how to add notes on presentations

• Start the presentation and see your notes in Presenter view Article
• Add speaker notes to your slides Article
• Rehearse and time the delivery of a presentation Article
• Record a slide show with narration and slide timings Article
• Print your PowerPoint slides, handouts, or notes Article
• Create a self-running presentation Article

Add speaker notes to your slides

When you're creating a presentation, you can add speaker notes to refer to later while delivering the slide show in front of an audience.

During your presentation, the speaker notes are visible on your monitor, but aren't visible to the audience. So the Notes pane is the place to store talking points that you want to mention when you give your presentation.

Add notes while creating your presentation

The Notes pane is a box that appears below each slide. (It is outlined in magenta in the picture below.) An empty Notes pane will prompt you with text that says, Click to add notes . Type your speaker notes there. If you don’t see the Notes pane or it is completely minimized, click Notes on the task bar across the bottom of the PowerPoint window (also marked in magenta in the picture below).

If your notes exceed the allotted length of the Notes pane, a vertical scroll bar appears on the side of the pane. You can also enlarge the Notes pane by pointing your mouse at the top line of the pane and then dragging upward after the pointer turns into a double-headed arrow.

What the notes look like in Presenter view

Tip:  You can add notes either while you’re presenting, directly from Presenter view, or as you’re editing your presentation. For information on how to add speaker notes to while editing your presentation, see  Add speaker notes to your slides.  

The notes appear in a pane on the right. If you need to add or delete something, simply click in the text box to edit it. The text wraps automatically, and a vertical scroll bar appears if necessary. You can also change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

Presenter view isn't something you have to create. PowerPoint assembles it for you by gathering the notes you've typed for each slide and pairing them with a set of controls for navigating through your presentation.

By default, PowerPoint is set to use Presenter view when you run a slide show. You can change this setting on the Slide Show tab of the PowerPoint ribbon:

Read Start the presentation and see your notes in Presenter view for more details about how to see and use Presenter view.

Print speaker notes

See Print slides with or without speaker notes .

Print slides with or without speaker notes

Start the presentation and see your notes in Presenter view

Transfer slides from one presentation to another

Add notes to your slides

To add notes to your slides, do the following:

On the View menu, click Normal .

Select the thumbnail of the slide you want to add notes to.

The notes pane will appear beneath your slide. Click where it says Click to add notes and type whatever notes you'd like to add.

View your notes while you present

If you want to view your notes while you're presenting but make sure your audience only sees what you've put on the slide itself, use presenter view. Here's how:

On the View menu, click Presenter View .

You'll see the main slide that you're presenting, a preview of the next slide, and any notes you've added for the current slide below the preview of the next slide.

Your audience will only the slides that you're presenting in your presentation, and not your notes.

Print your slides and handouts

PowerPoint for the web lets you create speaker notes, but it doesn't have the ability to show you the notes while you're presenting your slide show.

Create speaker notes

The pane appears across the bottom portion of the PowerPoint window, with the cursor blinking, ready for you to begin typing.

If you're a Microsoft 365 business subscriber and your presentation is stored on OneDrive for work or school or SharePoint in Microsoft 365, you can print your speaker notes. See Print your PowerPoint slides, handouts, or notes for more information.

See speaker notes while presenting

Currently you must use a desktop version of PowerPoint to see speaker notes while you're presenting.

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How to add notes to your Microsoft PowerPoint slides

When you present a slideshow, it’s likely that you have more to say than what displays on the slides. You may want to expand on the text you’ve included, or if the slide only contains visuals, explain them further.

Add speaker notes to a slide in PowerPoint

Hide notes while editing a slideshow, view speaker notes during a slideshow.

Luckily, Microsoft PowerPoint provides a built-in feature for speaker notes. This allows you to add notes to each slide and then see them in Presenter View when you start the show.

What You Need

Microsoft PowerPoint

Open your PowerPoint presentation and select the first slide where you want to add notes.

Step 1: Go to the View tab and choose either Normal or Outline View . This allows you to see your slide along with the note you plan to add.

If you’re wondering how to add a note in PowerPoint without changing the view, the short answer is: You can’t. But if you prefer not to use Normal or Outline View, you can check out the Notes Page view in the same section of the ribbon.

While still technically a “view,” this displays your slide and a text box for your note as a printed page, as shown below.

Step 2: Display the Notes panel below the slide if it’s not visible using one of the following:

• Click the Notes button in the Status Bar at the bottom.
• Move your cursor to the bottom of the window. When you see the two-sided arrow, drag up until the panel displays.
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Step 3: When the panel is empty, you’ll see “Click to Add Notes” within it. Place your cursor in the box and type your note.

Step 4: You can apply simple formatting to your note using the tools on the Home tab or in the floating toolbar. This is handy if you want to add bullet points or emphasize the font with bold, italics, or an underline.

Step 5: If you have a lengthy note within the panel, you’ll see a scrollbar appear on the right so that you can move down and see the entire note. You can also drag up on the panel to enlarge it.

If you want your slide in full view as you're assembling or editing your slideshow, you can hide the presenter notes. This does not delete them; it merely moves the notes panel out of view.

Do one of the following to hide your notes:

• Drag the notes panel downward until it no longer displays.

When it’s time to present your slideshow, you can use Presenter View to see your speaker notes. This allows you to view the notes for each slide on your monitor while presenting the slideshow on another. Your audience will not see your notes.

Step 1: Go to the Slide Show tab. On Windows, check the box for Use Presenter View in the Monitors section of the ribbon. On Mac, click the Presenter View button in the Start Slide Show section.

If you’ve already started the slideshow, you can still turn on Presenter View. Click the Three Dots in the Presenter Toolbar and choose Show Presenter View (Windows) or Use Presenter View (Mac).

Step 2: You’ll then see your notes display on the right side of the screen, with your slide on the left. As you advance each slide, the notes will display accordingly.

Step 3: The text for your note wraps automatically to the next line, and you have a scrollbar to move through those lengthy notes.

To adjust the font size for the notes, use the buttons below the notes panel.

Whether you want to add notes to PowerPoint to talk through your slideshow or simply as references while you assemble your slides, be sure to take advantage of this built-in feature.

