objective for resume for administrative assistant

12 Examples of Administrative Assistant Resume Objectives

To stand a great chance of being read, your administrative assistant resume objective statement must be highly compelling.

The objective statement should not only state the job position being sought, it should go further to bringing out the valuable skills, knowledge and capability that you are bringing to your new employer.

This would make it more compelling than just stating the position you are looking for.

Writing a strong objective statement requires some skills, however, the good news is that it can be learned and developed with little practice.

To make a great resume that gets you an interview with an employer/recruiter, it is important to learn about various resume statistics before writing your resume. According to novoresume, these resume statistics will give you helpful insight into the prevailing HR trends, guide you in making the right decision about your job hunting, and in creating an effective resume.

Below are twelve of our best examples of the Administrative Assistant’s resume objectives that you can use in creating your resume.

Administrative Assistant Resume Objective Examples

• To work as Senior Administrative Assistant where five years experience will be fully utilized in providing quality and efficient administrative support to the company’s activities, and ensuring its smooth running.
• Desire the position of Administrative Assistant in a fast-paced work environment, bringing a wealth of experience in performing general administrative duties, including administrative, general secretarial and technical services for managers, project teams, and clients.
•   Looking for the position of Administrative Assistant in the healthcare sector where two years of experience in executing administrative tasks in hospitals will be employed to effectively support management staff so that they can concentrate on their major responsibilities.
• Seek employment as Administrative Assistant with XYZ Insurer, where more than five years of experience providing support to insurance agencies and coordinating customers’ insurance service demands will be utilized.
• To be part of the XYZ Inc., team as Administrative Assistant utilizing exceptional computer skills and knowledge of functional area to providing accurate, efficient, and timely administrative support for the company’s supervisors, manager, and associates.
• Desire Administrative Assistant position in a construction firm where my five years experience executing multiple projects concurrently with verifiable ability to work efficiently and meet deadlines under pressure will be brought to bear in performing daily administrative duties to support Construction Project Managers.
• Seek the position of Administrative Assistant in a growing firm, bringing solid working knowledge of MS-office software and three years experience providing administrative support for senior and executive leaders for the smooth operation of the company.
• To perform the position of Administrative Assistant in a challenging environment where huge experience in recording and transcribing meeting minutes, coordinating and scheduling meetings, preparing agendas, coordinating schedules, making appointments, arranging travels, reserving and preparing facilities is needed.
• Looking for Administrative Assistant position in XYZ Inc. where my exceptional ability to prioritize, organize, and effectively communicate with all levels of staff will be valuable in providing outstanding administrative support to the company’s management personnel.
• To support the management team at XYZ Inc. as Administrative Assistant, where my passion for customer satisfaction, in addition to my exceptional administrative skills and the ability to confront and overcome new challenges will be put to use in achieving a smooth operation for the company.
• To work in the position of Administrative Assistant in a growing company where exceptional ability to multi-task, solve problems, work effectively in a team, and meet deadlines are required in providing outstanding administrative support to supervisors and managers.
• Looking for the position of Administrative Assistant in a challenging and fast-paced environment where four years experience providing administrative support, including performing internal and external communications, scheduling meetings, coordinating travels and expenses, and telephone coverage will be found valuable.

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Top 35 Examples of an Administrative Assistant Resume Objective Statement

An objective statement is your first chance to capture the employer’s attention. Writing a powerful objective statement for your resume or CV will help you land the job as an administrative assistant. As the first part of your resume, the objective statement is vital to making a good first impression and convincing the employer to look more closely at you for the job. It is important to communicate that you understand what it takes to be an excellent administrative assistant and that you are the best applicant for the job.

Below is a selection of objectives statements for administrative assistants with a range of experience to guide you in writing a strong objective statement for your resume:

Experienced Administrative Assistant Objective Statements

• To obtain an administrative assistant position, contributing demonstrated experience in efficiently supporting teams in fast-paced environments, coordinating external and internal meetings and conference calls across multiple time zones, and maintaining contact databases.
• To undertake the role of Administrative Assistant at Parker & Stanley, applying three years’ experience in general administrative and clerical support, filing, covering reception desk, and assisting the Human Resources and Finance departments as needed.
• Versatile administrative assistant with meticulous attention to detail and organizational skills gained through over 15 years of providing superb administrative support to top-tier organizations, seeking to dedicate my experience, energy, and can-do attitude to a demanding position.
• Enthusiastic team player seeking an Administrative Assistant role at State University, bringing knowledge acquired over two years of providing administrative support in higher education and a passion for exceeding expectations.
• Excellent communicator with strong interpersonal skills is looking for an administrative assistant position in a fast-paced environment where organizational, time management and advanced Microsoft skills can be utilized to execute tasks on time, under pressure, and with excellence.
• Experienced self-starter with four years’ experience seeking Administrative Assistant position in ABC Bank, where advanced organizational skills, good judgment in confidential situations, strong interpersonal and communication skills, excellent phone etiquette and exceptional ability to manage competing priorities can be utilized to support the team.
• Seeking an administrative assistant position in a fast-paced environment to utilize extensive experience in performing general administrative duties, including clerical, organizational, and catering related tasks, bringing hardworking attitude and demonstrated integrity.
• Detail-oriented and dependable individual with four years’ experience, skilled in a range of administrative duties including transcription, document management, event organization and invoice preparation, looking to support a fast-paced team as an administrative assistant.
• Hardworking and efficient administrative assistant experienced in corporate event planning, calendar management, minute taking, and drafting a range of communications for internal and external use, seeks to add value to White Inc.’s team by bringing experience and ability to work under pressure.
• Highly qualified and proactive team player with over 10 years’ experience as an administrative assistant, bringing exceptional organizational and communication skills, and the ability to handle multiple projects at the same time to a busy team.
• Experienced administrative assistant, highly skilled in supporting global teams across time zones, arranging travel, maintaining office functions, and directing phone calls, seeks to join an international company in a demanding role to utilize ability to work well under pressure and contribute to the smooth operation of the team.
• To serve as an Administrative Assistant at Medical General, coming with expertise in performing a variety of medical office support functions with detailed focus and accuracy, ranging from receptionist duties to managing patient records while maintaining confidentiality.
• Friendly and detail-oriented problem solver seeking an administrative assistant position, bringing seven years’ experience providing efficient calendar coordination, event planning, and expense tracking, among other clerical tasks.
• Highly motivated and well-organized administrative assistant with six months of experience on a temp basis, seeking permanent position where English/Spanish bilingual skills, strong administrative and clerical skills, knowledge of Microsoft Office products, and ability to work independently can be utilized for the benefit of the company.
• Very presentable and well-organized team player looking to support and anticipate needs of fast-paced team with multitasking and project management skills as well as ability to take ownership of complex communication processes as an administrative assistant, leveraging fours years’ experience.
• Highly professional and experienced executive administrative assistant with 15 years’ experience, bringing sense of urgency, exceptional communication and computer skills, highest integrity, and the ability to get along well with all levels throughout the organization.

Entry-Level Administrative Assistant Objective Statements

• Recent college graduate (GPA: 3.4) seeking an administrative assistant role to utilize organizational capabilities, proficiency in Microsoft software, 70 wpm typing, and ability to multi-task, working in a professional environment.
• Seeking the position of Administrative Assistant at Smith Corporation to support a busy team through leveraging organizational and problem-solving skills, as well as a proactive approach to anticipating the needs of managers.
• Newly graduated, responsible and polished high school student (GPA: 3.1), seeking to develop and refine my administrative and clerical abilities, bringing excellent verbal and written communication skills, exceptional computer skills, high energy, and attention to detail.
• Poised and detail-oriented professional looking for an administrative assistant position where strong working knowledge of Microsoft Office programs, excellent interpersonal and teamwork skills, sense of urgency and ability to multitask can be utilized to anticipate the needs of a team.
• Self-motivated and driven team player looking for the position of Administrative Assistant with Peterson Architects to apply organizational, communication, and coordination skills to a fast-paced role.
• Senior-year self-starter at State University (current GPA: 3.2), seeking to provide high-quality support as an administrative assistant, bringing exceptional computer skills, devoted focus, and strong desire to continually improve and add value to a team.
• Responsible and reliable individual looking for an administrative assistant position, bringing a strong work ethic, eagerness to learn, organizational skills, and computer mastery, seeking to support a busy team.
• Detailed-oriented high-energy professional seeking an administrative assistant position to dedicate exceptional computer skills, multi-tasking ability and organizational capabilities to support a team and work under pressure to meet deadlines with excellence.
• To secure an administrative assistant position where my commitment to customer satisfaction and superior organizational capabilities are utilized, bringing time management, problem-solving and multi-tasking skills to supporting a team.
• Highly organized and reliable go-getter seeking an administrative assistant position to support an active team, when needed and how needed, coming with proactive problem-solving capabilities, attention to detail and a passion for organization.
• Seeking the position of an administrative assistant, bringing extensive computer and technology ability, excellent written and verbal communication skills, multi-tasking capabilities, 75 wpm typing, a great telephone presence, and a hardworking can-do attitude.
• Team player looking for an Administrative Assistant position at XYZ Company where exceptional organization, communication, and computer skills will quickly add value and contribute to the smooth functioning of the office environment.
• Eager and proactive recent high school graduate (GPA: 3.8) seeking employment as an administrative assistant, coming with can-do attitude and high energy, looking to utilize organizational and computer skills to get up to speed quickly and add value to the organization.
• Self-starter with relentless attention to detail and a commitment to continuous improvement seeking administrative assistant role in the healthcare industry where ability for solving complex problems and executing tasks with excellence can be used to make the company operate more smoothly.
• Recent high school graduate looking to secure administrative assistant role within Smith Independent School District where effective communication skills, ability to form genuine human relationships with nearly everyone, and excellent computer and word processing skills can be utilized to support teachers and school staff.
• Diligent and proactive team player with unbeatable work ethic seeking administrative assistant role, bringing professional appearance, excellent time management and organizational skills, 60+ wpm, and exceptional verbal and written communication skills to anticipate the needs of and add value to the team.

Career Change Administrative Assistant Objective Statements 

• Adaptable data entry clerk seeking to transition into the role of an administrative assistant in a fast-paced office, coming with over 10 years’ experience in detail-oriented data entry (90 wpm), unparalleled accuracy, a professional phone presence, and the ability to thrive under pressure.
• Seeking to change careers and secure the position of Administrative Assistant at F&M Partners, bringing significant experience as a copyrighter, demonstrating exceptional written and verbal communication skills, an aptitude for drafting, and a passion for supporting superiors in a challenging and fast-paced environment.
• To serve as an Administrative Assistant at Jones Consulting, bringing two years’ experience as a case clerk supporting lawyers in a high-pressure environment, experience with a wide variety of professional software, and 24/7 availability.

Now that you have seen a variety of sample objective statements make sure you carefully read the requirements for the job posting. Try to capture the most important job requirements in your objective statement. It is best if you can write your objective statement, then put it away for a day or two, then pull it out and proof it. By letting it sit for a couple of days, you will catch more errors, and it is critical that your objective statement is free from errors. If you have a friend who can look at it, that is another good option. Good luck!

Top 20 Administrative Assistant Resume Objective Examples

Creating a strong resume objective statement is crucial for making a positive first impression on potential employers.

For administrative assistants, this is particularly important as your role involves a diverse range of tasks and skills.

The objective statement serves as the introduction to your resume, highlighting your key qualifications and career aspirations.

In this article, we’ve compiled 20 sample resume objectives specifically tailored for administrative assistants.

These examples are designed to help you craft a compelling objective statement that showcases your unique abilities and sets you apart from other candidates.

20 Sample Objectives For an Administrative Assistant Resume

Experienced administrative assistant resume objective examples.

Entry Level Administrative Assistant Resume Objective Examples

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Administrative assistant resume objective examples.

Curated by hiring managers, here are proven resume objectives you can use as inspiration while writing your Administrative Assistant resume.

• Administrative Assistant
• Executive Assistant transitioning to Administrative Assistant
• Office Manager transitioning to Administrative Assistant
• Recent Graduate seeking Administrative Assistant position
• Administrative Assistant resume templates
• Similar objective examples

Administrative Assistant Resume Objective Example

Showcasing multitasking abilities.

Displaying your ability to juggle multiple tasks and priorities simultaneously is an asset for an Administrative Assistant position. It tells recruiters that you're capable of handling diverse responsibilities without losing control of any single task.

