cover letter for clerical receptionist

15 Receptionist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A job search can be overwhelming, and if you are like most people, your resume will be your first point of contact with potential employers. However, there is one more step to consider – the cover letter. The cover letter provides an opportunity for candidates to introduce themselves in a way that is personal and professional at the same time. A well-written cover letter can set you apart from other applicants by highlighting your skills in relation to the company’s needs.

Here are 15 amazing Receptionist cover letters that are professionally written and will help you stand out and get that job!

Receptionist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Receptionist Sample 1

Dear Sir/Madam, I am writing to express my interest in being considered for the position of Receptionist at your company. I am proficient in customer service, data entry, and office functions. My time management skills are excellent and I have an eye for detail. I would be a valuable addition to your team. Thank you for considering my resume and cover letter in your search for a receptionist position. Best Regards, Jenny Jones

Receptionist Sample 2

I am excited to apply for the Receptionist position with your company. I have a degree in Business Administration and am very focused on making sure my clients are satisfied. I am experienced in customer service and public relations, and feel I would be a great fit for this position.

Thank you, Olivia S

Receptionist Sample 3

What skills and qualities do you possess that make you a strong candidate for this position?

A certified Receptionist is the first person seen when people enter the company. This is a position that needs someone who is friendly, outgoing, and professional. I have had years of experience working in a customer service/office setting with a variety of people from all walks of life. I am very familiar with multi-tasking and am confident in my ability to assist others while keeping an upbeat attitude. In addition, I excel at balancing your workload so the responsibilities are manageable while still remaining efficient. I have excellent time management skills which includes being able to prioritize tasks on-the-spot if needed so no task goes unattended to for too long

Receptionist Sample 4

Dear Sir or Madam,

As a receptionist with two years of experience, I would like to submit my application. I have excellent interpersonal skills and am proficient in Microsoft Office software. Strong customer service skills are essential for this position. I am currently available for an interview at your earliest convenience. Thank you for your time and consideration.

Receptionist Sample 5

Hi,   I am looking for a job in hospitality. I have been a receptionist for 2 years. I have excellent customer service skills and am able to multitask effectively. My experience includes greeting customers, answering phones, taking messages, scheduling appointments and completing registration forms. As you can see from my resume, I have extensive experience that makes me the perfect candidate for this position! Thank you very much for considering me!

Receptionist Sample 6

This is a professional cover letter for the Receptionist position at your company.

I am interested in this receptionist position at ___________ because I have extensive experience in customer service and administrative duties, with an emphasis on excellent communication skills. I am able to work quickly, efficiently, and accurately while maintaining a professional demeanor. I would be so appreciative if you would consider my qualifications for this opportunity! Thank you so much.

Receptionist Sample 7

I am a responsible and detail-oriented professional with over six years of experience in administrative duties. I am confident that I possess the skills and qualities necessary to fill the position of Receptionist at your company.

Please consider me for this position and I will contact you to arrange an interview at your convenience.

Receptionist Sample 8

Dear _______,

I am writing in response to your recent advertisement for a Receptionist. I have over 10 years of experience supporting staff members with answering phones, greeting visitors, handling orders and shipping materials. My skills include proficiency with Microsoft Office software suite, customer service orientation and excellent communication skills. I am an attentive listener who is committed to providing the best service possible to your clients while maintaining a positive attitude.

Thank you for your consideration of me as a potential candidate for this opportunity; please contact me at (555) 555-5555 or email at [email protected] if you would like to schedule an interview. Thank you!

Receptionist Sample 9

Dear Sir or Madam, Neatly groomed, professional appearance with a warm smile and customer service focused. I am looking for a receptionist job due to my experience in this field. I have had over 10 years of customer service experience at the front desk. My work ethic is strong and my ability to multitask is confident. I feel that my skills are an excellent match for your receptionist position and I am confident that you will not be disappointed with my performance. Yours Truly, (your name)

Receptionist Sample 10

Dear Hiring Manager,

My name is _________ and I am applying for the Receptionist position. I have four years of experience in customer service and have excellent phone skills. I understand how to efficiently operate office equipment, including fax machines, photocopiers, scanners, etc. As a Receptionist at your company, I would be able to answer phones while greeting guests with a smile. Please contact me if you are interested in my qualifications for this position or if you would like to schedule an interview. Thank you for your consideration!

Sincerely, _______

Receptionist Sample 11

I am writing to apply for the receptionist position and I believe that my skills and qualifications make me a perfect fit. I have excellent customer service skills, five years experience in the field, and an ability to multitask. I am also proficient in word processing programs such as MS Word and using various office equipment like photocopy machines, faxes, and printers.

I would appreciate your time reviewing my resume for this position.

Receptionist Sample 12

Dear Jerome, I am looking for a new Receptionist position with your company. I have worked in the same industry for over 10 years where I have completed various duties in customer service, human resources and project management. My skills include excellent communication skills, time management, computer literacy and excellent organization. This position will allow me to use all of my abilities to be successful in meeting the needs of both my employer and customers. I hope you will consider me for this position!

Receptionist Sample 13

I am writing to apply for the Receptionist position at your company. I am interested in this job because I am passionate about customer service and enjoy interacting with people on a daily basis. My previous experience includes 5 years of receptionist work with clients such as ____. These experiences have provided me with excellent communication skills that are needed to complete the daily tasks of a receptionist, while continuing to offer exceptional customer service.

Receptionist Sample 14

Jennifer Jones 11 Main Street, Apt. 100 Atlanta, GA 75201 555-555-5555 [email protected]     Date: March 30th 2012. To Whom It May Concern: Hello, my name is Jennifer Jones and I am a qualified Receptionist with over four years of experience in the field. I have excellent customer service skills and I am well versed in Microsoft Office Programs such as Word, Excel and Outlook as well as the internet applications Google Earth and Social Media Networks Facebook and YouTube. If you would like to ask any questions about me or my qualifications please do not hesitate to contact me at 555-555-5555 or at jennifer

Receptionist Sample 15

My name is Joe.

I am interested in the receptionist position posted on your website. I have been a receptionist with XXXX, LLC for X years and I would love the opportunity to work with you. I am hard-working, reliable, punctual and personable with a positive attitude who enjoys working in a fast paced environment. I have excellent customer service skills and can multi-task efficiently while maintaining a calm demeanor in stressful situations. Contact me to schedule an interview at your earliest convenience so that we may discuss how my experience can help you grow your company!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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13 Receptionist Cover Letter Examples

Receptionists are the first point of contact, setting the tone for all subsequent interactions by providing a warm welcome and efficient service. Similarly, your cover letter serves as the initial point of contact with potential employers, setting the tone for your application by showcasing your skills, experience, and dedication. In this guide, we'll delve into the best cover letter examples for Receptionists, ensuring your application leaves a lasting, positive impression.

Cover Letter Examples

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The best way to start a Receptionist cover letter is by addressing the hiring manager directly, if their name is known. Then, introduce yourself and express your interest in the receptionist position. Make sure to mention where you found the job listing. For example, "Dear Mr. Smith, I am writing to express my interest in the Receptionist position at XYZ Company, which I discovered on your website." This shows that you've done your research and are genuinely interested in the role. It's also important to briefly highlight a key skill or experience that makes you a strong candidate for the role right at the beginning.