For additional ways to work in Microsoft PowerPoint, check out how A.I. can help you create your slideshows .

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PowerPoint makes it easy to give a great presentation thanks to intuitive software that lets anyone craft an eye-catching deck. What's even better, however, is the option to use Presenter View. This lets you leave notes for yourself that can be viewed on your computer screen while everyone else is only seeing your presentation.

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Fortunately, there are several different tools you can use to monitor this important statistic. Some are built right into your operating system, while others will require a separate download. You can also purchase certain external devices to keep tabs on your desktop’s energy output.

How to Add Notes to PowerPoint Presentations: A Comprehensive Guide

Sara Wanasek

Presenting a slideshow can be a daunting task, especially when you’re speaking to a large audience. Thankfully, most presentation software comes equipped with the ability to add notes to your slides, making it easier for you to stay on track and deliver a seamless presentation – no full memorization needed.

In this blog, we will explore two different ways that you can to add notes to PowerPoint:

• Presentation notes that you prepare in advance and only you can see or
• Adding live notes to your presentation for your audience to see

By leveraging these techniques, you’ll be able to engage your audience effectively and deliver memorable presentations. Let’s dive in.

How to Add Presenter Notes in PowerPoint

Presenter Notes in PowerPoint are notes that you can view on your screen while you are presenting. Your audience will not see these notes, just you, so you can stay on track, remember important points, and deliver your information clearly and easily. Presenters, here’s everything you need to know to add notes to PowerPoint.

Add Notes in Edit Mode

Notes can be added to any slide in PowerPoint. Follow these steps:

• Start by clicking on the Notes button located beneath each slide. If you don’t see it, click on the View tab at the top of the screen and then click on Notes Page.
• Begin typing your notes for that slide, providing additional details, reminders, or cues to guide your presentation.
• Repeat the process for each slide you want to add notes to.

Once you’ve added your notes, you’re ready to deliver your presentation with confidence!

Present with Notes

Now that your notes are added to your presentation, let’s learn how to use them during the presentation. Do note that to present with the Presenter Notes, you will need to be connected to another screen or projector.

• First, select the Slide Show tab in the PowerPoint ribbon
• In the Set Up section, click the check box for Presenter View
• Enter Presentation Mode! You should see your presentation on one screen (such as your projector) and your notes displayed on the other screen (such as your laptop).

⚠️ If the Presenter view appears on the wrong screen, you can swap this by clicking on the Display Setting on top of the Presenter view screen.

As you move through your slides, your notes will automatically advance with the slides, keeping you right on track.

Print Notes

If you prefer a physical copy of your notes to present with or want to share it with your audience, you can print them from PowerPoint.

To do this go into File → Print → and under Settings , choose Notes Pages . Now, you can Print .

Presenting with notes in your PowerPoint presentation helps you stay on track, maintain confidence, engage your audience, adapt to unexpected situations, and appear professional and organized, ultimately leading to a smoother, more impactful delivery. But what if you want to further explain a concept with notes and annotations during your presentation? You can with annotation tools! →

Add Notes During a Presentation

Need to add notes to aid your presentation and help your audience understand, follow along, and stay engaged? Presenter tools such as annotations are great tools to help your presentation delivery and pace. By interacting with your slide information throughout your presentation, you can encourage active learning and audience participation in the presentation. There are a few ways you can add notes to PowerPoint:

Add Notes to Any Slide

During your presentation, you can add notes in two main ways:

1.You can use PowerPoint’s built-in simple pen and highlighter to add notes to your slide. This is found in the bottom left corner of the screen click on the pen and choose your color to begin drawing.

2. For sightly more advanced pen tools, text boxes, and shapes, you can use the free PowerPoint add-in ClassPoint, to add notes to PowerPoint sides . Once downloaded, ClassPoint , an audience engagement tool, will add a toolbar at the bottom of your presentation screen with these additional annotation & presentation tools .

This gives you different thickness options and color options for the pens , highlighters , shapes , and text boxes on your slide.

Insert Whiteboard Slides

Did you know you can even add a blank whiteboard slide into your PowerPoint presentation while you are presenting? With ClassPoint, it’s true!

Perfect for when you run out of space, want to brainstorm, or have fresh details to convey to the audience.

To add a whiteboard slide to your presentation, click on the Whiteboard icon on the ClassPoint toolbar. From there, choose a template provided, or add your own whiteboard background design . This slide will be opened & inserted right into your presentation and you can begin adding your notes. All annotations added will be saved once you exit out of the presentation mode.

Add disappearing laser ink

With ClassPoint’s presentation toolbar, you can also use the laser pointer to write with disappearing ink!

Although this will not save to your slide, it is a great way to help your audience follow along and make connections to your slide information.

Share Notes

Just like when you printed your Speaker Notes above, you can also share all the notes you added to your PowerPoint slides. Print your presentation, or share it with your audience via a QR code.

Click on the Share PDF icon on the ClassPoint tab in the PowerPoint ribbon. Select to include the whiteboard and annotations that you made and click Generate . A QR code will appear that your audience can scan to access your PowerPoint slides and see all the notes you have added!

Overall, adding annotations to your PowerPoint presentation is a great way to enhance your message, engage your audience, and make your presentation more effective. So if you haven’t tried it before, why not give it a go and see the difference it can make to your next presentation?

Adding notes to your presentation is a simple but effective way to elevate your overall performance. Whether you’re adding notes in edit mode or during your presentation, PowerPoint offers a variety of tools to help make your presentation a success. Start implementing these strategies with ClassPoint, and watch as your presentations become more engaging and impactful than ever before!

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How-To Geek

How to use speaker notes in powerpoint.

If you're worried about forgetting important points during your presentation, jot down some speaker notes. Here's how to prepare and use them.

Quick Links

Add speaker notes in powerpoint, use speaker notes during a powerpoint presentation.

Adding speaker notes to a PowerPoint presentation provides reference material for the speaker when they're presenting a slideshow, allowing them to stay on track without forgetting key message points. Here’s how to add and use speaker notes.

To add speaker notes in PowerPoint, you’ll first need to be in the Normal view. If you’re not already there, you can switch to Normal view by going to the “View” tab and then selecting “Normal” in the “Presentation Views” group.

