offer on the home—contingent or otherwise—until both parties have agreed upon all of the specifics of an LOI.

• Formal language is most common. You can write, “This letter describes the intent of (your name) to purchase the real estate located at (location) owned by (seller's name).” [10] X Research source Ensure that the name and address of each party, as well as that of the property, are included. [11] X Research source
• You may choose to begin this sentence in a semi-formal manner, such as, “I, (your name), am writing this letter to declare my interest to buy.”

• The offer should also indicate that the purchase price will be paid to the seller at the closing of the deal. [15] X Research source [16] X Research source
• If you are proposing to rent or lease, indicate whether you are proposing a weekly, monthly, yearly, or multi-year rent, and in what installments the rent will be made (e.g., every month, every year, etc.). Also include any pro-rated portions of rent if the home is to be inhabited in the middle of a month.

• This type of deposit is typically called “earnest money.” Earnest money usually goes to escrow once you sign the purchase and sale agreement, but this agreement will stipulate when exactly it should be deposited into an escrow account.
• Earnest money is not usually deposited into escrow until the contract is executed, but in some cases it may be contingent on other factors, such as a successful inspection of the property.
• This amount may be approximately 1-3% of the purchase price. When a final agreement is signed, the money typically goes toward the down payment. [17] X Research source
• Higher deposits are riskier for you, and may make your offer more attractive to the seller. A typical deposit is around 1% of the purchase price, which minimizes your risk as a buyer.

• You can include other dates in this section, such as a date on which the negotiations automatically expire. Placing an expiration date in the LOI can help push a seller into making a decision more quickly.
• An expiration date can also put pressure on you, as the buyer, to respond to any counter-offers by the seller.
• If you are represented by a broker, you can also clarify how the broker's fees will be paid. [18] X Research source

• Be specific about the nature of your inspection: an independent tour, for example, or investigation of tax or other records.
• You may also specify what types of information or disclosures you will require during an inspection.

• Make sure there is a clause that states explicitly that “this letter does not bind the buyer or seller to any offer, financial or otherwise,” or use similar wording that clearly communicates that neither the buyer nor seller is legally bound to the letter of intent and may walk away at any time.
• A seller who is both a novice to the selling process and working without a REALTOR can interpret such a clause as a lack of seriousness about the property, but you don’t want to risk leaving the letter of intent worded in such a way that a court could find it a legal, enforceable document.

Sample Letters of Interest and Intent

Expert Q&A

• When making an offer in a letter of interest, it's a good strategy to offer a lower price than you are prepared to pay so that you can negotiate more effectively with a seller’s counteroffer. Thanks Helpful 0 Not Helpful 0
• REALTORS are trained professionals who can negotiate all of these details on your behalf while implicitly understanding non-binding negotiations. Always consider working with a REALTOR to avoid any unforeseen legal difficulty in the home-negotiation process. Thanks Helpful 0 Not Helpful 0
• Alternatively, you can hire a 3rd party firm to write the letter on your behalf if you are not feeling confident in your writing abilities. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://money.com/home-buying-bidding-war-write-letter-to-seller-win-the-house//
• ↑ https://money.com/home-buying-bidding-war-write-letter-to-seller-win-the-house/
• ↑ https://www.weekand.com/home-garden/article/letter-intent-real-estate-18024310.php
• ↑ https://www.realtor.com/advice/buy/what-is-a-contingent-offer/
• ↑ http://www.usattorneylegalservices.com/intent-letter.html
• ↑ http://www.remaxactionforms.com/uploads/5/1/9/1/5191072/ltrintnt.pdf
• ↑ http://www.investopedia.com/terms/e/earnest-money.asp
• ↑ https://www.extension.iastate.edu/agdm/wholefarm/html/c5-86.html

About This Article

Start your Letter of Interest by making a connection with the seller, like mentioning that you have kids who are the same age. Then, express what you love about the house, making sure to mention specifics and how they would impact your future life there. After expressing your interest, talk about your strengths and what makes you the ideal homeowner. Finally, close the letter by thanking them for their consideration and letting them know how to contact you. For more advice from our Financial reviewer, including how to write a letter of intent, keep reading! Did this summary help you? Yes No

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How to write a great cover letter for a rental application

Renting a great apartment in Australia can be challenging. And this makes the competition for available spaces a lot tighter. An essential part of the application process undertaken by prospective tenants is writing a great cover letter.

A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord. The cover letter summarises all of the crucial facts and details in the application, demonstrating why someone would be a good tenant.

When writing a cover letter, there are several factors, but the best one might be sufficiently answering the all-important question house owners ask, ""Why is this property right for you?"". Essentially, they want to see good reasons why the tenant thinks the property is a right fit for them. After all, it's a lot more than a casual decision.

What should a cover letter include?

There are a variety of metrics or boxes required to tick when writing a winning cover letter.

A cover letter should be addressed to the person in charge of the tenancy and include the following information:

Data about the applicant

Some information about their hobbies and lifestyle

Working background and other personal information

Tenants should also describe why they're moving and think they'd enjoy the property. Make sure to include the property's exact address.

You also need to show you understand your obligations as a tenant and why you believe you would make an excellent fit for the landlord's home - adding photographs can build a personal connection between the property manager and the intending tenant. Putting a face to the profile helps make the information real.

Michelle Wilde, the principal of Stella Property in Queensland, an experienced professional in the business, states that applicants must demonstrate that the prospective tenant can pay on time, be responsible, and care for the property. ""If a renter has had a problem or disagreement with a former property manager, it is the biggest red flag"".

Why is this property right for you?

On many application forms, tenants are asked to respond to a basic question: ""Why is this property appropriate for you?""

The key is to get personal about your answer. An answer genuinely enveloping how you feel about the property would resonate better with the property manager than an answer that sounds robotic and cliche. Also, remember not to get carried away; the letter should remain as formal as possible.

Furthermore, this question is a method for candidates to talk frankly and honestly about why they desire the property. It is a one-shot chance to pitch to the property manager, so it's important to convey your feelings as accurately and convincingly as possible.

Trish Mewett, a Jim's Real Estate franchisee, advised potential renters to talk passionately about how the home fits into their lives. ""Speak from the heart, but don't go overboard to the point where it seems implausible, since this may put managing agents off your application.""

Example of a cover letter for a rental

Here's an example of a good cover letter.

—------------------------------------------------------------------------------------------------------

(Applicant current address)

(City, postcode)

(Phone number)

(Agent name)

(Agent address)

Subject; Application cover letter for (address of property)

Dear (name of property manager or landlord)

My name is (applicant name), and I would like to formally apply for the rental property at (address) as advertised at (URL).

I previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Before that, from (start date) to (end date), I lived at (address). Both properties were rented, and I have included my previous landlords as references in my attached application.

I work (full-time/part-time) and earn (amount) weekly, so I am more than able to cover the (amount) weekly rent. I have been employed for (time period) and consider my employment status as secure, and myself to be financially buoyant.

I crave the opportunity to bring more ease into my life, so I'm particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to my workplace.

I am quiet, reserved and respectful of others' privacy and have always had good relationships with my previous landlords, who are very happy and readily available to speak to that.

My reserved demeanour doesn't stand in my way of being a great neighbour, and although I enjoy socialising every now and then, I like my home to be a peaceful place.