Receptionists should end a cover letter by summarizing their interest in the position and their qualifications. They should also express enthusiasm for the opportunity to contribute to the company. A polite and professional closing is also essential. For example, "Thank you for considering my application. I am confident that my skills and passion make me a strong candidate for this position. I look forward to the possibility of discussing my application with you further." After this, they should close with a professional sign-off like "Sincerely" or "Best regards," followed by their full name. It's also a good idea to include their contact information below their name for easy reference. This ending reiterates their interest, highlights their suitability, and shows respect for the employer's time.

A Receptionist's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, express your interest in the position, highlight your relevant skills and experiences, and conclude with a call to action. It's important to keep it concise and to the point, as hiring managers often have many applications to go through. A well-written, succinct cover letter can help you stand out and show that you respect the hiring manager's time. Remember, the goal is to pique the employer's interest so they want to learn more about you from your resume and in an interview.

Writing a cover letter with no experience as a Receptionist can seem challenging, but it's definitely achievable. Here's how you can approach it: 1. Start with a Professional Greeting: Address the hiring manager by their name if it's available. If not, use a general but professional greeting like "Dear Hiring Manager". 2. Introduction: Begin by introducing yourself and stating the position you're applying for. Mention where you saw the job posting and express your enthusiasm about the opportunity. 3. Highlight Relevant Skills: Even if you don't have direct experience as a receptionist, you likely have skills that are relevant to the job. These could include communication skills, customer service experience, organization, multitasking, or proficiency with certain software like Microsoft Office. Use specific examples from your past work, volunteer, or academic experiences to demonstrate these skills. 4. Show Enthusiasm for the Company: Do some research about the company and express why you're interested in working there specifically. This shows the hiring manager that you're invested in the company and not just applying randomly. 5. Conclude Professionally: Thank the hiring manager for their time and express your eagerness to further discuss your qualifications. Provide your contact information and close with a professional sign-off. 6. Proofread: Make sure to proofread your cover letter for any grammatical errors or typos. This is especially important for a receptionist position, as it requires attention to detail. Remember, the purpose of a cover letter is to show the hiring manager why you would be a good fit for the position, so focus on your strengths and how they align with the job description. Even without direct experience, you can still make a strong case for why you should be considered for the role.

Related Cover Letters for Receptionists

Administrative assistant cover letter.

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Receptionist Cover Letter

Front Desk Receptionist Cover Letter

Medical receptionist cover letter, dental receptionist cover letter, entry level receptionist cover letter, veterinary receptionist cover letter, hotel receptionist cover letter, salon receptionist cover letter, office receptionist cover letter, legal receptionist cover letter, spa receptionist cover letter, gym receptionist cover letter, hospital receptionist cover letter, related resumes for receptionists, receptionist resume example.

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3 Receptionist Cover Letter Examples Created for 2024 

• Receptionist Cover Letter
• Medical Receptionist Cover Letter
• Receptionist No Experience Cover Letter
• Write Your Receptionist Cover Letter

You greet customers in person and over the phone, making them feel welcome and giving them the directions they need. You also take the initiative to answer their questions as needed, alongside informing company personnel that their guest has arrived.

But how do you create a cover letter that packs all those carefully-juggled tasks? What aspects should you prioritize, and what do recruiters want to know about you that they haven’t already read in your receptionist resume ?

Don’t sweat it. We’re here to help with our three receptionist cover letter examples to get you started! Follow our additional tips and hints , or take advantage of our free cover letter generator , and you’ll be on the path to success in no time.

Receptionist Cover Letter Example

Copy this text for your receptionist cover letter.

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

October 01, 2023

Emily Johnson Warner Bros. Entertainment 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Johsnon:

As a receptionist, I am committed to providing stellar services to every visitor, a quality I have observed is paramount at Warner Bros. Entertainment—a place where dreams are brought to reality and narratives are masterfully crafted. Proficient in customer service, phone system operation, and more, I can refine administrative processes and collaborate effectively with various departments to enhance guest experiences at your organization.

My phone system operation skills were instrumental at Dynamic Productions, a bustling hub that handled upwards of 93 calls daily. I rose to the occasion, ensuring every caller swiftly connected with the correct department. My knack for driving efficiency saw 98.7% of all calls answered within the first three rings—a testament to my meticulous approach.

Moving on to my tenure at Event Eleven, I mastered balancing our office schedule and various events using Microsoft Outlook. From coordinating appointments and managing meetings to handling room bookings for more than 44 weekly events, I streamlined it all. Moreover, integrating Outlook with our contact management system led to a robust 12% surge in organizational accuracy, carving out precious time for more focused work.

My tenure at NLSLA revolved around adept document management, wherein I digitized and neatly organized over 8,367 legal files using M-Files to ensure seamless access across the enterprise. My intuitive categorization and tagging structure plunged the file retrieval time by 23%, sparking a significant uptick in productivity and operational efficiency.

Equipped with extensive experience in communication, organization, and problem-solving, I look forward to utilizing these skills to contribute to Warner Bros. Entertainment’s continued success. I aim to create a professional and welcoming environment for guests, collaborators, and employees. I am eager to discuss how my expertise in phone system operation, Microsoft Outlook, and document management can add value to your team. Thank you.

Sofia Kowalski

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Demonstrating specialized industry knowledge (cue document management, word processors, and phone system operation), using numbers for the recruiter to visualize your potential. That shows you understand the industry and company’s needs, suggesting smoother onboarding.

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Medical Receptionist Cover Letter Example

Copy this text for your medical receptionist cover letter.

123 Fictional Avenue Chicago, IL 60601 (123) 456-7890

Benjamin Martinez Northwestern Memorial Hospital 123 Fictional Lane Chicago, IL 60601

Dear Mr. Martinez,

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

As a front desk associate at Advocate Trinity Hospital, I handled over 97 patient interactions weekly, using Athenahealth for appointment scheduling, billing, and medical records management. My attention to detail and strong work ethic allowed me to maintain a patient satisfaction rate of 91%, significantly contributing to the clinic’s thriving reputation.

At Saints Mary and Elizabeth Medical Center, my hands-on role in validating and updating nearly 400 patient records spiked the accuracy by 9%, positively impacting the revenue cycle. In addition, we saw claim denials decrease by 18%, thanks to my proactive approach to discrepancies in the coding system.

At Kindred Hospital Chicago, I channeled Meditech for optimal electronic health records management. My pioneering categorization approach catalyzed document retrieval, driving up the speed by a significant 27%.

I look forward to discussing further my qualifications and the potential value I bring to Northwestern Memorial Hospital. Thank you.

Alejandro Santos

• Capitalize on real-world applications of skills and accomplishments to show the employer why you’re the best fit for the position. Relevant proficiencies include problem-solving, basic medicinal knowledge, communication, multi-tasking, medical coding, and health administration tools (like Athenahealth and Meditech).

Receptionist No Experience Cover Letter Example

Copy this text for your receptionist no experience cover letter.

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

Savannah Williams Hilton Hotels & Resorts 123 Fictional Lane Phoenix, AZ 85001

Dear Ms. Williams:

I knew I had to apply for the front desk associate position at Hilton Hotels & Resorts when I read about your mission for excellent hospitality. The testimonials from guests revealed the distinct attention to detail and personalized service that Hilton prides itself on. Further drawn to your commitment to creating a welcoming environment for guests from various backgrounds, I am eager to contribute as your front desk associate.