Next, in the pane on left, select the slide where you'd like to add speaker notes.

Next, click the “Notes” button at the bottom of the window.

A small box reading “Tap to Add Notes” will appear beneath the slide. For Mac users, this will say “Click to Add Notes.”

Now, simply type the speaker notes for that slide. Repeat this process for each slide you'd like to add notes to.

There are two ways to use speaker notes during a presentation: by presenting on a secondary monitor or by printing out the speaker notes .

Using a Secondary Monitor

It’s safe to assume that most presentations will be presented on a secondary monitor. If this is the case for you, there’s not a whole lot you really need to do.

Related: How to Add an Extra Monitor to Your Laptop

The first thing you need to do is change the view to Slide Show. You can do this by selecting the Slide Show icon at the bottom-right corner of the window.

In this view, the audience will see only the slides as you’re going through the presentation. However, on your primary monitor, you’ll see the current slide, a preview of the upcoming slide, and your speaker notes for the current slide.

This is a convenient way to have a virtual copy of the speaker notes while you’re giving a presentation, but it never hurts to have a hard copy.

Printing the Speaker Notes

To print the speaker notes of your presentation, first select the “File” tab in the Ribbon.

Related: How to Print Multiple PowerPoint Slides to Each Piece of Paper

In the pane on left, select the “Print" button.

In the “Settings” group, select the option that says “Full Page Slides.”

A drop-down menu will appear. Here, select “Notes Pages” in the “Print Layout” group.

Finally, click “Print.”

You’ll now have a physical copy of your speaker notes.

How to add notes to your Microsoft PowerPoint slides for presentation reminders or editing collaboration

• To add notes to your PowerPoint slides, you'll need to have your presentation set to "Normal" view. 
• You can add notes to individual slides through a button using the "Notes" button. 
• Presentation notes appear next to your slides on the screen as your slideshow plays, but they can also be printed out with the slides.
• You can add notes to your PowerPoint slides to have you with the editing process or while you're presenting a project. 
• Visit Business Insider's Tech Reference library for more stories .

PowerPoint presentation notes are meant to help you remember some of your slideshow's finer details in a quickly accessible format. During a presentation, the notes show up on the screen in Presenter view, but not on the screen of anybody else seeing the slideshow. 

If you're presenting in front of a room and can't keep returning to your laptop, you can still use your presenter notes. Just print the slideshow out with the notes. You can also hand these notes out to your audience if you think they'll need them, or the group with whom you're collaborating on the presentation. 

Adding presentation notes to your PowerPoint slideshow is easy, you merely have to know where to look. Here's how to do it.

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1. Launch your PowerPoint presentation. 

2. Go to the "View" tab in the toolbar at the top of the screen.

3. Choose "Normal" view on the far left of the toolbar if it isn't already selected. 

4. Click the slide you want to add a note to.

5. At the bottom of the screen, towards the right side and to the left of "Comments," click the button that reads "Notes." 

6. Type any notes you want to make in the box and hit the Enter key or click away from the box.

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• Main content

Blog > All about notes in PowerPoint Presentations

All about notes in PowerPoint Presentations

08.06.21   •  #powerpoint #tips.

Not only is a well-prepared PowerPoint presentation essential, but also a red thread and a fluent presentation. With the help of notes in PowerPoint, this is no longer a problem! In this blog post, we will not only explain how you can add powerpoint notes, but also how you can edit them and make good use of them during a presentation. We will also show you how to print out the notes and how to delete them again.

Inserting and editing notes in PowerPoint

• First open your presentation.

There are two ways you can print out the notes. With the slides or without.

Print notes with the slides

Print notes without the slides

Using notes during a presentation.

If you want to share your PowerPoint on Zoom without showing the audience your notes, there are several options. A very simple and straightforward option would be to simply print out your notes. If you have two monitors, PowerPoint will automatically set up the Presenter View for you. If you do not have a second screen, you only have to go to the three dots at the very bottom left during the presentation, there you can easily display the speaker view under "Speaker view".

Now, turn the tables! - Let your attendees take private notes

With the help of SlideLizard (a cool software for live audience interaction in PowerPoint), your participants can make private notes directly on their own smartphones during the presentation. These notes remain linked to the slides and at the end of the presentation, all participants receive their own notes via email. In addition, your audience can mark the most important slides with a star to make them easier to find again later. Moreover, with SlideLizard you can add live polls & quizzes directly in your PowerPoint. You can try SlideLizard for free today !

Deleting notes in PowerPoint

Of course, there is also the option of deleting the notes. You can delete them directly on the respective slides or you can delete them all at once. Proceed as follows:

Keyboard shortcuts for notes in PowerPoint

How can I add notes in PowerPoint?

To add notes in PowerPoint, go to "Notes" in the "View" tab or you can also insert notes via the status bar at the bottom right with just one click.

How do I print notes in PowerPoint?

Go to "Print" in the "File" tab. Then select "Notes pages" in the print layout instead of "Full page slides".

How can I use the notes in PowerPoint during my presentation?

In order to see your PowerPoint notes during your presentation, you must check the box "Use Presenter View" in the tab "Slide Show" beforehand. They will then be displayed automatically during your presentation.

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About the author.

Miriam Rapberger

Miriam supports SlideLizard in the area of marketing and design. There she uses her creativity for blog posts, among other things.

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Audience demographics.

Audience Demographics are the characteristics of listeners like age, gender, cultural backgrounds, group affiliations and educational level. The speaker has to consider all these characteristics when adapting to an audience.

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Google Slides

How to Add Speaker Notes in Google Slides?

Table of Contents

Speaker notes in Google Slides can be a valuable tool for improving your presentations. They provide a way to add helpful reminders and extra details that you don’t necessarily want to include on the slides themselves. These notes act like a personal guide, staying hidden from the audience while giving you easy access during your presentation.

By using speaker notes, you can avoid memorizing everything or relying on cue cards. They act as prompts to keep you on track and ensure smooth delivery. Whether you’re giving a class presentation, working on a project presentation, or preparing for an important event, mastering speaker notes in Google Slides can help you deliver your message effectively.

