how to cite an article in a presentation

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APA 7th Edition Guide

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Citing Sources in PowerPoint Slides

• PowerPoint - In-text Citations
• PowerPoint - References List

Note:  APA does not have specific rules about the format of PowerPoint slides.  Rasmussen University does have recommended guidelines outlined below and in the attached PPT presentation.

PowerPoint slides  may   need citations, depending on what type of information is included on the slide.

If the text on a slide is a quote (someone else's words, verbatim) or someone else's ideas in the presenter's own words, then a citation is needed.

If the text placed on a slide is simply a word or phrase that represents a topic that the presenter will be discussing in greater detail, then a citation is not needed.

The table below includes two PowerPoint slides (left side). The column on the right tells whether or not the information would need to be cited and why.

Speaker Notes:  Some assignments require text in the Speaker Notes area of the PowerPoint slide. If information from a source is quoted, summarized, or paraphrased in that area, an in-text citation and reference will likely be required. Ask your instructor for clarification.

• Presentations & APA Citation Style at Rasmussen University Great resource to share with students if they are having struggles with APA in PPTs.

PowerPoint Slides - References

There are two ways to include the Reference list in your presentation:

• Coordinating reference lists are typically handed out during or after the presentation either in print if presenting in person, or electronically if presenting online. This is the preferred method of including a Reference list of the sources cited in your slide deck.
• Include a Reference list in the last slide of the presentation. This is an acceptable method if there are not many resources to include. Avoid adding so many resources to the list that the type is not legible to those attending the presentation

Creating the Reference List Slide

• If you use outside sources in your presentation (noted in your in-text citations), you must cite those sources on a References page/slide.
• Your Reference page can be created in NoodleTools, exported to Microsoft Word, and distributed or submitted with your slides to those who attend your presentation. Ask your instructor if they would like a Reference slide as the last slide of your presentation. Note that you may need more than one slide depending on how many references are needed.

See the slide deck below for more information.

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• Last Updated: May 31, 2024 11:23 AM
• URL: https://guides.rasmussen.edu/apa

Home / Guides / Citation Guides / How to Cite Sources / How to Cite a PowerPoint Presentation in APA, MLA or Chicago

How to Cite a PowerPoint Presentation in APA, MLA or Chicago

Let’s be honest: Sometimes the best information for a paper comes straight from a professor’s PowerPoint presentation. But did you know that source needs to be cited?

Whether you’re making use of your instructor’s lecture materials or pulling information from a Powerpoint found online, you need to make sure to cite your sources if you use information from it in a project or paper.

Here’s a run -t hrough of everything this page includes:  

• Cite a PowerPoint Presentation in MLA format
• Cite a PowerPoint Presentation in APA format
• Cite a PowerPoint Presentation in Chicago Style

By now, you’re probably familiar with how to cite websites, books or journal articles, but not as knowledgeable about how to cite a Powerpoint presentation. In actuality, citing PowerPoint presentations aren’t all that different from citing written materials, so don’t let yourself be phased! It’s not too hard and compiling an MLA works cited or APA reference page doesn’t take too long—each one should take just a few minutes to create.

To help you with the process, we’ve put together a handy guide demonstrating how to cite a PowerPoint presentation in three commonly used citation styles: MLA, APA and Chicago.

Let’s start by looking for basic information you’ll need for the citation.

Information you may need to cite a PowerPoint Presentation:

• Author or authors of the presentation
• Presentation title
• Date of publication/presentation
• Place of publication/where the presentation was given
• URL (if used to locate the presentation)

Cite a PowerPoint Presentation in MLA format:

MLA format citation structure:

Author Last Name, First Name. Presentation Title. Month Year, URL. PowerPoint Presentation.

Example citation :

Park, Lisa. Effective Working Teams . Jan. 2011, https://www.company.meetings/teams. PowerPoint Presentation.

In-text citation structure:

(Last Name)

Example in-text citation:

Cite a PowerPoint Presentation in APA format:  

APA reference structure:

Author or Presenter Last Name, Middle Initial. First Initial. (Date of publication). Title of presentation [PowerPoint presentation]. Conference Name, Location. URL

Example reference:

Park, L. (2011, March 24-28). Effective working teams [PowerPoint presentation]. Regional Dairy Workers National Conference, New York, NY, United States. https://www.company.meetings/teams

Cite a PowerPoint Presentation in Chicago Style:

Chicago citation structure:

Author Last Name, First Name. “Presentation Title.” Lecture, Location of Lecture, Month Day, Year.

Example citation:

Park, Lisa. “Effective Working Teams.” Lecture, The Plaza Hotel, New York, NY, January 11, 2011.

Troubleshooting

Solution #1: how to cite a powerpoint that has multiple authors..

For a presentation with multiple authors, list the authors alphabetically by last name for the full reference citation. The citation will list each author by Last Name, First Initial.

If the PowerPoint has just two authors, separate them with a comma and an ampersand (&). If the PowerPoint has more than two authors, list the authors separated by commas.

Reference examples:

Felner, D., & Nguy, A. (2021 April 10-12). The history of Claymation [Slideshow]. Animation Now, Los Angeles, CA, United States.

Felner, D., Nguy, A., Becham, G. (2021 April 10-12). The history of Claymation [Slideshow]. Animation Now, Los Angeles, CA, United States.

For an in-text citation for two authors, give both surnames separated by an ampersand (&) followed by a comma and the year of publication or presentation.

For an in-text citation for three or more authors, list the first author’s surname followed by “et al.” followed by a comma and the year of publication or presentation.

In-text citation examples:

(Felner & Nguy, 2021)

(Felner et al., 2021)

For a PowerPoint with two presenters or authors, include both names in the full works-cited citation. The names need to be written as follows: First presenter’s Last Name, First Name, and then the second presenter’s First Name and Last Name.

For an in-text citation, simply list the surnames of both presenters.

In-text citation example:

(Nguy and Felner)

Work-cited entry example:

Nguy, Anna and Dominic Felner. The History of Claymation. Apr. 2021. PowerPoint Presentation.

For a PowerPoint with three or more presenters, only list one presenter’s name followed by a comma and “et al.”

For an in-text citation for three or more authors or presenters , list the surname given in the full works-cited citation followed by “et al.”

(Nguy et al.)

Nguy, Anna et al. The History of Claymation. Apr. 2021. PowerPoint Presentation.

Solution #2 How to cite a slideshow that wasn’t made with PowerPoint

If making a full works-cited citation for a slideshow that was made with another program other than PowerPoint, include the medium in brackets instead of PowerPoint.

If the presentation is not in PowerPoint, and you can’t determine what software was used, include the word “slideshow” in brackets in place of PowerPoint.

Nguy, A. (2021 April 10-12). The history of Claymation [Prezi presentation]. Animation Now, Los Angeles, CA, United States.

Nguy, A. (2021 April 10-12). The history of Claymation [Slideshow]. Animation Now, Los Angeles, CA, United States.

The in-text citation will be formatted like any other APA in-text citation (author last name, year).

(Nguy, 2021)

At the end of your full works-cited citation, include the program the slideshow was made with, formatted as:  ______ Presentation.

If you are uncertain of the program used, end your citation with “slideshow” followed by a period. Nguy, Anna. The history of Claymation. Apr. 2021. Prezi Presentation. Nguy, Anna. The history of Claymation . Apr. 2021. Slideshow.

The in-text citation will be formatted like any other MLA in-text citation (author last name).

Hello all paper writers! Take a moment to try our spell checker , or refresh your knowledge on English basics with our EasyBib grammar guides ! Discover a determiner definition , learn what is an adverb , review an interjection list , and more.   

Updated April 26, 2021.

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To cite PowerPoint presentation slides, include the author name, year/date of presentation, the title, the source description, the website and/or university name, and the URL where the source can be found.

If the PowerPoint presentation is not accessible to the reader, cite the slides as personal communication.

If you want to cite a PowerPoint in MLA or APA style, you need to have basic information including the name of the author(s), title of the presentation, date and place of publication, and URL. For in-text citations, you need to include only the author name(s) in MLA style and author name(s) and year in APA style.  