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. These guest centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

I also developed competence in guest profile management during my tenure at Kimpton Hotel Palomar Phoenix. By maintaining comprehensive and up-to-date guest profiles, I created personalized experiences for key guests, increasing guest satisfaction scores by 26%.

A brief stint at Baymont by Wyndham Phoenix further refined my emergency response skills. Confronting critical situations head-on, I kept a cool head, resolving issues swiftly and effectively. This approach led to a noteworthy 22% improvement in our emergency resolution rate, making guests feel safe and cared for during their stay.

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry. I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

• From there, weave in a compelling narrative of transferable skills like emergency response and ResNexus, paired with tangible results. Your awareness of the role and readiness to embrace the challenge should be evident.

Related cover letter examples

• Receptionist resume
• Research assistant
• Entry Level
• Executive assistant

How to Write Your Tidiest Receptionist Cover Letter

The receptionist role is a broad one! You could work for a low-key small business, or you might work at a big, bustling corporation. Either way, your cover letter should match the company culture wherever you apply.

Carefully read the job description , and also pull up the organization’s website. Look for keywords like “WPM” or “friendly atmosphere” that clue you into the company’s values and focal points. Then, reflect these in your cover letter to show your alignment with the job!

Writing your greeting and intro:

You might say “sir” or “madam” when you greet someone at the door, but that’s not how you should open your receptionist cover letter! Instead, do some research to find who you’re writing to. Address them by name to show that you care, and they’re more likely to care about your application.

Your opening paragraph should then concisely outline why you want to work for that particular company—and why they want that, too! Strengthen your introduction by connecting with company values and tossing in a couple of relevant, qualifying skills.

Word your opener to leave a good hook near the end of the paragraph, too. If you state a few traits that align with what the job description calls for and then mention that you have more to offer, your reader will want to know more!

Just don’t write an opener like the following that feels sloppy and incomplete, like a half-baked text message!

Oh dear . . .

Hey, I really like your company and it seems really cool. I’m like super chill with people I meet so I definitely should be on your team.

Instead, look at how addressing the recipient and company by name becomes the perfect springboard for a few skills that align with the company values:

Much nicer!

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the-art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

Writing your cover letter body

Now, on to the part that sometimes seems overwhelming (but doesn’t need to!) . . . Your body paragraphs. Each paragraph should focus on one accomplishment from your experiences that relate to the receptionist role, for clarity’s sake.

Include that time you caught an instance of double-booking on the company calendar and made a phone call that saved company dollars. Or mention that time you provided an exceptional customer greeting as always—only to find out later that you’d given an important company official a shining impression of your office!

And remember to tailor these paragraphs to the job description . What does this particular job role value? Efficiency and formality? Warmth and friendliness? Switch out some details in your body paragraphs to ensure you’re responding to what the company wants.

Now here’s a great body paragraph:

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. The guest-centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

Closing and signing off your cover letter with a professional flair

You wouldn’t hang up on a customer, vendor, or patient! So don’t write a cover letter with a messy closer and signoff, either. This is your chance to show recruiters that you have that professionalism and eye for detail that make you such a great receptionist.

Reconnect with the company by citing some of their values or keywords of choice that you found in the job description . Reiterate a couple of fresh traits you have that align you with their mission statement.

And don’t forget a call to action! Invite them to contact you further with any additional questions, just as you would behind the desk before ending a phone call or email. Thank them for their time, too (either in the closing paragraph or as your formal signoff). Sign with your full, real name.

Just don’t leave the reader feeling unimpressed with an informal, low-effort closer like this one:

It’s cool you read my letter and learned all the stuff I can do. Can’t wait to start at your company so hit me up.

Um . . . Not sure what that was about, but try a closer like this instead, which reinforces key values and invites further contact with enthusiasm and a strong closer:

Yay! We fixed it!

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry: I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

Great question! Check the job description for buzzwords like “bright, friendly attitude” and phrases that demonstrate company values like “giving every guest a second home” . . . Then, find ways to work these little details into your cover letter and switch them out to customize for each job!

Include them if you have them! Additional certifications or previous employee awards, professional letters of recommendation, and anything else you want to include with your basic application and resume. Just write “Enclosures:” and list whatever you decide to include.

Really comb that job description . Was it signed or posted by anyone in particular that you can look up? Check the company site for a staff or team page if that doesn’t work. And you can always look the organization up on social media like LinkedIn and Facebook!

Receptionist Cover Letter Example And Tips For 2024

Learn how to craft a Receptionist cover letter with practical tips and samples. Browse through our cover letter examples and templates.

Sanjoy Khan Choudhury

Read more posts by this author.

You've spent hours perfecting your resume. You list all your amazing customer service skills and your tech abilities; even that time, you stayed calm under pressure with a super-demanding client. Job applications go out...and crickets.

Sounds familiar?

If you're looking for a receptionist position, the problem isn't you—it's the competition. Receptionist jobs are FLOODED with applications. So, how do you make sure yours rises to the top?

The answer lies in that receptionist's cover letter. It's not just an afterthought; it's your chance to make a real impression on the hiring manager.

What to expect from this Blog:

• Sample receptionist cover letters: Get inspiration from different scenarios (entry-level, experienced, etc.)
• Formatting 101: Yes, how your letter LOOKS matters!
• Step-by-step breakdown: How to write a letter that highlights your best receptionist qualities
• Do's and Don'ts: Avoid those rookie mistakes
• Practical tips: Little things that make a big difference

Ready to ditch the generic cover letter and land the interview? Let's get started!

Sample Receptionist Cover Letters

Sometimes, the best way to get your creative juices flowing for your own cover letter is to see what works for others. "But," you might be thinking, "won't that make my letter sound generic?" Not if you use these examples the right way!

Let's dive into some successful receptionist cover letters.

Example 1: Cover Letter for Receptionist with No Experience

Sasha Johnson 123 Main Street, Anytown, CA 12345 (555) 123-4567 [email protected]

[Hiring Manager Name – if known] [Hiring Manager Title – if known] [Company Name] [Company Address]

Dear [Hiring Manager Name – or "Hiring Team" if unknown],

Your posting for a Receptionist at [Company Name] caught my eye because of your company's commitment to innovation [or another aspect that aligns with your values or interests]. As a recent graduate with a background in communications, I'm eager to apply my skills in a dynamic and client-focused environment.

During my time at [University Name], I consistently demonstrated my ability to:

• Handle multiple projects simultaneously while maintaining exceptional attention to detail.
• Communicate effectively and professionally with diverse individuals.
• Adapt quickly to new technologies and changing priorities.

While my resume details my academic and internship experience, I'm incredibly excited to channel my enthusiasm and communication skills into the Receptionist role at [Company Name].

Thank you for considering my application. I welcome the opportunity to interview and discuss how my skills and fresh perspective can benefit your team.