Quantify Your Achievements

By quantifying your accomplishments, like reducing operating costs by 30%, you're providing recruiters with measurable proof of your skills and competencies. This helps them better grasp your potential impact on their business operations.

Executive Assistant transitioning to Administrative Assistant Resume Objective Example

Showcase project management skills.

Managing high-stake projects indicates your ability to perform under pressure and handle critical tasks. These skills are transferable and highly valued in an Administrative Assistant role where managing various projects simultaneously is a constant requirement.

Highlight Communication Skills

Streamlining communication between senior executives is a significant accomplishment that showcases your excellent communication skills. It tells potential employers that you can facilitate effective communication, which is a crucial aspect of an Administrative Assistant role.

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Office Manager transitioning to Administrative Assistant Resume Objective Example

Leverage your background.

Emphasizing your background in office management not only highlights your relevant experience but also shows your understanding of the administrative field. It shows you're not a novice and that you're well-equipped for the position you're transitioning into.

Highlight Productivity Improvements

By mentioning productivity improvements, you're showing potential employers that you possess the skills to streamline processes and elevate office performance. This is a crucial trait employers look for when hiring an Administrative Assistant.

Demonstrating Leadership

Having managed a team of administrative professionals, you’ve shown that you have leadership skills. This indicates that you can handle supervisory tasks and take on more responsibilities if needed.

Recent Graduate seeking Administrative Assistant position Resume Objective Example

Highlight relevant school projects.

As a recent graduate, it's important to mention school projects that align with the role you're after. By stating that you led a project that saved the university money, you show potential employers that you already have some practical experience and can make a positive difference.

Demonstrate Organizational Skills

Organizing an event for a large number of students proves your excellent organizational and logistical skills. It shows your potential employer that you can coordinate complex tasks and handle large-scale operations smoothly.

Administrative Assistant Resume Templates

Finance director.

Underwriter

Administrative Resume Summary Examples

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• Administrative
• Administrative assistant objectives and summaries

Administrative assistant Objectives and summaries

37 Administrative assistant objectives and summaries found

A well-written objective or summary on your resume can be the difference between getting rejected, or getting invited for an interview. Copy any of these Administrative assistant objective or summary examples, and use it as inspiration for your own resume. All examples are written by certified resume experts, and free for personal use.

Learn more about: objective vs. summary

Administrative assistant

Summary examples.

Tenacious and organized Administrative Assistant with 10 years of demonstrated experience in driving efficiency and excellence throughout organizational functions. Maintains effective flow of communication between teams and senior leaders, as well as significant improvements to project management, internal systems, and team productivity. Researches and processes data in a timely and thoughtful manner. A reactive leader who is known to complete complex tasks promptly during emergencies that require a quick turnaround.

Discreet and detail-oriented administrative assistant with a demonstrated success in driving complex and time sensitive administrative workflow to successful completion. Leveraging word and data processing tools to draft and managed administrative reports that facilitate business operations.

Energetic and driven Administrative Assistant with 5 years of experience in building operational systems, executing administrative processes while managing end-to-end business operations overseeing social media and marketing campaigns. Leverages impeccable communication and presentation skills to articulate with internal and external stakeholders. Streamlines workflows and processes to improve the workplace and minimize costs to increase bottom-line growth. Manages complex projects while resolving problems utilizing sound judgment and initiative skills.

Objective examples

Self-directed and detail-oriented professional with the ability to work on multiple projects by providing solutions to complex problems while maintaining strict confidentiality. Looking for a part-time Administrative Assistant role where I can leverage my education, technical skills, and problem-solving skills to improve productivity and efficiency. Typing speed 55 WPM.

Technical savvy and detail-oriented professional, seeking an entry-level administrative position to facilitate office workflows and contribute towards the attainment of defined corporate goals.

Results-focused administrative assistant, adept at coordinating busy schedules, managing correspondence and directing administrative workflows to achieve defined daily objectives. Seeking to bolster office operational efficiency and achieve further career advancement at Star Inc.

Organized, detail-oriented, and self-motivated personal assistant with extensive office management experience. Proficient and energetic organizer with excellent written and verbal communication skills and ability to control inventories, appointment schedules, and customer communications. Proactive self-learner with flexibility and able to succeed in high volume and fast-paced environments.

Organized professional, experienced in providing administrative support and service coordination within diverse, fast-paced environments. Offers a work ethic that consists of taking initiative, applying critical thinking, and streamlining procedures to enhance the flow of the workplace. Utilizes excellent communication and interpersonal skills to effectively communicate with internal stakeholders. Thrives in fast-paced environments prioritizing and managing multiple demands calmly and effectively. Bilingual (Spanish and English) and typing speed of 60 WPM.

Focused, collaborative, and client-oriented secretary with 5+ years’ experience managing all aspects to office management and cultivating impactful client relationships. Efficient and practical professional with excellent time management skills, business acumen, and history of preparing, organizing, and collating business documents and memos. Communicative collaborator serving as point of contact for clients, colleagues, vendors, and executive leadership.

Organized and self-sufficient professional looking to leverage office administration experience and skills in documentation and database management towards supporting a company’s mission and productivity goals. Confident and curious learner with strong time management skills seeking growth opportunities.

I offer 5 years of demonstrated experience supporting staff in all administrative duties ensuring the organization runs smoothly. I collaborate across the departments and staff to resolve conflicts, and negotiated with vendors and suppliers to reduce the cost of office supplies by 20%. I am ready to accept a new challenge as Secretary to add value to your organization.

Dedicated and proactive secretary with experience managing file handling operations for multiple businesses and private practices. Reliable project manager eager to align with business in the healthcare field and apply skills in research and data analysis towards growth and expansion initiatives.

Office assistant

Experienced office administration professional with excellent organization skills and history leading process improvement initiatives to improve overall efficiency. Proactive, responsible, and eager office administrator with proven track record of handling incoming and outgoing communications. Personable relationship manager with comfortability liaising with clients, consumers, vendors, and executive managers.

Dedicated, self-motivated, and proficient office assistant with 5+ years’ organizing administrative tasks, maintaining executive schedules, and streamlining operations to improve efficiency. Detail-oriented bookkeeper able to utilize database management software programs to manage financial reports and client account information. Studious inventory manager with passion for reorganization and process improvements.

Dedicated and self-directed professional with 8 years of experience driving operational efficiency through overseeing administrative and recruitment tasks including sourcing, candidate pipeline, and general office management. Recognized by peers and superiors as a professional with outstanding work ethic, problem solver, and role model. Expertise in Microsoft Outlook and Office Management tools including Calendly, Slack, and Google Suite. Leverages excellent customer service, telephone etiquette, and reliability to handle multiple projects while communicating effectively with team members and customers.

Detail-oriented and professional office assistant looking to apply experience handling client communications and skills in file management to work for a company with a clear mission statement and room for long-term growth. Talented organizer with strong time management skills.

Detail-oriented and proactive office assistant eager to bring 5+ years’ office administration experience to a new role with a company in the healthcare field. Motivational project manager leveraging clerical and communication skills to streamline operational efficiency.

Proficient, dedicated, and client-focused senior office assistant with 20 years’ experience seeking opportunities with greater scope of responsibilities. Supportive mentor offering proven track record of driving performance evaluations and promoting process improvements to streamline office efficiency.

Virtual assistant

Prolific and dedicated professional adept at providing remote administrative support and assistance to professionals to drive complex initiatives and administrative workflows to successful completion. Adept at leveraging critical thinking and troubleshooting skills to redefine structures and optimize office workflows.

Self-directed and high-performing Virtual Assistant with 7 years of experience in delivering administrative and customer service to a diverse clientele. Expertise in managing and executing multiple projects on time without sacrificing quality. Proactively communicates across all the levels of the organization to improve workflow and productivity.

Prolific administrative professional offering 6 years’ professional experience with a record of success in simultaneously virtually driving several administrative workflows to successful completion through proper document management protocols. Adept at troubleshooting administrative issues and evaluating work processes to identify points for improvement.

Skilled administrative professional and virtual assistant, with over 6 years specialized experience in providing administrative support to top executives. Looking to secure a position within a fast-paced organization that allows for further career growth.

Prolific and meticulous virtual assistant, adept at anticipating the needs of professionals and managing busy schedules to maximize resources and improve outcomes. Looking to secure a position within a fast-paced organization that allows for further career growth.

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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

or download as PDF

Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  AI resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

Administrative Assistant Resume Objective Examples

Administrative Assistant Resume Objective

Skilled at learning new concepts quickly, working well under pressure, and communicating ideas clearly and effectively. Extensive computer training, including knowledge of multiple networking environments and business software packages. Exceptional soft skills that include public interpersonal communication. Enjoyed interpreting information involving numbers, carrying out calculations, interpreting results and presenting findings. Knowledge of communication information.

Seeking a challenging position to develop myself in a reputed organization where I can obtain new skills in the field, and expand my knowledge. Willing to work and make a contribution to the growth of the company as well as engage in opportunities to further the company's goals.

Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.

Accomplished Administrative Support professional practiced at addressing all facets of business office needs, including file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Offering diplomatic and professional communication, strong time management and multitasking expertise.

Aspiring Administrative Assistant with exemplary values of hardworking, diligence and honesty in work ethics with ability to drive and assist others while maintaining organizational objectives. Self-motivated, goal-getter, punctual, reliable, and passionate about building lasting partnerships and consistently exceeding expectations.

Dedicated, focused and detail oriented with 7 years of administrative assistant experience working in the restaurant and hospitality industry. Proven ability to assist others while maintaining organizational objectives. Strongly committed to excellence and producing positive results and collaboration through the ability to collaborate with team members on improving inefficiencies. Proficient in Microsoft applications including Microsoft Word, Excel and Outlook.

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12 Administrative Assistant Resume Examples for Your 2024 Job Search

Administrative Assistants are experts at ensuring smooth office operations and supporting high-level executives. Just like an efficient office, your resume as an administrative assistant should be well-organized and effectively communicate your skills to support the needs of the team. In this guide, we'll explore 12 administrative assistant resumes that demonstrate how to present your qualifications and strengths.

Resume Examples

Resume guidance.

• High Level Resume Tips
• Must-Have Information
• Why Resume Headlines & Titles are Important
• Writing an Exceptional Resume Summary
• How to Impress with Your Work Experience
• Top Skills & Keywords
• Go Above & Beyond with a Cover Letter
• Resume FAQs
• Related Resumes

Common Responsibilities Listed on Administrative Assistant Resumes:

• Greet visitors, answer phones, and direct inquiries
• Arrange meetings and business travel for management team
• Prepare and track purchase orders and invoices
• Maintain filing systems, databases, and information systems
• Coordinate office moves, supplies orders, and setup of IT systems
• Ensure compliance with administrative policies and procedures
• Prepare agendas and other written correspondences
• Take and distribute meeting minutes
• Maintain conference room calendars
• Develop and distribute weekly and monthly reports
• Set up video conference calls with remote employees
• Manage and organize databases and electronic records
• Research, analyze, and compile information for business reports
• Create and update spreadsheets, presentations, forms, and databases
• Collaborate with other departments on ongoing projects
• Ensure all contracts are filled out properly and filed in a timely manner

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Administrative Assistant Resume Example:

• Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity.
• Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative support to executives, resulting in a positive impact on the company's overall performance.Provided exceptional customer service, directly resulting in a 5-point increase in customer satisfaction ratings.
• Executed tasks effectively and efficiently, resulting in a 15% increase in departmental productivity
• Demonstrated strong ability to do quality work for the usual projects that an individual would be assigned at this level
• Provided support to management, resulting in a positive impact on the company's overall performance
• Optimized administrative processes, enabling more efficient document workflow that bolstered productivity
• Assisted with general administrative tasks and projects, resulting in a positive impact on the company's overall performance
• Demonstrated strong attention to detail, resulting in a 25% decrease in administrative errors
• Constructed comprehensive spreadsheets and presentations for team meetings and executive keynotes, creating visuals that highlighted successes and drove actionable insights
• Project Management
• Office Management Systems
• Executive Support
• Effective Task Execution
• Quality Work
• Administrative Support
• General Administrative Tasks
• Attention to Detail
• Time Management
• Interpersonal Communication
• Problem-Solving
• Critical Thinking
• Organization
• Prioritization
• Multi-Tasking
• Adaptability
• Microsoft Office
• Technical Writing
• Business Administration
• Communication

Administrative Assistant with no experience Resume Example:

• Implemented time-saving processes involving ordering and tracking office supplies, resulting in more efficient inventory management leading to cost savings.
• Demonstrated proactive phone answering behaviors, logging and directing up to 20 calls per day with an average answer speed of 8 seconds.
• Composed professional emails and documents using MS Office, providing a foundational layer of communication and documentation for the whole organization.
• Improved ability to manage and prioritize daily tasks, resulting in a better time management system and ensuring that all demands were met within deadlines
• Developed effective strategies for filing systems that resulted in a higher degree of organization and accuracy of documents
• Supported team members with complex scheduling tasks, managing calendar and appointment settings to ensure on-time attendance
• Problem Solving
• Microsoft Office Expertise
• Telephone Etiquette
• Customer Service
• Document Preparation
• Inventory Management
• Filing Systems
• Presentation Preparation
• Verbal and Written Communication

Administrative Aide Resume Example:

• Managed workflow of documents, records, schedules and logistic for executive staff which resulted in a 20% decrease in time spent on administrative tasks.
• Analyzed departmental records, prepared extensive reports and devised innovative solutions to meet organizational goals.
• Developed and implemented new filing system and procedures, to optimize the office efficiency and enhance productivity by 10%.
• Oversaw the planning and delivery of staff meetings, events and travel arrangements, resulting in a robust communication infrastructure between staff and executives.
• Increased customer engagement efforts by 25%, through recruitment and retention activities that embraced diversity and inclusion initiatives.
• Trained new team members on the data entry, document management and other office administrative tasks to improve job performance.
• Implemented workflow management system that automated the tracking, reviewing and organizing of documents and records, boosting organizational productivity by 15%
• Instrumental in managing complex filing systems with efficient record keeping, which enlarged the manageability and accuracy of documents by 50%
• Streamlined communication process by constructing and maintaining databases with pertinent data, allowing more precise decisions within the organization
• Microsoft Office Suite
• Organization and Time Management
• Data Entry and Management
• Bookkeeping and Budgeting
• Filing, Record Keeping and Documentation
• Communication Skills
• Time Management and Organization
• Event Planning and Coordination
• Customer Service and Engagement
• Scheduling and Calendar Management
• Staff Training and Development
• Critical Thinking and Problem Solving
• Multitasking
• Writing and Editing
• Workflow Management

Administrative Support Resume Example:

• Increased process efficiency and department productivity through the development a new filing system that streamlined document organization, categorization, and storage
• Met monthly department goal of processing 125 invoices per month with 100% accuracy and on time
• Proactively provided regulatory compliance support and research to ensure department operations remain compliant with organizational and industry standards.
• Proved expertise in travel management by arranging 100+ domestic and international trips; saved the organization over $4000 in total by negotiating discounts
• Exceeded stakeholder expectations by effectively coordinating meetings and conference events on tight timelines
• Championed a creative cost containment initiative that identified and reduced spending in non-essential department services by over 15%
• Showed excellence in data entry and database administration by successfully transitioning from paper-based process to an automated system, resulting in a 35% increase in data accuracy and aggregate speeds of information requests
• Demonstrated exceptional customer service through providing timely, accurate responses to 200+ client inquiries every month
• Awarded with the “Organizational Support of the Year” award for seamlessly managing the executive calendar and providing timely, professional administrative support.
• Filing System Development & Maintenance
• Regulatory Compliance & Research
• Communications & Collaboration
• Travel Management & Expense Tracking
• Cost Containment & Budget Management
• Data Entry & Database Administration
• Customer Service & Support
• Calendar & Meeting Management
• Time Management & Organization

Administrative Assistant Intern Resume Example:

• Assisted in the organization and coordination of a successful company-wide conference, resulting in a 20% increase in attendance and positive feedback from attendees.
• Developed and implemented a system for tracking and managing office supplies, resulting in a 15% reduction in office supply costs.
• Assisted in the creation and implementation of a new customer service protocol, resulting in a 25% increase in customer satisfaction ratings.
• Streamlined office operations by effectively managing the reception desk, ensuring prompt and courteous responses to inquiries and directing calls to the relevant departments.
• Improved the efficiency of the department by creating a centralized filing system, reducing the time needed to retrieve important documents by 50%.
• Provided administrative support to other departments, reducing the workload of team members by 20%, resulting in improved productivity and better delivery of services.
• Implemented a comprehensive reporting system, resulting in an organized and centralized database for important information, improving the decision-making process for upper management.
• Coordinated several successful company events, which involved logistical planning, venue booking, and ensuring smooth operations during the event, resulting in a positive impact on the company's image.
• Maintained a detailed and accurate calendar, ensuring all deadlines, appointments, and meetings were efficiently managed, resulting in improved time management for the department.
• Strong organizational and multi-tasking skills
• Excellent communication and interpersonal skills
• Able to work independently and in teams
• Proficient in Microsoft Office suite and other relevant software
• Proficient in scheduling and calendar management
• Proven track record of meeting deadlines
• Troubleshooting and problem solving skills
• Adaptable to rapidly changing environments
• Detail-oriented and meticulous
• Excellent customer service and client relations
• Ability to handle sensitive and confidential information
• Knowledge of clerical and administrative procedures

Administrative Clerk Resume Example:

• Generated over 50% cost savings by creatively consolidating purchasing agreements with key suppliers.
• Developed a streamlined document filing system to ensure the office ran efficiently.
• Designed an automated process that tracks and reconciles invoices while actively monitoring financial records.
• Pioneered an updated phone/voicemail system that reduced incoming call wait times by an average of 3 minutes
• Reduced expenses related to office supplies and materials by introducing an innovative inventory management system
• Successfully coordinated complex travel arrangements for senior executives to 25 countries in the region
• Streamlined onboarding processes, resulting in a reduction in paperwork of over 25%
• Developed and managed numerous automated systems, tools, and processes that increased enterprise efficiency
• Collaboratively prepared executive correspondence, reports, and other documents for numerous high-profile meetings
• Communication & Interpersonal Skills
• Financial Management
• Organizational & Time-Management Skills
• Problem Solving/Analytical Thinking
• Computer Proficiency (Microsoft Office Suite, ERP, CRM)
• Professionalism & Diplomacy
• Adaptability & Flexibility
• Customer Service & Conflict Resolution
• Document & Database Management
• Process Improvement & Quality Assurance
• Multi-tasking & Prioritization
• Nonprofit Administration

Beginner Admin Assistant Resume Example:

• Developed and managed a filing system for documents and automated systems that reduced document retrieval time by 25%.
• Researched and recommended cost-effective supplies that resulted in a 35% cost savings for the organization.
• Automated the email process with templates and message rules that led to an average response time of two hours.
• Enhanced the customer service experience by addressing inquiries with up-to-date product knowledge and effectively referring customers to the appropriate team members.
• Implemented contact management tools to organize customer data and tracking system that improved customer satisfaction ratings by 20%.
• Replaced manual documentation processes with automated solutions, generating productivity gains of over 35%.
• Answered customer inquiries on the phone, online, and through email, increasing customer satisfaction ratings by 10%
• Streamlined scheduling processes to enable efficient meeting coordination that increased overall operational efficiency by 23%
• Edited documents, videos, and graphics for presentations that met client expectations and demonstrated understanding of task outcome
• Document filing and retrieval
• Microsoft Office proficiency
• Automation and streamlining of processes
• Contact management tools
• Cost savings/reduction
• Problem solving/critical thinking
• Customer service/relations
• Excellent Communication (Written & Verbal)
• Attention to detail
• Organizational and time-management skills
• Presentation development
• Ability to embrace and learn new technologies
• Flexible and adaptable to changing needs

Entry Level Administrative Assistant Resume Example:

• Organized and managed the schedule and travel itineraries of upper management, resulting in a 10% increase in their productivity.
• Created and maintained spreadsheets and databases, streamlining the company's administrative processes.
• Coordinated and organized meetings and events, improving the overall efficiency of the company.
• Assisted in scheduling and organizing meetings and events, gaining experience in administrative support.
• Shadowed and assisted experienced administrative assistants, learning how to handle various administrative tasks.
• Participated in team meetings and training sessions, learning best practices for administrative support.
• Excellent organizational skills
• Detail oriented
• Highly proficient in Microsoft Office Suite
• Strong communication and interpersonal skills
• Good time management and multi-tasking abilities
• Ability to work with minimal supervision
• Adaptability and creativity
• Proven ability to handle confidential information
• Accuracy and attention to detail
• Ability to prioritize tasks
• Positive attitude and strong work ethic
• Proactive and organized approach to work
• Ability to meet deadlines and follow up on tasks
• Excellent customer service and problem-solving skills

Experienced Administrative Assistant Resume Example:

• Efficiently redesigned and implemented digital filing system, resulting in a 26% increase in team efficiency.
• Expertly managed executive calendars and video conferences, ensuring all meetings and engagements occurred on time and without interruption.
• Worked with vendors and external parties to coordinate important company events and managed budgets to ensure accuracy in all billing activities.
• Elevated stakeholder management and follow-up processes by creating structured tracking initiatives for employees, resulting in 33% faster response times
• Researched and compiled pertinent industry data to formulate special projects, providing invaluable support to top-level management
• Created and formatted content for a wide range of documents, from correspondence to reports to PowerPoint presentations—ensuring perfection in final deliverables
• Drafted and prepared all correspondence, memos, and other documents with meticulous attention to detail, resulting in zero inaccuracies
• Successfully developed, maintained, and managed physical and digital filing systems, bringing all company documents up to date
• Assisted with onboarding processes and provided valuable HR advice, resulting in a smoother transition for new hires and improved onboarding practices
• Advanced Calendar Management
• Diverse Data Management
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Access)
• Document/Presentation Formatting and Editing
• Outstanding Written and Verbal Communication
• Technical Documentation/Instruction Writing
• Knowledge of Business Workflows
• Task Automation/Process Improvement Strategies
• Resource Allocation and Scheduling
• Research and Analytical Thinking
• Database Management and Analysis
• Budget Planning and Tracking
• Innovative Problem-Solving
• Conflict Resolution and Mediation
• Professional Presentation and Negotiation
• Expert Customer Service and Interpersonal Skills
• Onboarding and HR Support

Junior Admin Assistant Resume Example:

• Streamlined administrative processes, resulting in a 15% reduction in daily workflow processing time.
• Managed travel logistics for teams of 15+ staff members with 100% satisfaction feedback for on-time performance and hotel reservations.
• Streamlined Office Suite data management with the introduction of advanced organization systems and data backup processes, leading to a 20% increase in data storage efficiency.
• Implemented a digital filing system and process tracking methodology, resulting in a 25% increase in data entry accuracy and improved business performance
• Developed an up-to-date organizational chart which aided in the recruitment of 50+ NPO professionals per month
• Created a variety of business presentations for executive-level stakeholders which contributed to a 10% increase in operational efficiency for the department
• Generated multiple Excel spreadsheets reports, critical to monitoring in-house operations and cross-team synergy
• Established weekly performance reviews and updated the team on progress measurements and productivity levels
• Automated various daily tasks with the integration of office technologies, reducing the need for manual entry by 35%
• Advanced office software proficiency
• Data management
• Automation/Technology integration
• Project management
• Negotiation
• Microsoft Excel/Spreadsheet expertise
• Logistics/Travel coordination
• Time management
• Organizational chart design
• Reporting and analytics
• Digital filing system implementation
• Professional communication
• Employee performance management
• Problem-solving
• Multi-tasking
• Process optimization

Office Administrative Assistant Resume Example:

• Facilitated onboarding process for 10 new staff members and revised company operations manual with up-to-date regulations and policies.
• Streamlined administrative operations within department - reduced paperwork by 25%, implemented business expense tracking and reporting system, and improved filing and records organization by 35%.
• Supported company expansion efforts and initiated event logistics; enhanced administrative control over large scale events, up to 250 people, resulting in 15% higher customer satisfaction.
• Developed and implemented tracking system for employee expenses that saved the company 10% in related costs in just 6 months
• Seamlessly coordinated travel arrangements and logistical support for 8 executive-level employees, ensuring professionalism, efficiency and privacy
• Established protocols and procedures for workplace maintenance and IT support, leading to improved efficiency
• Achieved 50% decrease in response times for IT tickets
• Achieved 90% accurate record-keeping for administrative tasks
• Spearheaded office organizational transition, cut overhead expenses following the swap from hard-copy filing to a digital storage system.
• Implemented mailbox management system that improved incoming mail sorting and routing accuracy by 25%.
• Optimized company correspondence, streamlining proofreading functions for reports, presentations and other documents to achieve 98% accuracy.
• Team Collaboration & Management
• Client Relations
• Project Planning & Execution
• Scheduling & Calendar Management
• Multitasking & Prioritization
• Data Entry & Records Management
• Process & Protocol Design
• Report Writing & Analysis
• Attention to Detail & Accuracy
• Confidentiality & Discretion
• Event Logistical Support
• Travel Arrangements & Bookings
• Office Space & Equipment Maintenance
• IT Support & Troubleshooting
• Document Proofreading
• Budget Tracking & Expense Management
• Customer Service & Satisfaction
• Business & Technical Writing