I have included the rental application and all relevant identification documents along with my cover letter.

I'm looking for a stable tenancy and hope you will consider my application favourably. If you have any concerns or questions, please do not hesitate to contact me.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

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How to Write an Effective Application Letter [with Example & Tips]

By Sheila Kravitz

11 min read

An application letter is a vital document in any job seeker’s arsenal, at the same level of importance as resumes and cover letters. It’s often an applicant’s first point of contact with recruiters and hiring managers .

So, how do you write an effective job application letter to highlight your skills and experience, capture the potential employer’s attention, and increase your chances of getting a job? These are the questions that we’re going to answer in this article while also giving you concrete examples and expert tips that’ll make your letter shine.

Without further ado, let’s jump right in!

Key Takeaways

An application letter is a document similar to a cover letter or a resume that job seekers submit when they are interested in a role .

The document is similar to a cover letter example , and it should follow business letter formatting .

Before writing an application letter, you should research the company and read the job ad to find out which skills and qualifications are needed.

An introductory paragraph should be attention-grabbing , highlighting the amount of work experience you have and at least one highly impressive accomplishment.

The middle portion of the document should be all about your skills and achievements relevant to the job.

A call to action toward the end of the letter increases your chances of being invited for an interview.

What is a Job Application Letter?

A job application letter is a document that’s in many ways similar to a cover letter. It’s written and sent with the purpose of applying for a job . As such, it should convey valuable information about your skills, experience, and motivation for the role that you’re applying for.

However, while a cover letter is a supplementary document to a resume , a job application letter is typically a standalone document and should be sent without additional attachments. As a result, it needs to be longer and more detailed than a cover letter.

Still, an application letter should be a concise, one-page document that serves as an elevator pitch. Use it to get in touch with potential employers and make a lasting first impression that can secure you an interview and expedite the hiring process.

The Best Way to Format Your Job Application Letter

The best way to format your job application letter is to follow the business letter format and layout . This includes organizing the information in a specific way and ensuring that your document is visually clean.

Here’s how to arrange the information in your application letter:

Job Application Letter Format

Contact information

A formal salutation

A catchy introductory paragraph

The middle portion, with your skills and achievements

A closing paragraph with a call to action

A cordial letter closing with your sign-off

This is the optimal structure to follow when writing a job application letter, as it gives hiring managers the chance to see what they want to see exactly when they want to.

Now let’s see how you can create an impeccable layout for your application letter:

Job Application Letter Layout Guidelines

Your document should be one page long .

Choose an appropriate font for your application letter, like Calibri or Helvetica.

Set the font size between 10 and 12 pt.

Adjust margins to at least 1 inch on all sides.

Use 1.0 or 1.15 line spacing and insert an additional line between paragraphs.

Align text to the left or use justified alignment.

A Step-by-Step Guide to Writing a Perfect Application Letter

Let’s learn how to write an application letter for a job with a step-by-step guide that’ll show you how to craft every part of it.

#1. Research the Company

Researching the company is the first step before you even start writing your application letter . This is crucial, as your document has the best chance of garnering attention from hiring managers if it’s tailored and relevant to the position that you’re applying for.

That’s because every job is different, and even similar roles within the same industry require different sets of skills and experiences. By looking into the organization that you want to join, examining the job ad, and paying attention to the requirements, you’ll be able to pinpoint exactly what hiring managers and employers look for in candidates .

After that, you’ll be able to lean on those experiences, as well as the hard and soft skills that you know are necessary for the job. That’ll set you apart from other candidates with generic application letters that don’t entirely match the posted requirements.

#2. Write an Introduction

Writing a strong introductory paragraph is one of the most important steps in the process of crafting an application letter. It’s your way of grabbing the reader’s attention and persuading them to check out the rest of your document.

Hiring managers are busy professionals and sometimes merely skim through application letters , spending just a couple of seconds on each. That’s why you want the first few sentences to be as captivating as possible.

Use this paragraph to mention the position that you’re applying for, emphasize how much experience you have , and highlight one or two particularly notable accomplishments.

Here’s an example:

Introduction Example

I am writing to express my interest in the architect position at Sky Vision Inc., as advertised on your website. With more than 11 years of experience in residential design and project management, as well as a Global Award for Sustainable Architecture under my belt, I am confident that I’ll be able to contribute to your esteemed organization and lead your large-scale projects.

#3. Emphasize Your Skills & Achievements

Once you have the hiring manager’s attention, it’s time to impress them with your unique skills and achievements . Remember that the goal is to be as relevant as possible, so focus on those accomplishments that indicate how you are going to perform in their company should they hire you.

One of the best ways to make this part of your application letter pop is to use numbers for quantification . They add measurable value to your accomplishments, adding credibility to them and making them stand out in the eyes of hiring managers.

Let’s see that in an example:

Emphasize Skills & Achievements Example

I have a proven track record of handling more than 50 projects from inception to completion, within budget, and with no missed deadlines. One of my biggest accomplishments was carrying out a $35 million project and achieving a delivery time 13% faster than the industry standard.

#4. Say Why You’re a Good Fit for the Role

In addition to accentuating your skills and experience, you should stress that you’re the perfect person for the role you’re applying for. This builds on the summary of qualifications that you already talked about to show potential employers how they are going to benefit from hiring you .

To achieve this goal, you can point out the moments when your previous employers prospered from your work , such as how you helped them gain new clients, boost their revenue, improve their business, and more.

Why You’re a Good Fit for the Role Example

Exceptional skills in design software like AutoCAD and Revit, coupled with a commitment to green and user-centric architecture, garnered me a 96% user satisfaction rate and an increase in the company’s repeat business by 67%.

#5. Close Your Letter With a CTA

You should take the opportunity to include a call to action (CTA) toward the end of your application letter. A CTA is a marketing term describing something created to elicit a response .

In terms of an application letter, a CTA can be an invitation for hiring managers to contact you for a job interview . This one simple sentence can vastly improve your chances and secure you the next step in the hiring process.

Close the Letter With CTA Example

Thank you for your time. I would love the opportunity to discuss my qualifications over an interview and explain further how I could contribute to your organization.

Let’s put what we’ve learned into practice and check out a complete application letter example :

Application Letter Example

3 Tips for Crafting an Effective Job Application Letter

Let’s wrap it up with a couple of expert tips that’ll help you craft the best application letter for a job vacancy:

Job Application Letter Writing Tips

Show that you’re interested in the company. Mention something specific about the organization that you want to join that compelled you to apply to them in particular. That’ll set you apart from the competition, as it shows true passion and indicates that you’re already familiar with their work.

Address the reader by their name. Greeting the reader by their name creates a connection right from the get-go. It’s a great way to build rapport and show that you went the extra mile to research the company.

Write a new job application letter for every position. Don’t submit the same application letter every time you apply for a new job. Even slight modifications can still make your document look generic. For maximum chances with recruiters, your best bet is to write a new one every time.

Final Thoughts

Writing a strong application letter is a skill in and of itself. It represents a combination of research skills, communication skills , writing skills , attention to detail, and more. However, learning this ability is crucial, as it opens doors to invaluable opportunities and helps you move your career in the right direction.

Fortunately, learning to write this document is not that difficult once you understand the basics . The format and layout remain the same, regardless of the career or role that you’re applying for. One application letter sample works for any position; you just need to adapt it to suit your needs.