Sincerely, Sasha Johnson

Example 2: Receptionist Cover Letter with Years of Experience

James Williams 456 Elm Street, Anytown, CA 12345 (555) 567-8910 [email protected]

I was excited to see your opening for a Receptionist at [Company Name]. My extensive background in hospitality has honed my ability to provide exceptional customer service and remain calm under pressure – skills I believe would make me a valuable asset to your front desk team. I'm particularly drawn to your company's reputation for its unwavering dedication to supporting the local community.

Throughout my career, I have:

• Increased customer satisfaction ratings by 15% through proactive problem-solving and personalized attention.
• Managed complex scheduling for 20+ staff members, ensuring seamless client experiences.
• Successfully diffused tense customer situations with professionalism, resulting in favorable resolutions.

I'm adaptable and thrive in fast-paced environments. I'm looking forward to the opportunity to contribute my proven track record and client-focused approach to the positive experience of your clients and team at [Company Name].

Thank you for considering my application. I would welcome the chance to interview and further discuss my qualifications.

Sincerely, James Williams

Example 3: Receptionist Cover Letter for Career Transition

Michael Johnson 123 Main Street, Anytown, CA 12345 (555) 123-4567 [email protected]

I'm writing to express my strong interest in the Receptionist position at [Company Name]. While my resume highlights my experience in retail, I'm eager to transition my customer service and organizational skills into a professional office setting. I'm particularly drawn to [Company Name] 's reputation for its exceptional customer service.

Throughout my time in retail, I have:

• Consistently provided exceptional customer service, resulting in positive feedback and repeat clients.
• Managed inventory and maintain accurate sales records, demonstrating my attention to detail.
• Successfully resolved customer complaints and concerns with patience and professionalism.

I'm a quick learner, thrive in collaborative environments, and am highly adaptable. I look forward to applying my skills to create a welcoming and efficient experience for your visitors and team.

Thank you for considering my application. I would welcome the opportunity to interview and discuss how my background and enthusiasm can benefit [Company Name].

Sincerely, Michael Johnson

How to Format a Receptionist Cover Letter?

Think of your cover letter format as the first impression of your professionalism. A clean, easy-to-read document makes a big difference to a busy hiring manager. Let's understand the nuances of formatting your cover letter.

• Your Contact Information: Place this in a header at the very top (include name, address, phone, and email).
• Date: Include the date you submit the letter directly below your contact info.
• Hiring Manager Name/Company Address: Do some research! If you can find the hiring manager's name and title, include it with the company address. Otherwise, simply address it to the company.
• Greeting: "Dear [Hiring Manager Name]" is ideal. If unknown, use "Dear Hiring Team" or a similar formal salutation.
• Single-space within paragraphs, double-space between them.
• Margins: 1-inch margins on all sides create a clean look.
• Don't cram: Aim for your letter to fit comfortably on a single page.
• Professional fonts: Stick to fonts like Arial, Calibri, or Times New Roman. Nothing too decorative or unusual.
• Readable size: Use size 11 or 12 font. Maintaining the readability is crucial.

Use PDF whenever you are sending your Cover letter. This ensures your careful formatting looks the same on any device the hiring manager opens it with.

Furthermore, some job postings might specify a different format – always double-check!

How to Write a Cover Letter for a Receptionist Position?

Writing a cover letter for your receptionist position might feel overwhelming, but it doesn't have to be. A straightforward, step-by-step approach makes the process much easier.

break down exactly how to write a cover letter that highlights your skills and lands you in the interview.

The Opening Hook

In a role where first impressions matter, your opening line needs more than just words. The cover letter introduction needs to show your spirit. Being generic will only make your cover letter dull.

Alternatives that Stand Out

Directly connect to the job: "Your posting for a Receptionist at [Company Name] caught my eye because [something specific that excites you]."

Highlight a critical skill: "Throughout my career in [industry], I've become known for my [receptive, client-focused, or other relevant skill] approach."

Brief, powerful success story: "When a VIP client arrived unannounced at [Previous Company], I calmly rearranged schedules and ensured they were seen promptly." [Use only if truly impressive]

The Body Paragraph

Connect the job description to your experience.

Print out the job posting and highlight the most important skills/tasks mentioned. These can be excellent communication skills, stress resistance, or refined etiquette.

For each highlighted point, write a SHORT example of how you've demonstrated that skill in the past.

Specific Examples > Generic Statements

Standing out from the crowd requires a unique cover letter, not a generic one that blends in.

Bad Statement: "I am a great multitasker."

Good Statement: "At [Previous Company], I routinely handled incoming calls, scheduled appointments, and greeted walk-in clients, all while maintaining a welcoming atmosphere."

Keywords are Your Friend

Look for words that repeat throughout the job description (e.g., "organized," "tech-savvy," "problem-solving").

Blend those words into your examples naturally – don't force it!

Show Your Spark

Every receptionist's cover letter will use these words like "Friendly" and "Organized." But what makes YOU stand out? It's how you portray your skills in your story. Remember this:

Short Anecdotes Win: Instead of saying, "I have excellent customer service," briefly describe a time you went above and beyond for a client, handled a difficult person, etc.

Highlight your Soft Skills: Receptionists deal with people all day! Mention your ability to stay calm under pressure, adapt quickly, etc.

The Strong Close

Now, it's time to seal the deal! A strong closing reiterates your interest and gives the hiring manager a clear way to contact you. Here are some examples that you should consider:

Reiterate Interest in the position: "I'm eager to discuss how my skills and enthusiasm would make me an asset to the team at [Company Name]."

Express Enthusiasm, NOT Desperation: "I'm confident I'd be a great fit for this role" is better than "I really need this job."

Clear Call to Action: "I would welcome the opportunity to interview and further discuss my qualifications. Thank you for your time and consideration."

Your cover letter is your chance to showcase your personality and passion for the role. Explore our Cover Letter Guide to learn how to make a lasting impression.

Do's and Don'ts for Building a Receptionist Cover Letter

This section will be presented in a clear, easy-to-scan list format for quick reference by job seekers.

• Tailor your cover letter! Highlight skills that match EACH specific job description.
• Proofread like your life depends on it. One typo can sink your chances.
• Keep it concise. Hiring managers are busy – get to your best points quickly.
• Show passion (But not too much) and express your interest. Enthusiasm about the company/role is good, but sounding desperate is not.
• Include Keywords. Mirror the language of the job posting where it makes sense.
• Address the hiring manager by name. This will show how well-researched you are.
• Repeat your resume. Expand on your experience, don't just repeat bullet points.
• Go overboard with flattery. Focusing too much on the company, not your fit, seems insincere.
• Use a tiny or overly decorative font. Focus on Readability!
• Rely on generic phrases. "Hard worker" tells them nothing – SHOW it with examples.
• Forget your contact info! Make it easy for your potential employer to reach you.

Key Takeaways

Your cover letter is your chance to make a lasting impression before they even glance at your resume. Now that you've got the basics down, let's talk about those insider tips that genuinely elevate your cover letter.

• Show, Don't Just Tell: Anyone can call themselves organized. PROVE it with specific examples from your past jobs.
• Enthusiasm is Infectious: Let your genuine excitement for this receptionist role shine through – but don't get desperate.
• Customization Matters: Generic cover letters get ignored. Tailoring yours to each position shows you're invested in THIS job, not just any job.
• Effort = Results: Proofreading and getting a second opinion are small steps that can take your cover letter from average to outstanding.