APA in-text citations

(Author Surname, publication year)

(Dhanalakshmi, 2004)

MLA in-text citations

(Author Surname)

(Dhanalakshmi)

Citation Basics

Harvard Referencing

Plagiarism Basics

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APA Citation Guide (7th edition) : Powerpoint Presentations

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On this Page

Powerpoint presentations - what do i need to cite, powerpoint presentations - where do my citations go, other digital assignments - where do my citations go, quick rules for an apa reference list.

Your research paper ends with a list of all the sources cited in the text of the paper. Here are nine quick rules for this Reference list.

• Start a new page for your Reference list. Centre the title, References, at the top of the page.
• Double-space the list.
• Start the first line of each reference at the left margin; indent each subsequent line five spaces (a hanging indent).
• Put your list in alphabetical order. Alphabetize the list by the first word in the reference. In most cases, the first word will be the author’s last name. Where the author is unknown, alphabetize by the first word in the title, ignoring the words a, an, the.
• For each author, give the last name followed by a comma and the first (and middle, if listed) initials followed by periods.
• Italicize the titles of these works: books, audiovisual material, internet documents and newspapers, and the title and volume number of journals and magazines.
• Do not italicize titles of most parts of works, such as: articles from newspapers, magazines, or journals / essays, poems, short stories or chapter titles from a book / chapters or sections of an Internet document.
• In titles of non-periodicals (books, videotapes, websites, reports, poems, essays, chapters, etc), capitalize only the first letter of the first word of a title and subtitle, and all proper nouns (names of people, places, organizations, nationalities).
• If a web source (not from the library) is not a stable archived version, or you are unsure whether it is stable, include a statement of the accessed date before the link.

What am I legally required to cite in my digital assignment?

According to the Copyright Act, you must cite the sources (images, videos, books, websites, etc.) that you used in your digital assignment ( 29.21(1)(b) ). You must cite the source (where you got the information from) and the creator of the content (if available). You must also make sure that any copyrighted materials you used in your assignment meet the conditions set out in section  29.21  of the Copyright Act. For a list of conditions and more information, please visit:  http://studentcopyright.wordpress.com/mashups/

What citation style do I use for the sources in my digital assignment?

There is no one required citation style, so please defer to your instructor's directions and citation style preference.

List your sources in a slide at the end of the Powerpoint presentation, with footnotes throughout your presentation as applicable.

You could also provide a print copy of the sources you used to those attending your presentation.

Seneca Libraries has the following recommendations for how to organize your list of sources for digital assignments. Please check with your instructor first:

Videos you create: 

List your sources in a credits screen at the end of the video.

Websites you create:

• For images, include a citation under each image using this format “From: XXXX” and then make the image a link back to the original image ( example  - picture of little girl). Or list the citation at the bottom of the web page.
• For quotes or material from other sources, include an in-text citation that links back to the original material ( example  – second paragraph).

Images you create: 

If possible list your sources at the bottom or side of the image ( example ). Otherwise, include a list of citations alongside the image wherever it’s uploaded (e.g. Flickr, Blackboard).

**Please note that the above are recommendations only and your instructor may have a preference and directions for how and where you list your sources for your assignment.**

If you don't receive specific instructions from your instructor, try to include your citations in a way that doesn't impact the design of your digital assignment.

For more information please contact Seneca Libraries copyright team at  [email protected]

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Formatting a Powerpoint Presentation in APA 7th Style

The apa 7th manual and the apa website do not provide any specific rules about using apa format or citation in powerpoint slides. , here are some recommended guidelines:, 1. always follow any specific instructions given by your instructor., 2. you will need in-text citations on a powerpoint slide where you are quoting, paraphrasing, or summarizing someone else's ideas. , 3. you also will include a reference list as your powerpoint's last slide (or slides). , this youtube video from smart student shows you how to create apa7th in-text citations and a reference list: .

• Citing and Referencing in Powerpoint Presentations | APA 7th Edition This video will show you how to create APA 7th in-text citations and a Reference page for your PowerPoint presentation.
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Conference Presentation References

This page contains reference examples for works presented at conferences and meetings, including the following:

• Conference presentation
• Abstract of a conference presentation

1. Conference presentation

Evans, A. C., Jr., Garbarino, J., Bocanegra, E., Kinscherff, R. T., & Márquez-Greene, N. (2019, August 8–11). Gun violence: An event on the power of community [Conference presentation]. APA 2019 Convention, Chicago, IL, United States. https://convention.apa.org/2019-video

• Parenthetical citation : (Evans et al., 2019)
• Narrative citation : Evans et al. (2019)
• Provide the names of the presenters in the author element of the reference.
• Provide the full dates of the conference in the date element of the reference.
• Describe the presentation in square brackets after the title. The description is flexible (e.g., “[Conference session],” “[Paper presentation],” “[Poster session],” “[Keynote address]”).
• Provide the name of the conference or meeting and its location in the source element of the reference.
• If video of the conference presentation is available, include a link at the end of the reference.

2. Abstract of a conference presentation

Cacioppo, S. (2019, April 25–28). Evolutionary theory of social connections: Past, present, and future [Conference presentation abstract]. Ninety-ninth annual convention of the Western Psychological Association, Pasadena, CA, United States. https://westernpsych.org/wp-content/uploads/2019/04/WPA-Program-2019-Final-2.pdf

• Parenthetical citation : (Cacioppo, 2019)
• Narrative citation : Cacioppo (2019)
• To cite only the abstract of a conference presentation, include the word “abstract” as part of the bracketed description (e.g., “[Conference presentation abstract]”).

Conference presentation references are covered in the seventh edition Publication Manual Section 10.5

Harvard Referencing Guide: PowerPoint Presentations

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Audiovisual Media - Powerpoint Presentation

PowerPoint Pr esentation

E xample -  Presentation available online and accessible by anyone

The full reference should generally include

• Year (in round brackets)
• Title of the presentation (in italics)
• [PowerPoint presentation] in square brackets
• Available at: URL
• (Accessed: date)

In-text citation

Full reference for the Reference List

Example: PowerPoint presentation from a learning management system such as the VLE

• Author or tutor
• Year of publication (in round brackets)
• Title of the presentation (in single quotation marks)
• Module code: module title (in italics)
• Available at: URL of the VLE

Example : Full reference for the Reference List

Audiovisual Material

Film / movie

TV programme

PowerPoint presentation

YouTube video

Harvard Referencing Guide: A - Z

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APA Style 7th Edition: Citing Your Sources

• Basics of APA Formatting
• In Text Quick View
• Block Quotes
• Books & eBooks
• Thesis/Dissertation
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Standard Format

Formatting rules, various examples.

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Adapted from American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed).  https://doi.org/10.1037/0000165-000

• Date should match the date(s) of the full conference
• Conference Proceedings published in journal or book should follow the same format for a journal or edited book chapter

See Ch. 10 pp. 313-352 of APA Manual for more examples and formatting rules

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Citing Sources: Citing Orally in Speeches

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Citing Orally in Speeches

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• Oral Source Citations - James Madison University Communication Center
• Using Citations and Avoiding Plagiarism in Oral Presentations - Hamilton College, Dept. of Rhetoric and Communication
• Referencing: Citing in Orals - James Cook University

General Tips:

Tell the audience your source before you use the information (the opposite of in-text citations).

Do not say, “quote, unquote” when you offer a direct quotation. Use brief pauses instead.

Provide enough information about each source so that your audience could, with a little effort, find them. This should include the author(s) name, a brief explanation of their credentials, the title of the work, and publication date.

 “In the 1979 edition of The Elements of Style, renowned grammarians and composition stylists Strunk and White encourage writers to ‘make every word tell.’”

If your source is unknown to your audience, provide enough information about your source for the audience to perceive them as credible. Typically we provide this credentialing of the source by stating the source’s qualifications to discuss the topic.

“Dr. Derek Bok, the President Emeritus of Harvard University and the author of The Politics of Happiness argues that the American government should design policies to enhance the happiness of its citizens.”

Provide a caption citation for all direct quotations and /or relevant images on your PowerPoint slides.

Direct Quotations:

These should be acknowledged in your speech or presentation either as “And I quote…” or “As [the source] put it…”

Include title and author: “According to April Jones, author of Readings on Gender…”

Periodical/Magazine:

Include title and date: “Time, March 28, 2005, explains…” or “The New York Times, June 5, 2006, explained it this way…”

Include journal title, date, and author: “Morgan Smith writes in the Fall 2005 issue of Science…”

For organizational or long-standing website, include title: “The center for Disease Control web site includes information…” For news or magazine websites, include title and date: “CNN.com, on March 28, 2005, states…” (Note: CNN is an exception to the “don’t use the address” rule because the site is known by that name.)