• Open your Google Slides presentation.
• Locate the speaker notes area . It’s usually a text box at the bottom of your screen that says “Click to add speaker notes.”
• Show speaker notes if hidden . If you don’t see the text box, go to the “View” menu and select “Show Speaker Notes.”
• Start typing your notes . Click on the text box and begin adding your reminders and talking points for each slide.
• Remember, only you see the notes . During your presentation, the speaker’s notes will be visible only on your screen, not to the audience.
• Click away to save . When you’re done adding notes for a slide, simply click outside the text box to save them.

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How To Use Presenter View With Speaker Notes?

• Launch Presenter View : Locate the “Slideshow” button in the toolbar. Click the dropdown arrow next to it and choose “Presenter View.”
• Dual-Screen View : A new window will appear alongside your presentation. This window displays your speaker notes, a timer, thumbnails of the previous and next slides, zoom options, and audience tools.
• Focus on Your Notes : Use this dedicated window to refer to your speaker notes while you present.
• Navigate Slides :  Control the presentation flow from the main browser window, where your audience sees the slides.

How To Print Your Slides with Speaker Notes?

• Open your Google Slides presentation . Locate and open the presentation you want to print.
• Access the Print Preview : Navigate to the “File” menu and select “Print preview.” Alternatively, use the keyboard shortcut: Ctrl + P (Windows) or Command + P (Mac).
• Choose ‘1 Slide with Notes’ :  In the print preview window, under “Layout,” look for the “Print layout” dropdown menu. Select “1 slide with notes” from this menu. This will ensure your slides print alongside your speaker notes.
• Customize Print Settings (Optional) :  This window allows you to adjust additional settings like paper orientation (portrait or landscape), paper size, and color mode (color or black and white) to fit your needs.
• Print Your Slides : Once you’re happy with the preview and settings, click the “Print” button to print your slides with speaker notes.

Also Read : How to Print Google Slides with Notes?

Closing Thoughts

Speaker notes are a game-changer for Google Slides presentations. They empower you to deliver confident and informative talks by keeping you on track and providing valuable details at your fingertips. With the ease of adding, viewing, and printing speaker notes, you can focus on connecting with your audience and leaving a lasting impression. So, adopt the power of speaker notes and take your presentations to the next level!

• No design skills required
• 3 presentations/month free
• Don’t need to learn a new software

Frequently Asked Questions

Can the audience see the speaker notes.

No, the speaker notes are private to you, the presenter. Only you will see them during your presentation, while the audience focuses on the slides themselves.

Can I edit my speaker notes?

Absolutely! You can edit and modify your speaker notes at any time. This lets you ensure you have all the critical points you want to cover during your presentation.

What’s the advantage of adding speaker notes?

Speaker notes act as a helpful guide during your presentation. They jog your memory on key points and help you avoid missing any important information.

How do I add speaker notes in Google Slides?

Click on the designated area at the bottom of your slide that says “Click to add speaker notes.” Here you can type in all your talking points and reminders.

Can people editing my presentation see the speaker notes?

No, speaker notes are private and only visible in the presenter view. They won’t be shown to anyone editing the presentation itself.

How do I activate speaker notes on the Google Slides app?

On the app, go to the “View” menu and select “Presenter Notes.” This will display the speaker notes section below your slide.

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How to Add Speaker Notes in Google Slides

Google Slides is one of the best tools to create presentations. It’s free, available everywhere via the web, the sharing is seamless, and it comes with a bunch of templates and add-ons to make beautiful presentations in a short time. Another excellent addition is Speaker Notes in Google Slides. You can add talking points to each slide so that you can use them as references during an upcoming presentation. Here’s how to add Speaker Notes in Google Slides.

Add Speaker Notes in Google Slides

Before we show you how to add speaker notes in Google Slides, let’s first understand what is speaker notes and how they can be useful during presentations.

Why Speaker Notes is Useful

As the name suggests, speaker notes are talking points that help you deliver a flawless presentation to an audience. When you are dealing with dozens of slides in a presentation, it’s quite common to miss out on a point or two.

Here is where the speaker notes come in. You can add questions that you want to ask the audience during the specific slide, or you can add trivia that you want to mention during a presentation.

The good news is, during Google Slides Present view, you can keep the speaker notes to yourself and show the presentation on a separate screen or connected projector.

Now that you have a good idea of what speaker notes are, let’s learn how to add them on the web and mobile.

How to Add Speaker Notes in Google Slides on Web

Google Slides on the web has a dedicated space to add speaker notes. Here’s how to use them.

1. Visit Google Slides on the web and sign in using Google account credentials.

2. Open a presentation that you want to edit or add speaker notes to.

3. Choose a slide and click the bottom space that says Click to add speaker notes to add notes.

4. Add your referring points to speaker notes and move to the next slide.

Repeat the steps for every relevant slide in the presentation to make sure you don’t forget any important point during the presentation.

While creating a presentation, if you want more space, you can disable the speaker notes section on the web. Simply click on View in the menu bar and disable the Show speaker notes option.

You can enable it again when you are done with the presentation and want to add notes for slides.

How to Add Speaker Notes in Google Slides on Mobile

Google Slides app on iPhone and Android is almost identical with the same UI/UX. The steps in the example below are from Google Slides for iOS. You can follow the same steps on the Android app and get things done.

1. Open Google Slides app on your phone.

2. Select a presentation file that you want to edit.

3. Google Slides will open all the slides in vertical order.

4. Select a slide and tap on Edit Slide from the pop-up menu.

5. Tap on the three-dot menu at the upper right corner and enable the Speaker notes toggle.

6. You will see a dedicated menu appear below the slide to add speaker notes.

Add your talking points and you are good to go.

How to Use Speaker Notes During Presentations

You are adding speaker notes to check the talking points during the presentation. But you don’t want your audience to peek at speaker notes as well. Especially, when you are about to do some Q&A with others.

You would need to use two screens to access speaker notes in the presentation. So that you can keep speaker notes on your personal screen away from the audience and continue to deliver the presentation on another screen.

Here’s how you can access and use speaker notes during the presentation.

1. Open Google Slides on the web and select the presentation that you want to deliver.

2. Select the down arrow beside the Present button.

3. Click on Presenter view .

4. It will launch the presentation in present mode and open another window with a timer and speaker notes.

Keep that window to your second screen. And you can go to the SPEAKER NOTES section from each slide and refer to talking points.