This article has been written by Sanjoy Khan Choudhury . He works as a Content Marketing Specialist at Vantage Lens . His areas of interest include music, marketing, cuisine, and anime. When he’s not writing, he’s usually singing to the tune of his guitar or finding some weird way to cook his meal.

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Clerical Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write a Clerical Cover Letter

• Cover Letter Text Examples

When writing your clerical cover letter, focus on how you can help keep office functions running smoothly for the organization that posted the job. Also, emphasize your related skills like customer service, data entry, call routing, or time management.

This guide will help you write a cover letter that gets you interviews for your next clerical job.

Clerical Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

To be effective, your clerical cover letter needs to set a clear focus. Even more than the resume (which may have non-clerical recent work ), center your cover letter on whatever details qualify you for the job opening at hand. Below, we outline what to include in a cover letter and explain how you can properly focus each section.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, organization, and contact information (when available)

(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)

Anthony Gentile 123 Convoy St, San Diego, CA 12345 | (123) 456-7890 | [email protected]

August 15, 2024

Ms. Rachel Johnson Hiring Manager Creavey Manufacturing (123) 456-7890 [email protected]

2. Salutation

Address your recipient by name as in the first example below – this is the quickest way to show you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But use a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take cues from the job posting or company website when possible.

Dear Ms. Taylor:

Dear MFC Bank Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your work history or a key credential the employer seeks in applicants. Feel free to adapt a bullet highlight from your resume, as some repetition across documents is fine and can make your job application more cohesive. But choose carefully. The highlight that opens your letter is often your first impression on employers. Select one that’s compelling and relevant to the job so managers can quickly envision you adding value to their company.

As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company’s]’s new clerical position.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the job fair last week.”

Over my past two years as a law clerk, I’ve introduced data entry processes that raised efficiency by 35%. I’m interested in helping your firm make similar strides in enhanced office administration.

4. Job- or employer-specific paragraph(s)

Here’s where you can bring your candidacy into sharper focus. Read the job posting again closely, then write two or three sentences in response to it. What details about the clerical job or employer caught your attention? Do you identify with the company’s stated mission or values? If so, how? Consider quoting text from the job posting that resonates with you. With this targeted approach, you can show the hiring manager you’re interested in their specific job opportunity.

Following this explanation, cite a few more of your skills or achievements , possibly as bullet points.

I’m a self-directed clerical assistant with over five years of experience refining these core strengths and attributes:

• Adaptability – Quickly learn new business systems, scheduling programs, and automation software
• Organization – Maintain detailed, accurate records of customer correspondence and account updates
• Initiative – Offer ideas to continually improve operations and deliver high-quality work with minimal oversight
• Tech savvy – Apply advanced knowledge of Microsoft Excel, Outlook, and SharePoint

5. Conclusion

Finally, request an interview and thank the hiring manager for their consideration. Consider briefly restating your core skills to carry the letter’s focus through the last paragraph. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Please call or email me to arrange an interview. I will follow up soon to confirm you received my resume and see if you have any initial questions. Thank you for your time and consideration.

Kevin Morrison

Clerical Cover Letter Tips

1. show you can handle varied office work.

Start your letter strong with an example of your success as a clerk. Think in terms of how you’ve honed office functions. For instance, maybe you found a more efficient way to schedule meetings and business trips. Or, given the varied nature of your role, you might choose an example that shows you adapt quickly to new work conditions.

In my current role as office assistant for XYZ Supply Corp., I’ve streamlined email communications with clients, helping raise our customer retention by 22%. I’d love to uphold that same level of service at Creavey Manufacturing.

2. Tell why you’re a good fit

Show interest in the hiring organization by describing your similar clerical or other work experiences. Based on the job posting, what does the role have in common with your background or goals? For example, maybe it’s one of the many clerical jobs in health care, a sector you’re eager to return to. Or maybe it requires polished phone communication with clients, an area you’ve been praised for in your current job.

Your job posting jumped out at me, particularly the call for someone who is “strategic, collaborative, and relentlessly focused on making our office run smoothly.” This is precisely the reputation I’ve developed through my over five years as an office assistant.

3. Highlight your administrative skills

Add a short list of bullet points to display your success in key work areas for a clerical assistant, such as data entry, call routing, or time management. With each bullet point, use strong verb phrases to show the skill in action. For instance, if you want to show your documentation skills, you could write, “Gather, analyze, and draft summaries of legal research from various credible sources.”

During this time, I’ve reinforced the following core strengths:

• Combine steady focus on due diligence with a willingness to try creative, practical new office administration methods
• Balance multiple tasks and priorities in a demanding, fast-paced corporate environment
• Meet deadlines consistently while upholding high standards of compliance and accuracy
• Work independently or on a team in an equally effective manner

Clerical Text-Only Cover Letter Templates and Examples

Dear Ms. Johnson:

In my current role as Office Assistant for XYZ Supply Corp., I’ve streamlined email communications with clients, helping raise our customer retention by 22%. I’d love to uphold that same level of service at Creavey Manufacturing.

I’m a self-directed clerical assistant with 5+ years of experience refining these core strengths and attributes:

I look forward to telling you more about how I can assist Creavey Manufacturing, and I am available to talk at your convenience. Thank you for your time and consideration.

Sincerely, Anthony Gentile

Kevin Morrison 123 Windermere Rd., Seattle, WA 12345 | (123) 456-7890 | [email protected]

Ms. Lori Taylor Hiring Manager MFC Bank (123) 456-7890 [email protected]

As a senior office assistant for KCG Financial, I was praised in my annual review for finding a more precise and efficient way to schedule meetings and business trips. I’d love to apply that same sense of innovation and continuous improvement at your bank.

I’m a clerical assistant with 5+ years of experience in the banking industry. During this time, I’ve reinforced the following core strengths:

Your job posting intrigued me, particularly the call for someone “committed to helping us support our clients with valuable investment products and banking services.” I’d greatly appreciate the chance to discuss how I can fit that role perfectly at your bank.

Raheem Richardson 123 Franklin Pike, Nashville, TN 12345 | (123) 456-7890 | [email protected]

Ms. Meiling Li Hiring Manager SRN Associates (123) 456-7890 [email protected]

Dear Ms. Li:

Your job posting jumped out at me, particularly the call for someone who is “strategic, collaborative, and relentlessly focused on making our office run smoothly.” This is precisely the reputation I’ve developed through my 5+ years as an office assistant. During this time, I’ve also shown my ability to:

• Build positive, productive relationships with diverse colleagues in multiple departments
• Put complex legal and administrative topics in clear terms to promote seamless internal communications
• Gather, analyze, and draft summaries of legal research from various credible sources
• Thrive in a dynamic, fast-paced work environment

The enclosed resume contains an overview of my recent work and education experience. I look forward to hearing from you and possibly learning more about this job opportunity soon. Thank you for your time and consideration.

Raheem Richardson

Clerical Cover Letter Frequently Asked Questions

Do i really need a cover letter for my job search -.

Yes, in most cases. Job postings today usually require or allow you to send a cover letter along with your resume. While not every hiring manager reads or prioritizes them, a well-crafted letter can only help you stand out from other applicants. It will also clarify what points to emphasize during the interview .