Senior Administrative Assistant Resume Example:

• Successfully coordinated and scheduled meetings, appointments, and travel arrangements for the CEO, resulting in a 30% increase in productivity for the executive team
• Implemented an electronic filing system that streamlined the management and retrieval of confidential and sensitive information, reducing the time spent on administrative tasks by 50%
• Acted as a liaison between the CEO and external stakeholders, resulting in the successful negotiation of several high-value business deals
• Designed and managed the office operations, resulting in a 20% increase in efficiency and a 15% decrease in costs.
• Provided support to other departments, resulting in a 20% increase in overall productivity across the organization.
• Trained and supervised junior administrative staff, resulting in a 50% increase in the quality of work and a 40% decrease in errors.
• Successfully coordinated special projects and events, resulting in a 50% increase in employee engagement and satisfaction.
• Assisted with budget preparation and expense management, resulting in a 25% reduction in overall expenses.
• Acted as a liaison between the management and employees, resulting in a 30% increase in communication and collaboration across the organization.
• Advanced Scheduling and Organization Skills
• Proficient in Office Management Applications
• Expertise in Document Management Systems
• Adept at Conflict Resolution
• Broad Knowledge of Business and Project Management
• Excellent Communication and Interpersonal Skills
• Proficiency in Accounting
• Experienced in Budget and Expense Management
• Ability to Prioritize Workload Efficiently
• Proven Training and Supervisory Skills
• Competent in HR Policies and Procedures
• Superior Time Management and Multitasking Skills
• Proven Problem-Solving Ability
• Skilled Negotiator
• Excellent Leadership and Teamwork Skills
• Tech-Savvy with Knowledge of Latest Office Technology
• Sound Knowledge of Conference, Planning and Event Management
• Proficiency in Data Analysis and Report Presentation
• Highly Detail-Oriented
• Office Management

High Level Resume Tips for Administrative Assistants:

Creating a resume is all about making your best case for why you should be hired for an individual position. Certain aspects of your administrative career will hold more weight in the eyes of a recruiter than others will, so you will need to be selective about the information you include, and how you present it. Here are some tips to help you focus on what matters most: Emphasize organizational and time-management skills: As an Administrative Assistant, you are responsible for managing multiple tasks and projects simultaneously. Highlight your organizational and time-management skills on your resume, demonstrating your ability to prioritize tasks, meet deadlines, and manage competing demands. Showcase your communication and interpersonal skills: Your role as an Administrative Assistant involves interacting with a variety of stakeholders, including executives, team members, and clients. Emphasize your strong communication and interpersonal skills, including your ability to work collaboratively, resolve conflicts, and communicate effectively. Demonstrate your proficiency with relevant software and tools: In any Administrative Assistant role, your expertise with tools like Microsoft Office, Google Suite, CRM platforms, and project management systems will be very relevant and valuable to an organization. Be sure to highlight your proficiency with these types tools, related technology skills, and any certifications or training you've received in this area. Emphasize your attention to detail: As an Administrative Assistant, accuracy and attention to detail are critical to success. Highlight your ability to manage complex information, maintain meticulous records, and ensure quality control. Showcase your problem-solving skills: As an Administrative Assistant, you are often the first line of defense when problems arise. Emphasize your ability to identify and resolve issues quickly and effectively, demonstrating your problem-solving skills. Tailor your resume to the job and company: Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company. Use the job description to identify the key skills and qualifications the employer is seeking, and highlight how you meet those requirements.

Must-Have Information for a Administrative Assistant Resume:

Here are the essential sections that should exist in an administrative assistant resume:

• Contact Information
• Resume Headline
• Resume Summary or Objective
• Work Experience & Achievements
• Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other administrative assistant candidates, you may want to consider adding in these sections:

• Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Administrative Assistants:

Administrative assistant resume headline examples:, strong headlines.

Proactive Administrative Assistant with 4+ years of Experience

Results-Driven Administrative Assistant with 4+ Years of Expertise

These resume headlines showcase the candidate's experience and demonstrate their abilities as an Administrative Assistant.

Additionally, they highlight the candidate’s proactive attitude and results-driven mindset, with the use of action verbs like “proactive” and “results-driven”.

Weak Headlines

• Unqualified Administrative Assistant
• Administrative Assistant; 4 years of Experience
• These resume headlines either seem unprofessional and lack clarity, or do not do an effective job of showcasing the candidate’s experience. The headline “Unqualified Administrative Assistant” suggests that the candidate is not in fact qualified for the role, which is off-putting, and the headline “Administrative Assistant; 4 Years of Experience” does not prove the candidate’s qualities or demonstrate that they would be an asset to the company.
• Both headlines fail to demonstrate anything unique or valuable about them as an admin assistant.

Writing an Exceptional Administrative Assistant Resume Summary:

A resume summary is a crucial section for showcasing your administrative abilities, experiences, and accomplishments as an Administrative Assistant. It provides a brief but impactful overview of your skills and qualifications, which is essential in capturing the attention of hiring managers and demonstrating your suitability for the role.

For Administrative Assistants, your resume summary should highlight your administrative skills, experience in managing office operations, and expertise in scheduling and communication. A well-crafted summary will showcase your organizational ability and demonstrate your value as an Administrative Assistant.

Here are a few tips to make effective use of your summary:

• Tailor it to the specific job that you are applying for – emphasizing the most relevant skills and experiences
• Highlight your quantifiable achievements, such as reducing office expenses or improving workflow, to demonstrate your value as an Administrative Assistant
• Use keywords related to the Administrative Assistant role and the administrative support industry to optimize your resume for both people and applicant tracking systems (ATS)
• Keep the summary concise, aim for no more than 3-4 sentences
• Avoid cliches and generic statements, and focus on highlighting your unique abilities and experiences.

Administrative Assistant Resume Summary Examples:

Strong summaries.

• Experienced Administrative Assistant with 4+ years of professional experience in office management, customer relations, clerical duties, and data entry. Adept at multitasking and maintaining a high level of organization and efficiency. Proven track record of providing excellent customer service with a positive attitude.
• Results-driven Administrative Assistant with 4+ years of experience providing comprehensive administrative and operational support. Highly organized and detail-oriented, with excellent communication and customer service skills. Skilled in streamlining office processes to maximize efficiency and productivity.

Why these are strong:

• What makes the great summaries great is that they provide specific examples of the Administrative Assistant's skills and experience, such as office management, customer relations, clerical duties, and data entry. They also both emphasize the fact that the Administrative Assistant is organized, efficient, and brings positive energy to the team.

Weak Summaries

• 4 years' experience as an Administrative Assistant. Knowledgeable in customer relations, data entry, and office management. Efficient and organized.
• Administrative Assistant with 4 years of experience. I'm great with people and have lots of customer service experience. I'm an organized person and can handle a lot of tasks at once.

Why these are weak:

• In summary, both examples do not provide any unique value proposition or showcase any noteworthy accomplishments or skills that would make the candidate stand out from other candidates. A strong resume summary for an Administrative Assistant should be specific, highlight the candidate's achievements, and provide evidence to support any claims made.

Resume Objective Examples for Administrative Assistants:

Strong objectives.

Recent college graduate seeking role as an Administrative Assistant to utilize excellent organizational skills and detail-orientation to direct office operations efficiently and productively.

Self-motivated and organized Administrative Assistant, determined to use strong technical and communication skills to promote efficient, effective office operations.

• What makes objectives strong is that they are customized to the particular position of Administrative Assistant and show a clear indication of the experience and skills that the applicant can bring to the role. The objectives focus on the employer's needs and list what makes the applicant a strong candidate for the job.

Weak Objectives

An Administrative Assistant role to grow my career and advance professionally.

Highly experienced Administrative Assistant eager to apply my skills and utilize my knowledge of all office tasks to contribute to the workplace.

• These resume objectives are weak because they don't demonstrate any understanding of the role and what the employer is looking for. They simply indicate that the applicant is looking for a job, rather than conveying the value and experience they can bring to the position.

Generate Your Resume Summary with AI

Speed up your resume creation process with the ai resume builder . generate tailored resume summaries in seconds., how to impress with your administrative assistant work experience:, best practices for your work experience section:.

• Keep your resume succinct. It's important to create a concise and detailed resume that accurately reflects the knowledge and experience you have in the administrative field.
• Focus on qualifications and abilities related to the job you're applying for, and omit any extra information that's not pertinent to the position.
• Highlight your core skills. As an Administrative Assistant, you're expected to have excellent organizational and communication skills, so make sure to emphasize these in your resume. You should also showcase any other skills you possess, such as knowledge of software programs, multitasking, and critical thinking skills.
• Demonstrate proven success. To stand out to recruiters and hiring managers, include examples of successful projects and tasks you've completed in the past. This will make a strong impression and help you stand out among the competition.
• Showcase your adaptability. Administrative professionals must be able to adjust to changing demands quickly, so showcase any adaptability skills you possess. You might consider highlighting the results of a project you completed within a tight deadline or how you overcame a challenging obstacle.
• Share awards and accomplishments. If you've received any type of recognition or awards in the past related to your administrative work, include those in your resume as well. Having relevant awards to back up your qualifications will demonstrate your value and make a great impression.
• Use action verbs to describe your experiences to help them stand out, such as “streamlined,” “coordinated,” “initiated,”etc.
• Focus on accomplishments rather than duties, emphasizing tangible outcomes resulting from your work.

Example Work Experiences for Administrative Assistants:

Strong experiences.

Provided administrative support to a team of 25 employees, resulting in a 20% increase in productivity over a 3-month period.

Reduced office costs by 10% by negotiating better prices with vendors.

Organized and maintained physical and digital filing systems for the department, improving document retrieval time by 30%.

Developed and implemented a new filing system for the office, which resulted in a 25% improvement in efficiency.

Created a weekly schedule for office staff that improved overall customer satisfaction by 10%.

Provided administrative assistance to the CEO, which led to a 5% reduction in time spent on administrative tasks.

• These examples demonstrate the administrative assistant’s ability to support a team, increase productivity, reduce costs, and improve efficiency and customer satisfaction. The metrics included in each example illustrate the impact that the individual had on their team.

Weak Experiences

Provided administrative assistance to the office staff.

Organized and maintained filing system for the department.

Created a weekly schedule for office staff.

Handled office operations and customer relations.

Answered phone calls and handled customer inquiries.

Tracked and maintained office supplies.

• These examples do not provide any metrics or explain the impact that the individual had in their role. The duties listed are also too general and do not explain the individual’s accomplishments.

Top Skills & Keywords for Administrative Assistant Resumes:

Top hard & soft skills for administrative assistants, hard skills.

• Computer proficiency (MS Office, spreadsheet and database programs)
• Great organizational and time management abilities
• Ability to multitask effectively
• Problem-solving and decision-making skills
• Discretion and confidentiality
• Ability to learn quickly

Soft Skills

• Interpersonal communication
• Organizational skills
• Confidentiality

Go Above & Beyond with a Administrative Assistant Cover Letter

Administrative assistant cover letter example: (based on resume).

Dear [Company Name] Hiring Manager, I am excited to apply for the Administrative Assistant position at [Company Name]. With my experience in managing workflow, analyzing records, and developing filing systems, I am confident in my ability to make a positive impact on your team. In my previous role, I managed workflow of documents, records, schedules, and logistics for executive staff. Through my efforts, I was able to decrease the time spent on administrative tasks by 20%, allowing the executive staff to focus on high-priority tasks. Additionally, I analyzed departmental records, prepared extensive reports, and devised innovative solutions to meet organizational goals. One of my proudest achievements was the development and implementation of a new filing system and procedures that optimized office efficiency and enhanced productivity by 10%. I am confident that I can apply the same level of detail and dedication to any project or initiative at [Company Name]. Furthermore, I have experience overseeing the planning and delivery of staff meetings, events, and travel arrangements, which resulted in a robust communication infrastructure between staff and executives. I also increased customer engagement efforts by 25% through recruitment and retention activities that embraced diversity and inclusion initiatives. In addition, I have trained new team members on data entry, document management, and other office administrative tasks to improve job performance. I am excited about the opportunity to bring my experience and passion for organization and communication to [Company Name].