The presenter view also comes with a built-in timer so that you can set a time limit for your presentation and not drag it too much.

Wrapping Up: Utilize Speaker Notes in Google Slides

Speaker Notes is a neat function that allows you to deliver the perfect presentation to an audience. Use it on Google Slides mobile and web and don’t forget about any talking point during the presentation. Ever.

Parth previously worked at EOTO.tech covering tech news. He is currently freelancing at TechWiser, Android Police, and GuidingTech writing about apps comparisons, tutorials, software tips and tricks, and diving deep into iOS, Android, macOS, and Windows platforms.

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How to Add Notes in PowerPoint While Presenting

Are you tired of forgetting important points during your PowerPoint presentations? Do you struggle with staying organized while delivering a presentation? Adding notes to your PowerPoint slides can be a game-changer for anyone who wants to improve their presentations. In this article, we will walk you through the process of adding notes to your PowerPoint slides, explain why it’s important, and provide tips and best practices for making the most out of your notes.

Table of Contents

Why Adding Notes to PowerPoint Presentations is Important

Notes are an essential tool to help keep you organized and on track during your presentation. By adding notes to your PowerPoint slides, you can keep track of important points that you need to cover, remind yourself of key statistics and figures, and even add reminders about the tone or style of your presentation.

Notes can also be helpful for keeping track of any questions or concerns that arise during your presentation. By having your notes readily available, you can quickly address any issues or respond to questions in a timely and professional manner. Additionally, adding notes to your PowerPoint slides can help you stay focused and confident, knowing that you have everything you need at your fingertips.

Another benefit of adding notes to your PowerPoint presentations is that it can help you tailor your presentation to your audience. By including notes about your audience’s interests, concerns, or background, you can adjust your presentation to better meet their needs and expectations. This can help you engage your audience and make a more impactful presentation.

Step-by-Step Guide on Adding Notes to PowerPoint Slides

Adding notes to your PowerPoint slides is a simple process:

• Open the PowerPoint presentation you want to add notes to.
• Click on the “View” tab at the top of the screen.
• Click on the “Notes Page” button.
• This will open a new page where you can add your notes.
• You can type or copy and paste your notes into the section below the slide.
• Repeat this process for each slide in your presentation.

Adding notes to your PowerPoint slides can be a helpful tool for presenters. These notes can serve as reminders of important points to cover, or as a script to follow during the presentation. Additionally, notes can be printed out and used as a reference for the audience after the presentation is over. By taking advantage of this feature, you can enhance the effectiveness of your PowerPoint presentation and ensure that your message is conveyed clearly.

Tips for Writing Effective Notes for Your PowerPoint Presentation

Now that you know how to add notes to your PowerPoint slides, it’s important to write effective notes that will help you stay on track and deliver an engaging presentation. Here are some tips:

• Keep your notes brief and to the point.
• Use bullet points to organize your thoughts and ideas.
• Make sure your notes are easy to read and understand.
• Include important facts and figures, but don’t overload your notes with too much information.
• Add reminders about the tone, pacing, and style of your presentation.
• Practice delivering your presentation with your notes to make sure they are clear and helpful.

Another important tip for writing effective notes for your PowerPoint presentation is to use keywords and phrases that will trigger your memory and help you remember important points. This will help you stay focused and on track during your presentation.

Additionally, it’s a good idea to include prompts or cues in your notes that will remind you to engage with your audience. For example, you might include a note to ask a question or encourage participation at a certain point in your presentation.

How to Use Notes as a Speaker During Your PowerPoint Presentation

As you deliver your PowerPoint presentation, it’s important to use your notes effectively to ensure you are delivering the best possible presentation. Here are some tips:

• Use your notes to remind yourself of key points and figures as you progress through your presentation.
• Glance at your notes periodically to ensure you are staying on track and covering all of your points.
• Use your notes to customize your presentation to your audience’s needs and interests.
• Practice delivering your presentation with your notes ahead of time, so you feel confident and comfortable using them during your actual presentation.

Another important aspect of using notes during your PowerPoint presentation is to keep them concise and organized. Avoid writing out your entire script, as this can lead to reading directly from your notes and disengaging with your audience. Instead, use bullet points or short phrases to jog your memory and keep you on track. Additionally, consider using color coding or highlighting to draw attention to important points or transitions. By keeping your notes organized and easy to read, you can deliver a more polished and professional presentation.

Different Ways to View and Access Your PowerPoint Notes

There are various ways to view and access your PowerPoint notes, depending on your needs and preferences. Here are some of the most common methods:

• View your notes directly from the “Notes Page” view in PowerPoint.
• Print out your presentation slides with the notes included.
• Use presenter view, which displays your notes on one screen while your audience sees the slides on another.

Another way to view your PowerPoint notes is to use the “Normal View” option. This allows you to see your slides and notes side by side, without the distractions of the editing tools and menus.

How to Print Your PowerPoint Presentation with Speaker Notes

Printing your PowerPoint presentation with speaker notes is a simple process:

• Open the PowerPoint presentation you want to print.
• Click on the “File” menu at the top of the screen.
• Select “Print” from the options that appear.
• Under the “Settings” section, choose the “Print All Slides” option.
• Under “Print Layout,” select “Notes Pages.”
• Click “Print” to complete the process.

Best Practices for Using Notes in Your PowerPoint Presentations

Now that you know how to add and use notes in your PowerPoint presentations, it’s important to follow some best practices to make the most out of this helpful tool:

• Use clear and concise language in your notes.
• Avoid writing out your entire presentation in your notes.
• Practice using your notes ahead of time to ensure they are clear and helpful.
• Customize your notes to fit the needs and interests of your audience.
• Avoid relying too heavily on your notes and remember to engage with your audience as well.

Common Mistakes to Avoid When Adding Notes in PowerPoint

While adding notes to your PowerPoint presentation can be a great way to improve your presentations, there are some common mistakes that you should be aware of and avoid:

• Writing out your entire presentation in your notes, which can lead to a monotonous delivery.
• Using notes that are difficult to read or understand.
• Forgetting to customize your notes to fit your audience and the tone of your presentation.
• Overusing your notes and not engaging with your audience.
• Not practicing using your notes ahead of time, which can lead to confusion and mistakes during your presentation.