What traits are useful to highlight on my cover letter? -

Desired qualities in office clerks include diligence, organization, and a service mindset. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a clerk. Give just enough detail to pique hiring managers’ interest so they look closely at your resume.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Check Out Related Examples

Administrative Assistant Cover Letter Examples and Templates

Clerical Resume Examples and Templates

Office Assistant Cover Letter Examples and Templates

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Receptionist cover letter examples

You’re excited to start a new receptionist role, but there’s one key thing standing in the way. Your application.

If you need a little guidance when writing your cover letter, you’ve come to the right place.

A strong cover letter could be all that stands between you and another candidate.

So we’ll teach you how to impress the recruiter with our top tips and receptionist cover letter examples below.

CV templates 

Receptionist cover letter example 1

Receptionist cover letter example 2

Receptionist cover letter example 3

These Receptionist cover letter examples provide you with some guidance and inspiration for writing a cover letter that gets noticed and ensures your CV will get opened.

But if you really want to master the art of writing a winning cover letter , then follow our step-by-step cove letter writing guide below.

How to write a Receptionist cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

When you send a cover letter with a job application, you should always write your message into the body of your email – or the body of the messaging system if you are sending via a job website.

Why do this?

Simply because you want to get your message seen as soon as the recruiter opens your application.

If you attach the cover letter as a separate item, this means the recipient will have to open it before they can read it – slowing down the process and potentially causing frustration along the way.

So, write your cover note in the body of your email/message to ensure you make an instant connection with the reader.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of Receptionist with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Receptionist cover letter

So, what type of information should you write about in your Receptionist cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Receptionist cover letter templates

Copy and paste these Receptionist cover letter templates to get a head start on your own.

Hi Courtney,

I am writing to apply for the Receptionist job at Park Leisure Centre. With 3 years of experience in customer service roles, I possess the essential skills, such as cash handling, inventory management, and customer service, to ensure a welcoming and organised reception area.

During my current job at Waitrose, I interact with hundreds of customers per shift in an efficient and friendly manner, answering questions and recommending products which demonstrates my excellent communication skills. Moreover, my part time job as a Retail Assistant at T S Bryson further honed my POS system expertise and customer service skills. During this role I successfully designed a ‘Locals’ loyalty card, which increased customer return rates by an impressive 25%.

I am eager to bring my attention to detail and friendly demeanour to the reception role at Park Leisure Centre and I am available for an interview at your earliest convenience.

Kind regards,

Tiffany Saunders

Dear Hilary,

I am writing to express my interest in the Receptionist position at Park Surgery. With over 10 years of experience providing exceptional clerical support and customer service in both NHS GP practices and hospital clinics, I am confident in my ability to add value to your reception team.

During my tenure at St Mary’s Surgery, I effectively streamlined patient communications by introducing SMS appointment updates and confirmations, resulting in a 34% reduction in daily calls. I have excellent proficiency in Microsoft Office and BEAM and my keen attention to detail enabled me to redesign the online booking system, reducing booking errors by an impressive 28%. At Southampton General Hospital, I managed the daytime and out-of-hours reception desk in the Orthopaedic clinic, independently overseeing purchase orders and e-booking systems. With my extensive knowledge of patient confidentiality and GDPR compliance, I am well-prepared to contribute to the success of your medical team.

I am eager to discuss how my skills align with the needs of the surgery in person and am available for an interview at your earliest convenience.

Jacob Silva

I am thrilled to apply for the Head Receptionist position at Ocean Hotel. With 20 years of experience in the luxury hotel industry, my expertise in providing exceptional customer service, coordinating bookings, and resolving guest inquiries, make me an ideal fit for this role.

During my latest role at The Grand Hotel, I served as the first point of contact for over 10,000 guests per year, offering exemplary customer service in both English and French. My commitment to guest satisfaction earned me an impressive average CSAT score of 9.8 out of 10 for four consecutive years.

Additionally, I am experienced in independently covering the front desk as well as training junior receptionists to a high standard. My proficiency in handling cash and credit transactions, along with my experience as a Security and Fire Warden, further enhances my suitability for this role. Moreover, my fluency in French and excellent guest satisfaction scores reflect my dedication to providing an exceptional guest experience.

I am excited about the opportunity to contribute my skills to the esteemed team at Ocean Hotel, and I am available for an interview at your convenience.

Katie Conran

Writing a strong attention-grabbing cover letter is a vital step in landing a good Receptionist job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Receptionist Cover Letter [3 Samples & Tips]

A receptionist cover letter is a 1-page document that introduces you to the hiring managers and persuades them to read your attached resume. It particularly addresses the needs of the prospective employer.

In your cover letter, you should mention why you want to work for the prospective company and what you have to offer in terms of skills, experience, and knowledge.

A cover letter for a receptionist position contains information about the applicant’s skills in managing the reception area, performing basic office administration tasks, and providing ongoing support to the staff.

How to Write a Professional Cover Letter for a Receptionist Position?

The following 8 tips will be useful to write a good cover letter:

• Include your current contact details such as an address, email, and contact number.
• Address your letter directly to the hiring manager by mentioning their name.
• Open the letter by mentioning the position title and your enthusiasm to work for a specific company.
• In the body of the receptionist cover letter, highlight your skills as a receptionist , relevant experiences, and receptionist accomplishments .
• Make a clear and concise single-page document.
• Use a plain font of 10-12 size.
• Proofread thrice for spelling or grammatical mistakes.
• Write a new cover letter for every employer because a tailored cover letter persuades the hiring manager to take a look at the attached resume.

Here are 3 excellent cover letter samples based on years of experience to guide you further.

Receptionist Cover Letter Sample 1 Experience: 15 Years

Elizabeth Jones 92 West Street San Diego, CA 90783 (000) 001-2588 [Email]

January 7, 2023

Mr. John Smith Hospital Administrator Apria Healthcare 325 Some South Street San Diego, CA 65217

Dear Mr. Smith:

As a top-performing receptionist with a 15-plus-year verifiable track record in managing busy front desks, I am eager to contribute to Apria Healthcare. Owing to my skills in providing exemplary customer service and performing secretarial tasks, I will be able to meet and exceed your expectations.

Through my hands-on experiences, I developed exceptional expertise in performing all kinds of reception tasks such as:

• Greeting and directing visitors, providing them with relevant information
• Answering telephone calls and walk-in inquiries
• Scheduling appointments
• Maintaining calendars
• Making travel arrangments
• Maintaining office records

Besides the competencies mentioned above, I offer excellent customer service, PABX management, and cash-handling skills. My previous employers recognized my ability to perform data entry and general record-keeping duties in a timely and accurate manner. The attached resume details my talents and qualifications as a receptionist.

I believe that my potential will help me excel as a Receptionist for Apria Healthcare and would welcome the chance to meet with you to discuss this in detail. I will contact your office next week to see whether you need additional information.

Thank you for your time and consideration, and I look forward to meeting with you in the near future.

Elizabeth Jones (000) 001-2588 Attachment: resume

Receptionist Cover Letter Sample 2 Experience: 10+ Years

Alexandra Kevin 340 Some Lane Green Field, WI 53221 (000) 524-5487 [Email]

Mr. Jake Stuart HR Manager Intermountain Healthcare 604 Jaguar Ave Green Field, WI 53221

Dear Mr. Stuart:

This letter is a strong expression of interest in the Receptionist position at Intermountain Healthcare, as advertised on indeed.com. My 10+ years of experience as a receptionist, coupled with exceptional customer service and communication skills, make me a great contender.