Thank you for considering my application. I look forward to the opportunity to speak with you further about how I can contribute to your team. Sincerely, [Your Name]

As an Administrative Assistant, submitting a cover letter along with your resume can help you stand out in a competitive job market. A cover letter allows you to showcase your communication and organizational skills, highlight your attention to detail, and demonstrate your passion for the position.

A cover letter is an opportunity to add a personal touch to your application and provide additional context beyond the bullet points on your resume. It also shows the hiring manager that you have taken the time to research the company and position and are invested in the opportunity.

Here are some of the most convincing reasons for why an Administrative Assistant should submit a cover letter:

• It showcases your communication and organizational skills: As an Administrative Assistant, you'll be working with cross-functional teams, stakeholders, and clients on a daily basis. Your cover letter provides an opportunity to demonstrate your written communication skills and ability to clearly convey ideas. It also allows you to showcase your organizational skills by outlining your ability to manage schedules, prioritize tasks, and maintain accurate records.
• It highlights your attention to detail: As an Administrative Assistant, attention to detail is crucial to ensuring the smooth running of the office. Your cover letter provides an opportunity to demonstrate your ability to catch errors and ensure accuracy in your work.
• It demonstrates your passion for the position: A well-written cover letter can showcase your enthusiasm for the administrative field and the company. This can make a difference in the hiring manager's decision-making process.
• It sets you apart from other applicants: A well-crafted cover letter can help you stand out from other applicants who may have similar experience and qualifications.

While writing a cover letter may seem like a daunting task, it doesn't have to be. Your cover letter should complement your resume and highlight your skills and experience in a way that is relevant to the specific position you are applying for.

Tips for aligning your cover letter with your resume:

• Use the same header as your resume: This will help the hiring manager identify your application as a complete package.
• Align the content of your cover letter with the requirements of the job: Use the job description as a guide to highlight your relevant skills and experience.
• Use keywords from the job posting: Incorporate relevant keywords from the job posting to help your application get past applicant tracking systems (ATS).
• Keep your cover letter concise and focused: Aim for one page and avoid repeating information from your resume.
• Provide specific examples: Use your cover letter to provide specific examples of how you have successfully managed administrative tasks or assisted in project management.
• Showcase your professionalism: As an Administrative Assistant, professionalism is an essential part of the job. Use your cover letter as an opportunity to showcase your professional demeanor and approach to the role.
• Proofread carefully: Errors in your cover letter can undermine your credibility, so make sure to proofread carefully before submitting your application.

Resume FAQs for Administrative Assistants:

How long should i make my administrative assistant resume.

An Administrative Assistant's resume should be between 1-2 pages in length, depending on the person's experience level. No matter what, the resume should include essential elements such as a professional profile, an employment history, as well as tangible accomplishments and technology skills. However, it should always focus on relevancy and be no longer than two pages long. Anything longer risks being too dense or containing unnecessary information.

What is the best way to format a Administrative Assistant resume?

When it comes to crafting an effective Administrative Assistant resume, the key is to ensure the resume is clearly structured and easy to skim. To achieve this, make sure to place your contact information at the top, followed by a concise summary statement that outlines your relevant experience and qualifications. After this, include your professional experience, educational background, and any certifications or awards you have earned. Finally, make sure to highlight your skills and relevant accomplishments in each job listing or section.

Which Administrative Assistant skills are most important to highlight in a resume?

When crafting a resume, it's very important to emphasize the right hard skills to demonstrate proficiency in the areas that truly matter. Common hard skills to highlight on an Administrative Assistant resume include: -Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook -Knowledge of customer relationship management (CRM) systems -Ability to work with databases and enterprise resource planning (ERP) tools -Bookkeeping, accounting, and coding skills -Data entry and record-keeping capabilities -Meeting, event, and travel coordination experience -Excellent written and verbal communication skills, including executive-level correspondence -Superb organizational and multitasking talents -Project management, prioritization, and problem-solving expertise -Familiarity with Human Resource Information Systems (HRIS) and payroll processes

How should you write a resume if you have no experience as a Administrative Assistant?

If you have no experience as an Administrative Assistant, don't worry! There are still several ways you can create a strong resume that highlights your skills and demonstrates your potential as a successful Administrative Assistant. Here are some tips to help you get started: Start with a strong objective statement: Begin your resume with a clear and concise objective statement that highlights your desire to work as an Administrative Assistant and your relevant skills and attributes. This will show employers that you are serious about pursuing a career in this field. Emphasize transferable skills: Even if you don't have experience as an Administrative Assistant, you likely have transferable skills from other jobs or from your education. Highlight these skills in your resume, such as strong communication, organizational, and problem-solving abilities. Showcase relevant coursework or certifications: If you have taken relevant courses or earned certifications, be sure to highlight these in your resume. This will demonstrate that you have a foundational understanding of the field and are committed to developing your skills. Include volunteer work or internships: If you have volunteered in administrative roles or completed internships, be sure to include these experiences in your resume. This will show employers that you have hands-on experience in an office environment and can handle administrative tasks. Customize your resume for the job: Tailor your resume to the specific job you are applying for. Research the company and the role to determine what skills and attributes are most important, and emphasize these in your resume. Use a functional or skills-based resume format: If you don't have a lot of experience, consider using a functional or skills-based resume format instead of a chronological format. This will allow you to highlight your skills and abilities, rather than your work history.

Compare Your Administrative Assistant Resume to a Job Description:

• Identify opportunities to further tailor your resume to the Administrative Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Administrative Assistants:

Administrative aide resume example, administrative assistant intern resume example, administrative assistant with no experience resume example, administrative clerk resume example, administrative support resume example, beginner admin assistant resume example, entry level administrative assistant resume example, experienced administrative assistant resume example, junior admin assistant resume example, office administrative assistant resume example, senior administrative assistant resume example, administrative assistant resume example, more resume guidance:.

• • Managed schedules and tasks for over 100 employees, increasing overall productivity by 20%
• • Implemented new organizational systems, increasing efficiency by 15%
• • Led a team of 5 junior administrative assistants, improving team efficiency by 10%
• • Managed schedules and tasks for over 50 employees, ensuring minimal downtime
• • Assisted in the implementation of new organizational systems, reducing errors by 25%
• • Collaborated with the administrative team to meet quarterly targets, achieving 100% of goals
• • Supported senior administrative assistants in managing tasks and schedules, contributing to a 10% increase in efficiency
• • Assisted in managing tasks and schedules for 20 employees, maintaining 100% system uptime
• • Assisted in the preparation of quarterly reports, achieving 95% accuracy

17 Administrative Assistant Resume Examples & Guide for 2024

Your administrative assistant resume must showcase your organizational skills. Highlight your ability to manage schedules and coordinate meetings efficiently. Demonstrate on your resume your competence with office software and technology. Employers value administrative assistants who can handle correspondence and database management with ease.

All resume examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Administrative Assistant Ii

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Resume guide, the ideal administrative assistant resume outline has:, what administrative assistant resume layout should you use, what your administrative assistant resume header should include, how to make an administrative assistant resume summary or objective, what’s the best way to add your administrative assistant experience to your resume, what should an ideal administrative assistant resume education section look like, how should you match your administrative assistant resume skills to the job, the top 10 certifications you can include on your administrative assistant resume, how to use references to make the best administrative assistant resume, other sections to consider, in summary, what makes an administrative assistant resume effective.

By Experience

Being an Administrative Assistant is a little like being a drummer: everybody thinks they know what you do and how to do it… until they take a seat behind the drum kit.

You are the lifeblood of the office, the backbone, the nexus. Without your dedication and commitment to excellence, organizations would not run as smoothly or efficiently.

But how do you showcase all this on a single one-page resume?

Get a leg up on the competition and land an interview with our administrative assistant resume guide.

Now, perhaps more than ever, (assistants) need to understand the forces of change shaping the future and the range of ways these could impact their own roles and shape the challenges and choices facing the organizations and executives they work with.

Steve Wells, COO of Fast Future

This guide will go over these tips for an effective administrative assistant resume:

• Carefully plan out what you will include and where
• Choose a layout that matches your experience level and the message you want to send
• Use a header and objective that quickly grabs the reader’s attention and explains who you are
• Use your experience and education sections to show that you’re results driven, specific, and capable of getting results
• Select the soft skills, technical skills, and certifications that best match the job description

A great administrative assistant should be a master planner. Just like with most areas, planning out what to include on your resume is a recipe for success.

Here are the resume sections you should consider:

• Administrative Experience
• Soft Skills
• Technical skills
• Testimonials

Even before they read your resume header or your name, the hiring manager or recruiter is going to see the overall layout and design of your resume.

In essence, this is your first impression, so make it a good one.

Here are your resume layouts to consider:

• Traditional layout - This single column layout is ideal for entry-level administrative assistants, as it looks great even with less content on the page.
• >Professional layout - If you’re looking for an admin job at a larger and more conservative corporation, this layout is all about classic style and showing just the right amount of content.
• Simple layout - More senior administrative assistants need to strike a balance between showing off their extensive experience and not overwhelming the reader. This more condensed layout does just that.
• Creative layout - If you’re applying for an admin position at a creative agency, startup, or other company that values creativity, this more modern layout is ideal.

Whichever admin resume layout you choose, just be sure to consider these elements:

• Ensure it shows your most relevant info first (education for entry level administrative assistants, work experience for everyone else).
• It should be easy to read and only include essential information (just imagine how many resumes the recruiter has to read a day).
• More organizations are using ATS (Applicant Tracking Systems), so make sure your format works with them
• ATS also expects PDFs or Doc , so use those formats when sending your resume

Of course, after a recruiter sees your resume’s overall layout, the next place their eye is going to move is to your resume header. That’s why it’s essential you nail it.

Strange as it may sound, your header can be a “make or break” spot for an admin resume.

The wrong title or personal information can get you taken out of consideration immediately.

Done right, it can grab the reader’s attention and give them a useful framework for the rest of your resume. Three simple things an administrative assistant resume header needs:

• Your name and certifications - Your name is obvious, but are you a CAP or a CPS? Include that next to your name. It adds a real air of professionalism and shows that you have relevant administrative certifications.
• Your resume title - Here’s where you mention whether you’re a senior admin, a recent graduate, etc. Give the reader a quick idea of who you are to set the tone for the rest of your resume.
• Your LinkedIn profile - There’s no getting away from the fact that LinkedIn is the dominant social network for professionals.

The differences are subtle, but really make a difference. The top example projects confidence and delivers valuable information right upfront while the second example doesn’t tell the reader much of anything useful.

A great administrative assistant resume summary or objective captures the interest of the hiring manager.

It gives them a reason to read the rest of your resume.

An effective admin resume summary or objective is short, sweet, and punchy.

Write a summary that tells your potential employer how your unique skills and experiences will benefit them.

What’s the problem? This resume summary highlights generic skills and uses empty buzzwords . It also doesn’t tell the reader much about your professional experience and the value you can bring to the role and the company.

An administrative assistant resume objective should

• Be concise and straightforward
• Summarise your professional experience in the field
• Highlight key admin skills and competencies
• Showcase results and numbers wherever possible

The way you present your administrative assistant experience is essential to your success.

In the sea of resumes, the hiring manager will only take one quick look at your experience.

If they’re not convinced by what they see, your resume will likely end up in the trash.

So, do not simply list your day-to-day responsibilities and duties. Be selective when choosing which responsibilities to include. List only those that meet the requirements stated in the job you are applying for.

Administrative assistant resume experience examples

• • Used Typeform, Zapier, and Trello to create an integrated system for tracking incoming job applications, cutting the time required to do this by 4 hours per week.
• • Planned 3 team retreats for 25 participants including logistics, hotels, and events. These retreats had an average of 92% satisfaction.
• • Tracked incoming job applications
• • Planned team retreats

Notice how these two examples are talking about the same exact position, but the effect is completely different. That’s the power of listing your experience in a way that’s specific and focused on impact.

Here are practical tips to make the work experience stand out on your admin resume:

• List your most recent work experience first.
• Use bullet points to increase readability.
• Start each bullet point off with an action verb that will liven up this section (e.g. spearheaded, transformed, increased).