Interviews, lecture notes, or personal communication:

Include name and credentials of source: “Alice Smith, professor of Economics at USM, had this to say about the growth plan…” or “According to junior Speech Communication major, Susan Wallace…”

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How to properly cite other papers in my slides?

We recently submitted a paper, and now I'm creating some slides about it for future presentation. There are papers that we have cited in our paper and I need to cite them in slides too because they are directly related to our work. What I would like to do is inline citing when you just mention author's name, or conference name, or the year. I have seen works in which what is mentioned is the first author's family name, e.g. (Patterson, 2013) . And I've seen those who just mention conference name and year, e.g. (PPoPP, 2012) .

I want to know which one is more appropriate, or actually correct? Where to use one, and where to use the other? Or should I use something different?

• 3 There are no rules. But if one of the authors is in the audience, make sure you say his/her name loudly. ;-) –  David Ketcheson Feb 11, 2014 at 4:14
• 1 Relevat: Should I add references to conference presentations? –  MasterPJ Feb 11, 2014 at 9:50

3 Answers 3

As an applied mathematician, I like to go for the format [Author1, Author2 JST '99], where "JST" is an abbreviation for the journal. I truncate longer author lists with et al , and add initials in some cases to reduce ambiguity [Li RC, Guo CH, LAA '05]. With the help of a macro, I put the citations in square brackets (following the LaTeX usage), in a different color (dark grey) and font ( \small / \footnotesize ).

Of course every solution to this problem is a compromise between brevity, readability and googleability, but it seems to me that this one works well in my field.

Well, in my field, it's certainly the habit to mention only the authors and the year, unless it's really old. So I would have

Theorem [Doe, Soe, 2010; Smith 1997] There is ...

The reasons are:

If someone needs the full citation, he has the proceedings / book of abstracts.

The only interesting things in the citation are:

• It's not your result, you borrow it from elsewhere
• Which people did it -- quite likely you have some of them in the auditorium, they can get upset if you don't credit them, and they'll be pleased if you point them out.
• How old is it -- is it something known for years, or is it a "hot result"?

If you publish the presentation online after the conference, it might be a good habit to add the whole bibliography of the proceedings as a last slide. It can be in a small font since it's only for people to read it on the computer.

The key of a talk is not to be precise, but to show the most relevant information!

My suggestion is probably not applicable to presentations using a lot of citations, or using them on a lot of pages (but then, I think a good presentation shouldn't cite too much, so it's okay).

In addition to using whichever citation style best works for you ( (Smith, 1995), [Smith et. al., CSJ, 2007]*, or even just [1] ), plus changing the text color sounds like a good idea, why don't you add the expanded citation in the slide footnote in a smaller font? If it's not more than 1-2 or maybe 3 cites per slide, on no more than a few slides, it could work nicely and even allow you to use the basic [1], [2,3] citation style.

Also it could be a good idea to include the list of most important citations on the last slide (maybe not showing it in the presentation, but useful for possible questions).

Something like this: :) * Smith, Jones and Doe: "Very important article" , Cool Science Journal, 2007 or: [1] Jones and Smith: "Yet another important article" , 2000

• Why don't you do that? For the same reason why you have all text on slides so huge: Either people can't read it at all, or they can, but they concentrate on reading the footnote instead of listening to you. –  yo' Feb 11, 2014 at 13:59
• 2 Well, it is an oral presentation, and you can point out (or even write, as you suggested) the important name and year. Not everybody will look towards the footnote, and I don't see the harm putting them there for those that are possibly really interested in the reference. When I was composing a table-slide for several methods, their names did not fit in the table at all, and the footnote solution worked quite fine. –  penelope Feb 11, 2014 at 14:05

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Citing sources in presentations.

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Using Reference Lists in Presentations

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• The Publication Manual of the American Psychological Association (APA Style) was designed to assist writers in preparing research papers (such as journal articles) and therefore does not actually contain any guidelines on preparing powerpoint presentations according to APA Style.
• Some guidance can be found in  Chapter 14 of Displaying your findings as well as on the APA Style Blog .
• Typically, if you are required to create a presentation according to APA Style, you should clarify with your professor if he/she actually just expects you to put your in-text citations and references in APA Style.

 In-text citations in Presentations

• You can cite references within the text of your presentation slide using the same APA format for in-text citations (Author, Date) as in a written essay.
• Remember to cite sources for direct quotations, paraphrased materials, and sources of facts (such as market share data in the example slide).
• Your list References must include the sources cited on your presentation slides.

Using Images on Slides

If you use images, such as photographs or clipart, on your slides, you should also credit the source of the image. Do not reproduce images without permission. There are sources for clipart and images that are "public use" according to Creative Commons licensing such as Flickr: http://www.flickr.com/creativecommons/

Photographs are treated as figures in APA Style. Therefore, the citation for the source of the image is included as a footnote in the figure caption underneath the photograph which includes the figure number and a description. The source of the image obtained is attributed using the following model:

Figure 1. Blah blah blah. From Title of Image , by Author, Year. Retrieved from URL.

Figure 1. Photograph of a sculpture in Cupertino, California. From Infinite Loop II by Kurafire (2007, January 3).  Retrieved from http://www.flickr.com/photos/kurafire/343629962/.

Another option for citing image sources is to create a separate slide titled "Photo credits" or "Image Sources". For more assistance on the various ways to cite images in presentations (but not necessarily in APA format), see:

• Image Citation Guide (UBC Copyright Office)
• How to credit photos (Photoshare.org) [PDF]. A guide which provides examples of various ways to credit image sources in Powerpoint, on webpages, and in print materials.

For more assistance in creating figures in APA Style, see the following sections & pages of the Publication Manual, 6th edition:

• 2.12 Footnotes (pages 37 -38)
• 5.20 - 5.25 Figures (pages 150 - 167)

Option 1: Create a References handout (recommended)

Option 2: Create a References slide (if you only have a few items in your list)

• use a large enough font (e.g., 24 points)
• limit to 12 lines of text on each slide
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Answered By: Paul Lai Last Updated: Sep 15, 2023     Views: 1258486

To cite your sources within a PowerPoint presentation, you can include your references or in-text citations on each slide. You can (a) provide the references verbally, (b) provide a reference list slide at the end of your presentation with corresponding in-text citations, or (c) combine these.

For any presentation, be sure your audience knows where the information, visuals, and other materials you use are from. Remember to double-check the assignment requirements and your instructor’s preferences.

Additional Resources:

• See  How do I cite in APA?  for more common reference list examples.
• View more  information on how to create an APA style reference list  that you can use both in your PowerPoint and in your paper.
• Need to cite someone else’s presentation? See  How do I cite a PowerPoint presentation as a reference?

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Want to peruse other writing resources?  Go to the Writing Center’s homepage . 

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How to Cite a Website, Book, YouTube Video, etc. in PowerPoint

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Citing a source in a report or paper is pretty easy – you just give the source details according to a particular style of citation.

But, when it comes to presentations and speeches, do you know how to correctly cite your sources?

It seems like quite a basic question at first, but when it comes to the practicalities and technicalities, the answers aren’t so easy to come by.

Sure, quotes may be simple enough to introduce, but what about all the other information, data, facts, figures, and images you use? Do you know how to present that information and give proper legal credit without disrupting the flow of your presentation?

No? Then read on!

Important Legal Note:  This is not legal advice. For full details on copyright laws and Fair Use licenses, please check the  US Copyright Office .

Table of Contents

Why citing your sources is important.

Your audience needs to know where the information, visuals, or any other materials you use in your presentation come from.

Very often our presentations and speeches are informed by or based on the work of others and this needs to be acknowledged. Likewise, audio, visual, or video is copyright protected.

Citing sources and creative owners can also help keep you on the right side of copyright law and fair use licenses….more on this below.

Make your work more credible

Citing gives your audience a good impression by proving how well you know your stuff. By attributing work to the rightful owners, you also show integrity.

A well-cited presentation appears well-researched and properly developed; and hence, it’s often better delivered, and better received.