Some of my professional strengths which directly relate to your needs include:

• Greeting walk-in customers and guiding them according to their needs
• Calendar and correspondence handling
• Appointments scheduling
• Taking and forwarding incoming calls
• Bills generation and payments processing
• Managing clerical tasks and electronic database systems efficiently while adhering to the client’s privacy and confidentiality laws

The attached resume further highlights my qualifications and achievements. I would appreciate the opportunity to meet with you to discuss my abilities and your specific requirements in detail.

Thank you in advance for your consideration, and I look forward to hearing from you soon.

Alexandra Kevin (008) 214-4145

Attachment: Resume

Receptionist Cover Letter Sample 3 Experience: 5+ Years

Jennifer Bright 701 Claiborne Street Danville, VA 36281 (000) 625-2356 jennifer @ email . com

Mr. Oliver Mater Manager HR Trinity Group 123 Shore Drive Danville, VA 13242

Dear Mr. Mater:

With my passion to bring perfection to the front desk and administrative work, I offer my services as a Receptionist for Trinity Group. As a highly motivated and punctual individual with an exceptional 5+ years’ track record, I am eager to contribute to your ongoing success.

As can be seen on the attached resume, I am proficient in managing day-to-day administrative and front-desk work.  Specifically, I am very talented in:

• Handling multi-line telephone exchanges and routing phone calls to appropriate individuals.
• Greeting visitors in a very polite and friendly manner.
• Handling the visitor entry and security processes.
• Writing, sending, and receiving correspondence and emails.
• Working efficiently with co-workers to maintain a healthy team environment.
• Utilizing Microsoft Word, Outlook, and Excel to perform clerical and reception tasks.

Furthermore, I possess effective team-building skills and a high level of accuracy, which is the prime reason for my success as a receptionist. My employers commend my ability to work efficiently with customers and coworkers.

The attached resume details my relevant experience, accomplishments, and skills. I will call you after a few days to set up an interview date and will be available at (000) 625-2356 if you need more information.

Thank you for your time and consideration.

Jennifer Bright

Enc. Resume

What to Include in the Cover Letter for Receptionist Job?

The following information should be included in a receptionist’s cover letter in order to make it attractive.

• A friendly and fun personality of the applicant
• Good communication and interpersonal skills
• Ability to handle the multi-line phone system
• Customer service insight
• Ability to work collaboratively while working under pressure
• Microsoft Office and front desk applications

Recommended

• Receptionist Cover Letter No Experience
• Receptionist Resume Samples
• 2 Law Firm Receptionist Cover Letter Samples WIth Guidelines
• 2 Receptionist Resume Samples [+Duties & Writing Tips]
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Clerical Support Cover Letter Example

Writing a cover letter for a clerical support position can be a difficult task. However, with a few tips and an example to follow, you can make the process easier. In this blog post, we will take a look at what should be included in a cover letter for a clerical support position, as well as provide an example of a cover letter to help you get started. By the end of this post, you should have a better understanding of how to write a successful cover letter for a clerical support position.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Clerical Support Cover Letter Sample

Dear [Employer],

I am writing to apply for the position of Clerical Support with your company. With my experience as an administrative assistant, I believe that I have the necessary skills to excel in this position.

For the past three years, I have worked as an administrative assistant at [Previous Company]. During this time, I have grown to understand the importance of providing excellent customer service and support, as well as a good understanding of computer applications and office management. I believe that my attention to detail and organizational skills have made me an invaluable asset to my team.

My responsibilities at [Previous Company] included handling all incoming customer calls, data entry, organizing files and documents, and creating spreadsheets and reports. I was also responsible for maintaining the office supplies, keeping track of the inventory, and providing general office support.

I am confident that my experience, coupled with my strong communication and interpersonal skills, provides me with the necessary qualifications for this role. I am dependable, organized, and capable of working independently as well as part of a team. In addition, I have the flexibility to quickly adapt to new tasks and can easily learn new software applications and processes.

I am eager to join your team and contribute to the success of your organization. I look forward to hearing from you at your earliest convenience to arrange an interview.

Thank you for your time and consideration.

[Your Name]

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What should a Clerical Support cover letter include?

A clerical support cover letter should include a brief introduction that provides an overview of your qualifications and experience. Your introduction should also highlight your ability to provide efficient and accurate administrative support.

The body of your cover letter should focus on how your skills and experience can benefit the organization. List any relevant administrative duties you have performed, along with any relevant accomplishments. Also, be sure to emphasize your interpersonal skills and ability to work in a collaborative environment.

Finally, the conclusion should be a strong statement of your interest in the position and your desire to discuss your qualifications further. Be sure to include your contact information and a polite closing.

Clerical Support Cover Letter Writing Tips

Writing an effective clerical support cover letter is essential for getting your foot in the door in the administrative world. Whether you are applying for a receptionist, secretary, or any other clerical position, you will need to craft a stellar cover letter to make a great first impression. Here are some tips to help you write the perfect cover letter:

• Start off your letter by introducing yourself. Include your name, the position you’re applying for, and any relevant credentials you have.
• Next, describe your experience and qualifications. Demonstrate your knowledge of the organization, highlighting any skills that make you a great fit for the job.
• Be sure to emphasize your strong points and how they can benefit the company. Show the employer how you can be an asset to the team.
• Tailor your cover letter for each application. Change up the language and organization to stand out to the employer.
• Avoid using generic phrases and cliches, and instead focus on your accomplishments.
• Keep your cover letter concise, as the employer won’t want to read a long- winded essay.
• End your letter by thanking the employer for their time, and expressing your enthusiasm for the position.

By following these tips, you can ensure that your clerical support cover letter stands out from the rest and successfully lands you the job.

Common mistakes to avoid when writing Clerical Support Cover letter

A cover letter is an important document when applying for clerical support roles. It is the first chance you have to make an impression with a potential employer. Therefore, it is important to avoid making some common mistakes when writing this letter.

• Not addressing the letter to a specific person: A generic “To Whom it May Concern” is not a good way to start your letter. You should do proper research to find out the name of the hiring manager and address them directly.
• Focusing on your own needs rather than the needs of the employer: A cover letter should focus on the needs of the employer and how you can help them accomplish their goals.
• Excessive length: A cover letter should be concise and to the point. Don’t include irrelevant information or long stories.
• Not following instructions: Always read the job posting carefully and make sure you follow all instructions given. If they ask for a specific format, make sure to stick to it.
• Writing in a generic manner: A generic cover letter is unlikely to stand out from the crowd. Try to be creative and tailor your letter to the specific position and company you are applying for.
• Not proofreading: Always proofread your cover letter for any typos or errors. Don’t leave the letter full of mistakes.

By avoiding these common mistakes, you can write a cover letter that stands out and impresses potential employers.