That’s why we’ve provided step-by-step instructions and a complete example of an application letter, arming you with all the knowledge you need. Best of luck getting the job of your dreams!

Application Letter FAQ

#1. when do you need a job application letter.

You need a job application letter when you’re applying for a role , and you want to stand out among the competition. This document serves as a testament to your skills and experience, and its goal is to portray you as a qualified candidate who’s perfect for the job.

#2. Is a letter of application the same as a cover letter?

A letter of application is not the same as a cover letter , but they share many similarities. The two documents have the same formatting, and both convey valuable information about your competence. However, a cover letter supplements your resume, while an application letter is a standalone and more comprehensive document.

#3. How do I write an application letter that stands out?

To write an application letter that stands out, focus on the skills and accomplishments that are relevant to the job that you’re applying for . Use an attention-grabbing introductory paragraph and include a call to action toward the end. Finally, leverage numbers to add measurable value to your achievements.

Create your cover letter once, use it everywhere

15 Sample Letters of Request for Housing Accommodation

Often, the first step in securing a place to live is to write a letter of request for housing accommodation. These letters serve as a formal introduction and outline your needs, preferences, and qualifications to potential landlords, property managers, or sellers.

The art of crafting such a letter involves balancing professionalism with personalization, ensuring that your request stands out while maintaining a respectful and formal tone.

Sample Letters of Request for Housing Accommodation

Given the variety of circumstances under which one might need housing, it is important to tailor each letter to fit the specific situation.

Below are 15 sample letters, each addressing a different scenario in the realm of housing accommodation requests. These samples serve as a guide to composing effective and professional correspondence in various housing-related contexts.

Sample 1: Request for Rental Accommodation

Dear Property Manager,

I am writing to express my interest in the two-bedroom apartment listed on your website at 123 Maple Street. As a responsible and quiet individual, I am seeking a peaceful living environment. I am employed full-time at XYZ Corporation and can provide both a stable income proof and excellent rental references. I am particularly attracted to this apartment due to its proximity to my workplace and the local park. I would appreciate the opportunity to discuss this further.

Kind regards, Jane Doe

Sample 2: Request for Housing Accommodation Due to Disability

Dear Landlord,

I am interested in renting the apartment at 456 Oak Lane, as advertised. I would like to inform you that I have a physical disability and require certain accommodations, such as wheelchair accessibility and grab bars in the bathroom. I am willing to cover any reasonable expenses associated with these modifications. My steady income and previous rental history are testament to my reliability as a tenant. I look forward to discussing how we can make this work for both parties.

Thank you for your consideration, John Smith

Sample 3: Request for Student Housing

Dear University Housing Office,

As an incoming freshman, I am writing to request accommodation in the university dormitories for the upcoming academic year. I am seeking a quiet, study-friendly environment and would prefer to be placed in a single room or with a roommate who shares similar academic interests. My academic focus is in the sciences, and I am a non-smoker with no pets. Please let me know the next steps in the application process.

Sincerely, Alice Johnson

Sample 4: Request for Family-Sized Rental Housing

Dear Real Estate Agent,

My family and I are in search of a rental home that can accommodate our family of five. We are looking for a property with at least four bedrooms and a safe outdoor space for our children. I am a professional with a stable job, and my spouse works part-time. We have a good rental history and can provide references upon request. A location near schools and parks would be ideal. We are eager to find a place to call home and appreciate your assistance.

Warm regards, Michael Brown

Sample 5: Request for Pet-Friendly Housing

I am interested in the apartment you have listed on Elm Street and would like to inquire about your pet policy. I have a small, well-trained dog who has been with me for several years. I understand the concerns property owners have regarding pets, and I am willing to pay a pet deposit or obtain pet renter’s insurance if required. I can also provide references from previous landlords regarding my pet’s behavior and my responsibility as a pet owner.

Thank you for considering my request, Samantha Green

Sample 6: Request for Temporary Housing Due to Renovation

Dear Housing Coordinator,

I am currently undergoing major renovations at my primary residence and am in need of temporary housing for approximately three months. I am looking for a furnished one-bedroom apartment within the city limits. My requirements are basic, but a reliable internet connection is essential as I work remotely. I am a non-smoker and have no pets. A prompt response would be greatly appreciated as my need is urgent.

Best wishes, Daniel White

Sample 7: Request for Housing Accommodation for Relocation

Dear Relocation Specialist,

I am writing to request assistance in finding housing as part of my relocation to New York City for a new job opportunity. I am seeking a one-bedroom apartment in a safe neighborhood, ideally close to public transportation links. My employer, ABC Company, will be providing a housing allowance, and I can supply all necessary financial documentation. Timeliness is crucial as I am scheduled to start my new position in one month.

Kind regards, Elizabeth Martinez

Sample 8: Request for Senior Housing Accommodation

Dear Housing Manager,

I am a senior citizen looking for accommodation in a community that caters to retirees. My preference is for a one-bedroom apartment with easy access to healthcare facilities and community activities. I am independent but would appreciate information on any available support services. My son, who assists me with financial matters, will be available to discuss the lease and other formalities.

Thank you for your assistance, George Clark

Sample 9: Request for Affordable Housing

Dear Affordable Housing Program Director,

I am applying for accommodation under the affordable housing scheme due to my limited income. I am currently employed part-time and receive supplemental income from government assistance. A one-bedroom apartment or studio within my budget constraints would be ideal. I am a responsible tenant and can provide references from previous landlords as well as proof of income.

Yours sincerely, Laura Wilson

Sample 10: Request for Housing Accommodation in a Specific Area

Dear Property Agent,

I am in search of a rental property specifically in the Downtown area due to its proximity to my workplace and my children’s school. I am looking for a three-bedroom house with a lease term of at least one year. I have a stable job in the finance sector and a strong rental history. Your assistance in finding a suitable property would be greatly appreciated.

Best regards, Kevin Turner

Sample 11: Request for Housing Accommodation Post-Divorce

Following my recent divorce, I am seeking a two-bedroom apartment that is child-friendly, as I will have shared custody of my two children. My priorities are safety, accessibility to schools, and a supportive community environment. I work as a nurse and have a steady income. Your guidance in this new phase of my life would be invaluable.

Warmly, Patricia Hernandez

Sample 12: Request for Short-Term Rental Housing

I am looking for a short-term rental for a duration of six months while I am on a work assignment in this city. A furnished one or two-bedroom apartment would be ideal. My company is sponsoring my stay and can provide financial guarantees. A location near the business district would be preferred. Your prompt response would be highly appreciated as my assignment starts soon.

Kindly, Robert Lee

Sample 13: Request for Housing Accommodation with Specific Amenities

I am in search of an apartment that provides certain amenities, such as an in-unit washer and dryer, air conditioning, and a balcony. I work as a graphic designer and often work from home, so a quiet environment is also a priority. I am a responsible tenant with a good credit score and can provide references from previous landlords. Your assistance in finding an apartment that meets these criteria would be greatly appreciated.

Thank you, Emily Nguyen

Sample 14: Request for Housing Accommodation for a Large Family

Dear Housing Authority,

As the head of a family of six, I am seeking a spacious home with at least four bedrooms. Our requirements include a large kitchen, a backyard, and proximity to public schools. I am a government employee and my wife is a part-time librarian. We are responsible tenants with a stable family life and are looking for a long-term rental where we can raise our children.