Give the audience access to information

The whole point of a presentation or speech is to share knowledge. By citing your sources, you give your audience the opportunity to learn more about your subject and do their own research if they so wish.

Citations and Copyright

If you use someone else’s copyrighted material in your presentation without citing the creator – or if you cite them incorrectly – you may likely be guilty of copyright infringement.

Copyright infringement is only 100% avoided by getting the copyright owner’s explicit permission.

You can, however, use copyrighted material without permission if you can show that it doesn’t infringe on Fair Use.

To learn more about Fair Use, see this article  here  on the U.S. Copyright Office website.

This can be a rather gray area, as what is considered to be ‘fair use’ can be open to interpretation. Generally speaking, Fair Use takes into consideration the following:

• the purpose and character of the use
• the profit or nonprofit cause
• the nature of the protected work
• how much of the work is used
• how the use affects the value or future demand of the work

For example, if you use a copyrighted photograph just because it looks cool, use it as your background image on a PowerPoint slide, or repeatedly use it so that it becomes associated with your brand, then this is not Fair Use.

If you use the photograph to make a point, illustrate an idea, or for educational purposes, and also give proper accreditation to the copyright owner even if you don’t have permission, then that might be considered Fair Use and would probably be fine.

How to do in-text citations in PowerPoint

In-text citations are citations you see on the screen, and are often in the same format you’d see in a written report.

If your slide refers to a study, for example, you will need to add the copyright details. To do that, simply add the name of the author, the work and the publication in parentheses after the reference.

For example, in parenthesis: (Author, Date).

This is particularly useful when presenting quotes or insightful facts and figures that support your message.

Note: This type of citation sometimes doesn’t leave enough room for all the information you need to provide. In this case, you can add a Sources slide at the very end of your presentation

Adding footnote citations

You can also use footnotes on your PowerPoint slides to give citations.

Next to the text you would like to reference, add the number ‘ 1 ’ for your first citation. Highlight it, and then from the ‘Home’ option, open the Font box and select ‘ Subscript ’ and click on ‘ OK ’.

Then, click on ‘ Insert ,’ select a text box and then draw it onto your slide. Enter the same number as you used in the text, and type your source details. You will likely want to reduce the size of the text.

Note: When I talk about footnotes here, I don’t mean the Header & Footer feature in PowerPoint. You can write your citations inside the Footer placeholder, but keep in mind that the text you type in here will display on every slide that has the Footer enabled.

Verbal citation during a presentation

For some material, you may choose not to give an in-text citation, but rather give credit verbally. Be sure to introduce the source before you present the information and keep it brief so that it doesn’t slow down the flow of your presentation.

Here are some example phrases:

• According to Dr. Richards, professor of Such and Such at This University,…
• John Dean, author of the 2015 study, A Study of Something, argues that…
• Jane Gordons, a journalist writing for the New York Times, offers this example….

Use speaker notes to help you cite verbally

It is a good idea to add the full citation details in the speaker notes so that you make sure you relay the correct details.

Also it ensures that the full citations will be seen should you share your slides with audience or team members after the presentation, or print them.

How to cite a website

If you are wondering how to cite websites, that’s probably because not all websites provide the authors name for you to cite (making it a bit more difficult).

If you can’t find the website authors name you can instead cite the website’s address. And you don’t have to copy and paste the whole URL when citing websites either.

When citing a website, you just need to give enough information so that your audience knows where the information came from and how to get more details if they want to check it out.

Here are the common elements you’ll need to properly cite a website in your presentation:

• Website or author name
• Page name or article title
• Exact URL of website
• Page date of publication

See the cited website example in the picture below.

How to cite a picture or image

There are countless places for pictures that are available for free and public use according to Creative Commons licensing. You can search  Flickr  and  Google Advanced Image Search  by filtering the results by ‘Creative Commons’.

There are also sites providing stock images which are royalty free and can be used without attribution, such as  Pixabay  or  Pexels .

Always check the licensing agreements, as some images may have ‘some rights reserved’ or specific requirements for citations.

The common elements you’ll need when citing a picture are:

• Creator’s name
• Title of the picture
• Date and location of publication
• Publisher or website
• Picture URL

To create the citation in PowerPoint, you can insert a small text box and add the details in a readable way, as you can see in the example below.

To learn how to crop a picture in PowerPoint into different shapes as pictured above,  read our guide here .

How to cite a YouTube video

While YouTube is a free online streaming service, you shouldn’t assume that you can use anyone’s video without properly citing it.

Here are the common elements you’ll need to create a YouTube video citation:

• Creator’s name or screen name
• Video title
• Website name
• Publication date

Whichever citation method you use, should at a minimum credit the creator of the video (real name if possible, but their username will suffice), and the year the video was posted. For example: (Nuts & Bolts Speed Training, 2014).

In the notes for full referencing, you’ll need more details:

Author/Username. (month, day, year). Title of video (Video file). Retrieved from  http://URL.com .

Nuts & Bolts Speed Training. (June 25, 2014). 4 PowerPoint Tricks You Don’t Know (Video File). Retrieved from  https://www.youtube.com/watch?v=05OW0Ce8rT8 .

How to cite a book

Books are another common reference material you’ll want to properly cite in your presentations.

Here are the common elements you’ll need when citing a book (same-same for a magazine):

• Author name
• Publication date and location
• Publisher name

If you are paraphrasing from a book, include an in-text citation of the author and the year (Brown, 2005) or the author, year and the page number (Brown, 2005, p.13), immediately following the text.

Another option for your citation, is to include them in Speaker Notes so that if you print your notes as handouts, the speaker notes will appear there.

NOTE: For help printing your speaker notes, see our guide on Printing PowerPoint with speaker notes .

How to cite a lecture (talk or speech)

Like for books and quotes, the in-text citation will need the author’s last name and the year the speech or talk was presented, written in parenthesis: (Gordon, 2017).

In your PowerPoint notes, it should be fully cited with the name, year, title of the talk and the format, and where it took place. For example:

Gordon, B. (2017). The Theory Behind Big Business. Presentation, Atlanta.

How to cite a song

When it comes to using a song in your presentation, there are a many variables as to whether it’s an infringement of copyright laws. Unauthorized use of a song can be allowed under the concept of ‘fair use’ as detailed above.

If you are in any doubt, obtain the license or get permission. The process is relatively straightforward and doesn’t always mean a hefty fee. Sometimes, it’s as simple as asking and getting permission or making sure you acknowledge the copyright owner.

You can give acknowledgment on the PowerPoint Slide with in-text citation on the appropriate slide or as a ‘sources slide’ at the end of your presentation:

To get permission, here are three main licensing companies that you can contact for further info: 

• ASCAP ( American Society of Composers, Authors and Publishers )
• BMI ( Broadcast Music Incorporated )
• SOCAN ( Society of Composers, Authors and Music Publishers of Canada )

How to cite a presentation

If you want to include a slide or information gained from another PowerPoint presentation that has been published, you can use an in-text citation just as if you were citing a book.

To cite a presentation, simply cite the author’s name and the year the presentation was produced, (Dean, 2007).

In the notes you’ll add the details of “PowerPoint slides”, when it was “Retrieved from” and the URL. It should look something like this:

How to cite a quote

In the same way as you would quote from a book, an in-text citation with the author of the quote is fine.

Some quotes from historical source won’t have a book, page number or publisher to cite. In these cases, the author name (and year if possible) is sufficient.

Note:  Make sure that you thoroughly check the quote’s source if you find the quote online.

There are far too many misquoted and misattributed sayings out there and there’s nothing more embarrassing than citing the wrong person in your presentation.

So that’s how to cite a variety of different sources in your PowerPoint presentations including:

• How to cite books
• How to cite websites
• How to cite YouTube videos
• And a bunch of other sources

While in-text citation may take a little more work, it is better than keeping all of your sources in the conclusion. That’s because the end of your presentation should be punchy, memorable, and leave your audience with a good impression (see our tips for how to end a presentation  here ).

This is particularly true as, your audience isn’t able to flip back to see which citation goes with which image, quote, video, website, etc. Giving them the details at the same time as the material allows them to take note of it there and then.

It’s a small detail but makes a huge difference when it comes to delivering a seamless and informative presentation.

If you enjoyed this ultimate guide to citing sources in PowerPoint, you’ll love our other PowerPoint training course and resources that you can  check out here .