Key takeaways

Writing an impressive clerical support cover letter is a must in order to stand out from a large pool of applicants. Crafting a clerical support cover letter that catches the attention of a potential employer can be a daunting task. Here are some key takeaways for writing an impressive clerical support cover letter:

• Focus on the job requirements: Tailor your cover letter to the job requirements and highlight your qualifications that match the job. Focus on how your skills and qualifications make you an ideal candidate for the job.
• Be concise: Keep your cover letter concise and to the point. Use short sentences and paragraphs to get your point across quickly and effectively.
• Highlight relevant experience: Demonstrate your knowledge and expertise in the field of clerical support. Highlight any relevant work experience, education, and training that would be beneficial to the job.
• Show enthusiasm: Show your enthusiasm and excitement for the job. Demonstrate how you will contribute to the success of the position.
• Proofread: Make sure your clerical support cover letter is free of any typos, spelling errors, or grammar mistakes. It’s important to make a good first impression and a mistake- free cover letter will help you do that.

By following these key takeaways, you can create an impressive clerical support cover letter that will help you stand out from the crowd and get the job you desire.

Frequently Asked Questions

1. how do i write a cover letter for an clerical support job with no experience.

Writing a cover letter for a Clerical Support job with no experience can seem daunting. However, the key to success is to emphasize the skills and qualities that make you a great fit for the job. Start your letter by introducing yourself and expressing your interest in the job. Then, discuss your skills and explain how they relate to the job description. Highlight your positive attitude and enthusiasm for the role, as well as any relevant experience that may not be directly related to clerical support. Finally, thank the hiring manager for their time and consideration.

2. How do I write a cover letter for an Clerical Support job experience?

When writing a cover letter for a Clerical Support job with experience, you should focus on your specific accomplishments. Start your letter by expressing your enthusiasm for the job and briefly summarizing your experience. Then, discuss the tasks you’ve completed in your job that best demonstrate the skills required for the position. Highlight any unique accomplishments that have added value to your previous employers. Finally, thank the hiring manager for considering you for the position.

3. How can I highlight my accomplishments in Clerical Support cover letter?

When writing a Clerical Support cover letter, it’s important to highlight your accomplishments that are most relevant to the job. Start your letter by expressing your enthusiasm for the job and summarizing your qualifications. Then, discuss some of your most impressive accomplishments that demonstrate your ability to fulfill the position’s requirements. For example, if you have successfully improved a company’s filing system, be sure to mention it. Finally, thank the hiring manager for considering you for the position.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Corporate Receptionist Cover Letter

15 corporate receptionist cover letter templates.

How to Write the Corporate Receptionist Cover Letter

I would like to submit my application for the corporate receptionist opening. Please accept this letter and the attached resume.

In the previous role, I was responsible for daily support to VP, Operations by managing busy schedule, including setting meetings and tracking calendar via Microsoft Outlook, phone coverage, review correspondence to assist in establishing department priorities, and handling confidential company information and documents.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Should have knowledge of common office procedures
• Should be flexible and able to adapt to a shared working environment
• Prior Receptionist or Administrative Assistant experience necessary
• Proficient PC skills, including intermediate to advanced skill level in Microsoft Word, and basic skill level in Microsoft Excel and PowerPoint
• Superior accuracy and attention to detail
• Superior organizational skills and practices
• Knowledge of computer software applications such as Microsoft Outlook, Word, Excel and familiarity with Internet search is highly desirable
• Very professional and traditional appearance and demeanor

Thank you for your time and consideration.

Peyton Jaskolski

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG

Responsibilities for Corporate Receptionist Cover Letter

Corporate receptionist responsible for administrative support to various departments using Microsoft Office applications.

Corporate Receptionist Examples

Example of corporate receptionist cover letter.

I submit this application to express my sincere interest in the corporate receptionist position.

In the previous role, I was responsible for clerical / administrative support and perform special projects as assigned by Corporate Office Manager.

My experience is an excellent fit for the list of requirements in this job:

• Interpersonal skills to provide good service to customers, employees, contractors, and vendors
• Detailed and strong written communication skills
• Proficiency in MS Office including Word, Outlook, and Excel
• Self-starter, able to adapt to changing priorities and work on multiple projects
• Unimpeachable integrity, judgment and discretion in handling confidential information
• Manages 123 Café – maintaining supplies, coffee service upkeep throughout the day, .
• Minimum typing speed of 45wpm and strong overall experience in Microsoft Office programs and documents
• Actively participate and work within a team to achieve group goals

Thank you for considering me to become a member of your team.

Avery Romaguera

I am excited to be applying for the position of corporate receptionist. Please accept this letter and the attached resume as my interest in this position.

In my previous role, I was responsible for clerical and administrative support to other departments.

• To be self motivated and able to use initiative
• Previous Reception experience necessary, preferably Corporate Reception
• Experience in Dealing with Difficult Customers
• IT Literate – Microsoft & Apple
• Reliable and very well presented
• General IT literacy and familiarity
• Competent in the use of MS Office Packages Excel and Word
• Maintains a polished and professional image at all times

I really appreciate you taking the time to review my application for the position of corporate receptionist.

Royal Berge

In the previous role, I was responsible for real-time scheduling support by booking appointments/rooms, and preventing conflicts utilizing Microsoft Outlook.

Please consider my experience and qualifications for this position:

• Bilingual in English/Korean preferred
• Professional demeanor and attire in corporate business environment
• Greeting visitors and arranging drinks (tea/coffee) for external visitors
• Booking conference rooms for meetings
• Assisting in organizing external/internal meetings
• Answering and distributing phone calls
• Working with office equipment
• Knowledge of Ukranian/Russian and English, both writing and spoken (upper intermediate level)

Thank you for taking your time to review my application.

Stevie Lang

In the previous role, I was responsible for logistical and clerical support to multiple departments.

• Professional, polished appearance is essential and positive attitude
• Fluency in French/English or Spanish/English an asset
• Professionalism and maturity are key
• A pleasant, courteous personality
• Basic computer skills, including using Microsoft Office Suite
• Reception duties including answering phones and directing inquiries
• A positive attitude and a willingness to contribute in great team outcomes
• A polite and friendly approachable manner

Thank you in advance for taking the time to read my cover letter and to review my resume.

Greer Sipes

In response to your job posting for corporate receptionist, I am including this letter and my resume for your review.

Previously, I was responsible for general administrative and clerical support as needed.

Please consider my qualifications and experience:

• Professional and effective verbal communication skills
• Positive, happy attitude towards people and the public
• Able to get along with others in a team environment
• Superior interpersonal flair, friendly and outgoing personality
• Intermediate experience with Microsoft Word (creating memos, saving files to the shared drive, opening/editing documents, attaching documents to an email)
• Intermediate experience with Microsoft Excel (creating spreadsheets, utilizing basic formulas to organize data)
• Excellent "white glove" written and verbal communication
• Outgoing, friendly and professional in appearance and demeanor

Stevie Bernier

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Cover Letter for Receptionist/Clerical job

I am in need of some help with my cover letter. I don't have any clerical or receptionist experience, but I do have a Bachelor's Degree (Hospitality Management). I also have a typing speed of 49 wpm (not the best, i know :( ) and I use Excel at work for my time-sheet, and PowerPoint to showcase club ideas (I work for an after-school program). I've used Word and Outlook for school. I've taken an HR course and an intro to micro-computing class. I've also helped coordinate our Parent Night event at work. Can any of this be used in my Cover Letter? I'd appreciate any advice.