Sincerely, Ahmed Khan

Sample 15: Request for Corporate Housing Accommodation

Dear Corporate Housing Provider,

I am writing on behalf of my company, XYZ Enterprises, to arrange corporate housing for our new employees relocating to this area. We require three two-bedroom apartments, fully furnished, for a period of six months. The apartments should be in a location convenient for commuting to our downtown office. We can provide all necessary corporate documentation and financial guarantees.

Regards, Susan Lee, Human Resources Manager

Each of these sample letters can be adapted to suit individual needs and circumstances, providing a framework for professional and effective communication in the housing accommodation request process. It is essential to be clear, concise, and courteous in these requests to facilitate a positive outcome.

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5 Housekeeping Cover Letter Examples That Work in 2024

• Housekeeping Cover Letter
• Housekeeping Cover Letters by Experience
• Housekeeping Cover Letter by Role
• Write Your Housekeeping Cover Letter

You keep things clean and tidy, handling everything from routine rounds of dusting and vacuuming to spotting safety hazards or damaged areas to report.

But how can you show those skills in a cover letter and accompanying housekeeping resume that will set you apart from other candidates? What are recruiters looking for in the ideal housekeeper?

Don’t break a sweat just yet! We’ve spent years helping housekeepers like you, and we’ve put together five housekeeping cover letter examples that will steer things in the right direction to make your hard work shine!

Housekeeping Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

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Block Format

Why this cover letter works

• However, don’t bury the highlight in the middle of your housekeeping cover letter. Shifting attention to this example, notice how Aria mentions the qualification within the introductory paragraph.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Entry-Level Housekeeping Cover Letter Example

• For inspiration, consider how Olivia draws attention to her stint on the groundskeeping squad during her college days and her voluntary participation in local community cleanup initiatives. Or perhaps you’ve served as a part-time nanny. Illuminating that could reflect on your ability to meet the demands of residential clients.

Housekeeping Manager Cover Letter Example

• Breathe life into your housekeeping manager cover letter with instances where you demonstrated leadership. An example could be establishing training programs aided by pertinent software (cue CleanMaint) to improve staff efficiency and reduce maintenance costs.

 Housekeeping Supervisor Cover Letter Example

• Past successes make a good case for your capacity to drive similar outcomes if given the open position. A notable example in this piece is reducing safety violations by 37% by deploying BIStrainer. Adding a hobby or two relevant to the industry or role can portray you as a perfect cultural fit.

 Maid Cover Letter Example

• Perhaps you implemented energy-efficient measures that facilitated an incredible reduction in utility expenses. Quantify the win with an exact dollar amount. Or could your efforts have propelled customer ratings in a previous role? Specify the surge in points on a scale of 1-5 or 1-10. The key is to quantify your accomplishments (after all, numbers speak louder).

Related cover letter examples

• Housekeeping resume
• Flight attendant
• Stay at home mom

How to Arrange Your Housekeeping Cover Letter

It’s easy to gravitate towards your most versatile abilities, but you don’t want to come across as just “skilled”—you want to show what an excellent housekeeper you are. And you want to show you’re the perfect hire for the specific job you’re applying for.

That means you should tailor every paragraph to the job description with the common denominator of whichever unique cleaning and coordination abilities you have that overlap with the job requirements. If the job description calls for long shifts spent performing office maintenance, you don’t want to over-focus on your experiences at family homes.

Writing an engaging greeting and introduction

No matter where you work, one of your first steps is to learn people’s names to show your grasp of important personal details. Don’t open your cover letter without a name!

Revisit the job description and, if applicable, the company website to look for the name of whomever will read your cover letter. Keep those tabs open! You can also use your research to connect with your potential employer.

Connect with the values laid out in the job description and on the company site. Does your opening paragraph align with their emphasis on a professional office appearance? It should—and it should demonstrate that alignment with a couple of specific, qualifying skills.

Show enthusiasm for the job, express that you want to fill the open role, and hook the reader by stating that you’re the right fit.

Don’t write an opener with no greeting or lead-in whatsoever, no hook, and no details:

Can’t wait to work for your restaurant since I know people like it. I’m really good at putting stuff together for people so I’ll be great at the job.

Look how much more engaging an opener can be when it connects with the company and uses that springboard to demonstrate alignment:

Now that’s a nice one!

Dear Mr. Moore:

As someone passionately immersed in the housekeeping industry’s dynamic universe, the renowned Four Seasons Hotels and Resorts’ commitment to high-level luxury, delicately caressed by pristine cleanliness, strikes a chord with my professional rhythm. This harmonization catapulted me to seize the opportunity to apply for the housekeeping manager role at your prestigious establishment. Like a conductor directing an orchestra, I aim to enhance your existing standards with my vision, creating guest experiences elevated by meticulously arranged environments.

Writing tidy body paragraphs

Your body paragraphs are the perfect place to share a story of how you’ve already found success that qualifies you as a top-tier housekeeper. Keep each paragraph to one core topic since recruiters need to read quickly. Cut to the chase when it comes to how you earned your excellent customer feedback!

Provide metrics for your success, too, like a star rating on Google Reviews that reinforces the customer satisfaction that you guarantee with every round of vacuuming. You can also turn to quantifiable data like customer return percentages and family budget savings.

Remember: These paragraphs should be tailored to each job description ! Save each new version of your body paragraphs so that you can switch out body paragraphs and minimize the tweaks they need for optimal alignment.

Example of a well-polished body paragraph

Leading a multi-lingual team at Pendry San Diego initially posed communication challenges. However, it furthered by understanding of scheduling and shift management as I developed tools and workflows that transcended language barriers. The results spoke volumes—a 28% surge in task completion rates and a 41% slash in shift overlap incidents.

Closing and signing your cover letter

You leave no desk item unturned when it’s time to finish dusting, and you don’t want to leave your cover letter with an unfinished feel, either. Your closing paragraph should demonstrate your affinity for going the extra mile, quickly summarizing your qualifications again and reconnecting with the employer’s primary values.

Don’t forget to include a call to action! You want to discuss more about your incredible housekeeping abilities and other qualifications, so invite the reader to contact you again soon.

You’ll also want to politely thank the reader for their time. You can do this either as a standalone signoff, or as part of your closing paragraph. If your thank-you ends up in your closer, conclude your cover letter with a formal signoff and your real, full name.

While it’s great to show enthusiasm for the job role, don’t get overly informal or leave out valuable, qualifying details like in this opener:

So don’t forget: My name’s Paul and I really am great at dusting, vacuuming, and stuff like that. I’d be a great fit for your company so I’m excited to start.

Look at the efficient yet genuine connection you can forge with the company with just a few words instead, showing a knack for handling the details:

This closer’s a winner!

My dedication to precise coordination, rigorous standards, and sustainable solutions complements Omni Hotels & Resorts’ commitment to excellence and sustainability. Looking forward to discussing how my skills and experience can add value to your esteemed team. Thank you.