What about creating an administrative assistant resume if I have no experience?

You’re applying for an admin job, but you’re a recent grad and/or you have no experience in the field ?

If you have little to no work experience, then the key is to focus on your hard and soft skills.

The experience that can be applied to an admin role can come from part-time jobs, internships, service learning, volunteer work , class projects , clubs/student organizations, memberships, leadership experiences, hobbies, and other activities.

For example, have you ever (at school, club, or elsewhere):

• Coordinated an event where you had to synchronize multiple schedules?
• Juggled multiple responsibilities to the satisfaction of relevant stakeholders?
• Handled an emergency/pressing situation successfully?
• Performed typing, filing, and record-keeping tasks?

If yes, make sure you emphasize those in your administrative assistant resume.

Recruiters and hiring managers shouldn’t have to hunt for your education credentials.

Most HR professionals suggest starting a resume with work experience and then adding in the education section .

However, if you recently graduated, it’s acceptable to start your resume with the education section as it’s going to be more relevant than your experience.

Start the education section by listing your most relevant recent degree first. Include the name of the school, the school location, and the degree obtained in each listing. Start with your highest degree, then add all other degrees in reverse-chronological order. If you graduated from college, don’t add in your high school information.

• • My thesis was on how management issues contributed to the Fintech company Revolut’s culture and regulatory problems
• • Interned as an administrator at a local logistics company

Much like with any other job, what an administrative assistant position entails can vary greatly from company to company.

Different responsibilities, different skills, different expectations—no two admin jobs are exactly the same.

This is why it’s vital to tailor your resume for every single job you apply for by matching your skills to the administrative assistant job description .

Review the job description, comb through the company website, and then extract any of the keywords describing skills, qualities, or experiences which the employer has listed as required or preferred.

Build a skills section to make yourself seem like the absolute best fit for the position.

Present the skills you identified in order of their importance to the employer. Point to any positive results or recognition you received while applying that specific skill.

What about administrative assistant resume technical skills?

The job of an administrative assistant is rapidly turning into a role that requires multiple technical skills .

Online sales and marketing, website development and management, online customer service and other online tasks are becoming the norm.

Here are the technical skills to include in your administrative assistant resume.

• Microsoft Programs: Word, Excel, PowerPoint, Access, Outlook, SharePoint, Azure
• Accounting & CRM: QuickBooks, Sage 50 Pro Accounting, Oracle PeopleSoft CRM
• Operating Systems: Unix, Linux, Windows, Mac OS X, iOS, Android
• Office Equipment
• Ordering Office Supplies
• Order Processing
• Spreadsheets
• Time & Billing
• Transcription
• Typing from Dictation
• Videoconference Preparation

Focus specifically on technical skills prospective employer cares about most. Hiring managers vary in their priorities, so do your research.

Incorporating the right keywords will optimize your resume for Applicant Tracking Systems (ATS), which employers use to screen job applications.

Being comfortable with the more technical aspects of the administrative assistant role is essential. For example, companies may rely heavily on administrative assistants to format professional-looking presentations, manuals, and newsletters.

What about administrative assistant resume soft skills?

While a lot of career advice out there favors hard skills over soft skills, take that advice with a grain of salt when it comes to administrative assistant resumes.

Organizations increasingly rely on technology to complete tasks like scheduling or filing documents, so the emphasis for administrative assistants is rapidly shifting to acting as the “hidden glue,” the ones who know everything and manage multiple projects and responsibilities.

There are tons of different soft skills that are required or desirable to be a successful administrative assistant.

Soft skills can carry a lot of weight—as long as you have some specific examples to back them up. So, don’t miss out on highlighting them in your resume!

Here are soft skills to include in a winning admin assistant resume.":

• Time Management
• Organization
• Attention to Detail
• Communication
• Active Listening
• Customer Service
• Presenting and Public Speaking
• Project Management
• Client Relations
• Bookkeeping
• Office Management
• Training and Supervising
• Event Coordination
• Employee Relations

Every job asks for different soft skills, so always read the job description carefully and focus on the skills listed by the employer. If possible, back your claims with examples.

How to add skills from an administrative assistant job description

The most effective admin resumes are tailored to the job.

Let’s see exactly how that’s done, starting with a real administrative assistant job description from an international charity:

“The Administrative Assistant for TVAP works with the TVAP Coordinator to [[ coordinate and implement community outreach efforts ]], [[ expand client resources ]], and [[ assist with administrative tasks ]]. The position provides referral resources and support to [[ survivors of trafficking ]] and works with the TVAP Coordinator to [[ ensure ]] all program, agency, and grant [[ standards and requirements are met ]].”

Let’s see how those highlighted elements should be reflected in a resume applying for this position:

• [[ Coordinate and implement community outreach efforts ]] (Mention experience managing things, this could be anything from running a club to being a manager at a restaurant. Any community outreach experience would also obviously be helpful.)
• [[ expand client resources ]] (This requirement is a bit vague. One solution to that could be to email them for clarification about this element of the role, showing that you’re proactive.)
• [[ assist with administrative tasks ]] (While the examples above require you to show that you can manage yourself independently, this one requires you to show that you can work well alongside or under someone else. Try to include examples where you effectively worked on a team.)
• [[ survivors of trafficking ]] (As you’ll be working with this group, any experience writing about or working with similar groups would be great to mention.)
• [[ Ensure… standards and requirements are met ]] (Here you’re back to showing that you can work well independently)

As you can see, like most administrative assistant positions, this job requires you to show both that you can take direction and be independent. If your resume goes too far in either direction, that could get you taken out of consideration. So, be careful to balance them.

Certifications can be that stamp of quality that your administrative assistant resume is missing. They demonstrate your commitment to continued learning and professional development.

Certifications can also set you apart from the competition and keep you valuable and marketable in the event of a market downturn.

Top certifications to include on an admin assistant resume

• The Certified Professional Secretary
• Certified Administrative Professional
• Outlook 2016: Core Communication, Collaboration, and Email Skills
• Excel 2016: Core Data Analysis, Manipulation, and Presentation
• Certified Associate in Project Management
• Fundamental Payroll Certification
• Office Management Professional
• RAP Registered Administrative Professional
• Certified Administration and Office Management Professional
• Certified Office Administrator/Certified Business Administrator

Choose certifications from recognized industry leaders and those certifications that contain relevant keywords such as “administrative” or “management” in the title.

Be prepared to show how the certification helped or will help you achieve results in your administrative assistant role.

So many of the critical skills for an administrative assistant are subjective. Do you take directions well? Are you independently minded and self reliant? References can be a good way to demonstrate that you actually have the qualities an employer is looking for.

To make them more effective, try mentioning the skills a particular reference can vouch for. For example, “Alex Karlson was my manager at Fairfax Logistics and can vouch for my ability to take directions and work independently.”

Consider adding a ‘Testimonials’ section to your administrative assistant resume. Testimonials add credibility and validate your accomplishments, skills, and areas of expertise.

Choose relevant individuals (e.g. those you've worked with, worked for, or customers.) Look for someone whose opinion would carry some weight.

Extract the strongest quotes from performance appraisals, snippets from reference letters, and even informal emails complimenting your work performance. Always ask for permission from individuals in question before doing so.

How to include interests on an administrative assistant resume

“No one cares about your hobbies and interests,” said hundreds of career experts online.

However, hear us out.

Hobbies and interests might be the thing that will catch your prospective employers' attention and help you stand out in a sea of applicants. Of course, whether you include this section in your resume will depend a lot on where you’re applying to - a young hip startup or an accounting firm.

Research your prospective employer. Look at the job description, their website, their social media profiles. Would they find a unique hobbies and interests section on your resume valuable?

Choose which hobbies and interests you include carefully. For example, competing in chess could highlight your skills in strategy and problem-solving; volunteering at the local animal shelter could show commitment and dedication, and playing basketball could showcase teamwork skills.

• Format your resume for success by leaving enough white space in, using bullet points, and staying clear from fancy fonts.
• Keep your layout organized, with clear breaks between sections and easy-to-find information, and choose the right layout for you.
• Emphasizing both soft skills and hard skills, and make sure you match them to the job posting.
• Focus on the results and impact of your work in the past and how it saved money, increased efficiency, or otherwise improved the business.
• Fill the skills section with skills that are required or relevant to the position, adding examples where possible.

Administrative Assistant resume examples

Explore additional administrative assistant resume samples and guides and see what works for your level of experience or role.

• The role of a Construction Administrative Assistant emerged from the construction sector. Therefore, trends in construction tend to influence the role and duties of a Construction Administrative Assistant.
• Familiarity with construction-related practices and terminologies is crucial. Knowledge of building regulations, safety codes, protocol management are valuable assets in this role. Make sure to highlight such skills on your resume to successfully navigate the application process.
• Focus on administrative tasks that have impacted construction projects. Many Construction Administrative Assistants come from administrative backgrounds. Therefore, emphasizing your administrative skills and the positive impacts made on construction projects or organizations can help.
• Avoid merely listing administrative skills. Try to demonstrate how these skills contributed to successful project results or company achievements. For instance, 'improved project timeline by…' or 'increased team efficiency through…' Follow the format 'skill, action, results'.

Many Dental Administrative Assistant roles have roots in dental healthcare, which has influenced their requirements and responsibilities. To apply for a Dental Administrative Assistant role successfully, consider the following suggestions:

• Expertise with dental line practices is essential. Having knowledge of dental terms, patient record management, handling appointments are important in this position. Highlight these skills during the application process.
• Pay attention to the healthcare experience that affects the dental organization. Administrative skills, when applied in a dental environment, can bring forth noticeable improvements. Make sure to reflect this in your resume.
• Avoid just listing your skills. Show how those skills have been useful in achieving results in a dental setup, like 'enhanced patient satisfaction by...', 'improved administrative procedures which led to …'. Following the 'skill, action, results' format would be advantageous.

A strong Human Resources department is crucial to all businesses, which is why a role like HR Administrative Assistant is so important. Here are some tips for when you apply:

• Understanding of HR practices and policies is key. Ability to handle employee records, manage recruitment logistics and assist in HR activities is critical. Incorporate such skills in your resume to enhance its effectiveness.
• Emphasize the HR and administrative background that contributes to company culture. Most HR Administrative Assistants have a background in HR or Admin. Make this your strength by highlighting in your resume how you have made a positive impact on an HR department and to the company as a whole.
• Move beyond simply listing HR skills. Showcase how they have led to improvements within the HR function. For example: 'improved recruiting process by...', 'Enhanced employee engagement through...'. Remember that a 'skill, action, results' approach works well here.

The Medical Administrative Assistant role is a crucial part of any healthcare system. To boost your chances when applying, consider the following tips:

• Knowledge of medical administrative practices is required. Skills such as handling patient records, coordinating appointments, and managing billing can set you apart. Highlight such skills in your resume to enhance its effectiveness.
• Focus on the medical experience that affects a healthcare system. A substantial number of Medical Administrative Assistants come from healthcare backgrounds. Show this in your resume by emphasizing your medical experiences and achievements.
• Instead of merely enumerating your skills, illustrate how they contributed to improved healthcare practices and patient satisfaction, like 'streamlined patient intake process by...', 'improved patient appointment system by...'. Adhere to the 'skill, action, results' approach for positive outcomes.

The Executive Administrative Assistant role heavily counts on your organizational and communication skills.

It's crucial to emphasize your experience with various communication tools and administrative software, presenting how they boosted your efficiency.

Detail your project coordination experience and how it enhanced the executive's productivity. Use concrete numbers whenever possible to highlight the impact.

Demonstrate your problem-solving skills, showing how you successfully mitigated crises or proactively prevented issues from arising.

Showcase your time management skills, emphasizing their role in successfully managing the executive's complex schedule.

Indicate soft skills like adaptability and diplomacy, translating these into tangible results in the organization.

Looking to build your own Administrative Assistant resume?

• Resume Examples

Are There Enough Remote Entry-Level Jobs? Here’s What 10 800 Postings Say

How to answer the “why are you applying for this position” interview question, how to tell a story in a cover letter, good resume characteristics: what to put on yours, perfecting the education section on your resume, perfecting your resume header so you get noticed.

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Best 25 Administrative Assistant Resume Objectives

This post provides complete information on how to write effective resume objective statements for an administrative assistant position, to increase your chances of having the recruiter read your resume or CV as they begin to assess it.