Troubleshooting Tips for Issues with Adding Notes in PowerPoint

While adding notes to your PowerPoint presentation is generally a simple and straightforward process, there can be issues that arise. Here are some troubleshooting tips:

• Make sure you are in “Notes Page” view in PowerPoint.
• Ensure that you are typing in the notes section below your slide.
• Check to see if there are any issues with your PowerPoint software or computer settings.
• If you are still having issues, try searching for specific solutions online or contacting tech support for help.

How to Add Audio Recordings as Notes in Your PowerPoint Presentation

In addition to typing out your notes in PowerPoint, you can also add audio recordings as notes. Here’s how:

• On the “Insert” tab in PowerPoint, click on the “Audio” button.
• Select “Record Audio” from the drop-down menu.
• This will open a new window where you can record your audio.
• Speak your notes into the microphone, making sure to keep them clear and concise.
• Save your recording and then add it to the appropriate slide as a note.

Comparing Different Methods of Adding Notes in PowerPoint – Pros and Cons

There are various methods for adding notes to your PowerPoint presentation, each with its own advantages and disadvantages. Here’s a comparison:

| Method | Pros | Cons |

| — | — | — |

| “Notes Page” View | Easy to access and view notes while presenting. | Can be distracting to constantly switch back and forth between notes and slides. |

| Presenter View | Allows you to see notes and slides simultaneously. | Requires two screens or a specialized program to use. |

| Printing Notes Pages | Allows for physical copy of notes to review before or after presentation. | Not as convenient during presentation as “Notes Page” or presenter view. |

| Audio Recordings | Can be helpful for those who prefer speaking rather than typing. | Requires a working microphone and can lead to additional technical difficulties. |

Overall, adding notes to your PowerPoint presentation is a simple and effective way to improve your presentations. By following the steps, tips, and best practices outlined in this article, you can create notes that are clear, concise, and helpful to you as you deliver your presentations. Remember to practice using your notes ahead of time, customize them to fit your audience and presentation style, and avoid common mistakes to ensure that your notes help you deliver engaging, effective presentations every time.

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How to Add and Work with Speaker Notes in Google Slides

Speaker notes are very useful when giving presentations. These help you highlight the key concepts that you want to talk about in each slide, and they’re not visible for your audience. In this new Slidesgo School tutorial, you’ll learn how to create speaker notes and where to place them. You’ll also find out how to present using speaker notes . 

Adding Speaker Notes

Using the presenter view.

• Open your presentation in Google Slides.
• At the bottom of the screen there’s a text field with the message “Click to add speaker notes”. The text that you enter here will be visible for you during your presentation, but not for your audience.
• If you can’t see this text field, click View → Show speaker notes.
• To display the speaker notes during your presentation, you need at least two screens: one for the presentation and another for the notes.
• Click the drop-down arrow next to the Present button.
• Select Presenter view. Your presentation will be displayed fullscreen and a new window will appear, where you can see some information and options:

- Timer : You can check how much time has passed since the beginning of your presentation. You can also pause or reset the timer by clicking the corresponding buttons. 

- Previous and Next: Click the corresponding thumbnail to go back to the previous slide or move on to the next slide. 

- Zoom: Next to the slide number you’ll find a “+” button and a “-” button. These allow you to increase or decrease the size of the speaker notes. 

- Audience Tools: This tab contains a button to allow questions from your audience, which will appear here. You must share the URL that appears above (it will also be displayed at the top of the main screen). If you don’t want to receive further questions, disable this option by clicking Off. 

Once you receive the first questions, you can click Present to display them on the main screen. To hide them again, just click Hide.

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How to Use the Presenter View in Google Slides

Google Slides, like PowerPoint, has different presentation modes that can come in handy when you’re presenting and you want your slideshow to look smooth. Whether you’re looking for slides only, speaker notes or the Q&A feature, in this new Google Slides tutorial, you’ll learn about these and their respective settings. Ready? Then let’s explore the presenter view! 

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How to Edit Notes in PowerPoint: A Step-by-Step Guide

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When it comes to creating a presentation in PowerPoint, adding speaker notes can be a helpful tool to keep you on track and ensure that you cover all the important points. However, it’s not uncommon to need to edit those notes as you practice and refine your presentation. In this article, I will share my personal experience and knowledge on how to effectively edit notes in PowerPoint.

To begin, it’s important to note that editing speaker notes in PowerPoint is a straightforward process. Once you have created your presentation and added speaker notes, you can easily access them in Presenter view. From there, you can make any necessary changes or updates to your notes as you rehearse your presentation.

One helpful tip is to use the Notes pane in Presenter view, which allows you to view your speaker notes while still seeing your slides on the main screen. This can be especially useful if you need to make quick edits or adjustments to your notes during your presentation. Additionally, you can use the F6 key to quickly select the Notes pane in Presenter view.

JUMP TO TOPIC

Utilizing Notes and Presenter View

Designing engaging slides, preparing notes and handouts, adapting to different presentation environments, keyboard shortcuts, text formatting, microsoft 365 integration, bold formatting, editing notes pages, crafting effective powerpoint presentations.

As someone who has used PowerPoint for years, I have learned that there are several key elements to crafting an effective presentation. Utilizing notes and presenter view, as well as designing engaging slides, are crucial to creating a presentation that will captivate your audience.

One of the most important features of PowerPoint is the ability to add notes to your slides. These notes can be used to provide additional information, reminders, or cues to guide your presentation. To add notes, simply click on the Notes button located beneath each slide. If you don’t see it, click on the View tab at the top of the screen and then click on Notes Page. Once you have added your notes, you can view them in Presenter View during your presentation.

Presenter View is a powerful tool that allows you to see your notes and upcoming slides while your audience only sees the current slide. This allows you to stay on track and provide a seamless presentation. To access Presenter View, click on the Slide Show tab at the top of the screen and then click on Presenter View.