Liam Andersen

Cover Letter Tips for a Housekeeper

• As a housekeeper, you’ll likely need to both maintain outstanding client relationships and provide top-notch cleaning services. You can include examples in your cover letter that showcase how you do both. For instance, you could write about working with a client concerned with environmentally friendly cleaning practices, ensuring the use of only ecologically friendly cleaning supplies, and minimizing waste on jobs to maintain satisfaction scores of 98%.
• When cleaning standards and health codes must be maintained on the job, attention to detail is a must for housekeepers. You can show your precise abilities by giving numerical examples of what you achieved, such as using automated floor scrubbers to boost efficiency by 48% while maintaining grade-A health scores.
• In roles where you’ll manage a list of clients or provide customer service, giving a personal touch will be essential. You’d want to learn your client’s names or remember a few things about them that’ll add an extra touch to your already excellent deep cleaning and polishing abilities. Do the same on your cover letter, reviewing the job description or company’s website to locate a hiring manager’s name while adding details about how you connect to the company’s mission.

If you’re applying to a job listing posted by an independent household or a small business, you may need to look no further than the job description for a name. But if you’re still unsure, you can check for social media accounts like LinkedIn and professional Facebook pages. (If you’re applying to a big company, always check their website.)

People used to do this, but you don’t have to anymore. Your page space will be much better spent on details that connect you with the company via common objectives and mission statements.

Job descriptions and business websites are your friends! And they can help you here, too. Just read over everything together and see how the tone sounds, and then reflect the same tone throughout your cover letter—especially the body paragraphs.

House Sitter Cover Letter Examples & Writing Tips

Use these House Sitter cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• House Sitter Example 1
• House Sitter Example 2
• House Sitter Example 3
• Cover Letter Writing Tips

House sitters are responsible for taking care of a homeowner’s property while they’re away. This includes caring for pets, watering plants, and collecting the mail.

House sitters need to be responsible, reliable, and able to handle emergencies. They should also be able to follow instructions and work independently.

To show hiring managers that you’re the right person for the job, you need a well-written cover letter. Follow these examples and tips to learn how to write a house sitter cover letter that will get you the job.

House Sitter Cover Letter Example 1

I am writing to apply for the position of House Sitter at your company. I am a responsible and reliable individual who is excited about the opportunity to care for your home and pets while you are away.

I have experience as a House Sitter and as a Pet Sitter, and I am confident that I have the skills and experience necessary to provide excellent care for your home and pets. I am a responsible and reliable individual who is excited about the opportunity to care for your home and pets while you are away.

I am available for full-time work and I am available for overnight shifts. I am also available for weekend work. I am comfortable caring for pets of all sizes and I am comfortable caring for homes of all sizes.

Please contact me to discuss this position further. I look forward to hearing from you.

House Sitter Cover Letter Example 2

I am writing to apply for the open position of House Sitter at your company. I am confident that I have the skills and experience necessary to be successful in this role.

I have been working as a House Sitter for the past three years and have a great deal of experience in this field. I am extremely organized and efficient and have a knack for completing tasks quickly and accurately. I am also a patient and compassionate individual, which is essential when dealing with clients’ pets and property.

I am confident that I can be a valuable asset to your company and would be proud to be a part of your team. I look forward to hearing from you soon.

House Sitter Cover Letter Example 3

I am writing to express my interest in the house sitting position that you have available. I believe that I would be a great fit for this position as I have extensive experience in the field.

I have been working as a house sitter for the past five years. My first job was with a family who lived in New York City. They were going on vacation and needed someone to stay at their home and take care of their pets. I had no experience with animals, but I was willing to learn. The family was very happy with my work and they recommended me to other people looking for a house sitter.

Since then, I have worked with many different families and animals. I have learned how to deal with all kinds of situations, including emergencies. I have also become more comfortable around animals and now enjoy spending time with them.

I am confident that I can provide excellent service to your clients. I am reliable, responsible and friendly. I will treat your clients’ homes and pets as if they were my own. I am also very flexible and can work with any schedule or situation that you may need me for.

Thank you for taking the time to consider me for this position. I look forward to hearing from you soon.

House Sitter Cover Letter Writing Tips

1. mention your experience.

When writing a cover letter for a house sitting position, it’s important to mention your experience. This could be any past experience you have with taking care of a home, such as pet sitting, lawn care, or snow removal. If you don’t have any past experience, you can highlight any other relevant skills you have, such as being able to work independently or being a fast learner.

2. Show your passion for the job

One of the best ways to show your passion for the job is to talk about why you’re interested in house sitting. For example, you could mention that you love animals and are excited to take care of pets while the homeowners are away. Or maybe you’re looking for a flexible job that will allow you to travel. Whatever the reason, be sure to explain why you’re excited for the opportunity.

3. Customize your cover letter

Just like with any other job, it’s important to customize your cover letter to match the specific position you’re applying for. For example, if the job listing mentions that the homeowners are looking for someone who can take care of their dog, be sure to mention any experience you have with dog care.

4. Proofread your cover letter

Proofreading your cover letter is one of the most important steps in ensuring that your application is error-free. This is especially important when applying for a job that involves taking care of someone else’s home. Misspelled words or incorrect grammar can give the hiring manager the impression that you’re not detail-oriented, which could lead to them rejecting your application.

Music Director Cover Letter Examples & Writing Tips

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Find out how to send mail. 1:53

Video Description: How to Send a Letter or Postcard (TXT 4 KB)

How to Send a Letter or Postcard: Domestic

Sending mail with USPS is easy! Our video will help you with most letters, cards, and postcards you send domestically (inside the U.S.), including U.S. territories and military bases in the U.S. and abroad.

For how to ship a package, see How to Send a Package: Domestic .

Send Mail: Step-by-Step Instructions

Step 1: Choose Envelope or Postcard

Envelopes are for sending flat, flexible things, like letters, cards, checks, forms, and other paper goods. For just 1 $0.68 First-Class Mail ® Forever ® stamp , you can send 1 oz (about 4 sheets of regular, 8-1/2" x 11" paper in a rectangular envelope) to anywhere in the U.S.!

Envelopes must be rectangular and made of paper to qualify for letter prices. Your envelope can be a maximum of 11-1/2" long x 6-1/8" high. (A standard No. 10 envelope is 9-1/2" long x 4-1/8" high.) You can fold what you put in your envelope, but it needs to stay flat—no more than 1/4" thick.

If you want to send letter-sized papers without folding them, you can use a large envelope (called a "flat"); the postage for flats starts at $1.39 . If your large envelope is nonrectangular, rigid (can't bend), or lumpy (not uniformly thick), you'll have to pay the package price.

TIP: If your envelope can't fit through USPS mail processing machines, or is rigid, lumpy or has clasps, string, or buttons, it's "nonmachinable" and you'll have to pay $0.44 more to send it. ( See additional postage in Step 3 .) You'll also have to pay more if your envelopes are square or vertical (taller than they are wide).

Postcards are for short messages that you don't need to put in an envelope. Save money using a $0.53 postcard stamp to send a standard-sized postcard anywhere in the U.S. Standard postcards are usually made of paper, are between 5" to 6" long and 3-1/2" to 4-1/4" high, and are between 0.007" and 0.016" thick.

Step 2: Address Your Mail

Envelopes: Write your address (the "return" or "sender" address) in the top left corner. Write the delivery address (the "recipient" address) in the bottom center.

Postcards: Postcards come in different formats, so write the delivery address in the space it gives you (on the same side you write your message and put the stamp).

Print your return address and the delivery address clearly, in the correct spots, to make sure your mail is delivered on time.