When seeking the job of an administrative assistant, you will be expected to submit a resume or CV to the recruiter or employer for them to learn about you and decide if you are suitable for the position.

But the issue is that most resumes or CV don’t get read by recruiters. They only pick a few after flipping through the mass submitted to them, reading the first few paragraphs.

So to increase your chances of having your administrative assistant resume read, you have to craft a captivating career objective statement that projects you as the right person for the job.

If you are keen in learning how to make an irresistible objective for an administrative assistant job that makes your resume stand out to read by the employer, then read on:

How to Make a Great Administrative Assistant Resume Objective Statement

To make an astonishing resume objective for an administrative assistant position, you need to know what exactly the employer wants.

Once you are able to give the employer what exactly they need for the vacant administrative assistant position in their organization, then they will have a proper look at your resume and read it to the end.

The employer has set certain specific standards and requirements that applicants should meet to qualify to access the administrative assistant position.

Employers also provide a description of the available administrative assistant position that shows the duties the successful applicant will be expected to perform. See detailed administrative assistant job description sample.

The above information will help you make an objective statement that will assure the employer that you are the right candidate for the available administrative assistant role.

But you need to study the job description of the vacant administrative assistant position to gain good knowledge about the job and the type of applicant the recruiter really wants to employ.

Some of your best qualities, education, and/or experience should be highlighted in your objective statement, and they should meet the employer’s requirements for the administrative assistant role.

Your resume objective should speak well about your qualities, education and experience required to succeed on the administrative assistant job.

To help you quickly master writing effective career objective statement for your administrative assistant resume, here are good examples to study:

Top 25 Examples of Administrative Assistant Resume Objective Statements

• Hopeful to gain employment with Community Development Institute Head Start as an Administrative Assistant to ensure each timesheet has the appropriate signatures, personnel information, and accurate totals. Also coming with five years direct experience working with purchasing, accounts payable, account receivable, payroll, High School diploma, a basic understanding of accounting systems, as well as knowledge of Microsoft Excel.
• Looking for the position of an Administrative Assistant with Summit Healthcare Regional Medical Center to provide a broad range of high level administrative support and data entry for multiple administrators by preparing reports, supporting program staff, coordinating meetings and trainings, and providing clerical support. Also coming with overall administrative experience, a High School Diploma, and an excellent overall customer service experience.
• Highly talented, passionate, and motivated Administrative Assistant desirous of a position at Toyota where the knowledge and understanding of administrative assistant skills, strong team orientation and experience will be utilized. An enthusiastic candidate with ability to support the daily administrative needs of the PPM Division and executives, and perform a wide array of administrative services, including compiling, summarizing, and visualizing information.
• Individual with ability to perform administrative support work and provide clerical support to the police department at City of Fishers; assist the Support Division, Operations Division, and Investigations Division; and also assist travel arrangements for training, in-house training set-up, and event preparation, including ordering, purchasing, picking up, and setting-up of food and beverages and room.
• To obtain a position with Hydro Extrusion North America to leverage ability to record, update, and maintain employee information in the Human Resources computer system and employee files per established procedures. Also bringing 5 years experience in an administrative role; English language fluency, reading, writing, and verbal communication; a High School Diploma; ability to speak effectively before groups of employees; excellent interpersonal skills; attention to detail and proficiency with Microsoft Office products.
• Energetic individual with five years of vast experience working in an administrative environment, seeking to apply profound experience as an Administrative Assistant with Ochsner Health System. Coming with ability to travel throughout and between facilities, and knowledge of business management principles, including operations, finance, audit, personnel and resource management. Also bringing strong organizational skills, good time management skills, proficiency with Windows-style applications and keyboard, effective verbal and written communication skills, computer skills and dexterity, as well as ability to present information clearly and professionally.
• Team oriented individual willing to work at University of Colorado Boulder as an Administrative Assistant, with ability to purchase requests, purchase orders, expense vouchers, vendor set-up and official functions; collect, organize, maintain accurate P-Card records of purchase (charges); reconcile and store all receipts monthly; execute travel authorization and conference registration; and reconcile travel expenses using the on-line CU Concur system.
• Individual with strong ability to learn fast interested in the position of an Administrative Assistant at Compass Group, to apply 5 years experience with ability to answer telephones, and support management staff in preparing secret employment and labor relations documents, such as proposed disciplinary notices.
• Safety conscious individual with high level of skills and experience. Desirous of an administrative assistant position with Loyola University Medical Center, to utilize 5 to 10 years of experience levels in healthcare profession. Bringing the ability to perform administrative and secretarial duties with wide latitude for exercising discretion and judgment. Also coming with a High School diploma, computer skills, and ability to provide high-quality administrative support to the Director and/or Managers.
• Passionate individual seeking an administrative assistant position with Beth Israel Deaconess Medical Center with ability to answer and screen telephone calls, take accurate message or direct the call to the appropriate person, and greet and direct patients, families, staff and visitors. Also bringing an Associate Degree, 5 years experience with computer systems, including certain Microsoft Office applications which include Word, Excel, PowerPoint, Access and Outlook, as well as web based applications.
• Experienced individual seeking an Entry Level Administrative Assistant position with AutoZone. Coming with ability to keep secrecy in all employee interactions, and screen incoming telephone calls. Also bringing excellent verbal and written communication skills, a High School Diploma, 5 years general administrative/office and customer relations experience, as well as proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Certified Administrative Assistant with ability to coordinate the day-to-day activities of the assigned department and administrative operations while working closely with management staff. Longing for an Administrative Assistant position with Maine Medical Center, to bring strong written and oral communication skills, exceptional interpersonal skills, good organizational skills, problem-solving skills, multi-tasking skills, ability to prioritize, a Bachelor’s degree, and 5 years experience in an administrative support role.
• Talented individual seeking to work with Texas State University as an Administrative Assistant with ability to work from a solution-driven prospective. Also bringing 5 years experience in a customer service role, experience with processing confidential information, and a high level of computer literacy in data entry, administrative support and bookkeeping.
• Hopeful to gain employment with Mantel Group as an Administrative Assistant to answer telephones and direct inquiries using a professional method, and maintain confidential personnel files. Also bringing ability to work effectively and maintain good working relationships with co-workers, school personnel, administrators, students, parents and supervisors, as well as demonstrate great computer skills.
• To obtain a position with Buena Vista University as an Administrative Assistant, to leverage ability to support the daily operations of Online and Site Programs through close attention to detail, excellent customer service, and ability to handle superior office skills and multiple tasks. Also bringing a Bachelor’s degree, proficiency in Microsoft Office, a service-directed attitude, as well as ability to work a variety of internal and external constituents and learn new software systems.
• Highly skilled individual with ability to support and perform a wide range of administrative duties and demonstrate the knowledge and skills necessary to provide service appropriate to the age of the patients served on the assigned unit, seeking to work with Summerlin Hospital Medical Center as an Administrative Assistant. Coming with 5 years of secretarial experience, an Associate degree and computer proficiency that include Word Processing, Spreadsheet and Database.
• Creative and problem-solving professional desirous to join a group of Administrators at San Dieguito Union High School District in the position of an Administrative Assistant, coming with an Associate degree, 5 years of increasingly responsible clerical and secretarial experience involving record keeping and frequent contact with the public, as well as ability to provide clerical and secretarial support to the Principal of the school.
• Flexible and energetic individual with knowledge and excellent administrative skills, seeking the position of an Administrative Assistant with McLane Company. Coming with ability to perform daily load audits; provide administrative support for the warehouse staff; perform computer word processing, presentations/graphic proficiency and spreadsheet skills; 5 years of administrative experience with working knowledge of office practices; and math and interpersonal skills.
• Active individual with vast administrative assisting skills and ability to support Staff Senate with tasks such as budget and p-card reconciliation, scheduling and attending meetings, and event planning and managing Staff Senate website. Seeking to apply 5 years experience in an administrative assistant job with Appalachian State University where Associate degree and previous office/clerical experience will be applied.
• Seeking an Entry Level Administrative Assistant position with University of Texas at Dallas where five years of office administration will be applied. Also bringing ability to handle administrative duties for department head and career function; make decisions and interpret administrative policies; maintain and monitor financial records; perform monthly financial account reconciliation and reporting; prepare vouchers; act as liaison to payroll and human resources; and handle related responsibilities.
• Passionate individual hopeful for an Administrative Assistant position with MC2Charter School, to work in a sector that will support high school learners. Also coming with communication skills, teamwork skills, interpersonal skills, and experience needed to take leadership position and run a successful school business.
• Team oriented individual eager to work at Fairfax in the role of an Administrative Assistant, bringing knowledge of standard office administrative practices and procedures; extensive experience and proficiency using Microsoft Word, Excel, and PowerPoint; and general experience in creating and managing spreadsheets/databases. Also coming with ability to exercise diplomacy, prudence and initiative; ability to juggle multiple projects with excellent accuracy; and ability to operate a two-way radio.
• Seeking the job of an Administrative Assistant at FedEx Freight where ability to perform administrative duties in support of Managing Directors and department will be utilized. Also coming with an Associate degree, five years of business experience, good typing and data entry skills, proficiency with PC and Microsoft Office Software, as well as ability to handle confidential information.
• Extremely organized individual interested in securing an Administrative Assistant position with Jackson State University, bringing ability to provide information pertaining to office/ institutional procedures and policies, process confidential matters, and resolve and refer questions to appropriate departments on campus. Also coming with a Bachelor’s degree from an accredited university; thorough knowledge of business English, spelling, punctuation, and arithmetic; strong interpersonal and problem solving skills; and customer service and team oriented.
• Individual with strong reasoning ability looking to contribute enough experience in the Administrative Assistant job at University of Utah. Coming with an Associate degree in business, five years work experience, demonstrated human relations and effective written and verbal communication skills, knowledge of basic bookkeeping practices and direct supervisory experience, and ability to provide complex administrative support for department management.

Administrative Assistant Qualifications: Skills, Knowledge, Abilities, training, and Experience for Resume Objective

Here are major qualifications, including skills, abilities, knowledge, training, and experience normally required for hiring for the administrative assistant position that you can apply in making your resume objective statement:

• Deep knowledge of arithmetic and business English and spelling, and ability to write letters
• Thorough knowledge of the procedures, regulations, and services of the assigned area
• Deep knowledge of word processing, spreadsheet, and presentation software and other modern office applications, practices and procedures
• Ability to work with statistical tables and charts, including creating and editing them
• Strong ability to perform  arithmetical computations and tabulations swiftly with accuracy and speed
• Profound ability to keep complex and confidential information safe
• Strong ability to organize and assemble data
• Ability and capability to perform  multiple tasks together at the same time with success
• Profound ability to prepare reports from computed data
• Good interpersonal, team work, and collaboration skills to maintain effective working relationship with team members, fellow employees, and the public
• High School diploma or equivalent educational level as least educational qualification; Bachelor’s degree may be preferred
• Previous work experience in executive support role
• Ability to work independently; monitor the work of others, and identify processes to change or improve upon in the operations of the department.

If you want to increase your chances of gaining the desired administrative assistant position, you need to start your resume with a powerful career objective statement.

This post provides useful ideas and examples you can apply in making highly compelling objective statements for your administrative assistant resume and increase your chances of getting the job.

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Top 16 Senior Administrative Assistant Resume Objective Examples

Updated July 22, 2023 13 min read

A resume objective for a senior administrative assistant position is a brief statement that outlines your professional goals and ambitions as they relate to the job. This statement should be tailored to the specific position you are applying for, so it’s important to research the company and role in order to craft an effective objective statement. When writing a resume objective, focus on what you can bring to the role, such as your organizational skills, problem-solving abilities, and attention to detail. Additionally, emphasize any past successes or accomplishments that demonstrate your ability to succeed in this position. For example, you might write something like “Experienced senior administrative assistant with 5+ years of experience seeking a role with ABC Company where I can utilize my organizational skills and attention to detail to help streamline processes and ensure efficiency.”