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How to Cite a Website in a PowerPoint Presentation Apa

Giving credit to sources used in a PowerPoint presentation is essential to provide proof of the information presented. It also gives credit to the original source and makes it easy for the audience to investigate and learn more. Proper citation of sources used in PowerPoint presentations is crucial, and APA citation style is one of the most commonly used citation styles. In this article, we will cover everything you need to know about how to cite a website in a PowerPoint presentation APA.

Table of Contents

Why citing sources is important in PowerPoint presentations

Citing sources in a PowerPoint presentation is critical because it helps to establish credibility and provides the audience with accurate and verifiable information. It also enables the audience to research further and ensures the original source of information receives proper credit. Additionally, failure to cite sources appropriately may lead to plagiarism, which can have serious consequences.

Another reason why citing sources is important in PowerPoint presentations is that it shows respect for the work of others. By acknowledging the sources of information used in the presentation, you are demonstrating that you have done your research and are not simply presenting someone else’s work as your own. This can help to build trust with your audience and establish you as a knowledgeable and trustworthy presenter.

Furthermore, citing sources in a PowerPoint presentation can also help to avoid legal issues. Using someone else’s work without permission or proper attribution can result in copyright infringement, which can lead to legal action. By citing sources appropriately, you can avoid these legal issues and ensure that you are using information in a responsible and ethical manner.

Understanding APA citation style

APA citation style is a set of rules developed by the American Psychological Association to standardize the citation of sources in academic writing, including PowerPoint presentations. It includes guidelines for formatting citations and references and covers various types of sources, such as books, journals, websites, and others.

One of the key features of APA citation style is the use of in-text citations, which are brief references to sources within the body of the text. These citations typically include the author’s last name and the year of publication, and they help readers locate the full reference in the list of references at the end of the document. In addition to in-text citations, APA style also requires a reference list at the end of the document, which provides detailed information about each source cited in the text. By following these guidelines, writers can ensure that their sources are properly credited and their work is more easily understood and verified by others.

What information do you need to cite a website in APA format?

The following information is necessary when citing a website in APA format:

• Author’s last name and first initial(s)
• Year the website was published or updated
• Title of the webpage
• Website name
• URL (Uniform Resource Locator)

It is important to note that if the website does not have a publication or update date, you should include the date you accessed the website. Additionally, if the website is an online version of a print publication, you should include the publication information for the print version as well.

Steps to follow when citing a website in a PowerPoint presentation Apa

Here are the steps to follow when citing a website in a PowerPoint presentation APA:

• Start with the author’s last name and first initial(s).
• Follow the author’s name with the year the website was published or updated in parenthesis.
• After the date, add the title of the webpage, followed by a period.
• Add the name of the website in italics, followed by a period.
• Finally, add the URL of the website.

It is important to note that when citing a website in a PowerPoint presentation, you should also include the date you accessed the website. This is because websites can be updated or removed, and including the date of access helps ensure that your audience can find the information you are citing. You can add the date of access at the end of the citation, after the URL, in the format of “Retrieved Month Day, Year, from [URL]”.

Tips for formatting your citation correctly

To format your citation correctly, ensure that you do the following:

• Use proper capitalization in the title and name of the website.
• Italicize the name of the website.
• Use a hanging indent for the second and subsequent lines of your citation.

Additionally, it is important to include the date of access for online sources, as the content may change over time. This information should be included at the end of your citation, following the format of “Accessed [Month Day, Year].”

How to avoid plagiarism when creating a PowerPoint presentation

To avoid plagiarism in PowerPoint presentations, always cite your sources properly. Additionally, try to paraphrase information rather than copying it verbatim. Another crucial tip is to ensure you include all sources used in creating the presentation in your reference list.

It is also important to note that images and graphics used in your PowerPoint presentation should also be properly cited. If you are using an image or graphic that you did not create, make sure to give credit to the original source. This can be done by including a caption or citation directly on the image or in the notes section of the slide. By properly citing all sources, including images and graphics, you can ensure that your presentation is not only plagiarism-free but also ethically sound.

Examples of how to cite different types of websites in Apa format

Here are examples of how to cite different types of websites in APA format:

• Online Journal Article: Author, A.A. (Year). Title of paper. Title of Journal, volume number(issue number), page number(s). URL
• Website: Author, A.A. (Year). Title of webpage. Name of Website. Retrieved from URL
• Blog post: Author, A.A. (Year, Month Day). Title of post [Blog post]. Retrieved from URL

It is important to note that when citing websites in APA format, it is necessary to include the date of access. This is because websites can be updated or removed, and including the date of access ensures that the reader can locate the information you used. The date of access should be formatted as follows: (Accessed Month Day, Year).

Common mistakes to avoid when citing sources in PowerPoint presentations

Some of the common mistakes to avoid when citing sources in PowerPoint presentations include failing to cite your sources properly, failing to include all sources used in your reference list, and copying information from a source without proper attribution.

Another common mistake to avoid when citing sources in PowerPoint presentations is using too many direct quotes. While direct quotes can be useful in emphasizing a point, they should be used sparingly. Instead, try to paraphrase the information in your own words and cite the source appropriately. Additionally, it is important to ensure that the sources you are citing are credible and reliable. Avoid using sources that are biased or lack authority in the subject matter.

Best practices for citing sources in PowerPoint presentations

Here are some best practices for citing sources in PowerPoint presentations:

• Cite all sources used in creating your presentation.
• Ensure your citations and references are formatted correctly according to APA style guidelines.
• Make sure your reference list is complete and includes all sources used in creating your presentation.
• Paraphrase information rather than copying it verbatim.
• Ensure your citations are visible and easy to read in your presentation.

It is also important to consider the credibility of your sources when citing them in your PowerPoint presentation. Make sure to use reputable sources, such as peer-reviewed articles or books from established publishers. Additionally, consider the date of publication and relevance of the source to your presentation topic. Using outdated or irrelevant sources can weaken the credibility of your presentation.

Tools and resources for generating citations and references in Apa format

Several tools and resources are available to help generate citations and references in APA format. These include:

• Citation generators such as Citation Machine, EasyBib, and Cite This For Me.
• The Purdue Online Writing Lab (OWL).
• APA Style Central.

While citation generators can be a helpful tool, it is important to double-check the accuracy of the generated citations. Sometimes, the generator may not correctly identify the source type or may miss important information. It is always a good idea to consult the APA manual or the Purdue OWL for guidance.

In addition to these resources, many universities and libraries offer workshops or online tutorials on APA formatting. These can be a great way to learn more about the intricacies of APA style and ensure that your citations and references are accurate and complete.

Frequently asked questions about citing websites in Apa format for PowerPoint presentations

• Can I use footnotes to cite sources in PowerPoint presentations? It is not recommended to use footnotes in PowerPoint presentations as they can be distracting and take up valuable space on your slides.
• What if the website does not have an author listed? If the website does not have an author listed, use the organization’s name as the author in your citation.
• How do I cite a webpage with no date listed? If the website does not have a date listed, use the abbreviation n.d. (no date) in your citation.
• Where do I include my citations on my PowerPoint slides? It is recommended to include your citations on your slides in the speaker notes section or at the bottom of the slide.

In conclusion, properly citing sources in a PowerPoint presentation is crucial to establish credibility and give credit where it’s due. APA citation style is one of the most commonly used citation styles, and knowing how to cite a website in APA format is essential for any presentation. Follow the steps outlined in this article, and always use proper formatting to avoid plagiarism and ensure your presentation is of the highest quality.

Another important aspect to consider when citing websites in APA format for PowerPoint presentations is the use of in-text citations. In-text citations are used to give credit to sources within the body of your presentation. When citing a website in APA format, include the author’s last name and the year of publication in parentheses at the end of the sentence where the information was used.

It is also important to note that when citing a website in APA format, you should include the full URL of the webpage in your citation. This allows your audience to easily access the source and verify the information you have presented. Additionally, be sure to double-check your citations for accuracy and consistency throughout your presentation.

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Citing Sources in an Oral Presentation

Citing your sources just means telling where you got particular ideas or bits of information that did not originate in your own head. Sometimes this is called giving credit , attributing , or referencing .