In addition to utilizing notes and presenter view, designing engaging slides is crucial to keeping your audience interested. One way to do this is by using a variety of fonts, font sizes, and colors. This can help to emphasize key messages and make your presentation more visually appealing.

Another way to design engaging slides is by using different presentation views. Outline View, for example, allows you to see an overview of your presentation and can be useful for organizing your thoughts. Slide Sorter View allows you to rearrange your slides and see how they flow together. Finally, Reading View allows you to preview your presentation as it will appear to your audience.

In conclusion, by utilizing notes and presenter view, as well as designing engaging slides, you can create a presentation that will captivate your audience. Remember to use a variety of fonts, font sizes, and colors, and to take advantage of different presentation views to keep your presentation organized and flowing smoothly.

Optimizing PowerPoint for Various Audiences

As a presenter, it is crucial to optimize your PowerPoint presentation for different audiences to ensure that your message is delivered effectively. This can be achieved by preparing speaker notes, handouts, and adapting to different presentation environments.

Speaker notes are an essential tool for presenters as they help to keep the presentation on track and ensure that important points are not missed. To create speaker notes, select “Notes Page View” in PowerPoint, which will display a blank notes page next to each slide. Here, you can add your speaker notes, which will be visible only to you during the presentation.

Handouts are another important tool for presenters as they provide a summary of the presentation that the audience can take away with them. To create handouts, select “Print” from the “File” menu and choose the number of slides you want to include on each page. You can also add speaker notes to your handouts by selecting the “Notes Pages” option.

When presenting in different environments, it is important to adapt your presentation to ensure that it is effective. For example, when presenting on a large monitor or projector, it is important to use larger fonts and high-contrast colors to ensure that your presentation is readable from a distance.

When presenting on a smartphone or tablet, it is important to use a simplified layout and avoid using too much text or complex graphics. This will ensure that your presentation is easy to read on a smaller screen.

When presenting in a large room, it is important to use a laser pointer to highlight key points on your slides and ensure that your audience can follow along. Additionally, it is important to practice your presentation beforehand to ensure that you are comfortable with the space and can adjust your pacing accordingly.

In conclusion, optimizing your PowerPoint presentation for different audiences requires careful planning and attention to detail. By preparing speaker notes and handouts and adapting to different presentation environments, you can ensure that your message is delivered effectively and your audience is engaged throughout the presentation.

Advanced Productivity Techniques in PowerPoint

As someone who frequently works with PowerPoint presentations, I have found that using advanced productivity techniques can save a lot of time and effort. Here are some of my favorite techniques that can help you edit notes in PowerPoint more efficiently.

Using keyboard shortcuts can be a great way to speed up your workflow. For example, pressing “Alt + F5” will start your slideshow from the current slide, while “Ctrl + Shift + H” will highlight the text in your notes page. These shortcuts can save you time and make it easier to navigate through your presentation.

When editing notes in PowerPoint, it’s important to keep your text formatting consistent. You can use the “Format Painter” tool to quickly copy and paste formatting from one section to another. Additionally, you can use the “Find and Replace” tool to quickly change formatting across your entire presentation.

If you have a Microsoft 365 subscription, you can take advantage of additional features to help you edit notes in PowerPoint. For example, you can use the “Dictate” tool to transcribe your spoken words into text, or use the “Translate” tool to translate your notes into a different language.

When editing notes in PowerPoint, it’s important to emphasize key points. You can use bold formatting to make certain words or phrases stand out. This can help your audience better understand your message and remember important information.

When editing notes in PowerPoint, it’s important to keep your notes pages organized. You can use the “Notes Master” tool to customize the layout of your notes pages, and the “Notes Page View” to see how your notes will look when printed. This can help you create more effective notes pages that are easier to read and understand.

When editing notes in PowerPoint, it’s important to ensure that your formatting is consistent throughout your presentation. You can use the “Slide Master” tool to customize the layout of your slides, and the “Slide Sorter” view to rearrange your slides. This can help you create a more professional-looking presentation that is easier to follow.

In conclusion, using advanced productivity techniques can help you edit notes in PowerPoint more efficiently. By taking advantage of keyboard shortcuts, text formatting, Microsoft 365 integration, bold formatting, editing notes pages, and formatting tools, you can create a more effective and professional-looking presentation.

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Byte Bite Bit

How to Print PPT with Notes: A Step-by-Step Guide

When we’re gearing up to present our work, the last thing we want is for our audience to miss the good bits. That’s why printing out a PowerPoint presentation with notes can be a real game changer. Microsoft PowerPoint makes it easy to print slides along with those handy speaker notes. Not only does it keep us on track during the presentation, but it also gives the audience a tangible take-home filled with all those extra nuggets of information.

Imagine the nods you’ll get when you hand out those laser-sharp slides, each one generously coupled with your insightful commentary printed right below. It screams professionalism and, let’s be honest, it’s a relief not to ramble trying to remember that vital point you wrote at 2 AM the night before. PowerPoint’s print function is more than just a pretty page. It’s your presentation’s sidekick, making sure you and your audience stay glued to the story you’re telling.

Getting those slides print-ready is a breeze.

We know once you’ve got the know-how, it’s a piece of cake. But here’s a little secret: many people zoom through the PowerPoint journey without tapping into the goldmine of the ‘Notes Page’ print option. It’s not just about choosing the right printer settings or color options, it’s about giving your notes the spotlight they deserve. And we’re here to do just that – turn those slides from monologues into dialogues, so that your voice comes through loud and clear, even on paper.

• 1 Preparing Your PowerPoint Slides for Printing
• 2.1 Notes Pages and Speaker Notes
• 2.2 Full Page Slides and Handouts
• 2.3 Collating and Print Order Settings
• 3.1 Effective Use of Color and Grayscale
• 3.2 Optimizing Text and Images for Print
• 4 Printing from Different Devices and Platforms

Preparing Your PowerPoint Slides for Printing

Before hitting that print button, let’s ensure our slides look sharp on paper. First things first, we’ve got to duck into our print layout settings. Here, we decide whether our notes cozy up beside our slides or hang out below them.

We want our presentation’s best foot forward, so orientation and slide layout are huge. Landscape mode gives us a roomier canvas for our content, but if portrait fits better, go for it! No shame in shaking things up.