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Top 16 Senior Administrative Assistant Resume Objective Samples

• To secure a Senior Administrative Assistant position utilizing excellent organizational and communication skills.
• To obtain a Senior Administrative Assistant role in an organization that values hard work and dedication.
• Seeking a challenging and rewarding Senior Administrative Assistant role to utilize my experience and knowledge.
• To apply my strong administrative background to the position of Senior Administrative Assistant.
• Eager to contribute my expertise as a Senior Administrative Assistant in an established organization.
• To leverage my professional experience as a Senior Administrative Assistant to support the growth of the organization.
• Aiming for a Senior Administrative Assistant role where I can use my problem-solving skills and attention to detail.
• Looking for an opportunity as a Senior Administrative Assistant where I can demonstrate my organizational abilities.
• Desiring to join an organization as a Senior Administrative Assistant with the ability to utilize my multitasking capabilities.
• To acquire a position of Senior Administrative Assistant that will allow me to utilize my extensive administrative experience.
• Applying for the position of Senior Administrative Assistant with the aim of providing excellent customer service and support.
• Pursuing a role as a Senior Administrative Assistant where I can make use of my strong interpersonal and communication skills.
• Seeking employment as a Senior Administrative Assistant, leveraging exceptional time management, problem solving, and multitasking abilities.
• Motivated to join an esteemed organization as a Senior Administrative Assistant, bringing enthusiasm, dedication, and efficiency in all tasks assigned.
• Passionate about securing the position of Senior Administrative Assistant at your company, offering strong organizational skills and proficiency in MS Office applications.
• Looking forward to contributing towards success by taking up the role of Senior Administrative Assistant at your esteemed organization with proven track record in managing multiple tasks simultaneously

How to Write a Senior Administrative Assistant Resume Objective

When writing a resume objective for a senior administrative assistant position, it is important to focus on the skills and experience that make you an ideal candidate. Your objective should be tailored to the job posting, highlighting your most relevant qualifications.

Begin by stating your professional title and years of experience in the field. This will give hiring managers an immediate indication of your qualifications. For example, “Experienced Senior Administrative Assistant with 5+ years of experience…”

Next, list your top skills and accomplishments that demonstrate why you are a valuable asset to the organization. These could include things like providing executive support to C-level executives, managing complex projects from start to finish, or streamlining administrative processes for improved efficiency and cost savings. Make sure these qualities are aligned with the requirements listed in the job description so employers can easily see how you fit into their team.

Finally, indicate what you hope to achieve in this role. This could include things like developing new strategies and procedures for increased productivity or contributing to organizational goals through exceptional customer service or problem-solving abilities.

In summary, a well-crafted resume objective for a senior administrative assistant should highlight your relevant skills and experience while also demonstrating your commitment to achieving results and contributing positively to the organization’s success. By taking the time to customize your resume objective to each job posting, you will show employers that you are serious about making a difference in their company and have what it takes to succeed in this role.

Related : What does a Senior Administrative Assistant do?

Key Skills to Highlight in Your Senior Administrative Assistant Resume Objective

When crafting your Senior Administrative Assistant resume, it's crucial to clearly and concisely highlight your key skills in the objective section. This not only catches the attention of potential employers but also sets the tone for the rest of your resume. It should succinctly showcase your experience, abilities, and accomplishments that make you an ideal candidate for the role. The following are some essential skills to emphasize in your Senior Administrative Assistant resume objective, each one potentially serving as a compelling reason for employers to consider you for their open position.

1. Time-management

A Senior Administrative Assistant is often responsible for managing multiple tasks and projects at once, coordinating schedules, and ensuring that all administrative operations run smoothly. Therefore, strong time-management skills are crucial. They help the assistant prioritize tasks, meet deadlines, and ensure efficiency and productivity. Including this skill in a resume objective would highlight the candidate's ability to handle a busy workload effectively without compromising on quality of work.

2. Multitasking

A Senior Administrative Assistant is often required to handle multiple tasks and responsibilities simultaneously. This includes managing schedules, organizing files, preparing reports, providing support to executives, and more. Multitasking skill is crucial to ensure all tasks are completed accurately and on time. It also demonstrates the ability to prioritize tasks effectively, manage time efficiently, and work under pressure which are key qualities for this role. Including this skill in a resume objective can show potential employers that the candidate is capable of handling the demands of the job effectively.

3. Microsoft Office

A Senior Administrative Assistant often needs to handle a variety of tasks such as creating reports, managing schedules, maintaining databases, and communicating with different departments or clients. Microsoft Office includes several tools like Word for document creation, Excel for data management and analysis, PowerPoint for presentations, and Outlook for emails and scheduling. Proficiency in Microsoft Office is thus essential for efficient and effective performance of the job responsibilities. Including this skill in a resume objective demonstrates the candidate's ability to perform these tasks proficiently.

4. Google Workspace

A Senior Administrative Assistant is often responsible for managing various tasks, including scheduling meetings, organizing files, and communicating with team members. Proficiency in Google Workspace indicates that the candidate is familiar with tools like Google Docs, Sheets, Slides and Calendar which are essential for performing these tasks efficiently. This skill also demonstrates the ability to collaborate with others in a digital environment, manage multiple tasks simultaneously, and maintain organization - all of which are crucial for success in this role.

5. Data analysis

A Senior Administrative Assistant often deals with a variety of tasks that require the ability to analyze and interpret data. This can include managing budgets, tracking expenses, preparing reports, or evaluating performance metrics. Having strong data analysis skills can help in making informed decisions, identifying trends or issues, and developing strategic plans. Therefore, including this skill in a resume objective can highlight one's ability to effectively manage and utilize information in an administrative role.

6. Project coordination

A Senior Administrative Assistant often oversees various projects, ensuring they are completed in a timely and efficient manner. The skill of project coordination is needed for a resume objective because it demonstrates the ability to manage multiple tasks, lead teams, and ensure all aspects of a project are aligned and progressing as planned. This skill can highlight an individual's leadership, organization, problem-solving abilities and attention to detail - all qualities that are highly valued in this role.

7. CRM software (e.g., Salesforce)

A Senior Administrative Assistant often handles customer relations and communications, making knowledge of CRM software like Salesforce a valuable asset. This skill is needed for a resume objective to showcase the candidate's ability to manage and analyze customer interactions and data, improve business relationships, enhance customer retention, drive sales growth, and streamline processes. It also demonstrates their familiarity with modern technology used in administrative roles, which can increase efficiency and productivity.

8. Event planning

A Senior Administrative Assistant often takes on the role of coordinating meetings, conferences, and other events within the organization. Having event planning skills demonstrates that the candidate is capable of handling logistics, multitasking, problem-solving under pressure, and ensuring everything runs smoothly. This skill also shows strong organizational abilities and attention to detail which are crucial for this role. Therefore, mentioning this skill in a resume objective can make a candidate more appealing to potential employers.

9. Budgeting

A Senior Administrative Assistant often oversees office expenditures and may be responsible for managing budgets. The ability to effectively budget is crucial in ensuring that the office operates within its financial means. This skill demonstrates financial responsibility, strategic planning, and organizational skills, which are highly valued in this role. Including budgeting in a resume objective can show potential employers that you are capable of efficiently allocating resources and managing finances, contributing to the overall financial health of the company.

10. Communication

A Senior Administrative Assistant often serves as a liaison between different departments, executives, and clients. Therefore, strong communication skills are essential for effectively conveying information, instructions, and feedback in a clear and concise manner. This skill is also crucial for writing reports, preparing presentations, and managing correspondence. Including this skill in a resume objective demonstrates the candidate's ability to handle these responsibilities efficiently.

In conclusion, crafting a compelling resume objective for a Senior Administrative Assistant position requires careful consideration of the key skills that are most relevant and valuable in this role. Highlighting these skills effectively can significantly increase your chances of capturing the attention of potential employers. Remember, your objective should not only communicate your abilities but also express your career goals and how they align with the organization's objectives. Tailoring these elements to each specific job application will ensure that you present yourself as a strong, well-rounded candidate who is fully equipped to excel in a senior administrative capacity.

Related : Senior Administrative Assistant Skills: Definition and Examples

Common Mistakes When Writing a Senior Administrative Assistant Resume Objective

Writing a resume objective as a senior administrative assistant can be daunting, especially when you want to make sure that you stand out from the competition. While there are many ways to make your resume stand out, there are some common mistakes that are often made when crafting a resume objective. It is important to avoid these mistakes in order to increase your chances of getting an interview and ultimately landing the job.

The first mistake is being too general or vague in your resume objective. It is important to be specific about what you can bring to the position and why you would be the best fit for the job. A generic statement such as “I am looking for an administrative assistant position” does not give any insight into why you would be an asset to the company or what skills and experience you possess that could benefit them. Instead, focus on how your unique skills and experiences make you qualified for the role and what value you would bring to the team.

Another common mistake is failing to include measurable accomplishments in your resume objective. Employers want to know that you have achieved results in previous roles, so it is important to showcase this information in your resume objective. For example, if you were successful at streamlining processes or increasing efficiency within an organization, include these details as part of your objective statement. This will help demonstrate that you have tangible experience in a similar role and are capable of performing well in this position.

Finally, it is essential to keep your resume objective concise and focused on one main point rather than listing multiple objectives or goals. Your resume should not exceed two sentences; instead, focus on one key point that expresses why you are interested in the job and how your qualifications make you a great candidate for it.

By avoiding these common mistakes when writing a senior administrative assistant resume objective, you can ensure that employers take notice of your application and consider inviting you for an interview. With a clear, concise statement highlighting why you are the best person for the job, employers will be more likely to recognize your potential and select you as their new senior administrative assistant

Related : Senior Administrative Assistant Resume Examples

The right resume objective for a Senior Administrative Assistant should focus on how the individual's skills and experience can help the company achieve its goals, while a wrong resume objective might simply focus on what the individual is looking to gain from the position.

Editorial staff

Brenna Goyette

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

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HR Administrative Assistant Resume

Address: [YOUR ADDRESS]

Phone Number: [YOUR PHONE NUMBER]

LinkedIn: https://www.linkedin.com/in/your_own_profile

Career Objective

Detail-oriented and organized HR Administrative Assistant with over [X] years of experience in human resources. Proven ability to manage a variety of personnel-related administrative duties, facilitate communication between HR and employees, and ensure the smooth day-to-day running of HR operations. Seeking to leverage my experience and skills to contribute to the success of the company.

Qualifications

Over [X] years of hands-on experience in providing comprehensive administrative support within the human resources field.

Proficient in HRIS and HRMS software such as Workday and BambooHR, adept at managing and updating employee databases accurately and efficiently.

Strong organizational skills with a proven ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.

Excellent interpersonal and communication skills demonstrated through effective collaboration with HR teams, employees, and external stakeholders.

Detail-oriented approach coupled with strong analytical and problem-solving abilities, ensuring accuracy in data management and administrative tasks.

Comprehensive knowledge of payroll and benefits administration, contributing to streamlined HR operations and compliance with company policies and regulations.

Work Experience

Hr administrative assistant.

[CURRENT COMPANY NAME], [CITY, STATE] [START DATE] - Present

Maintained and updated HR databases with employee information. Assisted in payroll by providing data on absences, bonuses, and leaves. Conducted new employee orientations and explained HR policies. Processed employee requests and provide the necessary information. Assisted HR in improving employee experience programs.

Administrative Assistant

[PREVIOUS COMPANY NAME], [CITY, STATE] [START DATE] - [END DATE]

Scheduled and managed meetings, interviews, and HR events. Prepared HR documents like employment contracts and new hire guides. Assisted recruiters with candidate sourcing and database updates. Handled admin tasks like filing, typing, copying, and scanning. Provided support with employee and company event planning and logistics.

Bachelor of Science in Human Resource Management

[UNIVERSITY NAME] , [CITY, STATE]

Graduated: [MONTH, YEAR]

Proficient in HRIS and HRMS software (e.g., Workday, BambooHR).

Excellent organizational and multitasking abilities.

Strong interpersonal and communication skills.

Detail-oriented with strong analytical and problem-solving skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Experience with payroll and benefits administration.

Achievements and Awards

Employee Engagement Initiative : Spearheaded and implemented an employee recognition program that increased employee satisfaction scores by 15%.

Efficiency Enhancement : Streamlined HR database management processes, reducing data entry errors by 20% and improving data retrieval time by 30%.

Team Collaboration : Recognized for exceptional teamwork and collaboration in supporting HR department initiatives, contributing to a positive team environment.

Outstanding Performance Recognition : Received multiple commendations for consistently meeting or exceeding deadlines and delivering high-quality administrative support.

Certifications

SHRM-CP (Society for Human Resource Management - Certified Professional)

PHR (Professional in Human Resources)

Professional Affiliations

Member, Society for Human Resource Management (SHRM)

Member, Human Resources Professionals Association (HRPA)

Participant, Annual SHRM Conference

Volunteer, HR Community Outreach Programs

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