Address Format Tips

• Use a pen or permanent marker.
• Do not use commas or periods.
• Include the ZIP+4 ® Code whenever possible.

Write Sender Address

Write your address (the "return address") in the top-left corner. Include the following on separate lines:

• Your full name or company name
• Apartment or suite number
• Full street address
• City, State, and ZIP+4 Code

Write Delivery Address

Write the delivery address (the "recipient" address) in the bottom center of the envelope. Include the following on separate lines:

• Recipient's full name or company name

If the apartment or suite number cannot fit on the delivery address line above the city, state, and ZIP+4 Code, place it on a separate line immediately above the delivery address line.

Write the sender's address in the top-left corner. Include the following on separate lines:

• Full street address and apartment or suite number, if applicable

Special U.S. Addresses

Puerto rico.

Some Puerto Rico addresses include an urbanization or community code for a specific area or development. Addresses with an urbanization code, abbreviated URB, should be written on 4 lines:

MS MARIA SUAREZ URB LAS GLADIOLAS 150 CALLE A SAN JUAN PR 00926-3232

More Puerto Rico Address Examples

U.S. Virgin Islands

Virgin Islands addresses have the same format as standard addresses. The right abbreviation for this territory is "VI," not "US VI" or "USA VI":

MS JOAN SMITH RR 1 BOX 6601 KINGSHILL VI 00850-9802

Military and Diplomatic Mail (APO/FPO/DPO)

Mail to military and diplomatic addresses is treated differently:

• Do not include the city or country name when you send something to an APO/FDO/DPO address in another country. This keeps your mail out of foreign mail networks.
• Do include unit and box numbers if they're assigned:

SEAMAN JOSEPH SMITH UNIT 100100 BOX 4120 FPO AP 96691

More Details on Military Addresses

When you're done addressing your envelope, put what you're sending inside the envelope, then close and seal it (using the envelope's glue or tape).

Step 3: Calculate Postage (& Add Insurance or Extra Services)

A First-Class Mail ® Forever stamp costs $0.68 and goes in the upper right corner of the envelope. (You can also use any combination of stamps that adds up to $0.68.)

If your letter is heavier or bigger, or if you want to add insurance or extra services like Certified Mail ® service, you'll pay more.

A standard postcard stamp costs $0.53 . (Large or square postcards will cost more.) Put the postcard stamp in the space provided near the delivery address.

Postage for letters mostly depends on weight and size/shape. You can weigh your letter with a kitchen scale, postal scale , at a self-service kiosk, or at the Post Office ™ counter.

TIP: As a rule of thumb, you can send 1 oz (4 sheets of printer paper and a business-sized envelope) for 1 First-Class Mail ® Forever ® stamp (currently $0.68).

The postage for a large envelope (or flat) starts at $1.39 for 1 oz.

Where Can I Buy Postage?

• The Postal Store ® Shop online for all stamps and add-on postage for oversized or heavier envelopes.
• Post Office Locations Buy stamps at Post Office locations , self-service kiosks , or at National Retailers such as grocery and drug stores.

TIP: If you're sending larger envelopes (flats) using Priority Mail ® or Priority Mail Express ® service, you can use Click-N-Ship ® service to pay for and print your own postage online.

Additional Postage

If your envelope weighs over 1 oz, you can buy additional postage in the amount you need:

• Each additional 1 oz is $0.24, for letters up to 3.5 oz and large envelopes up to 13 oz.
• Nonmachinable items, including envelopes that are lumpy or rigid, or have clasps, string, or buttons will cost $0.44 more to send. You'll also have to pay more if your envelopes are square or vertical (taller than they are wide).
• You can also buy 1¢, 2¢, 3¢, 4¢, 5¢, and 10¢ stamps at The Postal Store .

TIP: Put the stamp on last; that way, if you make a mistake at any other point, you won't waste a stamp.

Calculate a Price

Add-On Services

If you want insurance, proof of delivery, signature services, or other optional services, you'll have to pay extra.

Our Insurance & Extra Services page has more details; some of the more common add-on services for letters include:

• Certified Mail ® : Get proof that you mailed your item and that the recipient signed for it.
• Registered Mail ® : USPS's most secure mail service–mail is processed manually, handled separately and securely, and signed for along every step of its journey. The recipient must sign for the mail to confirm delivery (or attempted delivery).
• Return Receipt: You'll get a printed or emailed delivery record showing the recipient's signature. You can combine Return Receipt with other services, including Certified Mail, Registered Mail, Priority Mail Express ® service, and more.
• Adult Signature Required: Only an adult (age 21+) can sign for the mail after showing a valid government ID .

Postage Options

There are several ways to get postage for your envelope.

• The Postal Store ® --> ® and Priority Mail Express ® envelopes.
• Post Office ™ Locations --> ® such as grocery and drug stores.

Step 4: Send Your Mail

Once your envelope or postcard has the correct addresses and postage, you can send it several ways, including putting it in your mailbox or dropping it in a blue collection box or at a Post Office ™ location.

• Put your letter inside your mailbox and raise the flag (if you have one).
• If you have a cluster mailbox, drop it in the outgoing mail slot.
• Drop it off in a blue collection box.
• Take it to a Post Office lobby drop.

Important Note: If your envelope has postage stamps and weighs more than 10 oz or is thicker than 1/2", you can't put it in a collection box; you have to give it to an employee at a Post Office location. See more details on What Can and Cannot be Deposited in a Collection Box?

Bonus: Sending Mail Pro Tips

The Postal Service uses high-speed sorting machines to help process and deliver 425.3 million mail pieces each day. Here are some extra tips to improve your mail sending experience:

• Stay flexible : Don't send rigid (hard) objects in paper envelopes.
• Sending embellished invitations (for weddings, graduations, etc.)? Get them hand-canceled or put them inside another envelope.
• Need tracking? Learn about your options.

Stay Flexible

Postcards, letter envelopes, and large envelopes (flats) all need to bend to fit through USPS ® high-speed sorting machines.

• OK: Flexible, flat things like stickers, photos, trading cards, etc. should be okay—as long as your envelope stays flat, not lumpy, and less than 1/4" thick.
• Not OK: Don't put rigid objects (like flash drives, coins, keys, hard plastic card cases, etc.) loose in unpadded paper envelopes: They could get torn out of the envelope, jam the sorting machines, cause a delay, or even get lost.

Instead, for rigid and odd-shaped objects (or things you don't want to get bent), we recommend using a padded envelope or small box and sending it as a package .

Sending Embellished Invitations (for Weddings, Graduations, etc.)

If you want to send a specially decorated envelope (like some wedding invitations):

• You can pay the extra fee for nonmachinable First-Class Mail ® items, bring your mail to the Post Office™ counter, and ask the retail associate to hand-cancel your embellished invitations.
• For externally decorated invitations: If you use wax seals, strings, ribbons, etc. on your envelopes, don't try to send them exposed. Instead, to make sure your envelopes arrive looking the way your designer intended, put them inside another envelope .

Need Tracking?

Tracking is not available for First-Class Mail items. If you'd like to get tracking information for your letter:

• You can pay extra to send your letter using Priority Mail Express ® or Priority Mail ® service.
• You can get delivery confirmation by adding Certified Mail ® or Registered Mail ® service. (You can even combine it with Return Receipt if you want the recipient's signature.)