When you cite sources in an oral presentation, there are 3 basic parts

• Orally cite sources of what you say
• Adapt a citation format to cite the sources of what is written on your visuals
• Have a full reference list handy for answering questions

Citing Orally

What Makes Citing Orally Special

In an oral presentation, your audience can’t flip back and forth between in-text citations and a reference list, nor can they look for a footnote or an endnote: you need to tell them where the information, idea, or words come from as you say it . Since listening to a live presentation is a linear process (you can’t skim or jump around and hear it out of chronological order), it’s best to introduce the source before you present the information, so your audience members are ready to evaluate the information with the source (and your view of it) in mind when they hear the material from the source. The citation needs to be brief, because it’s hard to digest the citation while evaluating the information, both of which are given within a few seconds’ time.

Technical How-To

• According to Joseph X, a professor of Yada Yada at Blah Blah University,…
• Farooq Y, author of the well-researched 2010 study, Early American Nutrition and Politics , argues that…
• Katherine Z, a journalist writing for the prestigious New York Times , offers this example….
• Give your audience just enough detail to help them understand who provided the idea or information and how credible the source is.
• If your source is original research (e.g. you conducted a survey, interview, experiment, or observation), just simply tell your audience what you did.
• You might choose give your audience a brief (a couple of sentences) overview of how you did your research, much like the “methodology” part of a scientific study or the “literature review” in a scholarly article in the social sciences and humanities. This can work well when you combine original research and published resources, when you work with different fields (e.g. both popular press articles and scholarly articles), or when you rely heavily on one or two sources that you present up front.
• Pause slightly after the introductory phrase, then read the quote expressively so that the quote sounds like a second voice. Pause slightly again after the quote to indicate switching back to your own voice. This is the best method, but not easy to master quickly. The two methods below, while not preferable, are also acceptable.
• Say “Quote” immediately before you start reading the quote, and then say “Endquote” immediately after the last words of the quote.
• If people can see you clearly, you can use “air quotes” by holding up one or both of your hands and moving your pointer and index fingers up and down, as if you were drawing quotation marks in the air.

Citing on Visuals

What Makes Citing on Visuals Special

In the same way that you cite the source of everything in your paper that did not originate in your own head, you must also cite the sources of the text and images that appear on your visuals.  You need to cite-as-you-go on your visuals too, because your audience can’t page back and forth in your PowerPoint. Again, keep in mind how much information your audience can handle at once.  Remember the public speaking maxim: your visuals should guide your audience’s attention and support what you’re saying, not distract from what you’re saying.

• Use a smaller font
• Use italics for the source (and then use underlining, not italics, for book titles)
• Use a different color
• Make the citation big enough so people can see it from anywhere in the room.
• Don’t make your slides too busy. It’s okay if you don’t have enough space for all the information you would put on a formally formatted reference list. If trimming your citation, leave in the most important information: e.g. the author’s name, the title of the book or article, the sponsor and title of a website, the title of any book or journal the work is in (in the case of an article), and the date.
• If your visual is a mashup, you still need to cite the sources of information, quotes, and images: in short, credit everything that someone else made that appears in your mashup. Use the same brief methods in the mashup that you use for other visual aids—sort of like the names and descriptions that flash on the screen when people are interviewed in a documentary or in a newscast. Make sure that you leave the citations showing long enough that someone can read them. If you add a source list and/or a set of credits at the end (don’t forget to credit the music!), make sure they scroll slowly enough that the average person can read them.

The Full and Formal Source List

Why Have a Formal Source List Available?

You might get questions that require you to refer to sources that you used in your full study, but did not use in the presentation. If you have a formal source list available, it can remind you of author names, titles, dates, and other specific information your audience might want. You might also need to repeat specific information about a source you mentioned orally or give information that was too much to put on the visual.

• Put your list in a conventional format such as MLA style, APA style, Chicago style. If your presentation is based on a paper you wrote, you can simply use the list at the end of the paper.
• Make your list easily available to you in hard copy so that you can retrieve it during the presentation or follow-up question period.
• Make sure you save an electronic copy of the reference list so that you can easily email it to an audience member if needed.
• Should you put this list as a slide at the end of the presentation? Only if you can fit it all on one slide that’s easily readable from all positions in the room. Using multiple slides often doesn’t work well because either you flip too quickly through them for them to be useful, or different audience members are interested in sources on different slides. While it might be good to have such a group of slides “just in case,” a better solution would be ready with a couple of hard copies you can hand out, if needed.

Additional Resources

• Documentation and citation
• Check out information literacy tutorials

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Use Presenter View

PowerPoint Presenter View shows you the current slide, the next slide, and your speaker notes, to help you focus while presenting and connect with your audience. 

Select the Slide Show tab.

Select the Use Presenter View checkbox.

Select which monitor to display Presenter View on.

In Presenter View , you can:

See your current slide, next slide, and speaker notes.

Select the arrows next to the slide number to go between slides.

Select the pause button or reset button to pause or reset the slide timer in the upper left.

See the current time to help you pace your presentation.

Select the font icons to make the speaker notes larger or smaller.

Select the annotations pen icon to draw on the screen in real time, or select a laser pointer.

Select the thumbnail icon to see all the slides in your presentation and quickly jump to another slide.

Select the magnifying glass icon to zoom in on a particular part of a slide.

The screen icon let's you make the screen temporarily black to focus the attention on you.

Select END SLIDESHOW when you're done presenting.

Start the presentation and see your notes in Presenter view

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CRediT author statement

CRediT (Contributor Roles Taxonomy) was introduced with the intention of recognizing individual author contributions, reducing authorship disputes and facilitating collaboration. The idea came about following a 2012 collaborative workshop led by Harvard University and the Wellcome Trust, with input from researchers, the International Committee of Medical Journal Editors (ICMJE) and publishers, including Elsevier, represented by Cell Press.

CRediT offers authors the opportunity to share an accurate and detailed description of their diverse contributions to the published work.

The corresponding author is responsible for ensuring that the descriptions are accurate and agreed by all authors

The role(s) of all authors should be listed, using the relevant above categories

Authors may have contributed in multiple roles

CRediT in no way changes the journal’s criteria to qualify for authorship

CRediT statements should be provided during the submission process and will appear above the acknowledgment section of the published paper as shown further below.

*Reproduced from Brand et al. (2015), Learned Publishing 28(2), with permission of the authors.

Sample CRediT author statement

Zhang San:  Conceptualization, Methodology, Software  Priya Singh. : Data curation, Writing- Original draft preparation.  Wang Wu : Visualization, Investigation.  Jan Jansen :  Supervision. : Ajay Kumar : Software, Validation.:  Sun Qi:  Writing- Reviewing and Editing,

Read more about CRediT  here opens in new tab/window  or check out this  article from  Authors' Updat e:  CRediT where credit's due .

Introducing Microsoft 365 Copilot – your copilot for work

Mar 16, 2023 | Jared Spataro - CVP, AI at Work

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Humans are hard-wired to dream, to create, to innovate. Each of us seeks to do work that gives us purpose — to write a great novel, to make a discovery, to build strong communities, to care for the sick. The urge to connect to the core of our work lives in all of us. But today, we spend too much time consumed by the drudgery of work on tasks that zap our time, creativity and energy. To reconnect to the soul of our work, we don’t just need a better way of doing the same things. We need a whole new way to work.

Today, we are bringing the power of next-generation AI to work. Introducing Microsoft 365 Copilot — your copilot for work . It combines the power of large language models (LLMs) with your data in the Microsoft Graph and the Microsoft 365 apps to turn your words into the most powerful productivity tool on the planet.

“Today marks the next major step in the evolution of how we interact with computing, which will fundamentally change the way we work and unlock a new wave of productivity growth,” said Satya Nadella, Chairman and CEO, Microsoft. “With our new copilot for work, we’re giving people more agency and making technology more accessible through the most universal interface — natural language.”

Copilot is integrated into Microsoft 365 in two ways. It works alongside you, embedded in the Microsoft 365 apps you use every day — Word, Excel, PowerPoint, Outlook, Teams and more — to unleash creativity, unlock productivity and uplevel skills. Today we’re also announcing an entirely new experience: Business Chat . Business Chat works across the LLM, the Microsoft 365 apps, and your data — your calendar, emails, chats, documents, meetings and contacts — to do things you’ve never been able to do before. You can give it natural language prompts like “Tell my team how we updated the product strategy,” and it will generate a status update based on the morning’s meetings, emails and chat threads.