Color me beautiful—or practical. We can stick with vibrant color to make our graphics pop, or swing to grayscale to save on ink. And size does matter—paper size, that is. We’ll pick one that plays nice with our printer.

Cracking the code on font is a cinch. We’ll keep our text legible, opting for a clear, no-nonsense font and a size that grandma could read without squinting. Remember, though, our animations are stage-shy in print, so they’ll bow out gracefully.

Now, let’s fiddle with those printer settings to ensure our images and graphics emerge looking top-notch. Make no mistake—we’ll guard those visuals like they’re the crown jewels.

To sum up, we’re setting the stage for our PowerPoint to transition smoothly from screen to print. A quick run-through of print layouts, colors, fonts, and orientations, and we’re golden. With everything neatly laid out and double-checked, we’re all set. Let’s print with confidence!

Choosing the Right Printing Options

When it comes to printing our PowerPoint presentations with notes, the details matter—we want to make sure that we choose the right settings so our notes are as clear and useful as they can be.

Notes Pages and Speaker Notes

Full page slides and handouts.

Printing full page slides is a piece of cake. However, when we want to mix things up and create handouts with multiple slides per page, we dive into the ‘Print Layout’ options and select ‘Handouts.’ Here’s the scoop: depending on how many slides per page, we can also choose to print them horizontally or vertically on the page. Fancy, right?

Collating and Print Order Settings

When we have a stack of documents to print, collating is like having an assistant who arranges the pages so we don’t have to play a game of 52-card pickup with our slides. Always ensure ‘Collate’ is selected in the print settings to avoid a mix-up. For those back-to-back meetings, we might want to consider two-sided printing to save paper—mother nature will thank us! Adjusting the number of copies is as simple as entering the desired number before hitting that print button.

Enhancing Readability for Printed Outputs

When we bring our PowerPoint presentations to the physical world, ensuring that our printouts are crisp and clear is paramount. Let’s deep-dive into how we can use color effectively and prepare our text and images for the best possible print output.

Effective Use of Color and Grayscale

While our screens light up with color, it doesn’t always translate well to paper. If we’re not splashing out on color prints, we need to fine-tune our grayscale options. We can all agree, nobody likes a muddled mix of grays that make our pie charts look like a smudged thumbprint!

• Adjust the brightness and contrast of images to avoid washed-out grays.
• Utilize patterns and textures in charts and graphs to differentiate elements.
• Convert colorful slides to grayscale within PowerPoint to preview and tweak.

Optimizing Text and Images for Print

We’ve all seen too small or too blurry text in print. Imagine squinting at that teeny-tiny font—our audience shouldn’t need a magnifying glass! For images, let’s ditch those pixelated puzzles. Crisp and clear is how we roll.

Printing from Different Devices and Platforms

When we’re gearing up to print our PowerPoint slides with notes, it’s like prepping for a road trip—each device is a different vehicle that’ll get us there, but the route changes slightly. Let’s talk about how we navigate these paths.

Regardless of the road we’re on, previewing is like glancing at our GPS before hitting the gas. In Windows, we use the Print Preview to double-check our work. Mac lovers, don’t worry—hitting Preview is akin to peeking under the hood before revving up.

And there we have it, friends. Whether we’re team Windows, ride-or-die Mac, or web wanderers, we’ve got the tools to ensure our PowerPoint notes roll out smoothly onto paper, just the way we planned.

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How not to—and how to start a presentation.

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Selection of hardcover books on shelf

According to an article in The Atlantic , bestselling author “Stephen King spends ‘months and even years’ writing opening sentences.”

Yet the opening sentences in most presentations are typically one of these:

• “And now, let me turn the floor over to Mary Smith, our Vice President of Marketing.” “Hi, I’m Mary Smith, the Vice President of Marketing.”
• “Good morning. I’ve come here today to talk about the industry-leading bells and whistles of our new product/service.”
• “Good morning. First, I’d like to talk about X, and then Y, and, last but not least, Z.”
• “Good morning. I just realized that I left my speaker notes in the Uber, so I’m going to have to wing it.”

It’s likely that only minutes or seconds—if that—were spent on those opening sentences; and equally likely that the result was a horror story that would challenge Stephen King.

The four examples failed for the following reasons:

• Repeated information that indicates poor communication between the presenters
• It’s all about you and not the audience
• A laundry list
• Lack of preparation

A.O. Scott, who spent nearly a quarter of a century at a film critic for The New York Times and is now a critic at large for their Book Review, knows a thing or two about the importance of capturing an audience’s attention early. In a recent article on the use of literary allusions in the titles of books, (Admit it, you do judge a book by its cover!) he wrote, “ Perhaps the frisson of cleverness (I know where that’s from!), or the flip-side cringe of ignorance (I should know where that’s from!), is enough to spur you to buy a book, the way a search-optimized headline compels you to click a link. After all, titles are especially fertile ground for allusion-mongering. The name of a book becomes more memorable when it echoes something you might have heard — or think you should have heard — before.”

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Why is chief boden leaving chicago fire eamonn walker s exit explained, here are the major allegations against sean diddy combs as cassie ventura breaks silence on attack video.

It is equally important that, like a book cover, you must capture your audience’s attention immediately. Literary allusions to the rescue. “I know where that’s from” rings a bell in the audience’s mind and gets their attention.

Here are some famous literary allusions and how you can use them in your business presentations:

• “What we’ve got here is a failure to communicate,” a phrase from the 1967 Paul Newman film Cool Hand Luke, could be used to pitch an improved communication system.
• “If you build it, they will come,” a phrase from the 1989 Kevin Costner film Field of Dreams , could be used to pitch a request to green light a new project.
• “Control our own destiny,” a phrase from the 1823 Monroe Doctrine in which the United States established independence from European colonialism, could be used to pitch the spinoff of a unit of a larger company into an independent line of business.
• “The sky’s the limit” a phrase from Miguel Cervantes’ 1605 Don Quixote , could be used to pitch the potential of a new market.
• “Neither a borrower nor a lender be,” from Willam Shakespeare’s Hamlet could be to pitch new financial planning software.

To paraphrase A.O. Scott, your words become more memorable to your audience when they echo something they might have heard — or think they should have heard — before.

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