How to Write a Letter of Explanation for a Mortgage

A letter of explanation may help you get approved for a mortgage

When you apply for a mortgage, the lender will review information such as your credit history, employment, income, assets, investments, and outstanding debts. But your financial statements, credit report, and tax returns don’t always tell the full story about your financial situation.

A letter of explanation helps clarify any information that might give a lender pause. Learn more about when you might need a letter of explanation for a mortgage application and how to write the letter. 

Key Takeaways

• Some mortgage lenders may request a letter of explanation if there is confusion about any details in your financial documents.
• If you’re applying for a government-backed mortgage like an FHA or VA loan, a letter of explanation may be required. 
• Even if your lender doesn’t require a letter of explanation, including one may help clarify details in your mortgage application that could otherwise lead to denial. 
• You may need to include supporting documentation to give your letter of explanation more credibility.

What Is a Letter of Explanation for a Mortgage?

A letter of explanation, sometimes referred to as an LOX or LOE by mortgage underwriters, is similar to a cover letter for a job application. Just as a cover letter expands on the details in your resume, a mortgage letter of explanation further explains your financial documents. For example, you might need to explain that last year’s income wasn’t typical because you took a sabbatical, or that you missed a payment due to a healthcare emergency. 

Why Do You Need a Letter of Explanation?

“A letter of explanation is not a standard or defaulted requirement for a mortgage application,” said Shmuel Shayowitz, president and chief lending officer at Approved Funding, a licensed mortgage bank and direct lender. However, your mortgage lender may request one if your financial information needs clarification. If you’re applying for a government-backed loan, the agency that insures the loan may also require a letter of explanation in certain situations. 

Even if it’s not required, it can’t hurt to include a letter of explanation with your mortgage application. “The default for some processors and underwriters is to assume the worst or to err on the side of caution when something is unclear or complicated,” Shayowitz said. “Being proactive with explanation letters can go a long way in helping a loan processor and mortgage underwriter understand something that might be confusing.”

In particular, the following situations merit the inclusion of a letter of explanation. 

Erratic Income or Gaps in Employment

Most lenders look for a consistent and reliable income that ensures you can keep up with your mortgage payments. If you were unemployed or did not receive income for more than a month over the last two years, you should include a letter of explanation that details the reason you weren’t working, such as:

• Childbirth or caring for another family member
• Pursuing further education
• Being laid off
• Being self-employed or working in a seasonal industry
• Going out of business or downsizing

If you were able to make regular payments on your debts and support yourself with savings during that time, be sure to mention that in the letter.

Issues on Your Credit Report

If your credit report shows red flags, like missed payments or defaults, bankruptcies , or foreclosures , it’s essential to include a letter of explanation noting what happened and why it’s not likely to reoccur. You’ll also want to include the date of the event, the name of your creditor, and the account number associated with the delinquent debt.

No Rental or Mortgage Payment History

If you have been living with a friend or family member rather than making monthly housing payments for your own place, the homeowner you live with will need to write a letter of explanation. The homeowner should explain that they haven’t charged you rent and include the dates you lived on their property before signing the letter. 

Profits or Losses From Farming

If you filed Schedule F with your tax return because you earned or lost income from a farm property, you’re required to include a letter of explanation. Include the address of the farm and clearly state that it is not located on the property you’re buying with the mortgage. 

Large Deposits or Withdrawals

If you received a large deposit to your bank account, the lender might think you accepted a gift or a loan from a family member and wonder if your income is sufficient without additional help. A large withdrawal may also indicate to the lender that you’re having financial troubles. There are other reasons for large bank transactions, however. For example, you may have received a bonus from your employer, liquidated investments at an opportune time, or withdrawn funds for a home renovation. Include a letter of explanation that shows why the atypical transaction occurred. 

Possible Occupancy Questions

Lenders underwrite vacation homes and investment properties differently from primary residences. It’s illegal to misrepresent your occupancy intentions. If you’re applying for a primary residence mortgage for a property located far from your employer, or if you’re applying for a second home mortgage for a property in close proximity to your primary residence, the lender may think you intend to use it as a rental property. 

If you think the lender may have questions about how you intend to use the property, include a letter of explanation. 

Address Discrepancies

If any of your documents show a different address, you should include a letter of explanation with a reason for the discrepancy to assure the lender you’re not a victim of identity theft. 

How to Write a Letter of Explanation

“Your explanation letter should be specific, precise, and well-communicated,” said Shayowitz. Avoid general statements about your ability to manage your finances and speak to a specific issue. 

For example, if you missed a payment, explain why it happened, point to your otherwise positive payment history, and state when you brought your account back up to date. A statement like “I make every effort to stay on top of my payments” is too vague because it won’t provide the lender with the details they need to make an approval decision. 

You may need to attach supporting documentation as well. For example, if you’re buying a home far away from work, you might want to include a letter from your employer that shows your remote work arrangement. If you took out a large withdrawal to pay for landscaping in order to prep your home for sale, include a receipt from the landscaping company. If you missed a payment due to being hospitalized, include medical records. 

You’ll also want to include the following elements:

• Your name, address, and phone number
• The lender’s name, address, and phone number
• The mortgage application number
• Your explanation, which should refer to the attached documents that support it
• Your signature and the date

Example of a Letter of Explanation

Today’s Date

Example Lender

Lender Address

Loan Application Number

RE: Anna Smith’s Mortgage Application

To Whom It May Concern,

I am writing to explain my gap in employment that occurred between 02/15/2023 and 04/10/2023. 

My mother was admitted to the hospital for surgery on 02/09/2023 after a fall. I applied for Family and Medical Leave on 02/10/2023 in order to care for my mother during her recovery. My employer approved FMLA-protected leave on 02/14/2023. I have attached the approval letter from my employer, which grants up to 12 weeks of leave. 

During my period of unpaid leave, I relied on sufficient reserves in my savings account as well as my husband’s income to cover my expenses. I didn’t miss any payments on my credit cards or auto loan. I returned to work on 04/11/2023. In the following months, I made several deposits into my Capital One savings account to replenish my reserves. 

Anna Smith’s Address

Anna Smith’s Phone Number

How Do You Start a Letter of Explanation?

At the top of the letter, include the date, the name of the lender, the lender’s address, and your loan application number. In the next line, write “Re: (Your Name)’s Mortgage Application.” Address the letter to “To Whom It May Concern,” and note which issue you are addressing in the first sentence. 

What If Your Mortgage Letter of Explanation Is Rejected?

If your letter of explanation is rejected, you have a few options. If the information you provided wasn’t sufficient, you can write a more detailed letter and include supporting documentation. You can also try applying for a mortgage from a different lender. If you’re struggling to get approved , you may need to resolve whatever problem you’re explaining in the letter before trying again. 

How Long Should a Letter of Explanation Be?

A letter of explanation only needs to be long enough to convey the details of the issue you’re explaining. For example, if you missed a payment, you should include the date of the missed payment, the reason you missed it, and how you’ve remedied or plan to remedy the issue. A few sentences may suffice, or your letter may run longer if it’s a complex situation and you need to reference supporting documents. 

Is a Letter of Explanation Necessary?