With Copilot, you’re always in control. You decide what to keep, modify or discard. Now, you can be more creative in Word, more analytical in Excel, more expressive in PowerPoint, more productive in Outlook and more collaborative in Teams.

Microsoft 365 Copilot transforms work in three ways:

Unleash creativity. With Copilot in Word, you can jump-start the creative process so you never start with a blank slate again. Copilot gives you a first draft to edit and iterate on — saving hours in writing, sourcing, and editing time. Sometimes Copilot will be right, other times usefully wrong — but it will always put you further ahead. You’re always in control as the author, driving your unique ideas forward, prompting Copilot to shorten, rewrite or give feedback. Copilot in PowerPoint helps you create beautiful presentations with a simple prompt, adding relevant content from a document you made last week or last year. And with Copilot in Excel, you can analyze trends and create professional-looking data visualizations in seconds.

Unlock productivity. We all want to focus on the 20% of our work that really matters, but 80% of our time is consumed with busywork that bogs us down. Copilot lightens the load. From summarizing long email threads to quickly drafting suggested replies, Copilot in Outlook helps you clear your inbox in minutes, not hours. And every meeting is a productive meeting with Copilot in Teams. It can summarize key discussion points — including who said what and where people are aligned and where they disagree — and suggest action items, all in real time during a meeting. And with Copilot in Power Platform, anyone can automate repetitive tasks, create chatbots and go from idea to working app in minutes.

GitHub data shows that Copilot promises to unlock productivity for everyone. Among developers who use GitHub Copilot, 88% say they are more productive, 74% say that they can focus on more satisfying work, and 77% say it helps them spend less time searching for information or examples.

But Copilot doesn’t just supercharge individual productivity. It creates a new knowledge model for every organization — harnessing the massive reservoir of data and insights that lies largely inaccessible and untapped today. Business Chat works across all your business data and apps to surface the information and insights you need from a sea of data — so knowledge flows freely across the organization, saving you valuable time searching for answers. You will be able to access Business Chat from Microsoft 365.com, from Bing when you’re signed in with your work account, or from Teams.

Uplevel skills. Copilot makes you better at what you’re good at and lets you quickly master what you’ve yet to learn. The average person uses only a handful of commands — such as “animate a slide” or “insert a table” — from the thousands available across Microsoft 365. Now, all that rich functionality is unlocked using just natural language. And this is only the beginning.

Copilot will fundamentally change how people work with AI and how AI works with people. As with any new pattern of work, there’s a learning curve — but those who embrace this new way of working will quickly gain an edge.

The Copilot System: Enterprise-ready AI

Microsoft is uniquely positioned to deliver enterprise-ready AI with the Copilot System . Copilot is more than OpenAI’s ChatGPT embedded into Microsoft 365. It’s a sophisticated processing and orchestration engine working behind the scenes to combine the power of LLMs, including GPT-4, with the Microsoft 365 apps and your business data in the Microsoft Graph — now accessible to everyone through natural language.

Grounded in your business data. AI-powered LLMs are trained on a large but limited corpus of data. The key to unlocking productivity in business lies in connecting LLMs to your business data — in a secure, compliant, privacy-preserving way. Microsoft 365 Copilot has real-time access to both your content and context in the Microsoft Graph. This means it generates answers anchored in your business content — your documents, emails, calendar, chats, meetings, contacts and other business data — and combines them with your working context — the meeting you’re in now, the email exchanges you’ve had on a topic, the chat conversations you had last week — to deliver accurate, relevant, contextual responses.

Built on Microsoft’s comprehensive approach to security, compliance and privacy. Copilot is integrated into Microsoft 365 and automatically inherits all your company’s valuable security, compliance, and privacy policies and processes. Two-factor authentication, compliance boundaries, privacy protections, and more make Copilot the AI solution you can trust.

Architected to protect tenant, group and individual data. We know data leakage is a concern for customers. Copilot LLMs are not trained on your tenant data or your prompts. Within your tenant, our time-tested permissioning model ensures that data won’t leak across user groups. And on an individual level, Copilot presents only data you can access using the same technology that we’ve been using for years to secure customer data.

Integrated into the apps millions use every day. Microsoft 365 Copilot is integrated in the productivity apps millions of people use and rely on every day for work and life — Word, Excel, PowerPoint, Outlook, Teams and more. An intuitive and consistent user experience ensures it looks, feels and behaves the same way in Teams as it does in Outlook, with a shared design language for prompts, refinements and commands.

Designed to learn new skills.  Microsoft 365 Copilot’s foundational skills are a game changer for productivity: It can already create, summarize, analyze, collaborate and automate using your specific business content and context. But it doesn’t stop there. Copilot knows how to command apps (e.g., “animate this slide”) and work across apps, translating a Word document into a PowerPoint presentation. And Copilot is designed to learn new skills. For example, with Viva Sales, Copilot can learn how to connect to CRM systems of record to pull customer data — like interaction and order histories — into communications. As Copilot learns about new domains and processes, it will be able to perform even more sophisticated tasks and queries.

Committed to building responsibly

At Microsoft, we are guided by our AI principles and Responsible AI Standard and decades of research on AI, grounding and privacy-preserving machine learning. A multidisciplinary team of researchers, engineers and policy experts reviews our AI systems for potential harms and mitigations — refining training data, filtering to limit harmful content, query- and result-blocking sensitive topics, and applying Microsoft technologies like InterpretML and Fairlearn to help detect and correct data bias. We make it clear how the system makes decisions by noting limitations, linking to sources, and prompting users to review, fact-check and adjust content based on subject-matter expertise.

Moving boldly as we learn  

In the months ahead, we’re bringing Copilot to all our productivity apps—Word, Excel, PowerPoint, Outlook, Teams, Viva, Power Platform, and more. We’ll share more on pricing and licensing soon. Earlier this month we announced Dynamics 365 Copilot as the world’s first AI Copilot in both CRM and ERP to bring the next-generation AI to every line of business.

Everyone deserves to find purpose and meaning in their work — and Microsoft 365 Copilot can help. To serve the unmet needs of our customers, we must move quickly and responsibly, learning as we go. We’re testing Copilot with a small group of customers to get feedback and improve our models as we scale, and we will expand to more soon.

Learn more on the Microsoft 365 blog and visit WorkLab to get expert insights on how AI will create a brighter future of work for everyone.

And for all the blogs, videos and assets related to today’s announcements, please visit our microsite .

Tags: AI , Microsoft 365 , Microsoft 365 Copilot

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Biden takes a big swing at hostage-for-truce deal, puts onus on Israeli, Hamas officials to step up

President Joe Biden delivers remarks on the verdict in former President Donald Trump’s hush money trial and on the Middle East, from the State Dining Room of the White House, Friday, May 31, 2024, in Washington. (AP Photo/Evan Vucci)

Israeli police remove a person protesting against Israeli Prime Minister Benjamin Netanyahu’s government as demonstrators call for the release of hostages held in the Gaza Strip by the Hamas militant group, in Tel Aviv, Israel, Saturday, June 1, 2024. (AP Photo/Maya Alleruzzo)

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WASHINGTON (AP) — President Joe Biden is looking past resistance from key Israeli officials as he presses Israel and Hamas to agree to a three-phase agreement that could immediately bring home dozens of Israeli hostages, free Palestinian prisoners and perhaps even lead to an endgame in the nearly eight-month-old Gaza war.

Biden’s big swing — during a tough reelection battle — could also demonstrate to a significant slice of his political base demoralized by his handling of the conflict that he’s doing his part to end the war that has killed more than 36,000 Palestinians and left hundreds of thousands struggling to meet basic needs.

White House officials on Monday said Biden’s decision to make public what it describes as an Israeli proposal — just one day after it was delivered to Hamas — was driven by a desire to put Hamas on the spot. The move diverged from the U.S. administration’s position throughout the conflict to allow the Israelis to speak for themselves about hostage negotiations.

“The president felt that where we are in this war, where we are in the negotiations to get the hostages out, that it was time for a different approach and a time to make the proposal public, to try to energize the process here and catalyze a different outcome,” White House national security spokesman John Kirby said.

Almost immediately after Biden detailed the proposal — which includes a cease-fire and phased Israeli troop withdrawal from Gaza if Hamas releases all hostages — Prime Minister Benjamin Netanyahu’s office said it would continue its war until Hamas was destroyed.

NETANYAHU FACING PRESSURE FROM FAR-RIGHT

Netanyahu’s political survival depends on a far-right coalition that is adamant about eradicating Hamas. He sowed further doubt about proposal’s viability Monday when he told an Israeli parliament committee that there are certain “gaps” in how Biden laid out the proposal. The prime minister said Israelis “reserve the right to return to war.”

Kirby played down differences between Biden and Netanyahu and underscored that the proposal was an Israeli one. He added that Biden agrees with Israelis that Hamas should not govern postwar Gaza nor does he “expect that Israel should have to live next door to that kind of a terrorist threat.”

“This wasn’t about jamming the prime minister, the war cabinet,” Kirby said. “This was about laying bare for the public to see how well and how faithfully and how assertively the Israelis came up with a new proposal. It shows how much they really want to get this done.”

But even if Hamas agreed to terms, it would require Netanyahu to make some difficult political calculations. Two leading members of his far-right coalition — National Security Minister Itamar Ben-Gvir and Finance Minister Bezalel Smotrich — have threatened to leave Netanyahu’s government if he signs off on the proposal. That would cause the coalition to collapse.

Smotrich said Monday that agreeing to a cease-fire would amount to a humiliation of Israel and a surrender. Increased military pressure, he said, is “the only language understood in the Middle East.”

Biden last week expressed concern about those in the Israeli government who “want to keep fighting for years” and don’t see freeing the hostages as a “priority.” Administration officials on Monday warned Israeli officials that getting bogged down in Gaza could be detrimental to Israel’s national security.

“Endless conflict in Gaza in pursuit of some idea of total victory is not going to make Israel safer,” said State Department spokesman Matthew Miller.

Netanyahu has also faced pressure from families of hostages — officials say about 80 people captured by militants i n the Oct. 7 attack are still alive and Hamas is holding the bodies of 43 others — to reach an agreement to free their loved ones. Opposition leader Yair Lapid, however, vowed over the weekend to provide a political safety net to Netanyahu, ensuring his government would not fall over the deal.

OPTIMISM DESPITE HEADWINDS

Even as the proposal faces stiff headwinds, the Biden administration said it was cautiously optimistic that a deal could be reached.

White House national security adviser Jake Sullivan urged world leaders to rally behind the proposal.

“They need to train their eyes on Hamas this week and say it’s time to come to the table to do this deal,” Sullivan said in an appearance at the U.S. Global Leadership Coalition conference in Washington.

To that end, Biden on Monday spoke with Sheikh Tamim bin Hamad Al Thani of Qatar, a key Hamas interlocutor, and said it was “the best possible opportunity for an agreement,” the White House said.

Ambassador Linda Thomas-Greenfield, the U.S. envoy to the United Nations, said the U.S. circulated a draft resolution seeking support for the proposal from the 14 other members of the U.N. Security Council.

Sullivan, meanwhile, spoke to his Turkish counterpart, Akif Cagatay Kilic, about Turkey using its influence with Hamas to get them to accept the proposal. Turkish President Recep Tayyip Erdogan has defended Hamas and hosted the group’s political leader, Ismail Haniyeh, for talks in April.

Group of Seven leaders on Monday also endorsed the deal.

“We call on Hamas to accept this deal, that Israel is ready to move forward with, and we urge countries with influence over Hamas to help ensure that it does so,” the G7 leaders said in a statement.

EVEN GETTING TO PHASE ONE IS A CHALLENGE

Biden acknowledged last week that getting beyond the first phase of the proposal would be difficult.

The first phase would last for six weeks and would include a cease-fire, a withdrawal of Israeli forces from all densely populated areas of Gaza and the release of a number of hostages, including women, the elderly and the wounded, in exchange for the release of hundreds of Palestinian prisoners.

The Israelis, under the proposal, would also allow 600 humanitarian aid trucks into Gaza each day during the first phase. The second phase would include the release of all remaining living hostages, including male soldiers, and Israeli forces would withdraw from Gaza.

Hamas is likely to make enormous demands about which Palestinian prisoners will be released and call on Israel to assure that it won’t continue to target top Hamas leaders.

Aaron David Miller, a former U.S. Middle East peace negotiator, said even getting to phase one — and the six-week pause in fighting — would bring about a “downshift in the escalation of the military campaign, fewer people dying.”

“I’m not sure they can expect much more,” said Miller, now a senior fellow at the Carnegie Endowment for International Peace. “Negotiations work in the end only if the parties feel sufficient pain accompanied by the prospects of gain, and that generates urgency. The only party that is in a hurry here is the Biden administration.”

Indeed, Israeli officials view the conflict on a far longer timeline.

Just last week, Israeli national security adviser Tzachi Hanegbi said he expected the war to drag on for another seven months, in order to destroy the military and governing capabilities of Hamas and the smaller Islamic Jihad militant group.

But with Election Day in the U.S. now just over five months away, Biden faces tightening pressure to more quickly resolve the Mideast conflict that’s left him bleeding support.

AP writers Edith M. Lederer at the United Nations and Matthew Lee contributed reporting.

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• Citing tables and figures from other sources in APA Style

Citing Tables and Figures in APA Style | Format & Examples

Published on November 6, 2020 by Jack Caulfield . Revised on December 27, 2023.

When you reprint or adapt a table or figure from another source, the source should be acknowledged in an in-text citation and in your reference list . Follow the format for the source type you took the table or figure from.

You also have to include a copyright statement in a note beneath the table or figure. The example below shows how to cite a figure from a journal article .

Table of contents

Citing tables and figures, including a copyright note, examples from different source types, frequently asked questions about apa style citations.

Tables and figures taken from other sources are numbered and presented in the same format as your other tables and figures . Refer to them as Table 1, Figure 3, etc., but include an in-text citation after you mention them to acknowledge the source.

You should also include the source in the reference list. Follow the standard format for the source type you took the table or figure from.

Prevent plagiarism. Run a free check.

As well as a citation and reference, when you reproduce a table or figure in your own work, you also need to acknowledge the source in a note directly below it.

The image below shows an example of a table with a copyright note.

If you’ve reproduced a table or figure exactly, start the note with “From …” If you’ve adapted it in some way for your own purposes (e.g. incorporating part of a table or figure into a new table or figure in your paper), write “Adapted from …”

This is followed by information about the source (title, author, year, publisher, and location), and then copyright information at the end.

Types of copyright and permission

A source will either be under standard copyright, under a Creative Commons license, or in the public domain. You need to state which of these is the case.

Under standard copyright, you sometimes also need permission from the publisher to reprint or adapt materials. If you sought and obtained permission, mention this at the end of the note.

Look for information on copyright and permissions from the publisher. If you’re having trouble finding this information, consult your supervisor for advice.

• From a journal article
• From a website
• From a book

Copyright information can usually be found wherever the table or figure was published. For example, for a diagram in a journal article , look on the journal’s website or the database where you found the article. Images found on sites like Flickr are listed with clear copyright information.

If you find that permission is required to reproduce the material, be sure to contact the author or publisher and ask for it.

APA doesn’t require you to include a list of tables or a list of figures . However, it is advisable to do so if your text is long enough to feature a table of contents and it includes a lot of tables and/or figures .

A list of tables and list of figures appear (in that order) after your table of contents, and are presented in a similar way.

If you adapt or reproduce a table or figure from another source, you should include that source in your APA reference list . You should also include copyright information in the note for the table or figure, and include an APA in-text citation when you refer to it.

Tables and figures you created yourself, based on your own data, are not included in the reference list.

In most styles, the title page is used purely to provide information and doesn’t include any images. Ask your supervisor if you are allowed to include an image on the title page before doing so. If you do decide to include one, make sure to check whether you need permission from the creator of the image.

Include a note directly beneath the image acknowledging where it comes from, beginning with the word “ Note .” (italicized and followed by a period). Include a citation and copyright attribution . Don’t title, number, or label the image as a figure , since it doesn’t appear in your main text.

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Caulfield, J. (2023, December 27). Citing Tables and Figures in APA Style | Format & Examples. Scribbr. Retrieved June 7, 2024, from https://www.scribbr.com/apa-examples/citing-tables-figures/

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