A letter of explanation is not always necessary. If there are no red flags in your financial history, you may be approved without a letter of explanation. But if there are issues that might raise concerns, you’ll want to include a letter of explanation. You’ll also need to write a letter of explanation if the lender requests one, or if it’s required by the government agency backing the mortgage. For example, for all FHA-approved mortgages , the Department of Housing and Urban Development (HUD) requires a letter of explanation from borrowers who have collection accounts or judgments.

The Bottom Line

A letter of explanation can help your mortgage application process, especially if you have had financial issues you want to clarify. A good letter will address the specific issues and explain why they are not likely to reoccur. Consider consulting a real estate professional for more guidance in writing a letter of explanation that fits your needs.

Read the original article on Investopedia .

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What Is a Hardship Letter?

Hardships that qualify for a letter, how to write a hardship letter.

• Frequently Asked Questions (FAQs)

The Bottom Line

• Personal Finance

How to Write a Hardship Letter for a Mortgage

A hardship letter can help you avoid foreclosure and find mortgage relief

Mapodile / Getty Images

If you’re struggling to make your mortgage payments, it may seem like you’re out of options and foreclosure is inevitable. However, your mortgage lender may be willing to work with you if you communicate openly about your situation and provide a hardship letter.

If you think you may need mortgage relief, it’s important to act as soon as possible. You’ll need to understand what a hardship letter is, what situations to use it in, and how to write one. This way, you can potentially avoid foreclosure.

Key Takeaways

• A hardship letter is a document some lenders require when you’re struggling with your mortgage payment and seeking relief.
• A hardship letter can help you qualify for loan reinstatement, forbearance, repayment plan, modification, a short sale, or a deed in lieu of foreclosure.
• Mortgage relief for financial hardships is often available in circumstances like a job loss or illness.
• A hardship letter should include details about your financial hardship and the relief you’re requesting.

A hardship letter is a document you provide to your mortgage lender when requesting mortgage relief . In the letter, you’ll describe your financial hardship and provide supporting documents. It may also be helpful to explain how long you expect the hardship to last and how you plan to resolve it. Finally, explain what type of mortgage relief you’re requesting.

Generally, the goal of a hardship letter is to help you avoid foreclosure. There are several types of mortgage relief—also known as loss mitigation—that may be available, depending on your situation. Some of these solutions allow you to keep your home, while others don’t. 

Here are some mortgage relief options that may be available:

• Loan reinstatement : If you haven’t been making your mortgage payments, a loan reinstatement allows you to repay the amount you owe and get caught up.
• Loan forbearance : If you are facing hardship that will prevent you from making your payments, forbearance may allow you to temporarily pause or reduce them.
• Repayment plan : If you’ve fallen behind on your payments, you can increase your payments temporarily until you’re caught up.
• Loan modification : Your lender may agree to lower your monthly payment by modifying certain terms of your loan to make your payments more affordable.
• Short sale : If you can no longer afford your payments and you’re underwater on your mortgage, a short sale allows you to sell the home.
• Deed in lieu of foreclosure : This option allows you to relinquish ownership of the home while avoiding a short sale or foreclosure.

Keep in mind that not every solution will be available to every borrower facing hardship. The loan relief options available to you may depend on both your mortgage lender and your financial situation. When you’re writing your letter, it may be helpful to describe how a particular form of relief would help improve your situation and get you back on track with your payments.

There’s not a set list of hardships that will qualify for loan relief. You may qualify if you’re experiencing any hardship that’s out of your control and has impacted your ability to make your loan payments. Some of the most common reasons for a hardship letter include:

• Death of a spouse
• Reduced income
• Natural disaster
• Military service
• Expected emergency expenses

To qualify for loan relief based on an expected emergency expense, the expense must generally be one that’s out of your control. For example, major medical bills or home repairs may help you qualify for mortgage relief, while gambling losses or a large discretionary purchase probably won’t.

If you’re facing one of these hardships, it’s important to contact your loan servicer as soon as possible. If you stop making your payments without notice, your loan will become delinquent and may eventually go into foreclosure. At that point, it may be too late to explore your other options.

If you’re struggling to make your loan payments and need mortgage relief, there’s a step-by-step guide to help you:

• Introduce yourself : Give your name, account information, and the reason you’re writing the letter.
• Describe your hardship : Whatever situation that’s preventing you from making your loan payments, describe it here, focusing specifically on the financial details.
• Discuss the timeline : You can include the length of time you’ve been in the situation, the solutions you’ve tried, and how long you expect the hardship to last.
• Request relief : In your letter, ask for a specific type of mortgage relief, such as loan forbearance, modification, a short sale, or something else.
• Describe the ideal outcome : Explain to your lender how the relief would help your situation and help you get back on track with your payments.
• Close out your letter : End your letter by summarizing your request and thanking your lender for their time.
• Provide supporting documents : Enclose any financial documents that show your hardship and can help the lender understand your need for relief.

Example of a Hardship Letter

If you aren’t sure where to start on your hardship letter, here’s an example you can use to get started. Remember that this one is only an example letter. You should write your own that’s specific to your situation.

To Whom It May Concern,

My name is John Smith, and I’m writing to request a temporary loan forbearance for my mortgage on my home at 123 First Street. I’ve had my mortgage with (financial institution) for (number) years and have never missed a payment, but I am currently unable to make my monthly mortgage payment of $(amount).

Recently, our family faced unexpected medical bills that have left us unable to make our mortgage payments. Though we’ve reduced our expenses elsewhere, we’re still unable to pay the medical bills and meet our other financial obligations.

I’m writing to request loan forbearance on my mortgage. The medical bills total $(amount). Based on my calculations, I’m confident that if I could qualify for loan forbearance, I could pay off the medical bills within (number) of months and resume my mortgage payments.

Thank you for your time and for considering my loan forbearance. I’ve attached copies of the medical bills in question and a copy of our monthly budget.

How Do You Write a Proof of Hardship Letter?

To write a proof of hardship letter, you should introduce yourself, describe your financial hardship, detail how long you expect the hardship to last, request a specific type of mortgage relief, and explain how that relief will help you get back on track with your loan payments.

What Should You Not Put in a Hardship Letter?

When writing your hardship letter, you should highlight the financial facts surrounding the situation while leaving out your emotions about it. While you may think an emotional appeal will help you, it’s not the purpose of a hardship letter. Additionally, avoid directing blame or anger toward the lender.

What Is Considered a Hardship Reason?

Generally speaking, a financial hardship is anything that’s outside of your control and has impacted your ability to make your mortgage payments. Common examples include job loss, divorce, illness, and unplanned emergency expenses.

What Is an Example of a Good Hardship Letter?

An example of a good hardship letter is one that describes your financial hardship in a professional, unemotional way and provides documentation as evidence of your situation.

Unfortunately, many people find themselves in situations beyond their control where meeting their financial obligations becomes a challenge. Often, the homeowner may face foreclosure. 

If you take action early, you may be able to avoid foreclosure by providing your lender with a hardship letter and requesting mortgage relief in the form of loan modification, foreclosure, short sale, or another option. If you’re unsure of the best next steps, consider speaking with an attorney or a Department of Housing and Urban Development (HUD)-approved housing counselor.

U.S. Department of Housing and Urban Development. “ Homeowner’s Guide to Success ,” Pages 2 and 3.

Consumer Financial Protection Bureau.  “ How Does Foreclosure Work? ”

Experian. “ How to Write a Hardship Letter to Creditors .”

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